ESBD_358296_1715029765219_IW178897-A.pdf

PCHBPINVl DC00171 Page ....J._ of ---l.lL

INVITATION FOR BIDS

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT

IF NOT BIDDING

00 NOT RETURN THIS FORM.

AGENCY TO INVOICE

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

ACCOUNTS PAYABLE

P.O. BOX 4018

HUNTSVILLE, TX 77342-4018

OElnY'AllON OF oooo·s IF CIFFER9'TT11AN AB�OVE

SEE BELOW

DELIVERY IN_ DAYS, CA·SH DtsCOUNT_ %_ DAYS OR NET30 Chock bcilow if pr•foronc• li*llmod under 34 TAC R·utG 20,306 U Goods produced or·offered by a Texas bidder that is owne<I by a Te,as resident service-disabled veteran (_) GoodsproduoodinTexas or offered by a Texas bidder that ls not owned by a Texas re'si<!ent service-disabled veter�n (j Agriculture produots produced or _gro\'in in TX

( Agriculture prod�cts and services offered by TX biQders. U Services offered by a r exas bidder lhal Is owned �Y a Texas resident servlce-dfsabfed veteran

U ServicesofferedbyaT.eµs bldde,thallsnotowned by a Texas resident s11rvlce·dlsabled veteran

(_J Texas. vegetation native to the r.egion U USA produced st1pplies. materials, equipment or agriC-Ultural products LJ Productsor pe,sonswilh menui or phY.5fcal disabilities U Products mad;, of recycled, remanuiactu,ed. or environmentaly sensitive materials inc1uding recycl·ed steel

U Energy efficient products U Rubberlied ,sphalt paving material (_} Recycled motor oil and lubricant$ (_) Prod\!CCS produced at li,cntties loc;ited o,, formerly

COntaminaied property U Pro<iuctsandserlAces from eeonomlcaDydepressed or blighted areas

U Vendors that meet or exceed air qualily slanda.rds U Recycled or roused c.omputer equipment of other manuracturers U Foods of hlghernulrilionat value (for consumption in a public cafeteria only) U Commercial production company or advertising ageacy toceted in Texas

IF BIDDING

Each bid mus1 be placed in a ·separafo envelope wltn bid opening date.

bid number. and purchaser name annotated lmmedta1e1y belowretum address on SEALED. BID

ENVELOPE

ISSUE DATE: MAY 06, 2024

BID NO. IW178897

BID OPENING 3 P.M. MAY 27, 2024

PURCHASER: DUNCAN, CHRISTIE

P):iONE: 93 6-437-3812

FAXED BIOS WILL NOT BE ACCEPTED

UNLESS NOTED BELOW

• FAILURE TO SIGN WILL DISQUALIFY BID •

AVTHCf(izE0 SIGNATURE oAtE-

TYPECI N'Af,IE" OF SIGNER

IF BIDDING, RETURN SEALED BIDS TO:

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA. STE. 525

HUNTSVILLE. TEXAS 77340

-.- VENDOR ADDRESS AND IDENTIFICATION NUMBER...,

VENOOR -ID NUMBER

Bidder

Ml.lsl

Fill

In

·Seo S:! M�lllntVII 1.7 f.:r, Vtl'delrlD Naffl1!1'1' lnt1111CG011•

Narne of Firm

Streol Address

City. Stale, Z!p

Sy s!g.nlng lhh1, bid, blddt,r c:e1l!f10$ 11111111 u Tcx.:1� .odtt,ss lJ.shown .i,s lho address ai 1he bidder. bidde!•qualfies as a T&X.as Bidder as defined In SIICll<ln 21�� 444MOl tht To,Q& Gc,veinmant C01111< Bidder agrees. to compty with .all 1erms and conditlOns be)ow and on altacbad pi.ge�

QUOTE F,O,B. DESTINATION PREPAID AND ALLOWED

THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE (TDCJ) IS CURRENTLY

REQUESTING BIDS TO ESTABLISH A PURCHASE ORDER FOR THE

PROCUREMENT OF TILT DOWN RADIO TOWER AND CLIMATE CONTROLLED CABINET

AT THE SANCHEZ UNIT IN EL PASO, TEXAS.

CONTINUED ON NEXT PAGE

BU-70, lA.{Rov, 10/17) IFS

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PCHBPINV2 DC00171

TEXAS DEPARTMENT OF CRIMINAL JUSTICE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page i of .1Q___

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

MAY 27, 2024

IW178897

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

BID SUBMISSION REQUIREMENTS:

ELECTRONIC SUBMISSION (PREFERRED)

USE THE FOLLOWING EMAIL ADDRESS TO SUBMIT A RESPONSE ELECTRONICALLY:

BIDS@TDCJ.TEXAS.GOV

THE EMAIL SUBJECT LINE SHOULD CONTAIN THE SOLICITATION NUMBER.

