ESBD_363899_1718894785128_RFB No. 24-1347 CBLB Vactor Equipment and Services.pdf

Request for Bids

June 20, 2024 RFB No. 24-1347

Dear Prospective Respondent:

Sealed Bids will be received by the Purchasing Agent or other designee of the Brazos River Authority no later than 10:00 AM, Thursday, July 25, 2024 for Vactor Equipment and Services. All qualified firms including Small, Minority, Women Owned Businesses and Historically Underutilized Businesses are encouraged to submit bids in response to this request.

Bids must be submitted and received no later than the due date and time specified. Any Bid received later than the specified time, shall not be considered. The BRA is NOT responsible for ensuring the delivery of Bids.

Refer to Section 18. Delivery of Bid Submittals for instructions on submitting a response to this solicitation.

Bid must be clearly identified as follows on the outside of the sealed physical submission or the electronic submission subject line. The BRA shall not be responsible for submissions that are not properly identified.

Proper identification of Respondent’s bid is the sole responsibility of the Respondent and failure to do so may result in the submission not being included in the bid opening:

RFB TITLE: Vactor Equipment and Services

RFB NO: 24-1347

RFB DUE DATE: 10:00 AM, Thursday, July 25, 2024

The BRA shall have the right to accept or reject any or all Bids, or any part thereof, and to waive any technicalities in the interest of the BRA.

BRA will evaluate all relevant health, safety and business factors on all solicitations to determine when to initiate a notice to proceed on all projects, delivery of goods and/or services or procurement of construction related services to best attempt to balance BRA needs and to protect the health and safety of BRA employees, the employees of respondents and the public at large.

Sincerely, Victor Venegas Purchasing Agent

4600 Cobbs Drive • Waco, Texas 76710 254-761-3166

RFB No. 24-1347 Vactor Equipment and Services Page 2 of 20

SUPPLIER DIVERSITY PURCHASING POLICY

The Brazos River Authority (BRA) will ensure that purchases of equipment, materials, supplies, and/or services conform with Texas Procurement law as applicable to the BRA, are cost effective, and contribute to the competitiveness of the BRA and its customers.

Procurement activities will be conducted in an open and fair manner with equal opportunity provided to all qualified parties. The BRA will provide equal contracting opportunities as provided by all applicable State and Federal laws to small business enterprises, Historically Underutilized Businesses and Disadvantaged Business enterprises.

GENERAL INSTRUCTIONS TO RESPONDENTS

The Work consists of the furnishing of all labor, materials, services, equipment, and appliances required for the delivery and the supplying of products and/or services as described herein and in the contract documents.

1. BID SUBMISSION: Bids must be received no later than the Bid opening date and time specified above. All Bids received after closing time will not be considered.

A. To be considered as eligible, a Respondent shall have complied with all legal requirements to permit him to operate in the State of Texas.

B. Bids must be emailed, mailed or hand delivered to be considered.

2. WITHDRAWAL OF BIDS: No Bid may be withdrawn for a period of ninety (90) days after Bid opening, except by 1) either mutual consent of the BRA and Respondent; or 2) previously submitted Bids may be withdrawn upon written request received from Respondent prior to time established for receipt of Bids.

3. SIGNATURE ON BIDS: To be valid, Bids must be signed by an authorized person. By such signature, Respondent agrees to strictly abide by the terms, conditions, and Scope of work embodied in this Request for Bids.

4. EXAMINATION OF BID DOCUMENTS: Before submitting a Bid, all Respondents shall examine the complete Request for Bids, including Bid Notice, Instruction to Respondent, and Scope of Services, all of which are part of the Bid Documents.

5. ADDENDA: Unless otherwise stated in the Bid, answers to all questions, inquiries, and request for additional information will be issued in the form of Addenda. During the Bid period, prospective Respondent may be advised by Addenda of additions, deletions from, or changes in the requirements of the Bid Documents. The BRA will not be responsible for the authenticity or correctness of oral interpretations of the Bid documents or for information obtained in any other manner than through the media of Addenda. Receipt of each Addendum shall be acknowledged by Respondent.

Any questions concerning this Bid should be emailed to victor.venegas@brazos.org Purchasing Agent, no later than five (5) days prior to the opening of the Bid at submissions@brazos.org. This is to allow the BRA sufficient time to respond to inquiries and provide information to all interested Respondents by Addendum. Unless otherwise stated in the Bid, Addenda will be posted on the BRA web site at www.brazos.org, Doing Business, Purchasing and Professional Services, Request for Bids.

Respondent is responsible for checking the BRA web site (www.brazos.org) for updates and Addenda until the time at which the submission is due. Failure to respond to all requirements, including those Addenda, shall be grounds for rejection of your Bid.

6. TAXATION: The BRA is exempt under the Texas Sales Tax and Use Tax Laws, and the Respondent shall not include such taxes in the Bid.

7. QUALIFICATION OF RESPONDENTS: The BRA reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Respondent fails to satisfy the BRA that such Respondent is properly qualified to carry out the obligations of the contract and to complete the Work contemplated herein. Conditional Bids will not be accepted.

8. CONSIDERATION OF BIDS: Unless stated otherwise in the Advertisement or Request for Bids, the properly identified Bids received on time will be opened publicly and read aloud. Respondents are invited to be present.

9. COMPLIANCE WITH SCOPE OF SERVICES AND RIGHT OF

SELECTION: The Respondent shall abide by and comply with the true intent of the scope of services and not take advantage of any unintentional error or omission.

10. QUANTITIES: Unless stated otherwise in this Bid, the BRA is obligated during the period stipulated to purchase all of its normal requirements from the successful Respondent and the Respondent is obligated to supply the quantities which the BRA requires for its operation. The quantities stated are given as a general guide for bidding but are not guaranteed amounts, they represent the best estimated usage. The BRA reserves the option to purchase more or less of these services at the Bid price.

