ESBD_360204_1716392333171_IFB 24-21 - Welding Consumables & Supplies.pdf

IFB 24-21 Welding Consumables & Supplies 1

INVITATION FOR BIDS (IFB) #24-21

Welding Consumables & Supplies

PROPOSED SOLICITATION SCHEDULE

This schedule may be modified or changed at the sole discretion of SJCCD.

DATE ACTION

May 22, 2024 IFB issued.

May 31, 2024

Questions and/or Clarifications Deadline

Requests for questions and clarifications regarding IFB documents shall be submitted in IonWave by 5:00 p.m. Central Time to be considered.

June 4, 2024 Issuance of final addendum, if necessary.

June 10, 2024

Bid Submission Deadline

All bid documents shall be submitted before 2:00 p.m. Central Time in IonWave.

Proposals will be digitally opened immediately following time due.

July/August Recommendation of award and approval of contract award. Award will be announced after approval received.

IonWave:

https://sanjac.ionwave.net

PROCUREMENT CONTACT

Melissa Fuqua, Buyer

281-998-6378 Melissa.fuqua@sjcd.edu https://sanjac.ionwave.net/ mailto:Melissa.fuqua@sjcd.edu

IFB 24-21 Welding Consumables & Supplies 2

SCOPE OF WORK AND SPECIFICATIONS

1. General

San Jacinto Community College District (“SJCCD” or “College”) is soliciting sealed bids from qualified firms to provide welding consumables and supplies.

SJCCD reserves the right to select one or more companies based on the best value, as determined by SJCCD, with consideration given to bid(s) that best meet the desired scope of work and specifications set forth in this invitation for bids.

SJCCD is a public community college district organized under Chapter 130 of the Texas Education Code and is tax exempt in the State of Texas.

2. Scope of Work

This scope of work covers the requirements to provide SJCCD with welding consumables and supplies on an as needed basis. Supplier(s) shall furnish all resources and services necessary and required to supply, deliver, and unload welding consumables and supplies in accordance with the special requirements.

The College's estimated average annual expenditure for welding supplies and consumables is $100,000; however, this is not guaranteed.

3. Products

The products specified below exhibit the minimum features and quality that will be accepted. All welding rods shall be in accordance with the American Welding Society (AWS) class standards as specified. Lincoln Electric part numbers are listed; alternate products of equal or better quality will be considered.

Items requested include, but are not limited to the products listed below:

# Item Description Part Number 1 .045 in. Tip 14-45 2 .035 in. Tip PRO 1435 3 1/2 in. Nozzle 22-50 4 Knurled .045 in. Rollers 132957 5 Insulators 32 6 Gas Diffuser 52 7 O-Ring 224 8 MIG Gun 250AMP PRO M250303515 9 Plasma Electrode BK12849-3 10 Plasma Nozzle for table BK12849-15 11 Plasma Tip BK12449-6 12 Plasma Swirl ring BK12849-9

IFB 24-21 Welding Consumables & Supplies 3

13 Retaining Cap-CTP (LC100M) GBK12849-22 14 Stick Electrode - Fleetweld 5P+ 1/8 in. 50 lb Easy

Open Can E6010

15 Stick Electrode - Excalibur 7018 MR 3/32 in. 50 lb Easy Open Can

E7018

16 GMAW Wire SuperArc L-56 0.035 in. 33 lb Plastic Spool

ER70S-6

17 UltraCore 71A75 Gas Shielded 0.045 in. 33 lb Fiber Spool

E71T-1

18 Carbon Steel Alloy - Lincoln ER70S-2 1/8 in. 10 lb (30 lb Master)

ER70S-2

19 Carbon Steel Alloy - Lincoln ER70S-6 3/32 in. 10 lb Tube (30 lb Master)

ER70S-6

20 Stainless Alloy - ER309L 1/8 in. 10 lb Tube (30 lb Master)

ER309

21 Stainless Alloy - ER309L 3/32 in. 10 lb Tube (30 lb Master)

ER309

4. .Special Requirements

a. Supplier(s) shall deliver an order within three (3) business days after receipt of an approved

College purchase order (PO) to the location designated on the PO. If a supplier is unable to make delivery by the third business day from receipt of the approved College purchase order, the College reserves the right to purchase the materials from another vendor.

b. Contracted percentage discount shall remain in effect during each respective one-year term of the contract.

c. The College acknowledges that product pricing may be affected due to the volatility of the current market. Requests for product price adjustments, if any, shall be submitted in writing with supporting justification to the College’s Contracts and Purchasing Services department thirty (30) days prior to the renewal or expiration date. Requests will be reviewed and if granted, shall not exceed the percentage change from the previous year listed in the Producer Price Index (PPI) as calculated by the Bureau of Labor Statistics Data for the corresponding commodity code found in the then current PPI Table 9 – Detailed Report Tables. http://www.bls.gov/ppi/#tables. Increases to accommodate tariffs that are applied to the products will be allowed at the full tariff assessment.

d. All orders placed against an authorized standing PO shall be placed by phone or email by an authorized individual listed on the original PO.

5. Delivery

a. The College has several locations throughout the district. The awarded supplier(s) may be required to deliver to any or all of these locations. Locations shall be added or removed, as needed.

IFB 24-21 Welding Consumables & Supplies 4

b. Delivery shall be made FOB destination.

