ESBD_368510_1721250607821_G.5 SOW TMD24-CFMO-0036207 Swift Herbicide Services.pdf

Camp Swift Yaupon Herbicide Page 1 of 8

ATTACHMENT G.5

Statement of Work

Camp Swift Herbicide Services (Pollinator Management)

1.0. Background

Camp Swift is an 11,659 acre Texas Army National Guard Training Center near Bastrop, Texas. The area has a dense amount of woody vegetation that consists of yaupon (Ilex vomitoria). The current condition results from the lack of a natural fire regime. The environmental conditions are of poor quality to wildlife and pose a serious threat of wildfires. Military training has become degraded and inaccessible in some areas.

This accumulation of woody brush represents safety concerns for military personnel as well as an increased threat of wildfire. Periodic chemical treatment of yaupon is necessary to mitigate these hazards. Also, removal of yaupon is beneficial to the monarch butterfly, among other pollinator species, and wildlife.

Habitat will be improved by opening up the understory, which also allows for forbs and nectar species to grow. The monarch butterfly is designated as a candidate species under the Endangered Species Act. Habitat improvement for monarchs is also an objective in the 2020-2025 Camp Swift INRMP.

2.0. Scope

The project will conduct an herbicide application to manage yaupon encroachment within the 105.7-acre project area shown in yellow on the attached map (Figure 1) of this statement of work.

3.0. Project Objectives

The objective of this project is to eradicate yaupon within the project area using TMD-approved herbicide with minimal damage to non-target species. Tasks and deliverables for this project are outlined in the following section (4.0). While fulfilling the tasks and deliverables for this contract the contractor must adhere to the contractor requirements outlined in section 5.0.

4.0. Work Tasks and Deliverables

Chemically manage yaupon within the project area following the specifications below:

Task 4.1: Contractor must attend a Kick-Off meeting within 15 days after contract execution and receiving permission to commence work. Details regarding the date, time, and location of the Kick- Off meeting after Contract award will be provided to contractor by the TMD Project Manager.

Task 4.2: In the project area (105.7 acres, Figure 1) target yaupon less than or equal to six (6) feet tall within the project area using one of the following methods or combination of methods: basal, cut stump, or foliar application. The contractor must minimize herbicide damage to other vegetation. Contractor must apply herbicide using backpack pump sprayers or a sprayer utilized from a UTV/ATV equipment and provide herbicide (including surfactants and other mixing agents) to be used. Contractor must choose an appropriate herbicide from the approved TMD list in Table 1.

Camp Swift Yaupon Herbicide Page 2 of 8

Task 4.3 Contractor must report via email (and document during application) the amount of herbicide applied using Texas Department of Agriculture’s (TDA) pesticide applicator form (Appendix A) or an approved alternative form is acceptable. The TDA pesticide applicator form is viewable at the following link: https://agrilife.org/aes/files/2012/11/Pesticide-Applicator-Recordkeeping-Form.pdf. Forms must be emailed to PM as a .pdf file. TMD is required to report all pesticides used at TMD facilities to National Guard Bureau Headquarters, this includes any pesticides used by contractors.

5.0. Contractor Requirements

5.1 Contractor must have five years of experience working on herbicide projects in environmentally sensitive areas and provide proof of experience.

5.2 Lead Supervisor Personnel working on-site for this project must have documented a minimum 5 years’ experience in herbicide projects in environmentally sensitive areas.

5.3 Contractor must provide project history and three (3) verifiable references (IFB Attachment G.11).

5.4 Contractor must submit with proposal a key staffing profile and résumés for staff that will be supervisory responsible for the performance of the services requested.

5.5 Per Texas Department of Agriculture Subchapter A, the contractor must provide with the response a copy of the valid current Texas Department of Agriculture pesticide applicator license in the appropriate category of the individual who will be on site to oversee and supervise the herbicide application.

5.6 Contractor must apply herbicide using backpack pump sprayers or a sprayer utilized from a

UTV/ATV equipment and provide herbicide (including surfactants and other mixing agents) to be used. Contractor must choose an appropriate herbicide from the approved TMD list in Table 1.

5.7 Contractor must follow all laws and regulations in regards to pesticide application and follow the instructions on the herbicide label.

5.8 Contractor must maintain a foreman on site at all times. This person will be responsible for communicating with National Guard personnel and supervising contractor personnel. Equipment operators can function as a foreman.