11. REPRESENTATIONS: By execution and submission of this Bid, the Respondent hereby represents and warrants to the BRA that Respondent has read and understands the Bid Documents and this Bid is made in accordance with the Bid Documents.

12. INDEMNIFICATION:

THE RESPONDENT SHALL COMPLY WITH THE REQUIREMENTS

OF ALL APPLICABLE LAWS, RULES, AND REGULATIONS AND

SHALL EXONERATE, INDEMNIFY AND HOLD HARMLESS THE

BRA FROM ANY AND ALL LIABILITY OR DAMAGES RESULTING

FROM FAILURE TO DO SO.

IN ADDITION, THE RESPONDENT AGREES TO INDEMNIFY,

KEEP, SAVE AND HOLD THE BRA HARMLESS FROM ANY AND

ALL ACTIONS, LIABILITIES, DAMAGES, JUDGMENTS, COSTS

AND EXPENSES INCLUDING REASONABLE ATTORNEY’S FEES,

IN CASE AN ACTION IS FILED OR DOES IN ANY WAY ACCRUE

AGAINST THE BRA, ITS OFFICIALS, OFFICERS, AND

EMPLOYEES IN CONSEQUENCE OF THE AWARDED CONTRACT

FOR ANY NEGLIGENT ACT OR OMISSION OF THE RESPONDENT

IN THE PROVISION OF SERVICES UNDER THE AWARDED

CONTRACT, OR THAT MAY RESULT FROM THE CARELESSNESS

OR LACK OF SKILL OF THE RESPONDENT OR THE

RESPONDENT’S OFFICERS, AGENT, CONTRACTORS, ASSIGNS

OR EMPLOYEES. IN THE EVENT A JUDGMENT IS RECOVERED

AGAINST THE BRA FOR ANY SUCH LIABILITY, COSTS OR

EXPENSES, SUCH JUDGMENT SHALL BE CONCLUSIVE

AGAINST THE RESPONDENT.

IT IS SPECIFICALLY UNDERSTOOD AND AGREED BY THE

RESPONDENT THAT SUCH INDEMNITY IS INDEMNITY BY THE

RESPONDENT TO INDEMNIFY AND PROTECT THE BRA FROM

LIABILITY, CLAIMS, SUITS, LOSSES, DAMAGES OR CAUSES OF

ACTION DUE TO THE RESPONDENT’S NEGLIGENCE, ERROR OR

OMISSION.

mailto:submissions@brazos.org http://www.brazos.org/

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13. EVALUATION FACTORS: Respondents may furnish pricing for all or any portion of the solicitation (unless otherwise specified). The BRA may evaluate and award a contract for any item or group of items shown on the Solicitation, or any combination deemed most advantageous to the BRA. Bids that specify an "All or None" award may be considered if a single award is advantageous. In the event of a mathematical discrepancy on the Bid Form, the BRA will only consider the price determined to be most advantageous to the BRA.

14. CRITERIA FOR AWARD: The BRA shall determine and select the Lowest Responsible Bidder from the Vendor/Provider, based solely upon the criteria contained within the bid documents.

15. TERMINATION:

The awarded contract may be terminated at any time by the BRA, in BRA’s sole discretion, for any cause or for convenience without penalty or liability. Upon receipt of such notice, the supplier shall immediately discontinue all services and actions. The BRA shall pay the Respondent promptly the accrued and unpaid amounts due for services to the date of termination, to the extent the services are approved by the BRA.

16. CHANGE OF CONTRACT PRICE:

The agreed upon contract price shall not be exceeded without the prior written consent of the BRA and may only be modified by a written amendment to the contract executed by both BRA and Respondent.

17. PAYMENT: Unless otherwise specified, payment for services and/or product will be processed within thirty (30) days from invoice date and acceptance of work and/or product. Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order including reference to purchase order number and submittal to the correct address for processing. Unit price on invoice shall be in two (2) decimal places only, i.e., $ .XX.

The BRA has set a goal to have as much paperwork submitted electronically. Respondents are asked to submit invoices electronically to the following Accounts Payable email address:

accounts. payable@brazos.org. Respondents who use the electronic service should not mail the original invoice.

18. CONFIDENTIALITY OF DOCUMENTS: The BRA is subject to the Texas Public Information Act (PIA). Any information submitted to the BRA by a Respondent shall be considered non-confidential and available to the public, except as follows:

In the event a Respondent considers a specific portion of their Bid to be confidential and subject to an exception to disclosure under the PIA, such portion must be clearly identified and marked

"CONFIDENTIAL". Do not mark an entire submittal confidential, as this is not in conformance with the PIA and is not acceptable. Only the specific portion or portions of the Bid that the Respondent considers to be confidential pursuant to the PIA should be marked. IF AN

ENTIRE BID IS MARKED CONFIDENTIAL, THE BRA WILL NOT

TREAT ANY PORTION OF THE BID AS CONFIDENTIAL AND THE

BID MAY BE REJECTED AS NON-CONFORMING. The BRA will honor notations of confidentiality made in accordance with this paragraph and decline to release such information initially. However, final determination of whether a particular portion of a Bid may in fact be withheld pursuant to the PIA will be made by the Texas Attorney General or a court of competent jurisdiction.

In the event a public information request is received for a portion of a Bid that has been marked confidential, the BRA shall ask the affected Respondent if the information may be released. If the release is agreed to, the BRA shall release the information.

