ESBD_363298_1718634261178_RFP 2024.04 Bid Invitation.pdf

2024.04

Food Service Management

Issue Date: 6/15/2024

Questions Deadline: 7/10/2024 04:00 PM (CT)

Response Deadline: 7/17/2024 02:00 PM (CT)

Contact Information

Contact: Cara Green Address: Purchasing

C-127 500 College Drive Lake Jackson, TX 77566

Email: purchasing@brazosport.edu

Deadline: 7/17/2024 02:00 PM (CT) 2024.04Page 1 of 9 pages

Event Information

Number: 2024.04 Title: Food Service Management Type: Request for Proposal Issue Date: 6/15/2024 Question Deadline: 7/10/2024 04:00 PM (CT) Response Deadline: 7/17/2024 02:00 PM (CT) Notes: Brazosport College is accepting sealed proposals for:

RFP 2024.04

Food Service Management

To be considered a responsive offer, the Proposals may be submitted electronically using the current electronic bidding system, utilized by Brazosport College. Email or fax transmittal of proposals will not be accepted.

Submissions will not be allowed after the Proposal End Date, The College will not be held responsible for unsubmitted responses.

Manual/paper submissions are acceptable and may be mailed with the Original

Signed submission and any other requested information in a sealed envelope on the forms provided to:

Brazosport College

Purchasing Manager

Attn: Cara Green

500 College Drive, C-127

Lake Jackson, TX 77566

Submission envelopes must be clearly marked with the following:

(1) RFP 2024.04: Food Service Management

(2) RFP Due Date and Time & your Company Name and Return Address.

Manual/paper submissions received after the proposal due date and time will be returned unopened. In case of mailed submissions or correspondence concerning this RFP, the College will not be held responsible for missing, lost, or late mail.

The responses will remain under evaluation and will not be available for public review until after approval of award by the Board of Regents.

Brazosport College and the Board of Regents reserves the right to reject any and all proposals and waive any and all formalities and conditions. Brazosport College

(BC) shall accept proposals as determined by the College to be in its best interest. It is not the intent of any condition or specification in the RFP to prohibit any responsible vendor from participating in this solicitation.

Billing Information

Deadline: 7/17/2024 02:00 PM (CT) 2024.04Page 2 of 9 pages

Contact: Accounts Payable Address: Business Services - C-106

500 College Drive Lake Jackson, TX 77566

Phone: (979) 230-3392 Email: accounts.payable@brazosport.edu

Bid Activities

Pre-Proposal Conference and Site Visit 6/25/2024 2:00:00 PM (CT)

A pre-proposal conference and site visit is scheduled for June 25, 2024, at 2:00 p.m. at Brazosport College.

Attendance is not mandatory, but all prospective vendors are highly encouraged to attend in order to have a better understanding of the requirements of this RFP.

2:00 p.m.

Brazosport College 500 College Drive, BC Central Cafeteria Lake Jackson, Texas 77566

Taste Testing Session 7/31/2024 11:00:00 AM (CT)

A taste testing session will be held for all proposers on July 31, 2024. Set up may begin at 11:00 a.m. with attendees arriving at 11:45 a.m.

Proposers must prepare and present samples of typical food items that will be prepared during the award term, if any.

Sample items should include a breakfast item, a lunch meal including dessert, and a deli item.

Samples must be prepared for approximately 20 individuals. No food service equipment or utensils will be provided.

Brazosport College Dow Academic Center 500 College Drive Lake Jackson, Texas 77566

Bid Attachments

RFP 2024.04 Food Service Management Final.pdf Download

RFP 2024.04 Food Service Management

RFP 2024.04 Standard Terms and Conditions.pdf Download

Brazosport College Standard Terms and Conditions

CIQ Form.pdf Download

Conflict of Interest Questionnaire

W-9_from_Vendor.pdf Download

W-9 instructions and form

PART 5 - Proposer Questionnaire.docx Download

Proposal Questionnaire Word document.

Requested Attachments

Proposal (Attachment required)

Include the following information: (1) proposal statement that includes a brief overview of firm (2) proposer questionnaire responses (3) references

Deadline: 7/17/2024 02:00 PM (CT) 2024.04Page 3 of 9 pages https://brazosport.ionwave.net//extract.aspx?file=output%5Cbrazosport%5C2024_6%5C1260c7e5-ee1d-4295-b556-e5b340eb74ee.pdf&name=RFP+2024.04+Food+Service+Management+Final.pdf https://brazosport.ionwave.net//extract.aspx?file=output%5Cbrazosport%5C2024_6%5C776cdaba-8e22-43bb-a795-5b8ac08aa2c5.pdf&name=RFP+2024.04+Standard+Terms+and+Conditions.pdf https://brazosport.ionwave.net//extract.aspx?file=output%5Cbrazosport%5C2023_12%5C84800514-db74-42ca-9c12-82f90c0d4dc0.pdf&name=CIQ+Form.pdf https://brazosport.ionwave.net//extract.aspx?file=output%5Cbrazosport%5C2023_12%5C8757b0bb-634c-4307-99f5-d37eb05f3986.pdf&name=W-9_from_Vendor.pdf https://brazosport.ionwave.net//extract.aspx?file=output%5Cbrazosport%5C2024_6%5C82410bb2-47e2-48ad-b203-92faedbf7940.docx&name=PART+5+-+Proposer+Questionnaire.docx

Signed Conflict of Interest form (Attachment required)

If there is no conflict include "N/A" at the top of form and sign.

Signed W-9 form (Attachment required)

Current year W-9 with signature.

Certifications (Attachment required)

Applicable certifications: state and local permits, proof of insurance, and permits.

