ESBD_359958_1716233674227_RFP 2024-0057 Purchase of CDL Truck Driver Training Services.pdf

PURCHASE OF COMMERCIAL DRIVER’S LICENSE

(CDL) TRUCK DRIVER TRAINING SERVICES FOR

STUDENTS OF THE ALAMO COLLEGES DISTRICT

REQUEST FOR PROPOSAL (RFP)

RFP-2024-0057

Release Date: May 17, 2024

Proposals must be submitted to:

Alamo Colleges District Purchasing and Contract Administration

See addresses in “Key Dates and Information.”

Proposal Deadline: June 6, 2024, 2:00 p.m. CT

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TABLE OF CONTENTS

Key Dates and Information

Minimum Qualifications

General Information A. RFP Project Scope B. Organizational Description of Alamo Colleges District

C. Definition of Terms

Section 1: Scope of Work A. Scope of Work B. Statement of Work

Section 2: Terms and Conditions of the RFP & Submission of Proposal

A. Terms and Conditions of the RFP B. Preparation of Proposals

C. Submission of Proposal

Section 3: Proposal Pricing Schedule

Section 4: Offeror’s Checklist

Section 5: Certification of Non-Collusion

Section 6: Proposal Certification

Section 7: Form CIQ – Conflict of Interest Questionnaire

Section 8: Terms and Conditions of the Contract

1. Defined Terms

2. Project Objective(s) and Scope

3. Project Deliverables

4. Supplemental Deliverables or Rate Changes

5. Access

6. Communication

7. Policies

8. Compliance with Applicable Laws

9. Insurance

10. Payment

11. Term and Termination

12. Licenses, Permits, Taxes and Fees

13. General Terms

13.1 Independent Contractors

13.2 Notices

13.3 Choice of Law

13.4 Successors and Assigns

13.5 Entire Agreement

13.6 Amendments

13.7 Force Majeure

13.8 Severability

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13.9 Gender and Number

13.10 Captions

13.11 Exhibits

13.12 Drafters

13.13 No Third-Party Beneficiaries

13.14 Dispute Resolution

Appendix A: Student Internship Program Parameters

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KEY DATES AND INFORMATION

RFP NAME: Request for Proposal (RFP) for Purchase of Commercial Driver’s

License (CDL) Truck Driver Training Services for Students of the Alamo Colleges District

CLOSURE: The Alamo Colleges District will be closed for Memorial Day on May 27, 2024. During this time, we will not be responding to any emails or phone call messages. We will respond to messages received when we resume operating hours on May 28, 2024.

SUBMITTAL DEADLINE: June 6, 2024, prior to 2:00 pm CST.

DELIVERY LOCATION: Offeror may upload proposal to Alamo Colleges District e-Bidding portal;

or delivered to:

Purchasing and Contract Administration Re: Purchase of Commercial Driver’s License (CDL) Truck Driver Training Services for Students of the Alamo Colleges District

RFP-2024-0057

Reception Desk 2222 N. Alamo St.

San Antonio, Texas 78215

CONTRACT TERM: Any contract awarded by the Board of Trustees, as a result of the RFP will begin upon award and terminate May 31, 2027, and automatically renew for three, one-year periods.

NOTICE: All questions related to this RFP are to be directed to Sabina Swank, Senior Purchaser, via email to: sswank5@alamo.edu with a copy to dst-purchasing@alamo.edu https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=Alamo mailto:sswank5@alamo.edu mailto:dst-purchasing@alamo.edu

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MINIMUM QUALIFICATIONS

The respondents to this RFP must have the following minimum qualifications. Failure to meet minimum qualifications may be grounds for rejection. Alamo Colleges District reserves the right to reject Proposals that fail to include this information with the Offerors Proposal submission.

1. Offeror must affirm in writing and include supporting documentation with proposal submission: Offeror's firm has at least 5 years of Texas Commercial Driver’s License (CDL) Truck Driver Training experience. YES NO

2. Offeror must affirm in writing and include with proposal submission: Offeror’s firm will provide Commercial Driver’s License (CDL) Truck Driving instructors and examiners approved by the Texas Department of Public Safety. YES NO

3. Offeror must affirm in writing and include with proposal submission: The Commercial Driver’s License (CDL) Truck Driving instructors provided by Offeror’s firm possess a Texas CDL with no major violations over the past 10 years. YES NO

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GENERAL INFORMATION

A. RFP Project Scope:

The purpose of this RFP is to solicit proposals for the purchase of Commercial Driver’s License (CDL) Truck Driver Training Services for the Students of the Alamo Colleges District. The scope of services is required to assist the Alamo Colleges District with providing a comprehensive instruction program and ready supply of instructors for the Commercial Driver’s License (CDL) Truck Driver Training Program for students of the Alamo Colleges District Economic Workforce & Development, inclusive of all its campus locations.

B. Professional Truck Driving Program Background:

The Alamo Colleges District has provided a Commercial Driver’s License (CDL) Truck Driver Training Program by a third-party vendor since 1996. Students enrolled in the course are eligible for the Texas Public Education Grant (TPEG) through financial aid. The program is currently not approved by the Department of Veterans Affairs (VA) and not eligible for tuition assistance through Veterans Retraining Assistance Program (VRAP) and GI/ Montgomery Bill/ Post 911.

