ESBD_364037_1718997848383_RFP-252.pdf

21 June 2024

Accounting Service at The TSTC Foundation - Statewide Accounting Service at The TSTC Foundation - Statewide

21 June 2024

Open 6/21/2024 2:00 PM CDT Type Request for Qualifications Close 7/15/2024 2:00 PM CDT Number 252 Currency US Dollar

Sealed Until 7/15/2024 2:00 PM CDT

21 June 2024

Contacts Catherine Lopez cslopez121749@tstc.edu

Phone +1 254-867-3734 ext. 13734

Glendoris Wynn garchie@tstc.edu

Phone +1 254-867-3757

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NIGP Commodity Code NIGP Commodity Code Description 91804 Accounting, Auditing, Budget Consulting

94610 Accounting and Billing Services, Including Payroll Services, 3rd Party Reimbursement for Medicare, Medicaid, Private Insurance, etc.

94611 Accounting Services (Not Otherwise Classified) 94925 Financial and Accounting Services, Bonds 94926 Financial and Accounting Services, Notes and Loans

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Disclaimer: This solicitation is published on behalf of and in support of the TSTC Foundation, which will be a party to the subsequent agreement. Although Texas State Technical College is assisting the TSTC Foundation in this request for proposals, it should be clearly understood that Texas State Technical College is NOT a party to this solicitation, nor will it be a party to a subsequent agreement.

Purpose:

Texas State Technical College Foundation (“TSTC Foundation”) is seeking qualified accounting firms to support our ongoing financial management and reporting needs. We invite your firm to submit qualifications to become our service provider for comprehensive accounting services.

TSTC Foundation oversees and manages various financial operations associated with its educational and operational activities. Our goal is to maintain strong financial health by carefully managing our accounts, preparing detailed financial statements, and strictly following tax laws.

Qualifications will be evaluated on many criteria deemed to be in the best interest of TSTC Foundation, including but not limited to responsiveness to the terms and conditions of this RFQ, ability to meet specifications, and references.

If a SIGNED Execution of Offer is not submitted the bid will be disqualified (please make sure forms are signed when documents are uploaded). TSTC Foundation does not anticipate the contract to exceed $100,000 and will not require that a HUB Subcontracting Plan be submitted. In the case that a HUB Subcontracting Plan is requested, firms are not required to meet the State of Texas HUB goals however, TSTC Foundation requires that all firms make a good faith effort in achieving those goals.

This agreement is valid for one year, with the option to extend for an additional one-year term. Prices are fixed for the first year, and any increases in the annual percentage rate during the renewal period must receive prior approval from TSTC Foundation.

Please see "Buyer Attachments" tab for Scope of Service.

General Notes:

Q&A Board Message: If you have any questions concerning the project, please submit those through the Q&A Board. Please be aware when the Q&A session is over, no questions will be asked after this period. The Q&A board is not designed for generalized questions about TSTC's operations. TSTC will only respond to questions on the Q&A board from suppliers that have the ability and desire to contract with TSTC. TSTC's Records Management Officer will receive inquiries from those who are not interested in responding to solicitations. Details may be found at www.tstc.edu.

Uploading: Any issues uploading or submitting bids, suppliers must contact TSTC Sourcing Department at the moment that the issues occurred via email with screenshots. Failure to notify will affect any remedy that could have been applied.

Zero Balance: Please be aware that your submitted bid will show a zero balance.

Description

Confidentiality: If a supplier desires to submit information to TSTC which is considered as confidential, the supplier should mark the information "CONFIDENTIAL".

Email Communication: To ensure that all email communication is received, suppliers must "safelist" procurementservices@sciquest.com. TSTC will not be responsible if emails are not received.

Technical Issues: For password reset or log-in assistance, contact JAGGAER at 1-800-233-1121, and select the following options:

* 1 - (if English is your choice)

* 1 - Supplier

* 0 - Operator

Required to View Event

Prerequisites Required to Enter Bid

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1. Rsolution System Overview - "How To Navigate"

2. Please ensure that all requirements are met for each section. When addressing each criterion, please title your section accordingly to reflect the specific focus or requirement.