THE BIDDER IS SOLELY RESPONSIBLE FOR ENSURING THAT ITS

RESPONSE IS RECEIVED BY THE TDCJ BEFORE THE DEADLINE AT THE

PROPER DESTINATION SERVER. IT IS RECOMMENDED THAT BIDDER

BEGIN THE PROCESS WELL IN ADVANCE OF THE BID SUBMISSION TIME ON

THE OPENING DATE.

THE TDCJ RECOMMENDS A LIMIT OF 10 MB OF ATTACHMENTS PER EMAIL.

TO MEET THIS LIMIT, A RESPONSE MAY BE SPLIT INTO MULTIPLE EMAILS.

IN ADDITION, PLEASE BE AWARE THAT YOUR INTERNET SERVICE PROVIDER

MAY LIMIT THE SIZE OF ATTACHMENTS TO OUTGOING MAIL.

ALL DOCUMENTS SHOULD BE SUBMITTED IN MICROSOFT OFFICE FORMATS (WORD

AND EXCEL) OR IN A FORM THAT MAY BE READ BY MICROSOFT OFFICE SOFTWARE.

ANY DOCUMENTS WITH SIGNATURES SHALL BE SUBMITTED AS AN ADOBE PORTABLE

DOCUMENT FORMAT (PDF) FILE. RESPONSES IN OTHER FORMATS MAY BE

D ISQUAL IF IED.

THE TDCJ TAKES NO RESPONSIBILITY FOR ELECTRONIC RESPONSES THAT ARE

CAPTURED, BLOCKED, FILTERED, QUARANTINED OR OTHERWISE PREVENTED FROM

REACHING THE PROPER DESTINATION SERVER BY ANY ANTI-VIRUS OR OTHER

SECURITY SOFTWARE.

TO CONFIRM RECEIPT OF ELECTRONIC SUBMISSION, REQUEST CONFIRMATION

BY EMAIL.

***FAXED BIDS WILL NOT BE ACCEPTED.***

HARD COPY SUBMISSION

IN LIEU OF ELECTRONIC SUBMISSION, THE TDCJ CURRENTLY ACCEPTS HARD COPY

RESPONSES. BIDDER MUST SUBMIT ONE (1) ORIGINAL SIGNED PAPER COPY.

THE TDCJ WILL DOCUMENT RECEIPT OF HARD COPY RESPONSES WITH A TIME

STAMP.

BIDS MUST BE RECEIVED BY THE DATE AND TIME STATED ON THE INVITATION

CONTINUED ON NEXT PAGE

BlJ.70,1A {Rov, 04100) IFB

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CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page .1.. of .1Q___

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

MAY 27, 2024

IW178897

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

FOR BID DOCUMENT OR ANY AMENDMENTS THAT EXTENDS THE OPENING DATE.

SUBMIT BIDS (MONDAY - THURSDAY, EXCEPT STATE HOLIDAYS FROM 7:00 AM TO

6:00 PM) TO:

TDCJ CONTRACTS AND PROCUREMENT

2 FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TEXAS 77340

SOLICITATION NUMBER: IW178897-A

ATTENTION: CHRISTIE DUNCAN

ALL COMMUNICATIONS AND QUESTIONS CONCERNING THIS SOLICITATION,

INCLUDING ANY OF A TECHNICAL NATURE, SHALL BE MADE IN WRITING TO THE

PURCHASER REFERENCED ON THIS SOLICITATION. BIDDERS ARE SPECIFICALLY

BARRED FROM MAKING CONTACT WITH ANY USER DEPARTMENT PERSONNEL INVOLVED

IN THIS SOLICITATION FOR THE PURPOSE OF DISCUSSING THIS SOLICITATION.

VIOLATION MAY RESULT IN BIDDER DISQUALIFICATION.

BIDDERS ARE ENCOURAGED TO MAKE CONTACT WITH EITHER POC BETWEEN THE

HOURS OF 8:00 AM THROUGH 5:00 PM, MONDAY THROUGH FRIDAY, EITHER BY

EMAIL OR TELEPHONE. PLEASE CONTACT CHRISTIE DUNCAN AS THE PRIMARY

CONTACT. ALL CONTACT INFORMATION IS ON THE LAST PAGE OF THIS

SOLICITATION.

PLEASE BE ADVISED THAT THE DEADLINE FOR ALL QUESTIONS CONCERNING

THIS SOLICITATION WILL BE WEDNESDAY, MAY 13, 2024 AT 3:00 PM (CST).