Below is a table with the number of students enrolled/ graduated from the Alamo Colleges District Commercial Driver’s License (CDL) Truck Driver Training Program:

Fiscal Year Number of Students

2021-2022 2022-2023 2023-2024

330+

C. Organizational Description (Who We Are)

1. Alamo Community College District (Alamo Colleges District or ACD) is a nationally recognized organization and the recipient of the 2018 Malcom Baldrige National Quality Award, the nation’s highest honor for performance excellence. The Aspen Institute named San Antonio College the winner of the 2021 Aspen Prize for Community College Excellence and received $600,000. Four of the five colleges in the Alamo Colleges District are named in the top 150 of the nation’s best community colleges, and Palo Alto College is among the top two in the country. The Alamo Colleges District includes Palo Alto College, Northwest Vista College, San Antonio College, St. Philip’s College, and Northeast Lakeview College, along with a number of off-campus locations throughout the San Antonio metropolitan area, serving an eight-county region, with a total enrollment of over 90,000 students.

From our origin as a community college district in 1945 through decades of change and expansion, we have worked to make higher education accessible and affordable. Today, our five colleges fulfill this mission with a vast array of certificates, courses, 2-year degrees and four-year degrees. Our credits transfer to four-year universities for those pursuing advanced degrees, and our workforce development and continuing education programs help individuals build new

Page 7 of 40 RFP 2024-0057 careers and meet the needs of businesses. Our moonshot is to partner to end poverty through education and training – whether that’s a certificate, an associate degree, or workforce-oriented baccalaureate degrees.

The Alamo Colleges District is one of the largest community college systems in the United States and the fourth largest in Texas. Bexar County is the taxing district for ACD. We, however, serve a much larger region; our service area includes all of Bandera, Bexar, Comal, Kendall, Kerr and Wilson Counties, and most of Atascosa and Guadalupe Counties. San Antonio is the seventh-largest city in the nation with an estimated 1.5 million people, of which 60% are Hispanic. Of all students enrolled in post-secondary education in the city, approximately 39% are enrolled in one of our Colleges. A $450 million capital improvement program was approved by the voters of Bexar County in 2017 to renovate aging facilities, build new facilities, buy land for future expansion, and expand our technology infrastructure.

ACD serves the Bexar County community and its service area through its programs and services that help students succeed in acquiring the knowledge and skills needed in today's world.

Students are taught by highly qualified faculty with Master's and Doctorate degrees who are dedicated to creating a learning-centered environment. Student services include advising, computer labs, tutoring, financial aid services, services for the disabled, advocacy centers, developmental instruction, veteran's services, and job placement assistance.

ACD, a Hispanic-Serving System which includes the nation’s only college that is both a Historically Black College and a Hispanic-Serving Institution, is the nation’s third largest producer of Hispanic nurses. ACD is also one of Texas’ largest providers of online post-secondary education. A diverse international program brings Central American and other teachers to San Antonio for advanced education while affording students and faculty the opportunity to gain the skills to work in a global economy.

2. The Five Colleges of the Alamo Colleges District

The five colleges that comprise ACD include: St.

Philip's College (SPC), established in 1898; San Antonio College (SAC), established in 1925; Palo Alto College (PAC), established in 1985; Northwest Vista College (NVC), established in 1995; and Northeast Lakeview College (NLC), established in 2007. All of the colleges are within San Antonio city limits except Northeast Lakeview College, located in Universal City, just to the northeast of San Antonio.

Each College operates with significant autonomy in accordance with ACD’s unique Participatory Leadership model of collaborative leadership between the Colleges and DSO (District Support Operations). Based on that autonomy, each College is accredited independently by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees and certificates. Beginning Fall 2021 the Alamo Colleges has been approved to offer the Bachelor of Science in Nursing degree.

The five college campuses encompass more than 5.4 million square feet of space on 779 acres across Bexar County. Each has typical college campus facilities such as academic and classroom buildings, administrative buildings, library facilities, gymnasiums, cafeterias, science

Page 8 of 40 RFP 2024-0057 classrooms and labs, and computer labs. In addition, there are a number of specialty facilities such as performing arts centers, natatoriums, allied health, emergency medical training areas, and aviation classrooms adjacent to the runway at the historic Stinson Field.

3. District Support Operations ( DSO)

District Support Operations (DSO), located in the Alamo Colleges Center of Excellence for Student Success (ACCESS) building close to the urban contemporary Pearl District, provides administrative services and support to the five colleges under Collaborative Agreements. The ACCESS facility encompasses 160,950 square feet of space which houses the executive offices for the Chancellor and Vice Chancellors, as well as Human Resources, Legal Services, Ethics, Communications, Internal Audit, Strategic Planning and Performance Excellence, Institutional Research and Effectiveness, Information Technology, Finance and Fiscal Services, Facilities, Student Financial Aid, Center for Student Information, Police, workforce programs, and other service units. The ACCESS building has a large conference center for cross-college meetings, program collaboration, and community use. Some remaining DSO personnel are co-located with the colleges on their campuses, enabling them to be close to the students they support.