Bid Attributes

1 Primary Contact Person

(Required: Maximum 1000 characters allowed)

2 Contact Phone Number

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

3 Contact Email Address

(Required: Email address)

4 RFP 2024.04

Detailed information for Brazosport College Request for Proposals (RFP) 2024.04 Food Service Management can be found under the "Attachments" tab and can be downloaded for review.

I read and understand the solicitation/proposal.

(Required: Check if applicable)

5 Standard Terms and Conditions

Brazosport College standard terms and conditions are found under the "Attachments" tab and can be downloaded for review.

I read and understand the Terms and Conditions (Required: Check if applicable)

Deadline: 7/17/2024 02:00 PM (CT) 2024.04Page 4 of 9 pages

6 Non-Collusion Affidavit

By submission of this proposal, the undersigned certifies that:

A. The bid or proposal has been independently arrived at without collusion with any other bidder or with any other competitor;

B. This bid or proposal has not knowingly disclosed and will not be knowingly disclosed, to any other bidder or competitor or potential competitor, prior to the opening of the bids, or proposals for this project.

C. No attempt has been or will be made to induce any other person, partnership, or corporation to submit or not submit a bid or proposal.

D. The undersigned certifies that he is fully informed regarding the accuracy of the statements contained in this certification, and that the penalties herein are applicable to the bidder as well as to any other person signing in his behalf.

I hereby certify and verify.

(Required: Check if applicable)

7 Felony Conviction Notice

State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states, “A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.”

Subsection (b) states, “A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.”

Is your firm owned or operated by anyone who has been convicted of a felony?

Yes No (Required: Check only one)

8 Felony Conviction Details

If your firm is owned or operated by anyone who has been convicted of a felony, please list their name and the details of the conviction. If not applicable, please enter N/A (not applicable).

(Required: Maximum 4000 characters allowed)

Deadline: 7/17/2024 02:00 PM (CT) 2024.04Page 5 of 9 pages

9 HB 89/SB 252

HB 89: I, the undersigned vendor, do hereby certify and verify that neither Respondent, nor any affiliate, subsidiary, or parent company of Respondent, if any (the “Respondent Companies”), boycotts Israel and Respondent agrees that Respondent and Respondent Companies will not boycott Israel during the term of this Agreement. For purposes of this Agreement, the term “boycott” shall mean and include terminating business activities or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory.

SB 252: I, the undersigned vendor, do hereby certify and verify that Respondent is not a company identified on the Texas Comptroller’s list of companies known to have contracts with, or provide supplies or services to, a foreign organization designated as a Foreign Terrorist Organization by the U.S. Secretary of State.

I hereby certify and verify.

(Required: Check if applicable)

SB 13 Boycotting Energy Companies

If Respondent is required to make a verification pursuant to §2274.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required.

Exemption criteria includes the following:

1. Company employs less than 10 full-time employees; AND

2. Value of the contract is less than $100,000

3. Term "company" does not include a sole proprietorship.

“Boycott energy company" means, without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by Paragraph (A).”

Please indicate your status:

A. Company does not Boycott energy companies and will not Boycott energy companies (as that term is defined in Texas Government Code §809.001) during the term of this contract;

B. Company is a sole proprietorship;

C. Company employs less than 10 full-time employees; AND Value of the contract is less than $100,000

A. Company does not boycott B. Sole proprietorship C. Exempt (Required: Check only one)

Deadline: 7/17/2024 02:00 PM (CT) 2024.04Page 6 of 9 pages

SB 19 Discrimination Against Firearms Entity of Trade Association

If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required.

Exemption criteria includes the following:

1. Company employs less than 10 full-time employees; AND

2. Value of the contract is less than $100,000

"Discriminate against a firearm entity or firearm trade association": (A) means, with respect to the entity or association, to: (i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association;

or (iii) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; and (B) does not include: (i) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (ii) a company ’s refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship: (aa) to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency; or (bb) for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity ’s or association ’s status as a firearm entity or firearm trade association.”

Please indicate your status:

A. Company does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association;

B. Company employs less than 10 full-time employees; AND Value of the contract is less than $100,000

A. Company does not discriminate. B. Exempt (Required: Check only one)

Texas Public Information Act

Steps to Assert Information Confidential or Proprietary All data, and information submitted to BC are subject to release under the Texas Public Information Act (“Act”) unless exempt from release under the Act. You are not encouraged to submit data and/or information that you consider to be confidential or proprietary unless it is absolutely required to understand and evaluate your submission.

On each page where confidential or proprietary information appears, you must label the confidential or proprietary information. Do not label every page of your submission as confidential as there are pages (such as the certification forms and sheets with pricing) that are not confidential. At a minimum the pages where the confidential information appears should be labeled and the information you consider confidential or proprietary clearly marked.

Failure to label the actual pages on which information considered confidential appears will be considered as a waiver of confidential or proprietary rights in the information.

In the event a request for public information is filed with BC which involves your submission, you will be notified by BC of the request so that you have an opportunity to present your reasons for claims of confidentiality to the Texas Attorney General.

Does your submission contain confidential information?

If "no" information may be released to the public if required under the Texas Public Information Act.

Yes No (Required: Check only one)

Deadline: 7/17/2024 02:00 PM (CT) 2024.04Page 7 of 9 pages

Texas Public Information Act Details

If the RFP submitted contains confidential information which is labeled use the space below to detail the pages. Any information contained on the page numbers not listed below may be released to the public if required under the Texas Public Information Act. If not applicable, please enter N/A (not applicable).

(Required: Maximum 4000 characters allowed)

Deadline: 7/17/2024 02:00 PM (CT) 2024.04Page 8 of 9 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

Deadline: 7/17/2024 02:00 PM (CT) 2024.04Page 9 of 9 pages