ESBD_358380_1715288111653_Submission Instructions - 720-2418.docx
DOCX document 77 KB Posted
- Solicitation number
- 720-2418
- Issued by
- Texas
About this file
This document provides submission instructions for suppliers responding to the University of Texas System Administration's request for proposal (RFP) for Non-Exclusive Disaster Recovery Services (FEMA Claims & Related Services). The RFP requests various documents, including a Historically Underutilized Business (HUB) Subcontracting Plan, sample agreement, execution of offer, general questionnaire, addenda checklist, and pricing information. Suppliers must submit their responses through the Bonfire public portal by the closing time of June 6, 2024, at 2:30 PM CDT. The RFP covers commodity codes related to security, fire, safety, emergency services, and claims processing services.
The document outlines specific formatting and file type requirements for the requested documents and questionnaires. Suppliers are advised to review the provided Response Template for the Section 5.5 Additional Questions related to the RFP (Q-24RS) Questionnaire. The RFP has a question period starting on May 9, 2024, at 4:30 PM CDT and ending on May 17, 2024, at 4:00 PM CDT. Suppliers are encouraged to allow sufficient time for the submission process, as uploading large files may take significant time depending on the file size and internet connection speed.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| HSP |
| File Type: PDF (.pdf) |
| 1 |
| Required |
| Sample Agreement |
| File Type: Word (.doc, .docx) |
| 1 |
| Required |
| Execution of Offer |
| File Type: PDF (.pdf) |
| 1 |
| Required |
| General Questionnaire |
| File Type: PDF (.pdf) |
| 1 |
| Required |
| Addenda Checklist |
| File Type: PDF (.pdf) |
| 1 |
| Required |
| Additional Documentation |
| File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip) |
| Multiple |
| Optional |
| Section 6 (Pricing) |
| File Type: PDF (.pdf) |
| 1 |
| Required |
| Section 5.5 (Additional Questions related to the RFP) (Q-24RS) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
Commodity Codes
| Commodity Set |
| Commodity Code |
| Title |
| Description |
| NIGP |
| 990 |
| Security, Fire, Safety, And Emergency Services (Including Disaster Document Recovery) |
| NIGP |
| 96116 |
| Claims Processing Services |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://utsystem.bonfirehub.com/opportunities/138899.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://utsystem.bonfirehub.com/opportunities/138899
The Question period for this opportunity starts May 09, 2024 4:30 PM CDT. The Question period for this opportunity ends May 17, 2024 4:00 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jun 06, 2024 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
The University of Texas System uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us header1_image1.png
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