3.

The undersigned, in submitting this Proposal and endorsement of same, represents that he/she is authorized to obligate his/her firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, sex, national origin, age or disability; that he/she will abide by all the policies and procedures of TSTC; and that he/she has read the entire RFQ package, is aware of the covenants contained herein and will abide by and adhere to the written requirements in ALL sections of the RFQ. Failure to manually sign this form will be reason for the proposal to be rejected. **Please make sure form is signed when document is uploaded**

4. Please review and confirm the Non-Collusion statement.

5.

The undersigned FIRM, and each person signing on behalf of the FIRM, certifies under penalty of perjury that to the best of their knowledge and belief, no member of Texas State Technical College, nor any employee, or person whose salary is payable, in whole or in part, by Texas State Technical College, has a direct or indirect financial interest in the award of this Proposal, in the services to which this Proposal relates, or in any of the profits, real or potential, thereof, except as otherwise noted herein.

6.

If TSTC determines that a supplier did not follow the HSP Good Faith Effort Method A or B in the HUB Subcontracting plan, TSTC has the right to reject the response and/or have supplier revise the submitted plan.

7.

If the undersigned Firm intends to deviate from the Specifications listed in this RFQ document or Contract, all such deviations must be listed on this page, with complete and detailed conditions and information included or attached. TSTC will consider any deviations in its RFQ award decisions, and TSTC reserves the right to accept or reject any response based upon any deviations indicated below or in any attachments or inclusions.

In the absence of any deviation entry on this form, the Firm assures TSTC of his/her full compliance with the Terms and Conditions, Specifications, and all other information contained in this RFQ document.

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Buyer Attachments

1. Scope of Service.pdf

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Questions Required Questions

Group 1.1: General Information Instructions:

1.1.1

TSTC Solicitation Requirements: Any exceptions to terms, conditions, and requirements in the Scope of Service including the sample contract(s) specifically the Sample "SERVICE/GOOD" Agreement (SEE LINK PROVIDED IN ATTACHED DOCUMENT), must be made in writing and listed on the Deviation/Compliance Signature Form in "Prerequisites" tab.

1.1.2 PAR: If Subcontracting will be obtained, suppliers must submit a Progress Assessment Report (PAR) form with each invoice. If no PAR is submitted with invoice, no payment will be issued. Any changes made to the HUB plan must be submitted to agency prior to the new subcontractor performing the work.

1.1.3 Provide contact information for the person responsible for submission of PAR Forms.

1.1.4 Value Added: Please list any additional service and/or goods the firm can provide at no additional cost to the college. Service/goods must be directly related to the solicitation.

1.1.5 TSTC reserves the right to check references prior to award. Any negative responses received may be grounds for disqualification of the proposal.

1.1.6 Are you an active registered Texas Historically Underutilized Business?

1.1.7 Are you a Minority Business Enterprise/Women Business Enterprise Supplier?

1.1.8 If you are not currently a HUB supplier and are interested in becoming one, please feel free to visit the link below for details on how to register as a Texas certified HUB supplier and apply for the Centralized Master Bidders List (CMBL). Participation is entirely optional. For more information, click here: https://comptroller.texas.gov/purchasing/vendor/hub/certification-process.php

Group 1.2: Payment and Delivery Information Instructions:

1.2.1 TSTC recommends Electronic Funds Transfers (EFT), including ACH, Wire Transfer, Virtual Card and Check as the preferred payment methods. Could you please share which payment method you are able to utilize? TSTC reserves the right to select a payment method that is the most efficient to process at time of payment.

1.2.2 A separate invoice is required for each location that a good or services is being provided. Additionally, coordination between TSTC staff and the supplier is essential prior to any delivery to ensure smooth processing (if applicable).

Group 2.1: Amendments Instructions:

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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