ESBD_367430_1720553239288_ESBD Notice of Publishing - Annual ICP Validation Services RFP and End-to-End Software Solution RFI.docx

EMPLOYEES RETIREMENT SYSTEM OF TEXAS

REQUEST FOR PROPOSALS FOR ANNUAL INCENTIVE COMPENSATION PLAN

VALIDATION SERVICES WITH A

REQUEST FOR INFORMATION FOR ICP END-TO-END SOFTWARE SOLUTION

SOLICITATION NO. 23-12735-001

NIGP CODE: 918-65, 209-52

The Employees Retirement System of Texas (ERS) has issued a Request for Proposals (RFP) seeking a qualified firm (Respondent) to provide Annual Incentive Compensation Plan Validation Services. Respondent shall provide the level of services required in the RFP and meet other requirements that are in the best interests of ERS, its members, and the state of Texas (State). Respondent shall be required to execute a contract (Contract) provided by, and satisfactory to, ERS for a period that begins upon execution of the Contract by ERS and extends for approximately six (6) years, subject to the terms of the Contract. It is anticipated the Contract will be executed in December 2024.

ERS has also issued a Request for Information (RFI) seeking information on available end-to-end software solutions to streamline and perform calculations of ERS’ incentive compensation plan award payouts. The goal of this RFI is to obtain useful information in the development of new a solicitation, should ERS determine there is a need. No contract award will result from responding to this RFI as it is for informational purposes only.

To download the RFP, or submit questions and/or a response to the RFP and/or RFI, prospective Respondents must first create a profile in Bonfire (ERS’ e-procurement portal located at erstexas.bonfirehub.com), which operates best on the latest versions of Microsoft Edge, Google Chrome, and Mozilla Firefox. Browser cookies must be enabled when accessing Bonfire. Note that Respondent’s primary contact must create a Bonfire profile (with the actual contact person’s email address) and download the RFP documents in order to send and receive messages via Bonfire. RFI responses may also be sent via email to ivendorquestions@ers.texas.gov.

RFP questions will be accepted via Bonfire until July 23, 2024 at 4:00 p.m. Central Time (CT). Answers to questions will be posted to Bonfire and ESBD on the date specified in RFP Section A.6.

To be eligible for consideration, Respondent is required to submit its response to the RFP in accordance with the instructions set forth in the RFP. Respondents to the RFP must meet the Minimum Requirements set forth in Section B of the Respondent Questionnaire (Appendix F). All materials in response to the RFP shall be received by ERS via Bonfire no later than August 20, 2024 at 10:00 a.m. CT.

ERS reserves the right to rebid the RFP if deemed by ERS to be in the best interests of ERS, its members, and/or the State. ERS also reserves the right to reject any response to the RFP submitted that does not fully comply with the RFP’s instructions and criteria. ERS is under no legal requirement to execute a Contract on the basis of this notice or upon issuance of the RFP and will not pay any costs incurred by any Respondent in connection with the preparation of a response to the RFP or RFI. ERS also reserves the right to revise any provisions set forth in the RFP at any time prior to execution of a Contract where ERS deems it to be in the best interests of ERS, its members, and/or the State.

Any general questions should be sent to ERS’ point of contact, Britt Prewitt, Procurement Specialist, via Bonfire or ivendorquestions@ers.texas.gov. ERS’ mailing address is P.O. Box 13207, Austin, Texas 78711-3207.