4. Off- Campus Sites

The Alamo Colleges District also maintains several off-campus sites to better serve the residents of Bexar County and those located within the surrounding service area.

• St. Philip's College Southwest Campus

• Workforce Center of Excellence

• St. Philip's College Military Base Locations

• Palo Alto College Off-Campus Locations

• Northwest Vista College Southwest Research Institute Center

• Central Texas Technology Center, New Braunfels, TX

• First Responders Academy (FRA), Von Ormy, TX

• Greater Kerrville - Alamo Colleges Center

• Westside Workforce Education and Training Center

• Eastside Education and Training Center

• Harlandale Education and Training Center

• Brackenridge Education and Training Center

• Southside Education & Training Center (under development)

• Northwest Education & Training Center (under development)

Our Colleges are open-door institutions whose students come to college with various goals and at various levels of preparedness. Consequently, we serve students and the community with transfer courses, academic and technical degrees, and workforce development and continuing education options, offering more than 325 degree and certificate programs. Our educational program and service offerings are designed to meet the educational goals and service needs of our students. We deliver these services through semester, flex, weekend, evening, and online courses.

5. Awards and Recognitions (reversed chronological order)

• The Alamo Colleges District (ACD) was honored with 2023 National Bellwether Award for Program Excellence.

• ACD Chancellor winds Baldrige Foundation Award for Leadership Excellence.

• ACD earns the Award of Excellence for Student Success from the American Association of

Community Colleges (AACC).

• MacKenzie Scott donates a record sum of $15 million to San Antonio College (SAC).

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• SAC is the recipient of the $1 million 2021 Aspen Prize for Community College Excellence.

• Northwest Vista College (NVC) and Palo Alto College (PAC) were named to the Aspen Top

150 community colleges.

• PAC receives a transformative gift of $20 million from philanthropist MacKenzie.

• ACD honored with San Antonio Business Journal Resiliency in Business Award.

• ACD was honored with Rising Star Award by Campus Labs.

• Four Alamo Colleges Top in the Nation for Online Community Colleges (NVC, PAC, SPC, SAC).

• St. Philip’s College receives the Texas Award-Next for Performance Excellence (TAPE) award. Northeast Lakeview College receives the Progress Level Recognition from the Quality Texas Foundation (QTF).

• The Aspen Institute named San Antonio College the top college in the nation for Community College Excellence.

• Northeast Lakeview College has received Progress Level Recognition from the Quality Texas Foundation.

• 2020 Ellucian Impact Award recipient, which honors higher education institutions that best harness the power of technology to solve challenges, operate more efficiently and enhance the student experience.

• Honored as the only community college system in the nation to earn the Malcolm Baldrige National Quality Award (2018).

• One of only four Texas community college institutions to be selected as a finalist for Excelencia in Education’s inaugural Seal of Excelencia (May 2019).

• The Aspen Institute College Excellence Program named San Antonio College, Palao Alto College, Northwest Vista College, and St. Philip’s College, to the list of 150 community colleges eligible to compete for the $1 million Aspen Prize for Community College Excellence, the nation’s signature recognition of higher achievement and performance among America’s community colleges (November 2019).

• Pal Alto College was a finalist for the 2019 Aspen Prize and was recognized for its strong record of improvement with the Rising Star award, receiving $100,000.

• St. Philip’s College named #9 of the 2019 Best Online Community Colleges in Texas.

• Northeast Lakeview College ranked #12 of the 50 Best Community Colleges in the nation by Learn.org (March 2019).

• San Antonio College ranked one of the top community colleges for Hispanics, by Hispanic

Outlook magazine (September 2019) for the third consecutive year.

6. Workforce Profile of Alamo Colleges District

Our workforce includes 5,600 faculty, administrators, staff, and work study (student employees).

The District’s diverse workforce continues to be representative of both our student population and the demographics of Bexar County. Teaching faculty are required to meet the certification requirements associated with accreditation set by the SACSCOC. Some positions in the administrative segment require professional or doctoral degrees, while others require bachelor’s or master’s degrees, and positions in the staff segment require at least a high school level of education. While no bargaining units exist, the Faculty Senate and Staff Senate at each of the Colleges are engaged in Participatory Leadership for local initiatives. These groups are also part of a larger, Unified ACD Faculty Senate and Staff Senate, which addresses alignment issues as needed in the District. This is another example of our Participatory Leadership approach. Special health and safety related requirements exist in the following areas: recognized hazardous work environments such as welding, electrical, chemical, and ergonomics; compliance with Texas Commission on Law Enforcement Standards for police officers; and driving safety for vehicle operators.

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7. Organizational Structure/Organizational Governance of ACD

The Chancellor is the Chief Executive Officer (CEO) and reports to a 9-member Board of Trustees (Board) and one non-voting Student Trustee; the members represent nine different districts in the San Antonio area and are elected by community members to serve for a term of six years. The Student Trustee is selected by the Board from the student associations of the five Colleges and serves a one-year term. The Board acts as a Committee of the Whole and is comprised of eight committees: Student Success; Building, Grounds, and Sites Selection; Policy and Long-Range Planning; Audit, Budget and Finance; Workforce; Legislative; Community Involvement; and Legal Affairs. Committees provide oversight of operations in their areas of responsibility and issue guidance and direction in the form of Board Policies. By state statute, the Board is the governing body that sets policy, appoints the Chancellor, levies property taxes, and approves the budget.

