ESBD_358370_1716577671094_Addendum #2 734-05072024-KM Sign Language Interpreters IDIQ.pdf
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- Attached to
- Sign Language Interpreters
- Solicitation number
- 734-05072024-KM
- Issued by
- Johnson County, Texas
About this file
This document is an Addendum to a Request for Competitive Sealed Proposals (RFP) issued by Lamar University for Sign Language Interpreter Services. The RFP seeks to establish an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for these services, with an anticipated contract start date of September 1, 2024. The anticipated annual volume is approximately 3,700 contracting hands-in-the-air hours, with an annual budget of $350,000-$400,000. The RFP allows for both on-site and virtual/remote interpreting services, with a 48-hour notice requirement. Travel expenses will be reimbursed according to federal Domestic Per Diem Rates, but travel time is not reimbursable.
The Addendum provides responses to various questions, clarifying that both on-site and virtual interpreting services are required, and that Lamar University has existing staff interpreters. The current/standard cancellation policy is that if an assignment is canceled with less than 24 hours' notice, the interpreter may be reassigned as needed. Interested vendors are advised to submit their proposals by the due date of June 4, 2024, at 2:00 P.M. local time.
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Text version
REQUEST FOR COMPETITIVE SEALED PROPOSALS
FOR
SIGN LANGUAGE INTERPRETERS
INDEFINITE DELIVERY/INDEFINITE QUANTITY
RFP #734-05072024-KM
ADDENDUM 2
Submittal Due Date:
June 4, 2024
2:00 P.M. local time
734-05072024-KM Sign Language Interpreters
QUESTIONS
Q. This RFP does not specify if the ASL interpreters need to be on-site or if services can be provided via Video Remote Interpreters (VRI) for this contract. Please clarify if contracts for VRI only will be accepted.
A. No.
Q. For courier delivery, do you require a specific postal service be used?
A. No.
Q. What is the expected volume of ASL Interpreting services needed once the contract begins?
A. Approximately 3700 contracting hands-in-the-air hours over one academic year.
Q. What is the anticipated start date of the contract?
A. Per Section 7, Schedule of Process, September 1, 2024
Q. What is the anticipated annual budget for this project?
A. 350,000-400,000 annually.
Q. What is the annual spend historically for this project?
A. 350,000-400,000 annually.
Q. Who are the current vendors for face to face and virtual ASL Interpreting Services?
A. Please send your request for public information to: openrecords@lamar.edu
Q. What rates are the current vendors charging for ASL Interpreting Services face to face and remotely?
A. Please send your request for public information to: openrecords@lamar.edu
Q. Exhibit A: Item A, B and C all state 48 hours’ notice; is this calendar or business hours?
A. Calendar hours.
Q. Exhibit A, Item E regarding travel: Can you clarify if travel time or mileage, or both will be reimbursable?
A. Per Exhibit A, Section E, Travel will be reimbursed according to the U.S. General Services
Administration’s federal Domestic Per Diem Rates. Time is not an allowable reimbursable.
Q. Will any travel time/expenses need to be pre-approved?
A. Yes, mileage will need to be pre-approved.
Q. Will the University need Virtual Interpreting services?
A. Yes.
Q. If onsite interpreting services are not available, will University allow virtual interpreting services as an alternative option?
A. Yes.
Q. Are onsite services needed only on the University’s campus located in Beaumont, or are other locations included as well (e.g. Distance/Online Education) A. Yes.
Q. Can historical volume for onsite and virtual (if applicable) interpreting services be provided?
A. Approximately 3700 contracting hands-in-the-air hours over one academic year.
Q. Can an approximate number of Deaf/Hard of Hearing staff and students be provided?
A. Approximately 50 Deaf/Hard of Hearing individuals.
Q. Can the University provide further information as to which situations interpreting services will be needed for (e.g. classes, meetings, etc.)?
A. Classes, meetings, extracurricular activities, clinicals/practicum, and health appointments.
Q. Does the University have any staff interpreters, whether full or part time?
A. Yes.
Q. What is the University’s current/standard cancellation policy?
A. If an assignment cancels in less than 24 hours, the ASL interpreter(s) may be reassigned as needed.
| Addendum Cover ASL |
| QUESTIONS 734-05072024-KM Sign Language Interpreting Services |
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