ESBD_364915_1719351107757_RFP-258.pdf

25 June 2024

Grounds Maintenance at TSTC - Sweetwater Grounds Maintenance at TSTC - Sweetwater

25 June 2024

Open 6/25/2024 4:30 PM CDT Type Request for Proposal Close 7/17/2024 2:00 PM CDT Number 258 Currency US Dollar

Sealed Until 7/17/2024 2:00 PM CDT

25 June 2024

Contacts Catherine Lopez cslopez121749@tstc.edu

Phone +1 254-867-3734 ext. 13734

Glendoris Wynn garchie@tstc.edu

Phone +1 254-867-3757

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NIGP Commodity Code NIGP Commodity Code Description 91141 C.I.P., Landscaping 98836 Grounds and Roadside Maintenance: Mowing, Edging, Plant, Not Tree Trimming, etc.

98852 Landscaping, Including Design, Fertilizing, Planting, etc., Not Grounds Maintenance or Tree Trimming Services

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TSTC Background

Texas State Technical College ("TSTC") is a coeducational two-year institution of higher education offering courses of study in technical vocational education for which there is demand within the State of Texas.

TSTC is mandated to contribute to the educational and economic development of the State of Texas by offering occupationally oriented programs with supporting academic course work, emphasizing highly specialized advanced and emerging technical and vocational areas for certificates or associate degrees.

Our mission, “to place more Texans in great paying jobs,” drives our institution. TSTC is pushing the boundaries in education, making outcomes the driving metric of success. We currently have 11 campuses across the state, with another new campus recently approved by the State Legislature that should be built and operating in the next few years. For more information about TSTC, go to http://tstc.edu/about.

Purpose:

Texas State Technical College (TSTC) is soliciting this Request for Proposal (RFP) for a qualified supplier to provide comprehensive grounds maintenance services at the Sweetwater Campus and the TSTC Sweetwater Lake Lot Property. The objective is to maintain these areas in a safe, clean, and aesthetically pleasing condition for students, staff, and visitors.

If a SIGNED Execution of Offer and HUB Subcontracting Plan are not submitted the bid will be disqualified (please make sure forms are signed when document is uploaded). TSTC anticipates the contract to exceed $100,000 and will require that a HUB Subcontracting Plan be submitted. Suppliers are not required to meet the State of Texas HUB goals. However, TSTC requires that all suppliers make a good faith effort in achieving those goals.

This agreement is valid for a period of two years, with the option to extend for three more one-year terms.

Prices are fixed for the first two years, and any increases in the annual percentage rate during the renewal periods must receive prior approval from TSTC.

Please see "Buyer Attachments" tab for Scope of Service and Maps.

General Notes:

Q&A Board Message: If you have any questions concerning the project, please submit them through the Q&A Board. Note that once the Q&A session concludes, no further questions will be accepted. The Q&A Board is specifically for inquiries related to this project and is not intended for general questions about TSTC operations. Only suppliers interested in contracting with TSTC should use the Q&A Board. Suppliers not looking to respond to solicitations can direct their inquiries to the TSTC Records Management Officer.

For more details, please visit www.tstc.edu.

Confidentiality: If a supplier desires to submit information to TSTC which is considered as confidential, the supplier should mark the information "CONFIDENTIAL".

Uploading: Any issues uploading or submitting bids, suppliers must contact TSTC Sourcing Department at the moment that the issues occurred via email with screenshots. Failure to notify will affect any remedy that could have been applied.

Zero Balance: Please be aware that your submitted bid will show a zero balance.

Email Communication: To ensure that all email communication is received, suppliers must "safelist" procurementservices@sciquest.com. TSTC will not be responsible if emails are not received.

Technical Issues: For password reset or log-in assistance, contact JAGGAER at 1-800-233-1121, and select the following options:

* 1 - (if English is your choice)

* 1 - Supplier

* 0 - Operator

Description http://tstc.edu/about

Required to View Event

Prerequisites Required to Enter Bid

25 June 2024

1. Rsolution System Overview - "How To Navigate"

2. Please ensure that all requirements are met for each section. When addressing each criterion, please title your section accordingly to reflect the specific focus or requirement.

3.

The undersigned, in submitting this Proposal and endorsement of same, represents that he/she is authorized to obligate his/her firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, sex, national origin, age or disability; that he/she will abide by all the policies and procedures of TSTC; and that he/she has read the entire RFP package, is aware of the covenants contained herein and will abide by and adhere to the written requirements in ALL sections of the RFP. Failure to manually sign this form will be reason for the proposal to be rejected. **Please make sure form is signed when document is uploaded**

4. Please review and confirm the TSTC Non-Collusion statement.

5.