The Board is the final authority on all matters of governance for the organization. College Presidents report to the Chancellor, serve as CEOs of their college; and sit on the Strategic Leadership Team (SLT), the senior decision-making body within the organization.

C. Definition of Terms:

1. “Alamo Colleges District,” “ AC D , ” “District,” or “ACCD” refers to the Alamo Community College District.

2. “Offeror,” “Proposers,” “Respondent,” or “Company” refers to a company which chooses to submit a Proposal to provide products and/or services for the District as specified in this

RFP.

3. “Contractor” refers to the company awarded the contract to provide products and/or services for the Alamo Colleges District as specified in this RFP.

4. “Proposal” refers to the offer, from Offeror to the Alamo Colleges District, to provide the products and/or services as specified in the Agreement.

5. “ACD Holidays” refers to ACD offices are officially closed. ACD Holidays generally include Labor Day, Thanksgiving, Winter Break, MLK Day, Spring Break, and Memorial Day, in addition to other designated holidays identified as “College Closed” in the Academic Calendar published online at https://www.alamo.edu/academics/academic-resources/academic-calendar/ for each academic year.

6. “Board of Trustees” refers to the governing body of ACD.

https://www.alamo.edu/academics/academic-resources/academic-calendar/ https://www.alamo.edu/academics/academic-resources/academic-calendar/

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SECTION 1

SCOPE OF WORK

A. Scope of Work: The purpose of this RFP is to solicit proposals for the purchase of Commercial Driver’s License (CDL) Truck Driver Training Services for students of the Alamo Colleges District. The scope of services is required to assist the Alamo Colleges District with providing a comprehensive instruction program and ready supply of instructors for the Commercial Driver’s License (CDL) Truck Driver Training Program for students of the Alamo Colleges District Economic Workforce & Development, inclusive of all campus locations. Commercial Driver’s License (CDL) Truck Driver Training Services will be requested, as needed. The Alamo Colleges District reserves the right to award multiple vendors, as a result of this solicitation.

B. Statement of Work:

1. Provide on-site, online and hybrid Commercial Driver’s License (CDL) Truck Driver Training as required by the Texas Department of Public Safety to include all course review materials, practice tests, “behind-the-wheel” training and exams necessary for obtaining learner permits, certifications and licensures for the following:

1.1 Commercial Driver’s License (CDL) Class A

1.2 Commercial Driver’s License (CDL) Class A Refresher Course

1.3 Commercial Driver's License (CDL) Class B Passenger (P) Endorsement

1.4 Commercial Driver's License (CDL) Class B Passenger (P) Endorsement and School (S)

Endorsement

2. Allow for customizable instruction and inclusion of the Alamo Colleges District Commercial Driver’s License (CDL) Class A Course Curriculum (see Appendix B and C) to include Secretary’s Commission on Achieving Necessary Skills (SCANS) (see Appendix D).

3. Conduct all on-site instruction within San Antonio, Texas and the surrounding areas, as designated by the Alamo Colleges District.

3.1 Provide a fully equipped classroom and driving range for instruction.

4. Provide industry standard (manual and automatic transmission) vehicles necessary for completion of all Commercial Driver’s License (CDL) Truck Driver training, instruction, certifications and licensures, referenced within Section 1 Scope of Work , B. Statement of Work,1 (above).

5. Provide trained and licensed instructors for all Commercial Driver’s License (CDL) Truck Driver training, instruction, certifications and licensures, referenced within Section 1 Scope of Work, B.

Statement of Work,1 (above).

6. Provide on-site classroom instruction with a maximum 12:1 ratio and “behind the wheel” driving instruction at a maximum of 3:1 ratio for all Commercial Driver’s License (CDL) Truck Driver training, instruction, certifications and licensures, referenced within Section 1 Scope of Work, B.

Statement of Work,1 (above).

7. Provide job placement assistance to students for 60 days after course completion.

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8. Confirm the following Texas State level background check and drug screening requirements are met for all Commercial Driver’s License (CDL) Truck Driving Instructors, referred to the Alamo Colleges District by Offeror, prior to the start of initial assignment with the Alamo Colleges District.

A letter of confirmation will be accepted in lieu of full report.

11-panel Drug Screening

- Amphetamines

- Barbiturates

- Benzodiazepines

- Cocaine

- Ecstasy

- Marijuana

- Methadone

- Methaqualone

- Opiates

- Phencyclidine (PCP)

- Propoxyphene

b. Background Screening

- 7-year Criminal Felony and Misdemeanor

- 7-year National Sex Offender Registry

- Social Security Number Validation

- Social Security Number Trace

- Widescreen Plus 7 Year National Criminal Search

8. Hours of Operation:

8.1 Provide Commercial Driver’s License (CDL) Truck Driver Training Services Monday through Saturday, 7:30 a.m. to 8:30 p.m. CT, throughout the calendar year (12 months) to allow for behind-the-wheel training.

