ESBD_365476_1719518139356_RFI_DSD202406261011_Handheld X-Ray Scanner.pdf

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TEXAS DEPARTMENT OF PUBLIC SAFETY

Request for Information

RFI # DSD202406261011

TITLE: Handheld X-Ray Scanner

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1. INTRODUCTION/OBJECTIVE/PURPOSE

The Texas Department of Public Safety (TXDPS) is seeking current information to perform market research for a portable handheld x-ray scanner that can detect contraband and other organic threats behind walls, furniture, metal, clothing, and other surfaces. The devise needs to operate as a single unit from one side of the target without the need to place a secondary device on the backside of the target in order to obtain the x-ray. The x-ray can be viewed from the device or tablet and the images saved and downloaded.

1.2 Agency Liability and Confidential Information

This RFI is only a request for information and no contractual obligation on behalf of the TXDPS whatsoever shall arise from the RFI process. It does not constitute a Request for Proposal (RFP), Request for Offer (RFO), Invitation for Bid (IFB), or other solicitation, nor does it constitute the commitment to issue any solicitation in the future. Therefore, those choosing to respond to this RFI will, merely by virtue of submitting such a response, NOT be deemed to be “bidders” in any sense, and no such respondent will have any preference, special designation, advantage or disadvantage whatsoever in any subsequent procurement process related to this RFI.

This RFI does not commit the TXDPS to pay costs incurred in the preparation or submission of any response to the RFI. It is the responsibility of the potential respondent to monitor the Electronic State Business Daily (ESBD) for additional information pertaining to this RFI.

Pursuant to §552.301 (c) of the Public Information Act (PIA), and the following email address has designated for public information requests: OGC.Webmaster@dps.texas.gov Respondents are advised that materials contained in their response are subject to the aforementioned section of the PIA. Note: A request emailed to any other TXDPS Department email address does not trigger the requirements of the PIA.

If Respondent asserts that any material in the response is confidential or proprietary information, Respondent must clearly mark the applicable pages of respondent’s submission in boldface type to indicate each claim of confidentiality and include the words “confidential” at the top of the page. Additionally, Respondent must include statement on company letterhead identifying all Response section(s) and specific pages(s) that have been marked as confidential and explain why the information is marked as confidential and excepted from public disclosure under the provisions of the Texas Public Information Act (the Act). Merely making a blanket claim that the entire Response is protected from disclosure because it contains some proprietary information is not acceptable and will make the entire Response subject to release under the Act.

1.3 BACKGROUND INFORMATION/HISTORY

The Department of Public Safety is conducting market research for a portable handheld x-ray device that will assist law enforcement in efficiently searching for electronic surveillance devices, illegal drugs, contraband, and weapons covertly and illegally installed inside walls, furniture, packages, vehicles, and other places. The ability to utilize a handheld x-ray scanner mailto:OGC.Webmaster@dps.texas.gov

RFI DSD202406261011 Page 3 of 5 will assist in determining the need to proceed with conducting an intrusive search into an object.

2. SCHEDULE OF EVENTS AND TIMELINES

RFI issue date: 6/27/24 Deadline for questions/clarifications to the RFI (Close of Business)

7/3/24

Deadline for responses to questions/clarifications (Close of Business)

7/9/24

Deadline for submission of RFI: 7/12/24

To maintain the integrity of the RFI process, all communications with respondents pertaining to this RFI must be referred to and/or coordinated with the TXDPS point of contact referenced below. Communicating with any other TXDPS personnel may result in disqualification of the respondent’s response.

Instructions to Recipients

1. You are requested to complete the enclosed questionnaire (RFI) and return by July 12th, @ 5:00 P.M. Response must be signed and dated. See Section 8 of this RFI.

2. All respondents responding to this RFI may be required to make a demonstration/presentation of products/services following the deadline for submission upon request by TXDPS. TXDPS shall not be responsible for expenses incurred by a respondent in the preparation and submission of Information. This provision also includes any costs involved in providing an oral presentation/demonstration of product/services.

3. All respondents responding to the RFI may be required to conduct a pilot/proof of concept following the deadline for submission upon request by TXDPS. TXDPS shall not be responsible for expenses incurred by the respondent in the preparation or commission of the pilot/proof of concept phase.

4. Please list the question (included in the enclosed RFI/questionnaire) before each response.

5. All questions/clarifications must be submitted on or before July 3rd, 2024, by COB.

Electronic transmission via email to Leann Jones is required for both question/clarifications.

Relationship Manager: Leann Jones, CTCD, CTCM Email: Leann.Jones@dps.texas.gov

3. GENERAL REQUIREMENTS

The Texas Department of Public Safety (TXDPS) focus is to obtain information for portable handheld x-ray devices from vendors who may be able to satisfy the listed requirements. The respondent’s response shall include the minimum requirements:

• Handheld device for single person operation and ability to view scans on the same device.

mailto:Leann.Jones@dps.texas.gov

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• Wireless and wired image transfer

• Able to instantly view a high-quality resolution image of the target while scanning.

• Ability to save, store and download images.

• The device should be rechargeable with spare batteries and have the ability to scan while charging the unit.

• Unit must weigh less than 8.5 lbs. and be waterproof.

• Include portable transportation case to store device and accessories.

3.1 RFI QUESTIONS

TXDPS is requesting responses to the following questions. Additional explanation and/or capabilities can also be provided:

1. What materials can the device penetrate and to what depth for each material?

2. Is the handheld x-ray device waterproof?

3. What is the average weight and dimensions of the handheld device?

4. What is the image storage capacity?

5. What is the size of the image display screen and is it touch screen?

6. Does the device capture transmission images and backscatter images at the same time?

7. What is the life span of the rechargeable battery?

8. Does the device include built in lighting for dark or darkened areas?

9. Please advise if training is included? If so, is training onsite, online or both?

10. If a transport case is included, what are the dimensions and material of the case?

11. Does the transport case include a locking mechanism?

12. Do you have a GSA (U.S. General Services Administration) contract number? If so, please provide it.

4. TIME TABLE

The respondent’s response shall include a timetable that will include product configuration, deployment, testing, and acceptance.

5. LIMITATIONS

Changes may occur between the publishing of this RFI and any subsequent RFIs. There also may be differences between this RFI and other relevant documents.

Respondent’s staff must be able to pass requisite background checks in order to gain access to:

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DPS Data for either server or cloud-based installation and maintenance. (if applicable)

6. INDUSTRY DISCUSSIONS

TXDPS representatives may or may not choose to meet with potential respondents. Such discussions would only be intended to get further clarification of potential capability to meet the requirements, especially any development and certification risks. Oral presentations and product demonstrations may be requested from the Respondents.

7. SUMMARY

THIS IS AN REQUEST FOR INFORMATION (RFI) ONLY to identify sources that can provide p o r t a b l e h a n d h e l d x - r a y s c a n n e r . The information provided in this RFI is subject to change and is not binding by the TXDPS. The TXDPS has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become TXDPS property and will not be returned.

8. RESPONDENT INFORMATION

Respondents must provide the following:

Company Name:

Street Address:

City/State/Zip:

RFI Point of Contact:

Title:

Phone:

Email:

Company Web Page Address:

NOTE: The respondent acknowledges that they have read all instructions carefully. Failure to complete all requirements as outlined in this RFI, sign and submit in accordance with Section 2 Schedule of Events and Timelines may result in disqualification of the respondent’s response.

RESPONDENT SIGNATURE(S)

Signature of Authorized Representative Name - Printed Date