5.9 Contractor will be required to travel to TMD facilities to execute this project and must be available for on-site meetings with the TMD PM throughout the execution of this project.

5.10 Contractor must preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. Contractor shall demonstrate a good faith effort to minimize site disturbance and environmental impact throughout the execution of this project.

5.11 The Contractor shall take every precaution necessary to prevent pollution of any stream. All streams shall be kept free of Contractor generated debris.

Camp Swift Yaupon Herbicide Page 3 of 8

5.12 Any equipment refueling must be done with extreme caution in area designated by PM, and the contractor must keep a spill kit with a minimum of 10 lbs of absorbent material (kitty litter), shovel, and trash bags with ties on site at all times.

5.13 Any excessive disturbance of natural features or infrastructure exceeding normal stresses associated with the work described in this document will be repaired at the contractor’s expense.

Any ground or vegetation disturbance inflicted outside of designated herbicide management units will be restored by the contractor at no additional cost to the owner.

5.14 Contractor must make a good faith effort to take all applicable safety precautions. Keep a first aid kit on site at all times.

5.15 Contractor must provide adequate General Liability Insurance.

5.16 Contractor shall always keep the work area, including storage areas, free from accumulations of waste materials. All equipment placed in the field during the project should be clearly labeled. The Contractor shall remove and properly dispose from the work and premises any rubbish, tools, equipment, flagging, tape, trash and materials that are not the property of the TMD. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the TMD PM.

6.0 Work schedule

6.1 Exact schedule to be determined by TMD PM and Contractor Point of Contact (POC).

6.2 Contractor must obtain authorization and attend a coordinated kick-off meeting to introduce contractor to training staff personnel and to create work schedule with the TMD PM before commencing work. Contractor is not to assume that contract award is permission to commence work.

6.3 A workday is defined as Monday - Friday on non-federally recognized holidays. Any work on the weekends or holidays must be coordinated and approved with PM and training center POC. Work is not restricted to weekdays or a normal 8 to 5 workday. Weekend work and hours must be coordinated and approved by the training center POC and TMD PM.

6.4 Site access must be coordinated by the Contractor and training center staff. Daily checking in and out procedures and combination and key access will be determined by training center. Any delays caused by site access conflicts or weather must be communicated to the TMD PM. The contractor will communicate the status of site access to the TMD PM. Any delays caused by site access conflicts will not count against completion date.

6.5 Weather is an important factor in determining project schedule. Timing of application must be suitable for effective treatment and to limit disturbance.

6.6 Services described should be completed within the initial contract term unless unforeseen circumstances occur. Unforeseen circumstances or weather delays must be reported to the TMD PM within twenty-four (24) business hours of lost work time occurrence. Weather delays are defined as days including any precipitation. Upon mutual agreement in writing between both parties any delays caused by TMD or reasonable circumstances beyond contractor’s control will be allowed.

Camp Swift Yaupon Herbicide Page 4 of 8

7.0. Place of Performance

Camp Swift Training Center, 1705 Highway 95 N. Bastrop, Texas 78602

8.0. Period of Performance:

The term of this contract will be 12 months in duration. Work must commence within 60 days of contract award.

9.0 Additional Terms and Conditions:

a) No cost extension at any time: The project will include an option to extend beyond initial end date at no cost provided both parties agree for an additional 12 months. All requests for no cost extensions must be submitted in writing to the PM with a justification for the extension. Any extensions shall be subject to the same terms and conditions.

b) Quantity Increase/Decrease: Quantity is an estimate only. (No quantities guaranteed). The Texas

Military Department (TMD) at its own discretion reserves the right to increase or decrease at any time quantity tasks, days, acreage, units, dates, times, technical job, method, treatment, number of locations, hours, and the frequency of services as needed depending on proposal results, budget constraints, and if the increase or decrease is within the initial scope of services. Any modification shall be subject to the same terms and conditions upon mutual agreement in writing between both parties. The PM and contractor shall be notified of any anticipated modification.

c) Term of Contract: The initial term of the contract will be for 12 months from time of award. Project shall commence no later than 60 days from contract award.

d) Termination for convenience: The project, either in whole or part, is subject to cancellation at any time for any reason, without penalty by the Texas Military Department, by giving thirty (30) days written notice of intent to terminate.

