ESBD_368167_1721061771113_Rider 101 SOW Fire Extinguisher.pdf

MD Anderson Request for Proposal Document

Rider 101 – Specifications and Scope of Work

INSPECTION, MAINTENANCE AND REPAIR OF PORTABLE FIRE EXTINGUISHERS

AND OCCUPANT-USE HOSE STATIONS

SCOPE:

The contractor is requested to provide services for the University of Texas MD Anderson Cancer Center to fulfill scope of work described herein. Performance of scope of work is to include all associated costs for labor, tools, travel, lodging, equipment, parts, components, materials and any other items necessary to inspect, maintain and repair the portable fire extinguishers and occupant-use hose stations at all locations specified within most current Attachment A – Property Locations. The fire extinguishers and fire hose stations in specified locations shall be inspected and maintain in accordance with the manufacturers’ established operating standards, applicable code requirements, and project specifications.

PROJECT SPECIFICATIONS

Section 1 - GENERAL:

1. In addition to the general scope of work specifications, each section listed below outlines specific requirements for these sections:

a. Monthly inspection of portable fire extinguishers

b. Monthly inspection of occupant-use hose stations

c. Annual maintenance of portable fire extinguishers

d. Annual maintenance and re-racking of occupant-use hose stations

e. Recharging of fire extinguishers

f. Hydrostatic testing, six-year maintenance and recharging of portable fire extinguishers

g. Hydrostatic testing of occupant-use hose stations

h. Annual inspections of fire extinguishers and fire hose stations for Bastrop and Smithville facilities.

2. The Contractor must provide a formal written letter that acknowledges that each employee who will be involved with the performance of contract has read and understands all the requirements.

3. The Contractor must ensure all service technicians at MD Anderson inspecting, servicing and maintaining equipment listed in this scope of work, be in possession of the required licensing by The Texas Department of Licensing and Regulation to perform these services.

4. Each month the Contractor will be given a list of all fire extinguishers and fire hose stations that require monthly inspecting. The list will be divided by building and location within the building.

Upon completion of the monthly inspections, the Contractor will be responsible for recording all changes made in the field, and return the completed list to the to the Project Manager within 5 working days. In addition, the Contractor must provide the Project Manager with a monthly discrepancy report, listing any fire extinguishers or fire hose stations that could not be inspected during the month, or fire extinguishers that need to be remounted.

5. Upon completion of all inspections, and service work, the Contractor’s service technician shall provide to the Project Manager a completed service ticket, which includes the following information:

a. Purchase order number

b. Number of hours billed for each service technician

c. Number of fire extinguishers inspected

d. Number of fire hose stations inspected

6. Any parts used during the inspections that are not included in the inspection fee or covered by warranty.

7. The Contractor must complete the NFPA mandated annual maintenance inspections of both the portable fire extinguishers and occupant-use hose stations within twelve (12) months of the previous annual inspections.

8. In addition to the manufacturer’s specifications, the Contractor’s service technician is to inspect extinguishers in order to meet the requirements of the following codes:

NFPA 10 – Standard for Portable Fire Extinguishers Systems NFPA 1962 – Standard for the Inspection, Care, and Use of Fire Hose, Couplings, Nozzles and the Service Testing of Fire Hose

9. The Contractor shall not perform any work outside of this scope of work without prior approval by MD Anderson’s Project Manager.

10. All pricing provided in Rider 102 – Pricing Schedule shall remain fixed for the initial term of any agreement resulting from this solicitation.

11. Any future increases in pricing provided in Rider 102- Pricing Schedule must be mutually agreed upon by the Contractor and MD Anderson prior to the agreement renewal date. No requested increase may exceed 3%.

Section 2 - Monthly Inspection of Portable Fire Extinguishers:

1. Each individual fire extinguisher must be inspected each month by the Contractor. The inspection shall include at least the following criteria:

Location, the fire extinguisher in its designated place No obstruction to access or visibility Operating instructions on nameplate are legible and facing outward Safety seals and tamper indicators are not broken or missing Fullness determined by weighing or “hefting” Examination for obvious physical damage, corrosion, leakage, or clogged nozzle Pressure gauge reading or indicator in the operable range or position Condition of tires, wheels, carriage, hose, and nozzle checked (for wheeled units only) HMIS label in place

2. When a deficiency, related to the predetermined criteria is identified during the inspection of a portable fire extinguisher, the Contractor must immediately replace the fire extinguisher with the same type and size from the MD Anderson’s stock. The Contractor will be paid the fee agreed to in the Pricing Schedule for this service.

3. The Contractor must maintain monthly inspection tags on all fire extinguishers that are in service.

The inspection tag must have legibly notated the month, day and year of the inspection and must be initialed by the inspecting technician. The Contractor shall include as part of its monthly inspection fee, the cost of replacing each tag annually.