6. College Locations

a. District Offices – 4620 Fairmont Parkway, Pasadena, TX 77504

b. Central Campus – 8060 Spencer Hwy, Pasadena, TX 77505

c. North Campus – 5800 Uvalde, Houston, TX 77049

d. South Campus – 13735 Beamer Road, Houston, TX 77089

e. Maritime – 3700 Old Hwy 146, La Porte, TX 77571

f. Generation Park Campus – 13455 Lockwood Rd., Houston, TX 77044

g. Edge Center – 13150 Space Center Blvd., Houston, TX 77059

7. Supplier Diversity Reporting

SJCCD does not give preference to historically underutilized or small business in the awarding of contracts. However, if the awarded contractor utilizes a subcontractor(s) to fulfill the proposed requirements, the contractor will be required to track and report the amount paid to each subcontractor along with the subcontractor’s supplier diversity classification. This information will only be used for the purpose of statistical tracking. The reportable classifications include:

• African American

• Asian Pacific American

• Caucasian

• Hispanic American

• Native American

• Small Business

• Veteran Owned

• Minority Owned

• Woman Owned

• LGBTQ

• Other / Non-disclosed

8. Term

The contract term, if any, for contract(s) awarded from this solicitation will be one (1) year with renewal options of four (4) one-year time periods subject to the termination provisions as further described in the sample contract terms and conditions on the Attachments tab section of this solicitation.

IFB 24-21 Welding Consumables & Supplies 5

BID RESPONSE REQUIREMENTS

All bids response requirements must be submitted through IonWave. The system does not allow a bid submission unless all requirements have been met, including Attributes and Response Attachments. These requirements include, but are not limited to, the following:

1. Price

Include pricing on the Line Items tab in IonWave for the following:

# Item Description Part Number 1 .045 in. Tip 14-45 2 .035 in. Tip PRO 1435 3 1/2 in. Nozzle 22-50 4 Knurled .045 in. Rollers 132957 5 Insulators 32 6 Gas Diffuser 52 7 O-Ring 224 8 MIG Gun 250AMP PRO M250303515 9 Plasma Electrode BK12849-3 10 Plasma Nozzle for table BK12849-15 11 Plasma Tip BK12449-6 12 Plasma Swirl ring BK12849-9 13 Retaining Cap-CTP (LC100M) GBK12849-22 14 Stick Electrode - Fleetweld 5P+ 1/8 in. 50 lb Easy

Open Can E6010

15 Stick Electrode - Excalibur 7018 MR 3/32 in. 50 lb Easy Open Can

E7018

16 GMAW Wire SuperArc L-56 0.035 in. 33 lb Plastic Spool

ER70S-6

17 UltraCore 71A75 Gas Shielded 0.045 in. 33 lb Fiber Spool

E71T-1

18 Carbon Steel Alloy - Lincoln ER70S-2 1/8 in. 10 lb (30 lb Master)

ER70S-2

19 Carbon Steel Alloy - Lincoln ER70S-6 3/32 in. 10 lb Tube (30 lb Master)

ER70S-6

20 Stainless Alloy - ER309L 1/8 in. 10 lb Tube (30 lb Master)

ER309

21 Stainless Alloy - ER309L 3/32 in. 10 lb Tube (30 lb Master)

ER309

22 Delivery Fee (if applicable)

IFB 24-21 Welding Consumables & Supplies 6

Additional Costs Not Included in Pricing: Upload a Response Attachment document, if needed, to provide details of any costs not listed in the Line Items section. Any costs not explicitly stated in a bid response shall not be charged to the College.

The College reserves the right to consider pricing submitted through Line Items, Line Notes, and Response Attachments. If there is a discrepancy among the Line Items, Line Notes, and Response Attachments, the Line Items pricing shall prevail.

2. Business Questionnaire

The Business Questionnaire is a fillable form in the Attachment Section in IonWave and shall be submitted as a Response Attachment in the IonWave. If additional space is needed, please submit information on additional pages and clearly indicate each question and number.

3. References

The bidder shall provide at least three (3) references of entities for whom you have provided the goods or services included in this IFB within the past three years. The name, telephone number, and valid email address of a reference person who may be contacted for further information must be entered in the Attributes tab in IonWave. If the College chooses to contact your references, they will be contacted by email.

4. Exceptions to Terms and Conditions

An exception includes any addition, deletion, or other modification. Submit exceptions to terms and conditions as an attachment in the Response Attachment tab in IonWave as follows:

a. If you select Yes to “EXCEPTIONS TO TERMS AND CONDITIONS” under the Attributes tab, you must submit a written summary of each exception to this IFB, including the scope, specifications, and/or sample contract, as applicable. The summary shall include supporting justification that clearly identifies the specific reference, page, section, and sub-section of the change, relevance of the change, the vendor’s rationale for the change, and benefit to the College for accepting the change for the submitted exceptions to be considered.

b. Any exceptions not explicitly stated may not be considered during contract negotiations, if any. The submittal of exceptions to terms and conditions does not guarantee the College’s acceptance of exceptions. The College reserves the right to accept or reject any exceptions as necessary to negotiate a mutually beneficial contract.

IFB 24-21 Welding Consumables & Supplies 7

List of Response Attachments

The following documents are to be submitted through the Response Attachments tab in IonWave. All forms are available to download under the Attachments tab in IonWave. Except when listed as Optional, all documents are required and failure to provide the correct required document may deem the proposer non-responsive and disqualify the response from consideration for award.

1. Business Questionnaire

2. Conflict of Interest Form

3. Proof of Insurance Requirements

4. Exceptions to Terms and Conditions (optional)

5. Additional Costs Not Included in Pricing (optional)