10.0. Instructions:

a. Cost Proposal Submission Cost proposals should reflect the total work effort, resources and include all field work, application method, labor, personnel, transportation, materials, equipment, supplies, travel, and other direct/indirect costs to perform and complete this project.

b. Bids will include a detailed budget which includes a separation of direct and indirect costs (maximum of 10% on indirect costs).

c. Bid Items:

1. Total cost of herbicide application for the 105.7 acre project area as described in task 4.2

d. Payments: Invoices will take thirty days for processing. No more than two invoices, including one for substantial completion not to exceed 90% of total contracted amount, and one final

Camp Swift Yaupon Herbicide Page 5 of 8 payment, will be accepted. Each invoice submitted shall itemize and identify task(s) and work completed. TMD shall pay for services received from the vendor when an invoice is duly certified, submitted, verified and received by TMD no later than thirty (30) days after receipt of invoice or final deliverables (whichever is later).

Invoices shall be submitted to:

Texas Military Department, Accounts Payable P.O. Box 5218 Austin, TX 78763-5218 or via email at: accountspayable@military.texas.gov with a CC to the Resource Management mailbox: ng.tx.txarng.list.cfmo-rm@army.mil

e. Security All field work is conducted on military land and all personnel must have valid photo identification while on the training center. The PM will provide the contractor will an Access Permission Memo.

f. Other Unique Requirements Upon encountering any suspected cultural artifact, unexploded ordinance, or unanticipated obstacle to project completion, contractor must immediately cease work and report to PM as soon as possible via phone and via e-mail.

11.0. TMD Project Manager Point of Contact

Austin Lester Civilian. Texas Military Department Natural Resources Specialist II, Construction and Facilities Management Office O: (512) 782-6683 Email: austin.lester.nfg@cfmo.mil.texas.gov

Camp Swift Yaupon Herbicide Page 6 of 8

Table1. List of approved herbicides by TMD.

EPA Reg No. Label Name Approved for Use by Certified Applicator 228-366 Razor Pro Herbicide Glyphosate-isopropylammonium

Approved for Use by Certified Applicator 228-480 Nufarm Polaris AC Herbicide Imazapyr, isopropylamine salt

Approved for Use by Certified Applicator 241-365 Plateau Herbicide Imazapic-ammonium

Approved for Use by Certified Applicator 241-426 Habitat Herbicide Imazapyr, isopropylamine salt

Approved for Use by Certified Applicator (see comments) 432-1570 352-848 Perspective Herbicide Aminocyclopyrachlor

Approved for Use by Certified Applicator 524-343 Rodeo (Aquamaster/ Accord) Herbicide Glyphosate-isopropylammonium

Approved for Use by Certified Applicator 524-475 Roundup Pro (Ultra) Herbicide Glyphosate-isopropylammonium

Approved for Use by Certified Applicator 524-517 Ranger Pro Herbicide Glyphosate-isopropylammonium

Approved for Use by Certified Applicator 62719-324 Rodeo (Glypro/ Accord Concentrate) Herbicide Glyphosate-isopropylammonium

Approved for Use by Certified Applicator 62719-37 Garlon (Element) 3A Triethylamine triclopyr

Approved for Use by Certified Applicator 62719-37-67690 Renovate 3 Triethylamine triclopyr

Approved for Use by Certified Applicator 62719-40 Garlon (Element) 4 Butoxyethyl triclopyr

Approved for Use by Certified Applicator 62719-519 Milestone Aminopyralid, triisopropanolamine salt

Approved for Use by Certified Applicator 62719-527 Garlon 4 Ultra (GF-1529) Butoxyethyl triclopyr

Approved for Use by Certified Applicator 62719-552 Remedy Ultra Butoxyethyl triclopyr

Approved for Use by Certified Applicator 62719-645 Sendero Clopyralid, monoethanolamine salt

Approved for Use by Certified Applicator 71368-34 Weedmaster Herbicide Dicamba

Approved for Use by Certified Applicator or Self-Help Program 71995-33 Roundup Weed & Grass Killer Ready-to-Use Plus Glyphosate-isopropylammonium

Approved for Use by Certified Applicator 81927-13 Alligare Triclopyr 3 Triethylamine triclopyr

Camp Swift Yaupon Herbicide Page 7 of 8

Figure 1. Map of the 105.7 acre bid item area is demarcated by a yellow line. Some areas may not be accessible without 4-wheel drive vehicles and foot travel.

Camp Swift Yaupon Herbicide Page 8 of 8

APPENDIX A

Texas Department of Agriculture’s (TDA) Pesticide Applicator Form