ESBD_360100_1716376302441_IW178067-A(1).pdf

PCHBPINVl FT00067 Pa_ge ....J._ of __:J_

INVITATION FOR BIDS

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT

IF NOT BIDDING

00 NOT RETURN THIS FORM.

AGENCY TO INVOICE

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

ACCOUNTS PAYABLE

P.O. BOX 4018

HUNTSVILLE, TX 77342-4018

O£!iTw.,AllON Oi= 0000·$ If DFfl:Rf)fTT11AN AB.0\/E

SEE BELOW

.DEUVERV IN_ OAvs;CA·SH DtsCOU�T_ .. _ 0A

YS·OR �ET30

Chock bcilow, if pt•foronc• i;;f,'limod 1md111r 34 TAC R·uto 20:306 .(..) Goods proauced or o1lered by a Texas bidder thal is owneq by a Te,as r.e.sldent se,vice-disabled veteran (..) G.ooclspioduoodlnTexasor offered by a T&xasbidder lhal is not owned by a Texas re'sk!ent �ervlce-<lisabled vetei�h

.U Agriculluf<! produots produced or .gro,vn in TX U Agric�llureprod��ISaA(Jserv�ei;otretwbyTl( bidder� L) Services offel)ld b y ·a f ex�� bidder lhal Is owned 6y a

Texas resldeol S:ervloe-dlsabled veteran (.j ServlcesofferedbyaT."'x.,sbld�erthallsnot owne� by a Texas'reslde,,t s�vice-dlsahled vele'<ln U Te.xns vegelation nalive to the r.eglon.

U USA produced st1ppijes. materials, equipment or agriC-Ultural pro·ducts U ProduclSor'p"ISonsv/1111 men(ai orph,.-slcal dlsabUhies (..) Products· mad;, o.f recycled, remanuiactu,ed. or environmenlaly sensitive materiats inc1uding recycl·ed steel

U Energy etficlenl. products U Rubberl?,i/(1 ;,sphall paving m;iterlal (_} Recycled motor oil an d lubricants

U Products. produced at l&cOlties loc�ted on formerly COntaminaied prop8rty

U Productsand ser.ices'ttom <l<:OnOfl\JcaDy depressed or bligh1ed areas

U vendors that me'el or exceed air quality' s\andards· U Recycled or reused c.omputer equipment of <>lher man ura.cturer.s U Foods ofhlghern'utrlllonal'vatuo·(for consumption rn a' publlc caf�teria only) LJ Commercial production companyoraijvertislng ageocy tocated in Tex.as.

IF BIDDING

Each bid mus1 be.

placed in a ·separate envelope wlln bid opening d.:1to.

bid number� and.

purcha-S:er name

:an.notated Immediately below return addre$S, on SEAi.EB BID

ENVELOPE

ISSUE DA

TE:

BID NO.

BID OP-ENING 3 P.M..

PURCHASER:

Pl:iONE:

MAY 22, 2024

IW178067-A

JUNE 24, 2024

HALL, THERESA

93 6-437-3811

FAXED BIOS WILL NOT BE ACCEPTED

UNLESS NOTED BELOW

..,. FAILURE TO SIGN WILL DISQUALIFY BID •

NTHa.,iiEO:SlciNAfURE oATE.

TYPED NAME OF SIGNER

IF BIDDING, RETURN SEALED BIDS ro·, TEXAS DEPARTME�T OF GRIMlt,IAI. JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 625

HUNTSI/ILLE, TEXAS 77340

...,. VENDOR ADDRl:SSAND IDENTIFICATION NUMBER,..

Bidder

M�st

Fill.

In

VENOOR'ID NUM!lER ·Sce-E;:! M«l'l'lllntVII 1.1 f-,, vt'l'delf1a Nillnliol'lmllllCGOII•

Name ol Firm

Sfreol Address

Sy �Ing 1h!� tJ:ld, bl�r r.e11!fl� Ulill II 1.1 Tex�:; addtes$ 1$, .:;hQwn .as !ho -addres.s. of 1be bidder_bidde<,qualf1es as a Texas �dder 8$ defined In �cuon 2-155 4"4-(o) OI the TOllf.l.S G(1VOftlMtlfll coot)., .Bidder agr.ees, to compty with .all ;ern:-.s and oondiboris bekiw and on attacho.d p:,gij$

QUOTE F.O.B. DESTINATION PREPAID ANO ALLOWED

**********************THIS IS A RE-ADVERTISEMENT***************

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) IS CURRENTLY

REQUESTING BIDS TO ESTABLISH A PURCHASE ORDER FOR THE

PROCUREMENT OF COLD WATER COILS.

