ESBD_359265_1717191419031_Amendment No. 1 RFP 24-077.pdf

Amendment No. 1

RFP 24-077

AMENDMENT NO. 1

REQUEST FOR PROPOSAL (“RFP”)

RFP 24-077 AUTOMATIC EXTERNAL DEFIBRALLTORS (“AED’s)

May 31, 2024

The City of Missouri City (“CITY”), Texas has issued this Amendment No. 1 to the above-referenced RFP for the purposes of answering the following Questions that were submitted to the CITY in writing per Exhibit B Procurement Schedule:

Question 1: I will need the serial number and the manufacturer's name to price properly.

Answer 1: There are seventeen (17) AED’s to be traded in, and below is their nomncalture:

31181934 AED LP 500 2004

31181932 AED LP 500 2004

40197630 AED ASSY-LPC PLUS2 2012

40181599 AED ASSY-LPCR PLUS,2012

40197629 AED ASSY-LPCR PLUS,2012

40701799 AED ASSY-LPCR PLUS,2012

40701797 AED ASSY-LPCR PLUS, 2012

40701796 AED ASSY-LPCR PLUS, 2012

36994622 AED LP1000, 2008

36992472 AED LP1000, 2008

36992477 AED LP1000 2008

36992474 AED LP1000, 2008

36992475 AED LP1000, 2008

36992476 AED LP1000, 2008

36992479 AED LP1000, 2008

36992478 AED LP1000, 2008

36992473 AED LP1000, 2008

Question 2: We are asking which brand and year model are the AED’s to be traded in?

Answer 2: See Answer 1.

Question 3: Regarding Policy Requirements for completed insurance certificates, the stated requirements for Medical Malpractice Insurance in the amount of $1,000,000 and Excess Liability Insurance for Comprehensive General Liability with limits of $5,000,000 in excess of specified limits are not standard terms for contracts of this type.

Would the City of Missouri City, Texas accept proposals with firms documenting Comprehensive General Liability Insurance including:

1) Products and Completed Operations and Personal and Advertising Injury with limits of liability of not less than: Bodily Injury in the amount of $1,000,000.00 per each person, $1,000,000.00 per each occurrence, and $2,000,000.00 aggregate; Property Damage in the amount of $1,000,000.00 per each occurrence;

2) Commercial Automobile Liability Insurance in the amount of $1,000,000 for a Combined Single Limit;

3) Worker’s Compensation Insurance with a limit of not less than $1,000,000.00, as required by laws and regulations applicable to and covering employees of CONTRACTOR engaged in the performance of the work under this Agreement;

4) Employers Liability Insurance with a limit of not less than $100,000.00, protecting contractor against common law liability, in the absence of statutory liability, for employee bodily injury arising out of the master servant relationship; and

5) Professional Liability Insurance in the amount of $1,000,000 per occurrence; but excluding coverage for Medical Malpractice Insurance and Comprehensive General Liability in excess of the specified limits?

Answer 3: At a minimum, the CITY will accept:

• Comprehensive General Liability Insurance including Products and Completed Operations and Personal and Advertising Injury with limits of liability of not less than:

Bodily Injury in the amount of $1,000,000.00 per each person, $1,000,000.00 per each occurrence, and $2,000,000.00 aggregate; Property Damage in the amount of $1,000,000.00 per each occurrence;

• Commercial Automobile Liability Insurance in the amount of $1,000,000 for a

Combined Single Limit;

• Worker’s Compensation Insurance with a limit of not less than $1,000,000.00, as required by laws and regulations applicable to and covering employees of CONTRACTOR engaged in the performance of the work under this Agreement;

• Excess Liability Insurance for Comprehensive General Liability, Comprehensive

Automobile Liability or any other coverages afforded by the policies required above, with the minimum limits of $5,000,000.00 in excess of specified limits.

Question 4: How many years of servicing will the AED’s require?

Answer 4: See “Warranty”, and “Maintenance” on Exhibit A Scope of Services.

Question 5: The bid package states that you are seeking trade-in credit for twelve AEDs.

What are the make (brand) and model numbers for these existing AEDs?

Answer 5: See Answer 1.

Question 6: Section 9 Compliance with Laws: What permits, certificates and or licenses are required in the installation and service?

Answer 6: This is the responsibility of the successful proposer to determine.

Question 7: Section 20. Fees and Expenses: What are the additional fees and expenses?

Answer 7: Read the first sentence in Section 31 Pricing. The successful proposer is responsible for any additional fee(s) or expense(s) they may incur unless they are clearly identified in the executed contract.

Question 8: Section 28. Negotiations: What type of negotiations and are these negotiations done before or after the award?

Answer 8: As stated in Section 28 Negotiations: “…to establish a contract that is most advantageous to the CITY.” Any negotiations are done before the award of a contract.

Question 9: Section 30. Pay: What kind of proof is required of the delivered goods and services for acceptance of payment?

Answer 9: The answer to this question is self-evident in Section 30 Pay, and Section 33 Project Manager.

Question 10: Section 34. Proposer’s Responsibility: What are the addresses for the installation and servicing of the units?

Answer 10:

1522 Texas PKWY City Hall (7 Units):

• Front desk (New Cabinet)

• Council Chambers (New Cabinet)

• Public Works (Cabinet in place)

• Finance Department (Cabinet in Place)

• Community Center – 1 Unit Bathroom (Cabinet in Place)

• Animal Control – 1 (Cabinet in place)

• Fleet / Mechanic Shop – 1 Unit(Cabinet in place)

• Public Works – 1mobile Unit

• Parks – 1 mobile Unit

3849 Cartwright Rd (4 Units)

• Court -1 (Cabinet in place)

• IT – 1 (Cabinet in Place)

• PD – 2 (Cabinets in Place)

2701 Cypress Point Dr

• Rec Center 1 (Cabinet in Place)

1523 Texas PKWY

• Parks Building – 1 (Cabinet in Place)

10330 HWY 6 Suite K

• PD Substation 1 Unit (New cabinet)

Question 11: Section 38. Silence of Specifications: Could you please elaborate on this?

Answer 11: This is in regards to Exhibit A Scope of Services which does not contain a comprehensive listing of the functional requirements of the AEDs. Consequently, per Section 38: “…only the best commercial practice is to prevail and that only material and workmanship of the finest quality shall be used.”

Question 12: Scope of Services: Are cabinets for these AED units already preinstalled?

Answer 12: See Answer 10.

Question 13: Please confirm if this Agreement is for 8 years?

Answer 13: Yes, as indicated per item 8 on Exhibit A Scope of Services.

All other terms and conditions specified in RFP 24-077 shall remain the same.

Kevin M. Coleman, MS, C.P.M.

Procurement Manager City of Missouri City, Texas E-mail: Bids@Missouricitytx.gov mailto:Bids@Missouricitytx.gov