If the release is denied, the matter shall be referred to the Texas Attorney General's Office in accordance with the process set forth in the PIA. The Respondent shall be fully and solely responsible for submitting arguments and evidence within the statutory timeframes to the Texas Attorney General’s Office regarding its claim of confidentiality. The BRA will NOT submit arguments on behalf of the Respondent.

The Texas Attorney General's office shall rule on the matter. In the event that it is determined by opinion or order of the Texas Attorney General or a court of competent jurisdiction that such information may not be withheld, then such information will be made available to the requester. If it is determined that the information may be withheld, BRA will withhold the information from the requestor.

Pricing information contained in Bids or contracts is not considered confidential under the PIA and will be disclosed without making a request to the Texas Attorney General.

RFB No. 24-1347 Vactor Equipment and Services Page 4 of 20

REQUEST FOR BIDS

VACTOR EQUIPMENT AND SERVICES

RFB NO. 24-1347

SUBMITTAL SCHEDULE

Bids are posted on the BRA website and prospective Respondents should check www.brazos.org> Doing Business>, Purchasing & Professional Services>, Request for Bids for potential updates to Bid requirements.

Thursday, June 20, 2024

RFB is available to download from the BRA website at http://www.brazos.org/Doing- Business/Purchasing-Professional- Services/Request-for-Bids, and click on “View this RFB”.

4:00 PM, Wednesday, July 3, 2024

Last date and time to ask questions or request additional information. Email questions to submissions@brazos.org.

4:00 PM, Monday, July 8, 2024

Post response to questions received as of the deadline or as soon thereafter, as an Addendum on the BRA website – http://www.brazos.org/Doing- Business/Purchasing-Professional- Services/Request-for-Bids, 10:00 AM, Thursday, July 25, 2024

Bids are due.

11:00 AM Thursday, July 25, 2024

Bids will be opened and read out loud virtually at the link below……………………………..

https://youtube.com/live/JCwcuQTCVU8?feature=share

Local Time Prevailing.

RFB No. 24-1347 Vactor Equipment and Services Page 5 of 20

REQUEST FOR BIDS

VACTOR EQUIPMENT AND SERVICES

RFB NO. 24-1347

1. General The Brazos River Authority (“BRA”) will be accepting sealed Bids from qualified contractors to furnish all labor and equipment necessary for routine lift station, wastewater treatment plant basin, vessel, and tank cleanings services by Vactor equipment at the following locations:

Site #/ County Location Address City

1 Bell County Doshier Farm Wastewater Treatment Plant 2515 E. Avenue H Temple

2 Bell County Temple-Belton Wastewater Treatment Plant 2405 E. 6th Avenue Belton

3 Brazoria County Clute Wastewater Treatment Plant 1411 Mockingbird Lane Clute

4 Fort Bend County Sugar Land North Wastewater Treatment Plant 16450 Southwest Frwy. Sugar Land

5 Fort Bend County Sugar Land South Wastewater Treatment Plant 4802 Scenic Rivers Dr. Sugar Land

6 Fort Bend County Sugar Land Greatwood Wastewater Treatment Plant 902 Tara Boulevard Sugar Land

7 Fort Bend County Sugar Land New Territory Wastewater Treatment Plant 4050 U.S. Highway 90A Sugar Land

8 Williamson County Hutto Central Wastewater Treatment Plant 350 CR 199 Hutto

9 Williamson County Hutto South Wastewater Treatment Plant 10700 FM 1660 Hutto

2. Scope of Services Routine Vactor Services – In the event Vactor truck or tanker services are needed to support municipal wastewater plant operations, the Contractor will provide temporary Vactor truck or tanker services including all equipment, labor, and disposal. Vactor Services needed include, but are not limited to: top cleaning of lift stations and grit/debris removal from plant treatment basins, vessels, or tanks. Vactor Services for oil, grease, and/or petrochemical wastes are not included in the scope of work for this solicitation.

Contractor Vactor Services for emergency spill remediation is not part of this solicitation, but Contractor can provide a bid for the services for BRA review. Please see bid alternate #1 on the provided bid form.

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All waste shall be transported to and disposed of at a Texas Commission on Environmental Quality (“TCEQ”) permitted Refuse Disposal Facility.

Contractor shall be registered with TCEQ for hauling of sludge within the State of Texas. Include a copy of the TCEQ registration with bid response.

Contractor shall be responsible for containing all spillage which may occur during performance of services. The contractor shall be responsible to ensure that all spills (including sludge, fuels, lubricants, hydraulic fluids, etc.) or damages caused by spills are corrected immediately at its own expense. Correction of spills or damages shall be executed in a manner approved by the BRA's representative.

There are no minimum/maximum quantities of usage of services guaranteed under this contract. Estimated annual services amounts by location are below:

Site #: Routine Vactor Services (Estimated Annual):

Routine Vactor Services (Estimated Annual Hours):

1 1-3 per year 4-12 per year 2 1-3 per year 4-12 per year 3 1-3 per year 4-12 per year 4 9-12 per year 50-75 per year 5 9-12 per year 9-18 per year 6 9-12 per year 18-24 per year 7 9-12 per year 40-50 per year 8 1-3 per year 4-12 per year 9 1-3 per year 4-12 per year

The Contractor shall be responsible for damages to the City’s Wastewater Treatment Plants and/or BRA's equipment, and/or the buildings and their contents, by its work, negligence in its work, and its personnel. The Contractor shall be responsible and liable for the safety, injury, and health of its working personnel while its employees are performing service work.

The Contractor shall provide all data and documentation necessary for the preparation of the Annual Sludge Disposal Report as required by TCEQ. Data and documentation should be sent to the facility where the service is performed. Information should be received by the BRA no later than August 10 of the report year. The BRA will prepare the report and submit electronically to TCEQ by the required deadline.