CONTINUED ON NEXT PAGE

BU-70:IA {R8v, 10/17) IFS

PCHBPINV2 FT00067

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page ..L of_7_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

JUNE 24, 2024

IW178067-A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

BID SUBMISSION REQUIREMENTS:

ELECTRONIC SUBMISSION (PREFERRED)

USE THE FOLLOWING EMAIL ADDRESS TO SUBMIT A RESPONSE ELECTRONICALLY:

BIDS@TDCJ.TEXAS.GOV

THE EMAIL SUBJECT LINE SHOULD CONTAIN THE SOLICITATION NUMBER.

THE BIDDER IS SOLELY RESPONSIBLE FOR ENSURING THAT ITS

RESPONSE IS RECEIVED BY THE TDCJ BEFORE THE DEADLINE AT THE

PROPER DESTINATION SERVER. IT IS RECOMMENDED THAT BIDDER

BEGIN THE PROCESS WELL IN ADVANCE OF THE BID SUBMISSION TIME ON

THE OPENING DATE.

THE TDCJ RECOMMENDS A LIMIT OF 10 MB OF ATTACHMENTS PER EMAIL.

TO MEET THIS LIMIT, A RESPONSE MAY BE SPLIT INTO MULTIPLE EMAILS.

IN ADDITION, PLEASE BE AWARE THAT YOUR INTERNET SERVICE PROVIDER

MAY LIMIT THE SIZE OF ATTACHMENTS TO OUTGOING MAIL.

ALL DOCUMENTS SHOULD BE SUBMITTED IN MICROSOFT OFFICE FORMATS (WORD

AND EXCEL) OR IN A FORM THAT MAY BE READ BY MICROSOFT OFFICE SOFTWARE.

ANY DOCUMENTS WITH SIGNATURES SHALL BE SUBMITTED AS AN ADOBE PORTABLE

DOCUMENT FORMAT (PDF) FILE. RESPONSES IN OTHER FORMATS MAY BE

DISQUALIFIED.

THE TDCJ TAKES NO RESPONSIBILITY FOR ELECTRONIC RESPONSES THAT ARE

CAPTURED, BLOCKED, FILTERED, QUARANTINED OR OTHERWISE PREVENTED FROM

REACHING THE PROPER DESTINATION SERVER BY ANY ANTI-VIRUS OR OTHER

SECURITY SOFTWARE.

TO CONFIRM RECEIPT OF ELECTRONIC SUBMISSION, REQUEST CONFIRMATION

BY EMAIL.

***FAXED BIDS WILL NOT BE ACCEPTED.***

HARD COPY SUBMISSION

IN LIEU OF ELECTRONIC SUBMISSION, THE TDCJ CURRENTLY ACCEPTS HARD COPY

RESPONSES. BIDDER MUST SUBMIT ONE (1) ORIGINAL SIGNED PAPER COPY.

THE TDCJ WILL DOCUMENT RECEIPT OF HARD COPY RESPONSES WITH A TIME

STAMP.

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page i. of_7_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

JUNE 24, 2024

IW178067-A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

BIDS MUST BE RECEIVED BY THE DATE AND TIME STATED ON THE INVITATION

FOR BID DOCUMENT OR ANY AMENDMENTS THAT EXTENDS THE OPENING DATE.

SUBMIT BIDS (MONDAY - FRIDAY, EXCEPT STATE HOLIDAYS FROM 8:00 AM TO

5:00 PM) TO:

TDCJ CONTRACTS AND PROCUREMENT

2 FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TEXAS 77340

SOLICITATION NUMBER: IW178067-A

ATTENTION: THERESA HALL

ALL COMMUNICATIONS AND QUESTIONS CONCERNING THIS SOLICITATION,

INCLUDING ANY OF A TECHNICAL NATURE, SHALL BE MADE IN WRITING TO THE

PURCHASER REFERENCED ON THIS SOLICITATION. BIDDERS ARE SPECIFICALLY

BARRED FROM MAKING CONTACT WITH ANY USER DEPARTMENT PERSONNEL INVOLVED

IN THIS SOLICITATION FOR THE PURPOSE OF DISCUSSING THIS SOLICITATION.

VIOLATION MAY RESULT IN BIDDER DISQUALIFICATION.

BIDDERS ARE ENCOURAGED TO MAKE CONTACT WITH EITHER POC BETWEEN THE

HOURS OF 6:00 AM THROUGH 4:00 PM, MONDAY THROUGH THURSDAY,EITHER BY

EMAIL OR TELEPHONE. PLEASE CONTACT THERESA HALL AS THE PRIMARY

CONTACT. ALL CONTACT INFORMATION IS ON THE LAST PAGE OF THIS

SOLICITATION.