9. Training Schedule and Administration of Courses:

9.1 Schedule training mutually agreeable to each party. The Alamo Colleges District reserves the right to schedule training in its sole discretion, and the Contractor shall comply with such schedules as may be established by the College.

9.2 In the event of instructor absence, or weather or maintenance being the cause of schedule cancellation, the designated Alamo Colleges representative(s) will be notified in sufficient time to eliminate any unnecessary trip. Reasonable exceptions to both of the above, due to conditions beyond the control of parties concerned, must be expected. The Alamo Colleges District reserves the right to arbitrate any disputes relating to no-shows and cancellation.

9.3 Maintain a record of each student's performance. Upon student completion of a course the

Contractor will compute a final grade by following the grading criteria outlined for each course in the syllabus. The Contractor will submit a letter to the designated Alamo Colleges representative(s) listing the student's name, course, semester of enrollment, and the final grade. Furnish accurate record keeping in accordance with the request of the Alamo Colleges Program Administrator. The Contractor further agrees to provide the designated Alamo Colleges representative(s) with safety inspection reports upon request. Provide regular reports of students' program completion and licensure attainment.

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9.4 Grant the designated Alamo Colleges District representative(s) access to the premises of the Contractor to confer as to the quality of instruction and the Alamo Colleges District reserves the right to issue directives to the Contractor which is reasonably calculated to control the quality of instruction.

9.5 Meet with the designated Alamo Colleges District representative monthly to determine if the terms and conditions of the contract are being met.

9.6 File one (1) copy of each course syllabus with the designated Alamo Colleges District representative fifteen (15) days after the effective date of contract. The Contractor should provide complete outlines, lesson plans for the course offered by the designated Alamo Colleges representative(s). When the syllabus is updated, the Contractor shall provide the revised syllabus to the designated Alamo Colleges representative(s) one (1) week prior to the start of the course.

10. Refund Policy

10.1 Provide a full refund to any student requesting to drop or cancel registration, prior to the first day of class. Students requesting to be dropped from a course after the class has begun WILL NOT qualify for a refund.

11. Marketing & Advertising

11.1 Assist with the advertisement and recruitment of students through marketing efforts designed to promote the designated Alamo Colleges District program.

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SECTION 2

TERMS AND CONDITIONS OF THE RFP AND SUBMISSION OF PROPOSAL

A. Terms and Conditions of the RFP:

1. Award of Contract.

Award will be made to the Offeror which provides the best value to the Alamo Colleges District based on the published evaluation criteria, and not solely based on the purchase price. Alamo Colleges District reserves the right to accept or reject any and/or all Proposals, and to waive any and/or all formalities and irregularities in the Proposals received and re-solicit, as deemed necessary.

The selection and award may be made based on the Proposals initially submitted, without discussion, clarification, or modification. Respondent(s) who submit a Proposal may be required to make an oral presentation(s) of their Proposal to Alamo Colleges District.

2. Evaluation Criteria.

Only those proposals meeting the minimum qualifications will be evaluated. Responses to the following items will be evaluated in accordance with the criteria in the Evaluation Table.

a. The proposal must contain the response to the requested information, which will serve as the basis for the evaluation. Please be complete and concise in all responses to all required items. Respond to each item separately, beginning each response with the question asked.

1) Alamo Colleges District will consider the following criteria in evaluation of the proposals:

Evaluation Criteria

RFP

Reference

Weighting Maximum

Points

Purchase Price Section 3 40 Quality of Vendor’s Goods and Services:

a. Rates of Licensure Attainment

b. Awards or Recognition Received.

c. Background and Experience

d. Profile

e. Policies and Procedures

f. Efforts to Remain Informed

g. Course Completion

Section 2

Extent to Which the Goods or Services Meet the District’s Needs:

a. Course Offerings

b. On-site instruction

c. Classroom and Driving Range

d. Vehicles

e. Classroom Ratio

f. SCANS

g. Training Materials & User Guides

h. Permit Testing

i. Access to Certification(s) & License

j. Additional Fees

k. Refund Policy

l. Job Placement Assistance

m. Hours of Operation

n. Classroom/Training Duration

o. Personnel Screening

Section 2

Total: 100

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2) Alamo Colleges District shall evaluate the information provided in the proposals received. Information and/or factors gathered during interviews, and any reference checks, will be utilized in the evaluation criteria, rankings, and award decision.

References may or may not be reviewed at the discretion of the Alamo Colleges District. Alamo Colleges District also reserves the right to contact references other than or in addition to those furnished by a respondent.

3) Alamo Colleges District may use various price analysis techniques and procedures to evaluate prices. Normally, reasonableness of price is established through adequate price competition, but may also be separately assessed through the price analysis techniques. The award will be made on a best value basis. Alamo Colleges reserves the right to make multiple awards because of this solicitation.

b. In response to this RFP, please provide information regarding the following matters:

1) Purchase Price:

a. In reference to Section 3 of the RFP, the Offeror must provide a detailed explanation of how the proposed pricing was derived for the items listed.