ANY REQUESTS FOR FURTHER INFORMATION WILL NOT BE CONSIDERED

AFTER THIS DATE AND TIME. ANSWERS WILL BE POSTED TO THE

ELECTRONIC STATE BUSINESS DAILY (ESBD) IN THE FORM OF AN

AMENDMENT. THE ANTICIPATED POSTING DATE FOR THE AMENDMENT IS

MONDAY, MAY 20, 2024.

SITE VISIT

THERE WILL NOT BE A SITE VISIT SCHEDULED FOR THIS SOLICITATION.

BIDDERS ARE CAUTIONED TO READ CAREFULLY THE SPECIFICATION(S). BIDDERS

MUST DIRECT OUR ATTENTION TO ANY EXCEPTIONS TO THE SPECIFICATION(S);

EVEN THOUGH YOUR CATALOG OR SPEC SHEET MAY OR MAY NOT LIST

SPECIFICATIONS FOR YOUR PRODUCT.

SUBMITTALS ARE REQUIRED TO BE SUBMITTED WITH BID AND SHOULD BE

MARKED OR HIGHLIGHTED TO SHOW COMPLIANCE OR VARIANCE WITH

THE CORRESPONDING SPECIFICATION DENOTATION.

BOND REQUIREMENTS:

1. THE BIDDER SHALL PROVIDE TO THE OWNER, AT ITS OWN EXPENSE, WITHIN

CONTINUED ON NEXT PAGE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page� of .1Q___

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

MAY 27, 2024

IW178897

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

TEN (10) WORKING DAYS OF NOTIFICATION OF INTENT TO AWARD BY THE

TDCJ PURCHASER, IN ACCORDANCE WITH THE PROVISIONS OF GOVERNMENT

CODE TITLE 10, SECTION 2253.021 THE REQUIRED BONDS AS STIPULATED:

PAYMENT BOND IN THE AMOUNT OF THE BID ON ALL BIDS OVER

25,000.00 FOR THE SOLE PROTECTION OF THOSE SUPPLYING LABOR,

MATERIALS, AND/OR EQUIPMENT. SUBCONTRACTORS ARE NOT REQUIRED

BY THE OWNER TO EXECUTE A PAYMENT BOND.

2. FAILURE OF BIDDER TO PROVIDE REQUIRED BOND WITHIN THE TIME

FRAME STIPULATED ABOVE MAY RESULT IN DISQUALIFICATION OF BID.

3. BOND SHALL REMAIN IN EFFECT AND IN FULL FORCE PER APPLICABLE LAW

AND UNTIL DOCUMENTED ACCEPTANCE BY THE OWNER OF WORK PERFORMED.

4. BOND PROVIDED SHALL MEET THE CRITERIA ESTABLISHED IN TEXAS

GOVERNMENT CODE TITLE 10, SECTION 2253.021.

INSURANCE REQUIREMENTS:

THE VENDOR SHALL PROVIDE AN ADEQUATE PLAN OF INSURANCE THAT PROVIDES:

1. COVERAGE TO PROTECT THE TEXAS DEPARTMENT OF CRIMINAL JUSTICE

AGAINST ALL CLAIMS ARISING FROM SERVICE PERFORMED BY THE VENDOR.

2. COVERAGE TO PROTECT THE TDCJ FROM ACTIONS BY A THIRD PARTY

AGAINST THE VENDOR OR ANY SUBCONTRACTOR(S) OF THE VENDOR

AS A RESULT OF THIS CONTRACT.

3. COVERAGE TO PROTECT THE TDCJ FROM ANY ACTIONS BY OFFICERS,

EMPLOYEES, AGENTS, THE VENDOR OR ANY SUBCONTRACTOR(S). THE VENDOR

SHALL NOT COMMENCE WORK UNDER THIS CONTRACT UNTIL VENDOR HAS

OBTAINED ALL THE INSURANCE REQUIRED AND CERTIFICATES OF SUCH

INSURANCE HAVE BEEN FILED AND ACCEPTED BY THE TDCJ. UNLESS

OTHERWISE EXCEPTED, THE VENDOR SHALL PROVIDE AND MAINTAIN, UNTIL

THE WORK REQUIRED BY THE CONTACT IS COMPLETE AND ACCEPTED BY THE

TDCJ, THE MINIMUM INSURANCE THAT IS REQUIRED. INSURANCE COVERAGE

SHALL PROVIDE FOR 30-DAY NOTICE OF CANCELLATION OR MATERIAL CHANGE

TO THE POLICY COVERAGE AND LIMITS.