SITE VISIT

THERE WILL BE A SITE VISIT OFFERED FOR THIS INVITATION FOR

BID ( IFB) :

LOCATION: TDCJ SCOTT UNIT MAINTENANCE

4 JESTER ROAD

DATE

TIME:

RICHMOND, TEXAS 77406

MONDAY, JUNE 03, 2024

10:00 AM

PLEASE NOTE THAT REGISTRATION FOR THE SITE VISIT IS MANDATORY.

BIDDERS INTERESTED IN ATTENDING THE SITE VISIT MUST EMAIL THE TDCJ

PURCHASER, THERESA.HALL@TDCJ.TEXAS.GOV TO BE PLACED ON THE ATTENDANCE

LIST, BEFORE 11:00 A.M. ON FRIDAY, MAY 31, 2024. BE PREPARED TO

PROVIDE NAME(S) AND PHONE NUMBER(S) OF ALL REPRESENTATIVES WHO PLAN

TO ATTEND.

PLEASE BE ADVISED THAT THE DEADLINE FOR ALL QUESTIONS CONCERNING

THIS SOLICITATION WILL BE THURSDAY, JUNE 6, 2024 AT 3:00 PM (CST).

ANY REQUESTS FOR FURTHER INFORMATION WILL NOT BE CONSIDERED

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page ..i. of_7_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340

JUNE 24, 2024

Bid Number: IW178067-A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

AFTER THIS DATE AND TIME. ANSWERS WILL BE POSTED TO THE

ELECTRONIC STATE BUSINESS DAILY (ESBD) IN THE FORM OF AN

AMENDMENT. THE ANTICIPATED POSTING DATE FOR THE AMENDMENT IS

MONDAY, JUNE 17, 2024.

BIDDERS ARE CAUTIONED TO READ CAREFULLY THE SPECIFICATION(S). BIDDERS

MUST DIRECT OUR ATTENTION TO ANY EXCEPTIONS TO THE SPECIFICATION(S);

EVEN THOUGH YOUR CATALOG OR SPEC SHEET MAY OR MAY NOT LIST

SPECIFICATIONS FOR YOUR PRODUCT.

VENDOR PERFORMANCE REQUIREMENTS:

STATE AGENCIES ARE REQUIRED BY TEXAS GOVERNMENT CODE 2155.089 TO

REPORT VENDOR PERFORMANCE THROUGH THE VENDOR PERFORMANCE TRACKING

SYSTEM (VPTS) ON EVERY PURCHASE OVER $25,000, INCLUDING DELEGATED

PURCHASES, STATEWIDE PROCUREMENT DIVISION CONTRACTS, AND EXEMPT

PURCHASES. IN ADDITION TO THE LEGAL REQUIREMENT, CPA FISCAL AUDITORS

ROUTINELY CHECK FOR VPTS ENTRIES DURING THEIR AUDITS OF AGENCY

PROCUREMENT FILES.

MOST IMPORTANTLY, VPTS ENTRIES PROVIDE STATE

AGENCIES WITH IMPORTANT VENDOR INFORMATION PRIOR TO MAKING A

CONTRACT AWARD.

BIDDER IS REQUESTED TO PROVIDE THE NAME, PHONE NUMBER, FAX AND

EMAIL OF A POINT OF CONTACT FOR THE SUBMITTED BID RESPONSE

HOWEVER, BIDDER IS HEREBY ADVISED THAT THIS POINT OF CONTACT

WILL NOT BE RECOGNIZED AS OR ACCEPTED IN LIEU OF THE 'AUTHORIZED

SIGNATURE' REQUIREMENTS OF THIS INVITATION FOR BID

NAME

PHONE

EMAIL

THE TDCJ REQUESTS THAT YOU BID FREIGHT F.O.B. DESTINATION, PREPAID

AND ALLOWED. IF FREIGHT IS TO BE ADDITIONAL, BIDDER MUST STATE

FREIGHT/DELIVERY CHARGES NOT TO EXCEED$ ____ IF AMOUNT LINE IS

LEFT BLANK, THE TDCJ WILL ASSUME THAT FREIGHT WILL NOT BE CHARGED OR

IS INCLUDED IN THE PRICE OF THE ITEM.

DELIVERY MAY BE A FACTOR IN THIS AWARD.

FAILURE TO COMPLY WITH THE FOLLOWING REQUIREMENTS MAY DISQUALIFY

A VENDOR'S BID.

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

HUNTSVILLE, TX 77340

Continuatfon Page 2. of_7_

Bid Opening Date: 3 P.M. JUNE 24, 2024

Bid Number: IW178067-A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

VENDOR RESPONSIBILITIES:

-PROVIDE COLD WATER COILS.

-REQUIRED MEASURING COILS TO INSURE PROPER FIT BEFORE

ORDERING.

TDCJ RESPONSIBILITIES:

-UNIT STAFF WILL INSTALL COILS WHEN NEEDED.