Contractor is responsible for the repair and service of their vehicles and its related equipment.

Neither the BRA nor the City is allowed to lend or allow the borrowing of tools, oil, lubricants, battery charger, battery to jump off vehicle, air for tires, etc.

Contractor is responsible for providing the equipment necessary to effectively and safely maneuver their equipment.

Contractor is responsible for providing services during inclement weather, coordinated with on-site Operations Supervisor(s).

The facility telephones and related communications equipment are strictly for BRA business only.

Drivers will not be allowed to use the BRA communications system except in the case of an emergency. This is true even if drivers work after normal business hours and weekends.

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Socializing and “horseplay” between contractor employees and BRA employees is not allowed.

We are to keep our relationship on a professional and business basis.

Truck drivers are not allowed to wash their tractor and rigs at the either facility site. Truck drivers are to minimize the amount of mud they track in the facilities during wet weather.

Use of restrooms and wash basins is restricted to the office/shop facilities and drivers should make sure they maintain cleanliness of our facility.

Truck drivers are not to occupy any of the BRA buildings or offices unattended. Their sole purpose for occupying our facilities should be to sign off on the manifest or an emergency situation. Drivers need to complete their manifest legibly with the correct information and dates.

The BRA staff will sign all manifests only after the load has been attached to the vehicle and is ready to leave the plant.

The Contractor shall provide the following:

A. Type and quantity of vehicles/equipment necessary to perform Vactor truck services and shall meet all needs of the required service and applicable Federal, State and locals’ laws, statutes and ordinances.

B. The BRA reserves the right for its representative to inspect the contractor's vehicle prior to and after the performance of service.

It shall be the Contractor's responsibility to ensure that all quantities are hauled away and disposed as requested by the operator.

Contractor will make any/all responsible efforts to perform Vactor Services during standard business hours. If Contractor anticipates overtime or emergency rates will apply during performance of the Work, Contractor will need to receive written approval from the BRA prior to commencing the Work.

If Contractor anticipates confined space equipment or certified labor force is necessary during performance of the Work, Contractor will coordinate a safety meeting with BRA prior to commencing the Work.

Lift station Vactor services will normally be completed within a few hours of Contractor arriving onsite. Basin, vessel, tank, and emergency spill remediation Vactor services may require Contractor to be onsite for multiple hours or days, furnish various Vactor equipment, and provide additional labor force in performance of the Work.

If Contractor is providing a bid for alternate bid item #1, Contractor is expected to mobilize Vactor equipment and labor force for all emergency Vactor services requested by BRA as soon as possible. If Contractor cannot mobilize emergency Vactor Services within four (4) hours of receiving notification from the BRA, the BRA reserves the right to employ other firms for emergency Vactor Services.

In the event Routine Vactor Services to be provided are not furnished or are deficient, after the Contractor has received notice from the BRA, the BRA reserves the right to employ other firms for Vactor services. Repeated deficiencies or failure to furnish required services may, in the BRA's sole discretion, be considered a breach of contract.

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3. Base Bid Bid price to include all labor, materials, tools, equipment and incidentals necessary to satisfactorily design, fabricate, manufacture, furnish, deliver components and complete assemblies. The bid item rate per gallon should include labor, equipment, transport, and disposal of liquid, biosolids, and sludge wastes to a TCEQ approved disposal facility.

4. Information Required in the RFB Submittal - Tab Format

The BRA specifically requests succinct submittals tailored to the general and discipline-specific scope of services summarized above. All submittals become the property of the BRA. Each Bid submittal shall include the information requested below.

Tab A: Include the following:

(1) Date your company was established and a brief history; number of employees;

provide number and location of offices.

(2) Provide name, title and office location of person who will be the principal contact for the BRA and the billing location if different.

(3) Describe the types of organizations that your company typically serves and general nature of the work.

(4) A list and description of similar services completed within the last five years under your current company name or any other company name similar in nature to this solicitation. This should include the name, the location, a brief description of Scope of Services, and a contact name and telephone number of a reference for each client. List litigation that your company has been a party to in the last five (5) years, under your current company name or any other company name.

Include only litigation that involves business units in your company that are submitted for performing services under this RFB.

(5) List all such litigation involving owners and/or general contractors. To be fully responsive, provide the level of detail in the attached example, as well as a name and phone number to contact an authorized representative of your company in the event that the BRA needs to clarify your response. Failure to be fully responsive will be sufficient grounds for the BRA to disqualify your company.

(6) Have you ever defaulted, failed to complete a contract or had a contract terminated by the other party? If so, where and why? Provide name and telephone number of the other party.

Tab B: Include the following:

(1) Complete and submit the attached Request for Bids – Bid Form

(2) Complete and submit the attached W-9 form, or if foreign entity submit the appropriate tax document information.

(3) Complete and submit the attached Conflicts of Interest Questionnaire [CIQ] form.

(4) Complete and submit the Non-Collusion Affidavit form.

(5) Complete and submit the Vendor Compliance to State Law form.

(6) HUB Subcontracting Plan DELETE IF NOT REQUIRED

5. Hub Subcontracting Plan This solicitation requires a HUB Subcontracting Plan to be completed and submitted. The HUB Subcontracting Plan is attached to this solicitation. If you have any questions regarding the HUB Subcontracting Plan please contact David Thompson CFO / HUB Coordinator at Bryan.gray@Brazos.org.

mailto:Bryan.gray@Brazos.org

RFB No. 24-1347 Vactor Equipment and Services Page 9 of 20

6. Hub Subcontracting Plan Instructions (If Self Performing HUB and no Subcontractors) If you will not be subcontracting any portion of the contract and will be fulfilling the entire contract with your own resources (i.e., employees, supplies, materials and/or equipment), follow the instructions on the HUB Subcontracting Plan Checklist, first page of the HUB Plan included in this solicitation.

