ESBD_365243_1721671619231_Attachemnt 2 - 644-24-052324 -QnA changes accepted71924.docx

Attachment 2 to Addendum A-001 Fort Worth District Office Security Guard 644-24-052324 Official Responses to Questions from Potential Respondents 07/19/2024

1. Who is the current incumbent?

Response: Applied Operations Security

2. When was the current incumbent awarded the contract? Could you please provide a copy of the current contract?

Response: You may request a copy through by submitting a request through TJJD’s open records at openrecords@TJJD.texas.gov

3. Are there any subcontractors being used for the current contract?

Response: No subcontractors are currently being used.

4. What was the initial term length of the current contract? (for example, 1 year plus 4-year options, etc.)

Response: Refer to the response to Question 2.

5. What was the start date of the initial contract?

Response: Refer to the response to Question 2.

6. What was the amount spent in the last 12 months?

Response: Refer to the response to Question 2.

7. What was the total spent in the last billed month?

Response: Refer to the response to Question 2.

8. Are there any other rates billed separately (e.g. equipment, vehicles, etc.)

Response: No other rates will be billed.

9. Are there any significant modifications from the previous contract to the new one? For instance, an increase in hours, a change in guard type (e.g. armed vs unarmed), a need for additional resources?

Response: No

10. What was the amount spent on this contract last year?

Response: You may request a copy through by submitting a request through TJJD’s open records at openrecords@TJJD.texas.gov.

11. What is the estimated total number of annual hours for this contract?

Response: See Section 11, B. Scope of Work, 3. Daily Schedule of Security Guard – Forty hours less state holidays.

12. What is the current bill rate for each position?

Response: Only one position, refer to the response to Question 2.

13. Are there any additional services that may be needed that are not listed in the RFP? For instance, the need of additional sites, seasonal required security, etc.

Response: No, additional services will be requested.

14. Beyond the state and federal minimum wage, is there a prevailing wage, living wage ordinance, local mandated wage, or contract-specific wage?

Response: No

15. Is the current contract using vehicles? If yes, how many?

Response: See Section II, B. Scope of Work, 5. Guard Equipment List.

16. How many samples of the Level III Commissioned Security Officer Certification are needed?

Response: In reviewing the solicitation Section III, 2. Description of TAB Information Content, TAB 4. One (1) Level III Commissioned Security Officer certification is required with proposal, the license may be issued by any of the three following Agencies. The Department of Public Safety, Texas State Board of Private Investigators and/or Private Security Agencies. We would like to know if a Good Faith Effort is mandatory for our proposal.

17. There are some contradicting statements within the solicitation, in which the subcontracting is not obligated, however there is a GFE included in the solicitation.

Response: “If your company is self-performing and will not require any subcontracting to fulfill the duties in the contract, you are not required to subcontract. You do still need to fill out a HUB Subcontracting plan, you will fill out the section for self-performing, and all other required sections noted on the quick checklist page for the self-performing method. If you have any questions about how to fill that out, you can contact the TJJD HUB coordinator noted in Section 1, D., 2. TJJD Historically Underutilized Business (HUB) Coordinator

18. Secondly, do you have a list of approved vendors?

Response: List of potential providers can be obtained from Texas Comptroller website, Centralized Masters Bidders List (CMBL). https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do

19. If it may be possible, that we may be able to search in other cities surrounding Austin for a HUB to cooperate with.

Response: You can search the list by the NIGP code and highway district for Fort Worth in order to see what providers are available for that highway district.

Questions 20 through 26 were verbal questions asked during site tour.

20. Who is the current contractors working with the Texas Juvenile Justice Department?

Response: Applied Operations Security.

21. Is there an incumbent that currently has a contract?

Response: Yes

22. What is our greatest need or concern that makes us need a security guard? – Response: To protect and keep our staff safe and secure the building.

23. Do you foresee a need for 24 hour security in the future?

Response: 24 hour security will not be needed.

24. Is any addition certificates required other than level 3?

Response: No other certificates required.

25. What kind of access will security officer need to enter building and doors?

Response: A key will be issued to the awarded respondent, to open necessary doors.

26. Does TJJD supply the metal detector wand or does the agency supply?

Response: TJJD supplies.

27. For the Contracting Officer, are you referring to the client's purchasing department?

Response: Section III, C. Response Content Requirements And Submission 2. Description of TAB Information Content, Tab 8: References, #6 Contracting officer and telephone number refers to the contracts/purchase officer of respondent’s contractor.

28. For the Program/technical manager, are you referring to the client or the respondent?

Response: Section III, C. Response Content Requirements And Submission 2. Description of TAB Information Content Tab 8: References, # 7 Program/technical manager and telephone number is requested of respondent’s referenced contractor.

29.Security Wand- does TJJD provide or does the security company provide Response: TJJD supplies.

30. Security officers lunch break- are lunches included or deducted? Do they stay onsite or are they able to leave.

Response: Deducted, they are able to leave however lunch break needs to be coordinated with TJJD office staff.

31. Is there a prevailing wage rate? What are the current rates being paid under the existing contract for security guard services?

Response: Refer to the response to Question 2.

32. What is the anticipated level of effort? How many hours were utilized in the past year?

Response: Anticipated level of effort %100, Daily walking around the facility (external and internal), Talking with staff, talking with FedEx and Conducting counter surveillance. Forty hours per week, less state holidays

33. What is the estimated total number of annual hours for this contract?

Response: See Section II, B. Scope of Work, 3. Daily Schedule of Security Guard. This can help calculate the annual hours less State holidays.

34. What is the total dollar amount spent last year for the same services?

Response: Refer to the response to Question 2.

35. Are there any additional services that may be needed that are not listed in the RFP? How many times have additional services been requested in the past?

Response: No other services will be needed.

36. What equipment will be provided? What is required to be provided by a contractor?

Response: Metal detector will be provided by TJJD, all other equipment is provided by awarded respondent.

37. Could you please confirm the format in which we should submit the proposal?

Response: pdf document – Section III, B, 2 Submission of Proposal, c.

38. What is the minimum Percentage (%) of subcontracting commitment for the HUB?

Response: Vendors should refer to the HUB Quick Checklist in the solicitation to determine the best method for their business structure. If the vendor will be subcontracting any portion of the contract to Texas certified HUB vendors and Non-HUB vendors, the aggregate percentage of all the subcontracting work the vendor will be awarding to the Texas certified HUB vendors with which they do not have a continuous contract in place for more than five (5) years should meet or exceed the HUB goal of 26%.