ITEM STOCK NUMBER CONT

031-17

QUANTITY U/M

1.0000 EA

COLD WATER COILS TO FIT EXISTING EQUIPMENT

AIR HANDLING UNIT

MANUFACTURER: PACE

SERIAL: 91-67468-08

MODEL:86 CW 43.5X68.0-RA 21/8 /A-22 UNIT

DELIVER TO:

TDCJ SCOTT (FORMERLY JESTER IV) UNIT

MAINTENANCE

4 JESTER ROAD

RICHMOND, TX 77406

031-17 1.0000 EA

COLD WATER COILS TO FIT EXISTING EQUIPMENT

AIR HANDLING UNIT

MANUFACTURER: PACE

SERIAL#: 91-67468-02

MODEL# : 86 CW 39.0X57.0-RA 13/12 /A-18 UNIT

DELIVER TO:

TDCJ SCOTT (FORMERLY JESTER IV) UNIT

MAINTENANCE

4 JESTER ROAD

RICHMOND, TX 77406

031-17 1.0000 EA

COLD WATER COILS TO FIT EXISTING EQUIPMENT

UNIT PRICE EXTENSION

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuatfon Page.&., of_7_

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

JUNE 24, 2024

IW178067-A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT

AIR HANDLING UNIT

MANUFACTURER: PACE

SERIAL#: 91-67468-13

QUANTITY

MODEL#: 86 CW 43.5X77.0-RA 21/8

DELIVER TO:

TDCJ SCOTT (FORMERLY JESTER IV) UNIT

MAINTENANCE

4 JESTER ROAD

RICHMOND, TX 77406

SUSPENSION, DEBARMENT, AND TERRORISM:

U/M

BIDDER CERTIFIES THAT THE BIDDING ENTITY AND ITS PRINCIPALS

UNIT PRICE

ARE ELIGIBLE TO PARTICIPATE IN THIS TRANSACTION AND HAVE NOT BEEN

SUBJECTED TO SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY

DETERMINED BY ANY FEDERAL, STATE, OR LOCAL GOVERNMENTAL ENTITY AND

THAT BIDDER IS IN COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND

RULES RELATING TO PROCUREMENT AND THAT BIDDER IS NOT LISTED ON THE

FEDERAL GOVERNMENT'S TERRORISM WATCH LIST AS DESCRIBED IN EXECUTIVE

ORDER 13224. ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE

LISTED AT HTTPS://WWW.SAM.GOV/.

BIDDER AGREES THAT ANY PAYMENTS DUE UNDER THIS CONTRACT WILL BE

APPLIED TOWARDS ANY DEBT, INCLUDING BUT NOT LIMITED TO DELINQUENT

TAXES AND CHILD SUPPORT THAT IS OWED TO THE STATE OF TEXAS.

AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE

ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING

ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,

BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN

PAYMENTS, AND DELINQUENT CHILD SUPPORT.

IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE BIDDER

ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR

MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION

AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT

CODE (TEXAS PUBLIC INFORMATION ACT).

THE PUBLIC INFORMATION ACT MAY REQUIRE THE BIDDER TO MAKE INFORMATION

RELATED TO THIS CONTRACT AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST

FOR PUBLIC INFORMATION. THE BIDDER AGREES, UPON REQUEST, TO MAKE

INFORMATION RELATED TO THIS CONTRACT THAT IS NOT OTHERWISE EXCEPTED

FROM RELEASE BY THE PUBLIC INFORMATION ACT AVAILABLE TO THE PUBLIC IN

HARD COPY, UNLESS THE REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE

THE INFORMATION IN ANOTHER MUTUALLY AGREEABLE FORMAT. THE BIDDER

ACKNOWLEDGES THAT THE AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED

TO THE BIDDER'S COMPLIANCE WITH THE PUBLIC INFORMATION ACT.

THE VENDOR AGREES NOT TO USE ANY ARTIFICIAL INTELLIGENCE IN THE

BU•70,IA {R,v. 04/03) l�B CONTINUED ON NEXT PAGE

EXTENSIONS

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

HUNTSVILLE, TX 77340

Continuatfon Page ..1.. of_7_

Bid Opening Date: 3 P.M. JUNE 24, 2024

Bid Number: IW178067-A

BIDDER MUST FILL IN -----1► Name of B.idder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

PERFORMANCE OF THIS CONTRACT WITHOUT PRIOR WRITTEN CONSENT OF THE

TDCJ.

FOR QUESTIONS OR INQUIRIES CONTACT:

TAMMY WARWICK, CTCD, CTCM

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3848

EMAIL: TAMMY.WARWICK@TDCJ.TEXAS.GOV

FOR QUESTIONS OR INQUIRIES CONTACT:

THERESA HALL, CTCD, CTCM

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3811

EMAIL: THERESA.FLOYD@TDCJ.TEXAS.GOV

EXTENSIONS