ESBD_363660_1721234651933_Addendum #1_2024-1113.pdf

Office of Procurement Services

Box 41094 | Lubbock, Texas 79409-1094 | T 806.742.3844

An EEO/ Affirmative Action Institution

ADDENDUM #1

RFP 2024-1113 Branded Smoothie Concept

DATE: July 17, 2024

TO: All Proposers

FROM: Andrew Jaco, Project Manager, Office of Procurement Services

SUBJECT: Texas Tech University RFP 2024-1113 Branded Smoothie Concept

NOTICE TO ALL PROPOSERS:

The following shall be incorporated into and become a part of the original Contract Documents and Specifications of the above-identified project. You must acknowledge receipt of this Addendum by noting it on your proposal form.

Item #1: Questions and Answers from the On-Campus Site Visit.

Question 1: Is the North entrance the main entrance (Student Recreation Center)?

Answer: Yes

Question 2: Can the South entrance be converted as an entrance and exit (Student Recreation Center)?

Answer: It can be converted to be utilized as an entrance and exit and potentially be redesigned to accommodate.

Question 3: What is the typical amount of traffic Monday – Friday (Student Recreation Center)?

Answer: 5,200-5,300.

Question 4: Is there a floor drain in the proposed area(s) (Student Recreation Center)?

Answer: No, but one can be installed.

Question 5: Is any other plumbing currently available in the area(s) (Student Recreation Center)?

Answer: Not currently.

Question 6: Where do most students congregate (Student Recreation Center)?

Answer: Near the front (North) entrance and around the weight rooms.

Question 7: Is the plan to open in existing spaces, or is building an option (Student Recreation Center)?

Answer: Either option is available.

Question 8: Do you adhere to a campus or city health official (Student Recreation Center)?

Answer: Both. Mostly adhere to the campus official.

Question 9: Are there any opportunities to open the concept in the front of the building (North) (Student Recreation Center)?

Answer: After further discussion with the review team, the South entrance is the preferred location.

Question 10: Are there options for additional storage space (Student Recreation Center)?

Answer: Additional space may be provided, would need to be approved based on space request.

Question 11: Does the outdoor swimming area have its own entrance (Student Recreation Center)?

Answer: Yes.

Question 12: Is a membership required to access the space, and if so, do all students have a membership (Student Recreation

Center)?

Answer: Yes, membership is required to utilize the University Recreation Center, and undergraduate students have a membership built into their tuition costs.

Question 13: Are there any options for “temporary” locations (i.e., the pool area) (Student Recreation Center)?

Answer: Yes.

Question 14: Do locations include floor drains (Student Union Building)?

Answer: Yes.

Question 15: How much power is available in the option spaces (Student Union Building)?

Answer: Previously contained food service operations with multiple appliances, such as refrigerator/freezer units.

Question 16: Are there options for additional storage spaces, including freezers and refrigerators (Student Union Building)?

Answer: Yes.

Question 17: Do students/employees utilize a meal plan for purchases (Student Union Building)?

Answer: Yes, declining dollar system on Student IDs utilizing Transact.

Item #2: Questions and Answers from the RFP Q&A Board

Question 1: For the HUB and HUB Subcontracting Plan information, if our organization does not require any construction to be completed by our organization’s partners, and we fully support any subcontractors the university would like to use that are HUB firms, would you recommend leaving that blank or simply noting our support and no need for required contractors?

Answer: If construction is not to be managed by your organization, and you are simply licensing the use of your product/brand, a HUB Subcontracting Plan will not be required.

Question 2: Please confirm that we can provide supplemental documents aside from the required forms so that we can elaborate further rather than fitting it all on the response form template? And should this be attached in the Supplier Attachments section?

Answer: Any additional documentation that you feel is pertinent to the proposal, including company information, may be attached along with the required attachment listed in the RFP. When submitting the proposal, Proposers can attach additional Supplier Documentation when prompted.

Question 3: For the Proposer’s Response Form, can you provide clarification regarding the Base Proposal dollar amount? This

RFP is for a licensed location which is royalty % based, not dollar based, so confirming the base proposal should outline the company’s royalty % here, not dollar amount.

Answer: If there are any fees associated with the implementation or setup of the location, please include those in the Base

Proposal dollar amount. An amended response form that includes a location to record a royalty % will be forthcoming.

Question 4: For the Proposer’s Response Form, can you provide clarification regarding insurance requirements? Since this is a licensed location and we won’t have a physical presence, providing insurance for that address wouldn’t be applicable.

Rather, are you simply asking for a Certificate of Insurance to show our organization’s general policy? Or is this regarding construction if we planned to use our own construction team for the space?

Answer: If there is no physical presence by the Proposer, proof of insurance is not required. If the awarded Proposer is responsible for the location or its operation, a Certificate of Insurance showing the minimum requirements will be requested.

Question 5: Can you please provide clarification on what needs to be check marked for “Other Preferences” at the bottom of the Affirmation and Conflict of Interest document? Our organization was unable to determine what exactly this is asking for.

Answer: If your organization provides any other specifications listed, please check the appropriate box(es).

END OF ADDENDUM #1