2) Quality of Vendor’s Goods and Services:

a. Provide rates of licensure attainment of your participants for the past five years.

b. List any awards or recognition your firm has received within the past five years. These may be professional, technical, or charitable in nature.

c. A brief discussion of your firm’s background and experience in providing the requested goods and services for academic institutions. Does your firm possess experience with marketing to promote the course offerings, referenced within Section 1 Scope of Work , B. Statement of Work,1 (page 13 of RFP)? Propose a marketing strategy to assist with the advertisement and recruitment of students to promote the course offerings, referenced within Section 1 – Statement of Work (page 13 of RFP).

d. A brief profile outlining the history, philosophy, and target market of the firm.

e. List policies and procedures your firm follows to maintain service excellence.Provide efforts the firm makes to keep its professionals informed of developments relevant to the industry. How will your firm communicate changes in operational costs that result in an increase to the fee(s) captured on the fee schedule table?

g. Provide evidence that student’s use of the Offeror’s solution improved course completion and success rates.

1) Extent to Which the Goods or Services Meet the District’s Needs:

a. Describe your firm’s classroom instruction methods and approach and its ability to provide on-site, online and hybrid Commercial Driver’s License (CDL) Truck Driver Training as required by the Texas Department of Public Safety to include all course review materials, practice tests, “behind-the-

Page 16 of 40 RFP 2024-0057 wheel” training and exams necessary for obtaining learner permits, certifications and licensures for the following:

- Commercial Driver’s License (CDL) Class A

- Commercial Driver’s License (CDL) Class A Refresher Course

- Commercial Driver's License (CDL) Class B Passenger (P) Endorsement

- Commercial Driver's License (CDL) Class B Passenger (P) Endorsement and School (S) Endorsement

b. Does your firm possess the ability to provide on-site instruction within San

Antonio, Texas and the surrounding areas?

c. How will your firm provide a fully equipped classroom and driving range for instruction?

d. Does your firm possess the industry standard (automatic and manual transmission) vehicles necessary for completion of the Commercial Driver’s License (CDL)Truck Driver training, instruction, certifications and licensures?

e. What are your firm’s proposed sizes/ratios for classroom and “behind the wheel” driving instruction?

f. Do the proposed services allow for customizable instruction and inclusion of the Alamo Colleges District Commercial Driver’s License (CDL) Truck Driver course curriculum to include Secretary’s Commission on Achieving Necessary Skills (SCANS)?

g. How are training materials and users’ guides provided (i.e. hard copies, digital copies, etc.)?

h. Is your firm a certified on-site permit testing facility?

i. How will students be able to access their certification(s) and license upon completion of the program?

j. When does your firm charge qualified participants or their guarantor(s) for;

1) Fees for pre-admission DOT physical, drug screen, and background check detailed on the fee schedule table?

k. What is your refund policy?

l. Will your firm be providing job placement assistance to students for 60 days after course completion? What is your placement rate?

m. What are your proposed hours of operation?

n. What is the average duration for students to complete required classroom/online training and required drive time?

o. Describe your firm’s personnel screening process.

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3. Acknowledgment of Addenda. Any clarifications or interpretations will be issued in written addendum form, and such addenda will be included as part of the Proposal Documents. Offeror shall acknowledge receipt of addenda in the spaces provided in the Section 4. Only written interpretations or corrections officially issued by an addendum shall be binding.

4. Release of Information. The Alamo Colleges District is a governmental entity in the State of

Texas. Documents submitted pursuant to this procurement solicitation become a government record. Access by the public to government records is governed by the Texas Public Information Act ("PIA"). Proprietary information, such as trade secrets and confidential commercial and financial information submitted in response to this procurement solicitation which Bidder (or any Offeror responding to this procurement solicitation) believes should be exempted from disclosure shall be specifically identified and marked as such. Blanket-type identification by designating a whole document or pages or sections as containing proprietary information, trade secrets or confidential commercial and financial information will not ensure confidentiality, especially if information is contained in the designated areas that clearly is not of a confidential nature. In the event a request is made for information designated as proprietary, Alamo Colleges District may determine in its sole discretion whether sufficient legal justification exists for withholding the information and whether an opinion should be requested from the Texas Attorney General. If an opinion is requested from the Texas Attorney General, Alamo Colleges District will notify Offeror (or the Offeror affected) and Offeror has the responsibility, in accordance with PIA, to assert any arguments it may have in opposition to release of the information. In the event Offeror requests judicial intervention, the party so requesting shall indemnify Alamo Colleges District for its costs (including attorney's fees) associated with the judicial action. Under no circumstances will Alamo Colleges District be liable for any costs, damages, or claims of any nature, related to the release or disclosure of any information contained in documents submitted pursuant to this procurement solicitation.

5. Insurance. The insurance requirement is enumerated in Section 8.

6. Errors/omissions made in the proposal responses will be interpreted in favor of the Alamo Colleges District. In the event of mathematical error(s), the unit cost shall prevail, and the Offeror(s) total offer may be corrected accordingly.

7. Written questions must be received at least seven (7) calendar days prior to the deadline for proposals. Alamo Colleges District is not responsible for misdirected or undelivered submissions.