Section 1 - Respondent and Requisition Information

Section 2 a. - No, I will not be subcontracting any portion of the contract, and I will be fulfilling the entire contract with my own resources.

Section 3 - Self Performing Justification Section 4 – Affirmation (Remember to sign Section 4)

If you are subcontracting any work please follow the instructions on the HUB Subcontracting Plan Checklist, first page of the HUB Plan included in this solicitation.

7. RFB Inquiries All inquiries, including clarifying questions, related to this RFB shall only be directed to the Purchasing Agent via e-mail to submissions@brazos.org. The Purchasing Agent will direct any inquiries to the appropriate BRA staff, a response will be issued and if warranted, an Addendum will be posted on the BRA’s website at www.brazos.org. Failure to adhere to this restriction during the advertising, evaluation, and selection phases will result in the rejection of a Respondent’s Bid.

8. Respondent’s Past Performance BRA will consider Respondent’s past performance and may conduct reference checks with other entities regarding past performance. BRA may examine Respondent’s performance including, but not limited to: the Comptroller of Public Accounts Statewide Procurement Divisions Vendor Performance Tracking System, notices of termination, cure notices, assessments of liquidated damages, litigation, audit reports, repeated negative performance, records of repeated non-responsiveness to performance issues, and non-renewals of contracts. Such sources of Respondent performance may include any governmental entity, whether an agency or political subdivision of the State of Texas, another state, or the Federal government. Further, BRA may initiate such examinations of Respondent performance based upon media reports. Any such investigations shall be at the sole discretion of BRA, and any negative findings, as determined by BRA, may result in non-award to Respondent.

9. Conflict of Interest Pursuant to Chapter 176 of the Local Government Code, any person or agent of a person who contracts or seeks to contract for the sale or purchase of property, goods, or services with a local government entity (i.e., Brazos River Authority) must disclose in the Conflicts of Interest Questionnaire Form ("CIQ") the person's affiliation or business relationship that might cause a conflict of interest with the local government entity. By law, the CIQ must be filed with the BRA Records Management Officer no later than seven (7) days after the date the person begins contract discussions or negotiations with the BRA, or submits an application or response to a Request for Bids, correspondence, or another writing related to a potential agreement with the BRA. Updated Questionnaires must be filed in conformance with Chapter 176.

A copy of the CIQ is attached. If you have any questions about compliance, please consult your own legal counsel. Compliance is the individual responsibility of each person or agent of a person who is subject to the filing requirement. An offense under Chapter 176 carries a penalty up to a Class A misdemeanor.

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10. Disclosure of Interested Parties Pursuant to Section 2252.908 of the Government Code, the selected Firm in contracts for the sale or purchase of property, goods, or services with a local government entity (i.e., BRA) anticipated to have a value of at least $250,000/$500,000 must submit a Disclosure of Interested Parties Form to the local government entity that discloses all persons at the Selected Firm who have a controlling interest in the selected Firm or who actively participated in facilitating the contract or negotiating the terms of the contract.

The requirements of Section 2252.908 of the Government Code are subject to change, and if you have any questions about compliance, please consult your own legal counsel.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

11. Term of Agreement The term of this Contract shall be for a period of one (1) year, commencing on the Effective Date, and may be renewed by subsequent agreement of the parties for up to four (4) additional one (1) year periods, for a total potential term of five (5) years.

12. Contract The contract will be awarded to the lowest responsible Respondent. The executed contract between BRA and the selected Respondent shall be a BRA standard form contract. Contract terms are not subject to modification and Respondent will be expected to execute the contract in substantially the form provided. Respondent should not base a bid on an expectation that BRA will modify its contract terms.

The BRA reserves the right to award contract(s) without any negotiations and reserves the right to not make awards. The BRA reserves the right to conduct studies and other investigations as necessary to evaluate any submittal. Submission of a bid confers no legal right upon any Respondent.

The decision of BRA, or its designee with regard to the above, shall be administratively final. BRA, in its sole discretion, may waive administrative deficiencies and/or minor technicalities in submittals received.

13. Insurance Requirements The Respondent shall, at Respondent’s sole expense, maintain insurance coverage as determined acceptable to the BRA. The Respondent must obtain the following minimum insurance requirements and provide proof to the BRA prior to entering into a contract:

General Liability Insurance:

Bodily Injury $ 1,000,000 per occurrence Property Damage $ 1,000,000 per occurrence Aggregate $ 2,000,000

Professional Liability:

$ 1,000,000 per occurrence

Workers’ Compensation:

Statutory

Automobile Liability: $ 1,000,000 per claim / aggregate

Employers’ Liability

$ 1,000,000 policy limit https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

RFB No. 24-1347 Vactor Equipment and Services Page 11 of 20

Pollution Liability $ 1,000,000 per claim / aggregate

Prior to commencement of work under this agreement, Respondent shall register with myCOItracking.com and subsequently provide documentation that satisfies the insurance requirements of this agreement. Respondent shall add registration@myCOItracking.com and certificaterequest@myCOIsolution.com to it's safe sender's list for necessary communication from myCOI. For any registration difficulties, call myCOI tracking support team at (317) 759-9426.

14. Testing The BRA reserves the right to inspect and test the submitted product. The BRA in its sole Discretion may disqualify a submitted product as non-conforming to the specifications if the product does not meet the requirements of the specifications during testing.

15. Recycled and Recyclable Products The BRA encourages the use of recycled products and products that may be recycled or reused.

16. Delivery of Bid Submittals Bids may be submitted in one of the following manners:

Electronic Transmission. Email transmission to submissions@brazos.org. Emailed bid submissions shall be an attachment, in a Portable Document Format (PDF). Bids shall be clearly identified in the Subject Line as follows: RFB Title, RFB Number and RFB Due Date.

