ESBD_367801_1720723764979_TEEX Ansul MO.docx

AggieBid

TEEX-ITB-24-027

Detailed Specifications Master Order for Ansul Equipment, Chemicals, and Parts Texas A&M University is seeking pricing to establish a Master Order to provide Ansul equipment, chemicals, and parts for use by the Texas A&M Engineering Extension Service (TEEX), located adjacent to the College Station, TX campus for the period of September 1, 2024 through August 31, 2027.

Quantities are estimates only and do not guarantee purchase. Delivery to be made at times and in quantities requested by Texas A&M, TEEX.

Upon award, orders will be placed that refer to your offer. All invoices must reflect price(s) quoted and must reflect the purchase order number issued by Texas A&M, Procurement Services.

Any unused quantities as of August 31, 2027 shall be considered canceled.

All items are to be delivered to TEEX, College Station, Texas. Texas A&M, TEEX reserves the right to order elsewhere if items are not available for shipment.

Renewal

Texas A&M University reserves the right to renew the awarded agreement for an additional two (2) years, one (1) year at a time, if mutually agreed upon by both parties with all terms and conditions remaining firm.

If renewal option is exercised, the vendor may increase the contract price to reflect the cost of providing service. Vendor must indicate a maximum percentage increase for each extension period.

Please Note: If bidder fails to indicate a maximum percentage increase for each extension period, it will be assumed the percentage is zero (0%).

Cancellation

Texas A&M University reserves the right to cancel if funds are not appropriated.

Texas A&M University reserves the right to immediate cancellation due to non-performance. Vendor failure to provide only those course-related books REQUIRED for a class could result in NCAA violations, forfeiture of book rental fee charged to Texas A&M Athletics Department for the involved student-athlete, and/or the voiding of this agreement.

Texas A&M University reserves the right to cancellation with thirty (30) days written notice.

The cancellation of the agreement, under any circumstances whatsoever, shall not affect or relieve the vendor from any obligation or liability that may have been incurred or will be incurred pursuant to the agreement and such cancellation by Texas A&M shall not limit any other right or remedy available to Texas A&M at law or in equity.

Shipping Terms

Bidders shall quote shipping terms – Destination Freight Prepaid and Allowed. If quoting otherwise, bidders shall indicate here-in and indicate estimated shipping cost and who bears the cost.

Payment Terms and Invoicing

Payments shall be Net 30 days after receipt and acceptance of product. All credit memos shall reflect the purchase order number and the original invoice number in which charge was initiated.

Ordering

Texas A&M University request that orders be placed either by phone, email or fax. If a website option is available, please indicate below your website URL.

Website URL:

Contact Person:

Email:

Phone:

HUB Subcontracting Plan

In accordance with Texas Government Code Section 2161 and Texas Administrative Code, Title 34, Chapter 20, Subchapter D, Division 1, Sections 20.281 to 20.298, it is the policy of the State of Texas and Texas A&M University (Texas A&M) to encourage the use of Historically Underutilized Business (HUB) vendors in our prime contracts, subcontracts, and purchasing transactions. The goal of the HUB Program is to promote equal access and equal opportunity in Texas A&M contracting and purchasing.

Subcontracting opportunities are anticipated for this Invitation for Bid/Request for Proposal, and a HUB Subcontracting Plan (HSP) is required. Failure to submit a complete, comprehensive HSP will be considered a material failure to comply with the requirements of the Invitation for Bid/Request for Proposal and will result in the rejection of the submittal. The HSP must be submitted with the Invitation for Bid/Request for Proposal response by the specified date and time.

For information regarding the HUB Subcontracting Plan requirements, contact Ashley Chavez at 979-500-6627 or via email at ashley.chavez@teex.tamu.edu. State of Texas HUB Subcontracting Plan form, HSP Quick Checklist, and Prime Contractor Progress Assessment Report (PAR) form are attached. The State of Texas HSP forms can also be found at the following site: https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

NOTE: Failure to submit the required HUB Subcontracting Plan or if your HUB Subcontracting Plan is not approved, this will result in the disqualification of your entire bid response.

Specifications

To be accepted, the equipment must function properly at the end user’s site by meeting or exceeding the specifications outlined in the purchase order. If the equipment fails to function properly, the vendor shall be responsible to provide and carry out any and all diagnostics and repairs necessary to make the equipment operate correctly. Any costs associated with providing diagnostics and repair will be at vendor’s expense. All diagnostic test results shall be provided to the ordering department and only after the department verifies that specifications have been met will the equipment be considered acceptable. Equipment and materials must be identical to Ansul OEM products up for bid, similar products and substitutes will not be accepted.

(Days)

Note to Bidders:

Pricing:

Bidders must indicate any additional charges not listed here-in. Indicate a minimum order, if applicable.

Award

Award

In accordance with Texas Education Code 51.9335, Texas A&M University shall make the award based on, but not limited to, the following best value criteria:

- The purchase price;

- The reputation of the vendor and of the vendor's goods or services;

- The quality of the vendor's goods or services;

- The extent to which the goods or services meet the institution's needs;

- The vendor's past relationship with the institution;

- The impact on the ability of the institution to comply with laws and rules relating to historically underutilized businesses and to the procurement of goods and services from persons with disabilities;

- The total long-term cost to the institution of acquiring the vendor's goods or services;

- Any other relevant factor that a private business entity would consider in selecting a vendor; and

- The use of material in construction or repair to real property that is not proprietary to a single vendor unless the institution provides written justification in the request for bids for use of the unique material specified.

Other relevant factors deemed necessary to evaluate the offer and determine the best value for the University:

- Vendor’s ability to meet the minimum specifications;

- Delivery requirement;

- The quality, availability and adaptability of equipment offered to required application.

- References;

- Escalation percentages

By submitting a bid in response to this solicitation, bidder agrees to the selection and award process, and accepts Texas A&M University’s judgment and decision of award. Texas A&M reserves the right to accept or reject any or all bids, waive informalities and technicalities, and accept the offer considered the most advantageous to the University. Texas A&M reserves the right to make the decision as to the system, product or service best meets the minimum specifications and best suits the needs of the University. The decision by Texas A&M University is final.

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