8. Offerors certify as a condition of award that they have not engaged in collusion with any firm or person in relation to the preparation, submittal, or award of this proposal. Additionally, it is understood that a firm's or individual's giving practices will be of no advantage in consideration of the award of this proposal.

9. The Offeror affirms that he/she has not given, offered to give, and does not intend to give at any time hereafter any economic opportunity, contribution, future employment, gift, loan, gratuity, special discount, trip, favor, free meal or service to a public servant or elected official in connection with this proposal.

10. Proposals must be valid for one hundred twenty (120) days after the closing date for evaluation purposes.

11. Offeror must state on the proposal form whether they owe State of Texas margin taxes (formerly franchise tax).

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12. The Alamo Colleges District qualifies for exemption of the Texas Limited Sales, Excise and Use Tax; sales tax will not be charged on these purchases. A tax-exemption certificate will be provided to the awarded firm.

13. Alamo Colleges District will not reimburse Offerors responding to this RFP for any expenses incurred in preparing or presenting proposals. Alamo Colleges District reserves the right to retain all proposals and to use any ideas submitted in a proposal regardless of whether the proposal is selected.

14. Offerors shall indicate any exceptions to any paragraph; otherwise, acceptance of all conditions contained in the RFP is assumed. Exceptions stated by the Offeror to any of the paragraphs herein may be cause for rejection of the proposal, other than variances deemed minor by Alamo Colleges District. The Offeror must certify whether all specifications have been met and state any exceptions on a separate sheet.

15. Notification of Criminal History of Contractor. A person or business entity that enters a contract with Alamo Colleges District must give advance notice to the Alamo Colleges District if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.

Alamo Colleges District may terminate a contract with a person or business entity if the Alamo Colleges District determines that the person or business entity failed to give notice as required by the previous paragraph or misrepresented the conduct resulting in the conviction. The Alamo Colleges District must compensate the person or business entity for services performed before the termination of the contract. The criminal history notification requirement does not apply to a publicly held corporation.

16. Family Code. Under Section 231.006, Family Code, the vendor or applicant certifies that the individual or business entity named in the contract, proposal or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that the contract may be terminated, and payment may be withheld if this certification is inaccurate.

17. Texas Resident Information. Under Chapter 2252, Subchapter A, of the Texas Government code establishes certain requirements applicable to proposers who are not Texas residents. Under the statute, a “resident” Offeror is one whose principal place of business is in Texas, including one whose ultimate parent company or majority owner has its principal place of business in Texas. Section 44.031 (b) of the Texas Education Code establishes certain criteria that a community college in the State of Texas must consider when determining to whom to award an Agreement. Among the criteria for certain Agreements is whether the vendor or the vendor’s ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in Texas.

18. Disclosure of Interest. All Offerors must disclose the name(s) of any of its employees, officers, directors, subcontractors, or agents who may also be a member of the Board of Trustees, or an employee or agent of the District. Further, all Offerors must disclose the name of any District employee, or Board of Trustees member, who has directly or indirectly, any financial interests in Offerors firm or any of its branches, submit this information on an attachment to the proposal which is to be titled “Disclosure of Interest” and included the person’s name, position, and the extent of financial or other interest the person(s) has in Offeror’s business affairs.

19. District policy C.1.5.1 states that from the date the project is approved for publication until a contract is executed, no College District Board member or employee other than authorized

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Purchasing and Contract Administration Department personnel shall communicate with potential contractors, consultants, or other vendors (referred to collectively as potential proposers) who are interested in, or in the view of a reasonable person situated similarly to the potential proposer, might reasonably become interest in, any competitive procurement opportunity, other than for a legitimate purpose unrelated to the pending procurement. If, from the date the project is approved for publication until a contract is executed, a potential proposer contacts any Board member or College District employee other than authorized Purchasing and Contract Administration Department personnel, the Board member or College District employee shall inform the potential proposer that such communication is prohibited by policy, direct them to Purchasing and Contract Administration, and immediately report the contact to the designated representative in Purchasing and Contract Administration.

Offerors who violate this policy may be subject to a range of sanctions including disqualification from competition for the procurement opportunity and/or other future procurement opportunities after Board of Trustees review. Employees who violate this policy may be subject to disciplinary action, including termination after review by the Chancellor.

20. The Alamo Colleges District makes environmental considerations with performance, availability, and costs of buying environmentally preferable goods and services. All products and services must meet or exceed the standards set by independent accredited organizations in order to be deemed environmentally preferable.

21. When the scope of work on project is estimated to be greater than or equal to $1,000,000 in value:

Student Internship Program - The Alamo Colleges District are engaged in a three-way partnership between employers, the community, and educators to implement the Alamo Compact for Economic Performance (A-CEP). Each offeror shall provide a discussion in their proposal response which demonstrates their ability and commitment to develop and provide paid student internship opportunities in related fields of study, if any. Provide at least three (3) examples of past successful participation in programs of this type. Additional information and requirements concerning the A-CEP Internship Program is shown in Attachment “C” to the specifications.