The BRA shall not be responsible for submissions that are not properly identified. Proper identification of Respondent’s bid is the sole responsibility of the Respondent and failure to do so may result in the submission not being included in the bid opening.

Drop Box Submission Prior to Bid Submission Deadline: Hand delivery of one sealed, clearly identified original signed paper copy submission may be received up to the bid submission deadline contained in the solicitation at the Brazos River Authority, 4600 Cobbs Drive, Waco, TX. 76710, utilizing the secure drop box located at the office building. The BRA shall not be responsible for submissions that are not properly identified. Proper identification of Respondent’s bid is the sole responsibility of the Respondent and failure to do so may result in the submission not being included in the bid opening.

Mail-In Delivery: Mailed by commercial carrier, overnight or express mail, one sealed clearly identified original signed paper copy submission may be accepted by the Purchasing Agent or other designee up to the bid submission deadline contained in the solicitation at the Brazos River Authority, 4600 Cobbs Drive, Waco, Tx. 76710. The BRA shall not be responsible for submissions that are not properly identified. Proper identification of Respondent’s bid is the sole responsibility of the Respondent and failure to do so may result in the submission not being included in the bid opening.

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REQUEST FOR BIDS – BID FORM

Vactor Equipment and Services

RFB No. 24-1347 Base Bid Item

Description of Equipment, Labor, & Disposal

County of Service

Area/Site # Standard Pricing

(8AM-5PM)

Overtime Pricing (5PM-8AM) or Weekends

Emergency Call Immediate Response (Night or Weekend)

For Cleaning Lift Stations:

Sewer Cleaner/Vacuum Truck (Super Sucker) with Operator for Cleaning Lift Station

Bell County

Site # 1 & 2

$______ Per Hour $______ Per Hour $______ Per Hour

2 Helper for Sewer Cleaner Vacuum Truck when operating $______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with two-man Crew to assist in cleaning Lift Station

$______ Per Hour $______ Per Hour $______ Per Hour

Certified Confined Space Crew for entry into Lift Station, when required

$______ Per Hour $______ Per Hour $______ Per Hour

Confined Space Equipment Monitors, Blowers, Safety Tri Pod, Lights, Ladders, etc.

$______ Per Hour $______ Per Hour $______ Per Hour

6 Bobtail Truck for Transfer Liquid Waste from Lift Station Cleaning $______ Per Hour $______ Per Hour $______ Per Hour

7 Tanker Truck for Transfer Liquid Sludge or Liquid Waste $______ Per Hour $______ Per Hour $______ Per Hour

Disposal of Rags, Grit, Grease, Sand, and Heavy Solids from Lift Station at TCEQ Approved Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Disposal of Liquid Sludge or Raw Sewage at TCEQ Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Sewer Cleaner/Vacuum Truck (Super Sucker) with Operator for

Williamson County

Site # 8 & 9

11 Helper for Sewer Cleaner Vacuum Truck when operating $______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with two-man Crew to assist in cleaning Lift Station

$______ Per Hour $______ Per Hour $______ Per Hour

Certified Confined Space Crew for entry into Lift Station, when required

$______ Per Hour $______ Per Hour $______ Per Hour

Confined Space Equipment Monitors, Blowers, Safety Tri Pod, Lights, Ladders, etc.

$______ Per Hour $______ Per Hour $______ Per Hour

15 Bobtail Truck for Transfer Liquid Waste from Lift Station Cleaning $______ Per Hour $______ Per Hour $______ Per Hour

16 Tanker Truck for Transfer Liquid Sludge or Liquid Waste $______ Per Hour $______ Per Hour $______ Per Hour

RFB No. 24-1347 Vactor Equipment and Services Page 13 of 20

Disposal of Rags, Grit, Grease, Sand, and Heavy Solids from Lift Station at TCEQ Approved Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Disposal of Liquid Sludge or Raw Sewage at TCEQ Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Sewer Cleaner/Vacuum Truck (Super Sucker) with Operator for Cleaning Lift Station

Fort Bend

Site # 4, 5, 6, & 7

$______ Per Hour $______ Per Hour $______ Per Hour

20 Helper for Sewer Cleaner Vacuum Truck when operating $______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with two-man Crew to assist in cleaning Lift Station

$______ Per Hour $______ Per Hour $______ Per Hour

Certified Confined Space Crew for entry into Lift Station, when required

$______ Per Hour $______ Per Hour $______ Per Hour

Confined Space Equipment Monitors, Blowers, Safety Tri Pod, Lights, Ladders, etc.

$______ Per Hour $______ Per Hour $______ Per Hour

24 Bobtail Truck for Transfer Liquid Waste from Lift Station Cleaning $______ Per Hour $______ Per Hour $______ Per Hour

25 Tanker Truck for Transfer Liquid Sludge or Liquid Waste $______ Per Hour $______ Per Hour $______ Per Hour

Disposal of Rags, Grit, Grease, Sand, and Heavy Solids from Lift Station at TCEQ Approved Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Disposal of Liquid Sludge or Raw Sewage at TCEQ Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Sewer Cleaner/Vacuum Truck (Super Sucker) with Operator for

Brazoria

Site # 3

29 Helper for Sewer Cleaner Vacuum Truck when operating $______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with two-man Crew to assist in cleaning Lift Station

$______ Per Hour $______ Per Hour $______ Per Hour

Certified Confined Space Crew for entry into Lift Station, when required

$______ Per Hour $______ Per Hour $______ Per Hour

Confined Space Equipment Monitors, Blowers, Safety Tri Pod, Lights, Ladders, etc.