Section 3 - Monthly Inspection of Occupant-Use Hose Stations:

1. Each individual occupant-use hose station must be inspected each month by the Contractor. The inspection procedures shall include at least the following criteria:

Access is not obstructed The hose is in its proper position The hose and nozzle have not been vandalized There is no evidence of mildew or rotting Proper signage is installed on the cabinet door

2. When a deficiency, related to the predetermined criteria, is identified during the inspection of an occupant-use hose station, the Contractor must immediate replace the fire hose from the owner’s stock. The Contractor will be paid the fee agreed to in the Pricing Schedule for such services.

3. The Contractor must maintain monthly inspection tags on all occupant-use hose stations that are in service. The inspection tag must have legibly notated the month, day and the year of the inspection and be initialed by the inspecting technician. The Contractor shall include as part of its monthly inspection fee the cost of replacing each tag annually.

Section 4 - Annual Maintenance of Portable Fire Extinguishers:

1. Each fire extinguisher shall be subject to an annual maintenance that includes a thorough examination of the basic elements of a fire extinguisher including the following criteria:

a. All necessary mechanical parts of fire extinguishers

b. Extinguishing agent of both cartridge and cylinder-operated dry chemical, stored-pressure, loaded stream, and pump tank fire extinguishers

c. Expelling means of all extinguishers

d. Weigh all carbon dioxide and halogenated fire extinguishers as required by the manufacturer

2. As part of the annual maintenance and where applicable, the Contractor shall perform conductivity testing on carbon dioxide fire extinguishers hoses. Hose assemblies found to be nonconductive shall be replaced with a new assembly or one from owner’s stock, if available. The Contractor shall record applicable information on a metallic label (or other durable material) affixed to the carbon dioxide fire extinguisher when a hose assembly passes conductivity testing. The label shall include the following information:

3. Month and year the test was performed indicated by a hole-punch.

4. Name or initials of person performing the test and the name of the Contractor performing the test.

5. The Contractor will be paid the fee agreed to in Rider 102 - Pricing Schedule for this service.

6. At the time of the annual maintenance, the Contractor shall remove the tamper seal on all rechargeable fire extinguishers by operating the pull pin or locking device. After the applicable maintenance procedures are completed, the Contractor shall install a new tamper seal.

7. Each fire extinguisher shall have a tag or label securely attached that indicates the month, and the year the maintenance was performed. The tag must identify the Contractor’s service technician’s name, license number, and the company name.

8. During the maintenance and inspection of fire extinguishers, any extinguisher that is identified as having a deficiency other than fire extinguishers requiring testing, the Contractor shall immediately replace the fire extinguisher with the same type and size from the MDACC’s stock. The Contractor will be paid the fee agreed to in the Pricing Schedule for this service.

Section 5 - Annual Maintenance Inspection of Occupant-Use Hose Stations:

1. The Contractor shall un-rack and re-rack each hose annually that is not subject to service-testing for the year. The hose must be physically inspected to include the following criteria:

Access is not obstructed The hose is in it’s proper position The hose and nozzle have not been vandalized There is no evidence of mildew or rotting Proper signage is installed on the cabinet door

2. The Contractor shall clean out occupant-use hose station cabinets of all accumulated debris. Each cabinet must be wiped out.

3. Each occupant-use hose station shall have a tag or label securely attached that indicates the month and the year maintenance was performed. The tag must identify the Contractor’s service technician name, license number, and the company name.

Section 6 - Recharging of Fire Extinguishers:

1. All fire extinguishers that are within two years of their required six year maintenance date or hydrostatic date shall be tested at time of recharging.

2. The cost of the pressurizing gas used to pressurize stored-pressure fire extinguishers shall be included in the Pricing Schedule.

3. Each fire extinguisher that needs recharging must have a “Verification of Service” collar located around the neck of the container. The collar shall contain a single circular piece of uninterrupted material forming a hole of a size that will not permit the collar assembly to move over the neck of the container unless the valve is completely removed. The collar shall not interfere with the operation of the fire extinguisher. The “Verification of Service” collar shall include the month and year the service was performed, indicated by a perforation, such as is done by a hand punch.

4. Each fire extinguisher shall have a maintenance tag or label securely attached that indicates the month and year recharging was performed. The tag must identify the Service Technician’s name, license number, and the company name

5. When recharging any fire extinguisher, the recommendations of the manufacturer shall be followed.

6. After recharging a fire extinguisher, a leak test shall be performed on stored-pressure and self-expelling types of fire extinguishers

Section 7 - Six-Year Maintenance and Hydrostatic Testing of Portable Fire Extinguishers:

1. The Contractor will be responsible for exchanging out all fire extinguishers that require either six-year maintenance or hydrostatic testing. The Contractor shall replace the fire extinguisher with the same type and size from MD Anderson’s stock. The Contractor shall include this service as part of their Pricing Schedule for hydrostatic testing and six-year maintenance.