When the scope of work on project is estimated to be less than $1,000,000 in value:

Student Internship Program - The Alamo Colleges District is engaged in a three-way partnership between employers, the community, and educators to implement the Alamo Compact for Economic Performance A-CEP). Bidders/Offerors are encouraged to participate in this program, which offers real life learning experiences for students in a workplace setting.

22. Continuous Improvements. Offeror is to propose a plan for improving service delivery during the contract period.

The Services provided under this Agreement shall enhance the quality of life on the campus. The contractor shall perform in such a way as to contribute to the prestige of the Alamo Colleges District by providing a solid business operation. Service delivery must gradually evolve (and not remain static) to continue to be successful. As a result, receptivity to new ideas should be demonstrated by the contractor’s staff and proposed to Alamo Colleges District. Contractors shall be alerted to changing service trends, new market forms, and changing patterns that evolve throughout the service industry. With input from the Alamo Colleges District, methods of service delivery in all operations should be continually reviewed to increase usage, improve service, and maximize value to the Alamo Colleges District.

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The Contractor will be required to propose suggestions for improving service delivery. Proposed suggestions should include brief illustrations, descriptions, a breakdown of estimated cost, and a suggested schedule of when work should be started and completed.

23. In accordance with HB 1295, Texas Government code 2252.908, the awarded contractor will be required to submit an electronic Disclosure of Interested Parties to Alamo Colleges District for any contract over $1,000,000 or any contract that requires a vote by the Alamo Colleges District Board of Trustee, at the time of contract execution. The 1295 Certificate of Interested Parties Electronic Filing application website is https://www.ethics.state.tx.us/filinginfo/1295/

24. Mission, Vision, and Values: We believe that economically, it makes good business sense and contributes to student success to be engaged in partnership between contractors, employees, educators, and the community to implement the Alamo Colleges District Mission, Vision, and Values. The Alamo Colleges District promotes collaboration by achieving consensus on the measures of student success and by stressing that student success is everyone’s business. In 2014, the Alamo Colleges District adopted policy that includes our Vision, Mission, and Values:

Alamo Way

In support of our policy, the purpose of this segment is to enhance recognition by contractors for our efforts. As a valued member in our procurement process, we ask that your company demonstrate their commitment to serving students by becoming actively engaged in recognizing the Alamo Colleges District Mission, Vision, and Values.

25. Business to Business (B2B) Integration: Offerors’ order placement process should allow for

Business to Business integration with the Alamo Colleges District eProcurement system.

Participation in the Alamo Colleges District eProcurement system is at no cost to participants and will enable Alamo Colleges District end-users to easily source and purchase goods and services, electronically, through our online marketplace. Participating vendors will receive orders (via fax or email), invoice and track payment status, electronically, through an online portal. Further details regarding participating in the Alamo Colleges District eProcurement system will be provided, upon award of contract.

26. Civil Rights Act: Alamo Colleges District, in accordance with the provisions of Title VI of the Civil

Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, age, disability, income-level, or Limited English Proficiency in consideration for an award.

27. Piggyback Clause: As permitted under Interlocal Cooperation Act C Texas Government Code, Chapter 791, other governmental entities may wish to also participate under the same terms and conditions contained in this contract. If this RFP does not specifically list additional entities, each entity wishing to participate must have prior authorization from Alamo Colleges District and the vendor. If such participation is authorized, all purchase orders will be issued directly from and shipped directly to the entity requiring supplies/services. Alamo Colleges District shall not be held responsible for any orders placed, deliveries made or payment for supplies/services ordered by the entities. Offeror is to state their willingness to allow other governmental entities to participate in this contract, if awarded.

https://www.ethics.state.tx.us/filinginfo/1295/ https://www.alamo.edu/about-us/strategic-planning/alamoway/

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B. Preparation of Proposals:

1. Offerors are expected to examine the complete Request for Request for Proposal documents and all attachments. Failure to do so will be at the Offeror’s risk.

2. Each Offeror shall furnish the information required by this Request for Request for Proposal.

C. Submission of Proposal:

1. Offeror may upload proposal to Alamo Colleges District e-Bidding portal; or submit one (1) original bound copy and one (1) electronic copy (preferred format for electronic copy is word or PDF), of the Proposal on the forms provided, signed, and sealed, clearly identified as follows:

Purchasing and Contract Administration Re: Purchase of Commercial Driver’s License (CDL) Truck Driver Training Services for Students of the Alamo Colleges District

RFP # 2024-0057

Reception Desk 2222 N. Alamo St.

San Antonio, TX 78215

Offeror may upload proposal to Alamo Colleges District e-Bidding portal. Vendors must be successfully registered to respond to solicitation events!!! If the individual company representative submitting a Bid/Proposal is not already registered, a new user link must be generated by Alamo Colleges Purchasing. If you have not already received a registration link, you may email a request using the contact information found in the solicitation document. For further assistance with registering in the eBidding portal, you may email dst-purchasing@alamo.edu . Once the email invite is received, user must register by clicking the blue highlighted text “Please click the link to view the sourcing event.” If vendor does not know his password or needs to reset his login he should contact Jaggaer Supplier support at 1-800-233-1121 (https://www.jaggaer.com/supplier-support/.

Proposals received will be publicly acknowledged virtually, via Zoom conference.