$______ Per Hour $______ Per Hour $______ Per Hour

33 Bobtail Truck for Transfer Liquid Waste from Lift Station Cleaning $______ Per Hour $______ Per Hour $______ Per Hour

34 Tanker Truck for Transfer Liquid Sludge or Liquid Waste $______ Per Hour $______ Per Hour $______ Per Hour

Disposal of Rags, Grit, Grease, Sand, and Heavy Solids from Lift Station at TCEQ Approved Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Disposal of Liquid Sludge or Raw Sewage at TCEQ Disposal Facility

RFB No. 24-1347 Vactor Equipment and Services Page 14 of 20

For Cleaning Basins, Tanks, and Vessels:

37 Sewer Cleaner/Vacuum Truck (Super Sucker) with Operator

38 Helper for Sewer Cleaner Vacuum Truck when operating $______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with Supervisor or Project Coordinator and Safety equipment, if required

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with two-man Crew to assist in cleaning operations

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with Pumps, Hoses, etc. and Operator to pump liquid waste from basins, vessels, or tanks

$______ Per Hour $______ Per Hour $______ Per Hour

Confined Space Equipment Monitors, Blowers, Safety Tri Pod, Lights, Ladders, etc.

$______ Per Hour $______ Per Hour $______ Per Hour

Certified Confined Space Crew for entry into basins, vessels, or tanks, when required

$______ Per Hour $______ Per Hour $______ Per Hour

44 Bobtail Truck for Transfer Liquid Waste $______ Per Hour $______ Per Hour $______ Per Hour

45 Tanker Truck for Transfer Liquid Sludge or Liquid Waste $______ Per Hour $______ Per Hour $______ Per Hour

Disposal of Rags, Grit, Grease, Sand, and Heavy Solids from location at TCEQ Approved Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Disposal of Liquid Sludge or Raw Sewage at TCEQ Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

48 Sewer Cleaner/Vacuum Truck

49 Helper for Sewer Cleaner Vacuum Truck when operating $______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with Supervisor or Project Coordinator and Safety equipment, if required

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with two-man Crew to assist in cleaning operations

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with Pumps, Hoses, etc. and Operator to pump liquid waste from basins, vessels, or tanks

$______ Per Hour $______ Per Hour $______ Per Hour

Confined Space Equipment Monitors, Blowers, Safety Tri Pod, Lights, Ladders, etc.

$______ Per Hour $______ Per Hour $______ Per Hour

Certified Confined Space Crew for entry into basins, vessels, or tanks, when required

$______ Per Hour $______ Per Hour $______ Per Hour

55 Bobtail Truck for Transfer Liquid Waste $______ Per Hour $______ Per Hour $______ Per Hour

RFB No. 24-1347 Vactor Equipment and Services Page 15 of 20

56 Tanker Truck for Transfer Liquid Sludge or Liquid Waste

Disposal of Rags, Grit, Grease, Sand, and Heavy Solids from location at TCEQ Approved Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Disposal of Liquid Sludge or Raw Sewage at TCEQ Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

59 Sewer Cleaner/Vacuum Truck (Super Sucker) with Operator

$______ Per Hour $______ Per Hour $______ Per Hour

60 Helper for Sewer Cleaner Vacuum Truck when operating $______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with Supervisor or Project Coordinator and Safety equipment, if required

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with two-man Crew to assist in cleaning operations

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with Pumps, Hoses, etc. and Operator to pump liquid waste from basins, vessels, or tanks

$______ Per Hour $______ Per Hour $______ Per Hour

Confined Space Equipment Monitors, Blowers, Safety Tri Pod, Lights, Ladders, etc.

$______ Per Hour $______ Per Hour $______ Per Hour

Certified Confined Space Crew for entry into basins, vessels, or tanks, when required

$______ Per Hour $______ Per Hour $______ Per Hour

66 Bobtail Truck for Transfer Liquid Waste $______ Per Hour $______ Per Hour $______ Per Hour

67 Tanker Truck for Transfer Liquid Sludge or Liquid Waste $______ Per Hour $______ Per Hour $______ Per Hour

Disposal of Rags, Grit, Grease, Sand, and Heavy Solids from location at TCEQ Approved Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Disposal of Liquid Sludge or Raw Sewage at TCEQ Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

70 Sewer Cleaner/Vacuum Truck

71 Helper for Sewer Cleaner Vacuum Truck when operating $______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with Supervisor or Project Coordinator and Safety equipment, if required

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with two-man Crew to assist in cleaning operations

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with Pumps, Hoses, etc. and Operator to pump liquid waste from basins, vessels, or tanks

$______ Per Hour $______ Per Hour $______ Per Hour

Confined Space Equipment Monitors, Blowers, Safety Tri Pod, Lights, Ladders, etc.

RFB No. 24-1347 Vactor Equipment and Services Page 16 of 20

Certified Confined Space Crew for entry into basins, vessels, or tanks, when required

77 Bobtail Truck for Transfer Liquid Waste $______ Per Hour $______ Per Hour $______ Per Hour

78 Tanker Truck for Transfer Liquid Sludge or Liquid Waste $______ Per Hour $______ Per Hour $______ Per Hour

Disposal of Rags, Grit, Grease, Sand, and Heavy Solids from location at TCEQ Approved Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Disposal of Liquid Sludge or Raw Sewage at TCEQ Disposal Facility

RFB No. 24-1347 Vactor Equipment and Services Page 17 of 20

Bid Alternate #1 - Emergency Spill Cleanup:

Sewer Cleaner/Vacuum Truck (Super Sucker) with Operator

Helper for Sewer Cleaner Vacuum Truck when operating

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with Supervisor or Project Coordinator and Safety equipment, if required

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with two-man Crew to assist in cleaning operations

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with Pumps, Hoses, etc. and Operator to pump liquid waste

$______ Per Hour $______ Per Hour $______ Per Hour

Confined Space Equipment Monitors, Blowers, Safety Tri Pod, Lights, Ladders, etc.