The undersigned FIRM, and each person signing on behalf of the FIRM, certifies under penalty of perjury that to the best of their knowledge and belief, no member of Texas State Technical College, nor any employee, or person whose salary is payable, in whole or in part, by Texas State Technical College, has a direct or indirect financial interest in the award of this Proposal, in the services to which this Proposal relates, or in any of the profits, real or potential, thereof, except as otherwise noted herein.

6. TSTC Historically Underutilized Business Submittal Requirements and Subcontracting Approval-Please review the Historically Underutilized Business Submittal Requirements.

7.

If TSTC determines that a supplier did not follow the HSP Good Faith Effort Method A or B in the HUB Subcontracting plan, TSTC has the right to reject the response and/or have supplier revise the submitted plan.

8.

HUB Subcontracting Plan - Failure to sign and submit the form, when required, will disqualify the respondent from bidding. **Please make sure form is signed when document is uploaded**[Contact hub@tstc.edu for any assistance on completing the form]

9.

If the undersigned Firm intends to deviate from the Specifications listed in this RFP document or Contract, all such deviations must be listed on this page, with complete and detailed conditions and information included or attached.

TSTC will consider any deviations in its RFP award decisions, and TSTC reserves the right to accept or reject any response based upon any deviations indicated below or in any attachments or inclusions.

In the absence of any deviation entry on this form, the Firm assures TSTC of his/her full compliance with the Terms and Conditions, Specifications, and all other information contained in this RFP document.

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Buyer Attachments

1. Scope of Service.pdf

2. Sweetwater Campus Grounds Mowing Cycle & Map - 1.pdf

3. Sweetwater Campus Grounds Mowing Cycle & Map - 2.pdf

4. Sweetwater Campus Lake Lot Mowing Cycle & Map.pdf

25 June 202425 June 202425 June 202425 June 202425 June 202425 June 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjQzMTQ0LTE2NDE5NjE1ODlTY29wZSBvZiBTZXJ2aWNlLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjQzMTQ0LTE2NDE5Njg5NjNTd2VldHdhdGVyIENhbXB1cyBHcm91bmRzIE1vd2luZyBDeWNsZSAmIE1hcCAtIDEucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjQzMTQ0LTE2NDE5Njg3NjRTd2VldHdhdGVyIENhbXB1cyBHcm91bmRzIE1vd2luZyBDeWNsZSAmIE1hcCAtIDIucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjQzMTQ0LTE2NDE5NjkxMDdTd2VldHdhdGVyIENhbXB1cyBMYWtlIExvdCBNb3dpbmcgQ3ljbGUgJiBNYXAucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1: General Information Instructions:

1.1.1 Criterion Six: History of Support - Please provide a history of support for Institutions of Higher Education (IHE) in Texas, including things such as, sponsorships, grants, donations in-kind or otherwise, internships/externships, apprenticeships and the like.

[Texas Education Code 51.9335(b)(8)].

1.1.2

TSTC Solicitation Requirements: Any exceptions to terms, conditions, and requirements in the Scope of Service including the sample contract(s) specifically the Sample Service Agreement (SEE LINK PROVIDED IN ATTACHED DOCUMENT), must be made in writing and listed on the Deviation/Compliance Signature Form in "Prerequisites" tab.

1.1.3 Value Added: Please list any additional service and/or goods the firm can provide at no additional cost to the college. Service/goods must be directly related to the solicitation.

1.1.4 PAR: If Subcontracting will be obtained, suppliers must submit a Progress Assessment Report (PAR) form with each invoice. If no PAR is submitted with invoice, no payment will be issued. Any changes made to the HUB plan must be submitted to agency prior to the new subcontractor performing the work.

1.1.5 Provide contact information for the person responsible for submission of PAR Forms.

1.1.6 Are you an active registered Texas Historically Underutilized Business?

1.1.7 Are you a Minority Business Enterprise/Women Business Enterprise Supplier?

1.1.8 If you are not currently a HUB supplier and are interested in becoming one, please feel free to visit the link below for details on how to register as a Texas certified HUB supplier and apply for the Centralized Master Bidders List (CMBL). Participation is entirely optional. For more information, click here: https://comptroller.texas.gov/purchasing/vendor/hub/certification-process.php

Group 1.2: Payment and Delivery Information Instructions:

1.2.1 TSTC recommends Electronic Funds Transfers (EFT), including ACH, Wire Transfer, Virtual Card and Check as the preferred payment methods. Could you please share which payment method you are able to utilize? TSTC reserves the right to select a payment method that is the most efficient to process at time of payment.

1.2.2 A separate invoice is required for each location that a good or services is being provided. Additionally, coordination between TSTC staff and the supplier is essential prior to any delivery to ensure smooth processing (if applicable).

Group 2.1:

Instructions:

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

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