2. Every six years, stored-pressure fire extinguishers that require a 12-year hydrostatic test shall be emptied and subjected to the applicable maintenance procedures. The removal of agent from halon agent fire extinguishers shall only be done using a listed halon closed recovery system. When the applicable maintenance procedures are performed, during periodic recharging or hydrostatic testing, the six year requirement shall begin reset from that date.

3. The cost of the pressurizing gas used to pressurize stored-pressure fire extinguishers shall be included in the Pricing Schedule.

4. All fire extinguishers that require recharging as a result of either six-year maintenance or hydrostatic testing must have a “Verification of Service” collar located around the neck of the container. The collar shall contain a single circular piece of uninterrupted material forming a hole of a size that will not permit the collar assembly to move over the neck of the container unless the valve is completely removed. The collar shall not interfere with the operation of the fire extinguisher. The “Verification of Service” collar shall include the month and year the service was performed, indicated by a perforation, such as is done by a hand punch.

5. Hydrostatic testing shall be performed by persons trained in pressure testing procedures and only conducted by companies that have the proper safeguards, suitable testing equipment, facilities and appropriate service manuals available.

6. Each fire extinguisher shall be subject to hydrostatic testing interval outlined in the

NFPA 10.

7. As part of the hydrostatic testing of carbon dioxide fire extinguishers, Contractor shall perform conductivity testing on all carbon dioxide fire extinguishers hoses that require such testing. Hose assemblies found to be nonconductive shall be replaced. Carbon Dioxide hose assemblies that pass a conductivity test shall have the test information recorded on a suitable metallic label or equally durable material affixed to the extinguisher. The label shall include the following information:

a. Month and year the test was performed, indicated by hole-punch

b. Name or initials of person performing the test and the name of the Contractor performing the test.

8. The Contractor shall include the service in their Pricing Schedule for hydrostatic testing of carbon dioxide fire extinguishers.

9. All hydrostatically tested cylinders and apparatus, except water-type extinguishers, shall be thoroughly dried after testing. The temperature used for drying shall not exceed 150°F (65°C) inside the shell.

10. A permanent record shall be maintained for each cylinder tested. High-Pressure cylinders that pass the hydrostatic test shall be stamped with the retester’s identification number and month and year of the retest per TC/DOT requirements.

11. Fire extinguisher cylinders of the low-pressure type that pass a pressure hydrostatic test shall have the information recorded on a suitable metallic label with a minimum size of 2 in. x 3 ½ in. (5.1 cm x 8.9 cm). The label shall be affixed by a heatless process. These labels shall be of the type that self-destructs when removal from a fire extinguisher cylinder shell is attempted. The following information shall be included on the label:

a. Month and year the test was performed, indicated by a perforation, such as is done by hand punch.

b. Test pressure used

c. Name and initials of the person performing the test, and name of the agency performing the test

12. In addition, the Contractor is responsible to remove all expired labels.

13. Each fire extinguisher shall have a maintenance tag or label securely attached that indicates the month and the year the recharging was performed. The tag must identify the Contractor’s service technician name, license number, and the Contractor’s name

14. The Contractor shall follow manufacturer’s recommendations when recharging extinguishers.

15. The Contractor shall perform a leak test on stored-pressure and self-expelling types of fire extinguishers after recharging.

Section 8 - Hydrostatic Testing of Occupant-Use Hose Stations:

1. Occupant-use hose stations shall be removed and service-tested at intervals not exceeding 5 years after the date of manufacture and every 3 years thereafter.

2. Hoses subject to service-testing shall have the following information stenciled on them after each test.

a. The name of the company that serviced the unit

b. The month and year of the test

3. Each occupant-use hose that is tested and reinstalled shall have a maintenance tag or label securely attached that indicates the month, and year the recharging was performed. The tag must identify the Service Technician name, license number, and the company name

Section 9 - Annual Inspections of Fire Extinguishers, Occupant-Use Hose Stations and Fire Suppression Systems for the Bastrop and Smithville Campuses:

1. The Contractor will be required to inspect the equipment listed above at both the Bastrop and Smithville Campuses.

2. The Contractor will be paid at an hourly rate described herein for a total number of hours not to exceed

15 hours for the annual inspections of fire extinguishers and occupant-use hose stations.

3. The Contractor will not be paid any additional fees for the services described above. Such additional fees include, but are not limited to mileage or trip charges. Any parts used for the above referenced services will be paid for separately.

PROJECT SPECIFICATIONS