$______ Per Hour $______ Per Hour $______ Per Hour

Certified Confined Space Crew for entry into basins, vessels, or tanks, when required

$______ Per Hour $______ Per Hour $______ Per Hour

8 Bobtail Truck for Transfer Liquid Waste $______ Per Hour $______ Per Hour $______ Per Hour

Tanker Truck for Transfer Liquid Sludge or Liquid Waste

$______ Per Hour $______ Per Hour $______ Per Hour

Disposal of Rags, Grit, Grease, Sand, and Heavy Solids from location at TCEQ Approved Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Disposal of Liquid Sludge or Raw Sewage at TCEQ Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Sewer Cleaner/Vacuum Truck (Super Sucker) with Operator

Helper for Sewer Cleaner Vacuum Truck when operating

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with Supervisor or Project Coordinator and Safety equipment, if required

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with two-man Crew to assist in cleaning operations

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with Pumps, Hoses, etc. and Operator to pump liquid waste

$______ Per Hour $______ Per Hour $______ Per Hour

Confined Space Equipment Monitors, Blowers, Safety Tri Pod, Lights, Ladders, etc.

$______ Per Hour $______ Per Hour $______ Per Hour

Certified Confined Space Crew for entry into basins, vessels, or tanks, when required

RFB No. 24-1347 Vactor Equipment and Services Page 18 of 20

19 Bobtail Truck for Transfer Liquid Waste $______ Per Hour $______ Per Hour $______ Per Hour

Tanker Truck for Transfer Liquid Sludge or Liquid Waste

$______ Per Hour $______ Per Hour $______ Per Hour

Disposal of Rags, Grit, Grease, Sand, and Heavy Solids from location at TCEQ Approved Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Disposal of Liquid Sludge or Raw Sewage at TCEQ Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Sewer Cleaner/Vacuum Truck (Super Sucker) with

Helper for Sewer Cleaner Vacuum Truck when operating

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with Supervisor or Project Coordinator and Safety equipment, if required

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with two-man Crew to assist in cleaning operations

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with Pumps, Hoses, etc. and Operator to pump liquid waste

$______ Per Hour $______ Per Hour $______ Per Hour

Confined Space Equipment Monitors, Blowers, Safety Tri Pod, Lights, Ladders, etc.

$______ Per Hour $______ Per Hour $______ Per Hour

Certified Confined Space Crew for entry into basins, vessels, or tanks, when required

$______ Per Hour $______ Per Hour $______ Per Hour

30 Bobtail Truck for Transfer Liquid Waste $______ Per Hour $______ Per Hour $______ Per Hour

Tanker Truck for Transfer Liquid Sludge or Liquid Waste

$______ Per Hour $______ Per Hour $______ Per Hour

Disposal of Rags, Grit, Grease, Sand, and Heavy Solids from location at TCEQ Approved Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Disposal of Liquid Sludge or Raw Sewage at TCEQ Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Sewer Cleaner/Vacuum Truck (Super Sucker) with

Helper for Sewer Cleaner Vacuum Truck when operating

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with Supervisor or Project Coordinator and Safety equipment, if required

$______ Per Hour $______ Per Hour $______ Per Hour

Service Truck with two-man Crew to assist in cleaning operations

RFB No. 24-1347 Vactor Equipment and Services Page 19 of 20

Service Truck with Pumps, Hoses, etc. and Operator to pump liquid waste

Confined Space Equipment Monitors, Blowers, Safety Tri Pod, Lights, Ladders, etc.

$______ Per Hour $______ Per Hour $______ Per Hour

Certified Confined Space Crew for entry into basins, vessels, or tanks, when required

$______ Per Hour $______ Per Hour $______ Per Hour

41 Bobtail Truck for Transfer Liquid Waste $______ Per Hour $______ Per Hour $______ Per Hour

Tanker Truck for Transfer Liquid Sludge or Liquid Waste

$______ Per Hour $______ Per Hour $______ Per Hour

Disposal of Rags, Grit, Grease, Sand, and Heavy Solids from location at TCEQ Approved Disposal Facility

$______ Per Gal. $______ Per Gal. $______ Per Gal.

Disposal of Liquid Sludge or Raw Sewage at TCEQ Disposal Facility

RFB No. 24-1347 Vactor Equipment and Services Page 20 of 20

ACKNOWLEDGMENT OF REQUEST FOR BIDS AND

RECEIPT OF ADDENDA

RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS REQUEST FOR BIDS AND

ADDENDA BY SIGNING BELOW AND SUBMITTING THIS ACKNOWLEDGEMENT WITH

YOUR BID. FAILURE TO SIGN THIS ACKNOWLEDGEMENT WILL DISQUALIFY THE BID AS

NON-RESPONSIVE. SIGNATURE SHALL BE HAND WRITTEN.

This acknowledgement shall become part of your response and the subsequent contract documents if applicable.

ACKNOWLEDGMENT OF REQUEST FOR BIDS:

Respondent hereby acknowledges that it has received and read the Request for Bids and all Addenda, and that this Bid is made in accordance with the provisions thereof. Respondent acknowledges that this Bid meets or exceeds all terms, requirements, conditions, and/or specifications set forth in the Request for Bids and Addenda, and exceptions or deviations from such terms, requirements, conditions, and/or specifications, if any, have been clearly and conspicuously identified as such in the Bid.

Does your company have 10 or more full time employees? Check one box only.

YES NO

Name of Firm (Respondent)

Signatur…