MINIMUM AMOUNTS TO BE NOT LESS THAN:

LIABILITY: $1,000,000.00

AUTO: $500,000.00

WORKER'S COMPENSATION: $ STATUTORY

UNIT PRICE SHALL INCLUDE ANY AND ALL EXPENSES RELATED TO THE DELIVERY

AND INSTALLATION OF EQUIPMENT BEING BID UPON. ALSO, AS ANY EXPENSES

RELATED TO THE DEMOLITION AND REMOVAL OF EQUIPMENT CURRENTLY IN PLACE,

CONTINUED ON NEXT PAGE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page 2 of .1Q___

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

MAY 27, 2024

IW178897

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

IF REQUIRED.

VENDOR PERFORMANCE REQUIREMENTS:

STATE AGENCIES ARE REQUIRED BY TEXAS GOVERNMENT CODE 2155.089 TO

REPORT VENDOR PERFORMANCE THROUGH THE VENDOR PERFORMANCE TRACKING

SYSTEM (VPTS) ON EVERY PURCHASE OVER $25,000, INCLUDING DELEGATED

PURCHASES, STATEWIDE PROCUREMENT DIVISION CONTRACTS, AND EXEMPT

PURCHASES. IN ADDITION TO THE LEGAL REQUIREMENT, CPA FISCAL AUDITORS

ROUTINELY CHECK FOR VPTS ENTRIES DURING THEIR AUDITS OF AGENCY

PROCUREMENT FILES. MOST IMPORTANTLY, VPTS ENTRIES PROVIDE STATE

AGENCIES WITH IMPORTANT VENDOR INFORMATION PRIOR TO MAKING A

CONTRACT AWARD.

BIDDER IS REQUESTED TO PROVIDE THE NAME, PHONE NUMBER, FAX AND

EMAIL OF A POINT OF CONTACT FOR THE SUBMITTED BID RESPONSE

HOWEVER, BIDDER IS HEREBY ADVISED THAT THIS POINT OF CONTACT

WILL NOT BE RECOGNIZED AS OR ACCEPTED IN LIEU OF THE 'AUTHORIZED

SIGNATURE' REQUIREMENTS OF THIS INVITATION FOR BID

NAME

PHONE

EMAIL _________ _

FAILURE TO COMPLY WITH THE FOLLOWING REQUIREMENTS MAY DISQUALIFY A

VENDOR'S BID.

ITEM STOCK NUMBER CONT

913-16

QUANTITY U/M UNIT PRICE

44690.0000 EA

LABOR, MATERIALS, INSTALLATION AND WARRANTY FOR A NEW SIXTY FOOT (60)

TILT DOWN RADIO TOWER AND CLIMATE CONTROLLED CABINET.

*** SEE ATTACHED SCOPE OF WORK ***

OFFLOADING:

THE VENDOR WILL BE RESPONSIBLE FOR OFFLOADING EQUIPMENT AT

DELIVERY SITE UNLESS A MINIMUM OF THREE (3) DAY ADVANCE NOTICE

IS GIVEN.

CONTINUED ON NEXT PAGE

BlJ.70,1A {Rov, 04100) IFB

EXTENSION

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page..§.. of .1Q___

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

MAY 27, 2024

IW178897

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M

MANUFACTURER'S STANDARD WARRANTY FOR THE ABOVE EQUIPMENT IS

UNIT PRICE

YEARS.

SUCCESSFUL BIDDER SHALL FURNISH MANUFACTURER'S WARRANTY TO RECEIVING

LOCATION AT TIME OF DELIVERY.

THE NAME AND ADDRESS OF SERVICING DEALER NEAREST THE F.O.B. POINT WHO

WILL PERFORM THE WARRANTY WORK IS:

NAME:

ADDRESS:

PHONE#:

NAME OF INDIVIDUAL TO CONTACT FOR WARRANTY:

DELIVER TO:

TDCJ - SANCHEZ STATE JAIL

SUPPLY

3901 STATE JAIL ROAD

EL PASO, TX 79938

SUSPENSION, DEBARMENT, AND TERRORISM:

BIDDER CERTIFIES THAT THE BIDDING ENTITY AND ITS PRINCIPALS

ARE ELIGIBLE TO PARTICIPATE IN THIS TRANSACTION AND HAVE NOT BEEN

SUBJECTED TO SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY

DETERMINED BY ANY FEDERAL, STATE, OR LOCAL GOVERNMENTAL ENTITY AND

THAT BIDDER IS IN COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND

RULES RELATING TO PROCUREMENT AND THAT BIDDER IS NOT LISTED ON THE

FEDERAL GOVERNMENT'S TERRORISM WATCH LIST AS DESCRIBED IN EXECUTIVE

ORDER 13224. ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE

LISTED AT HTTPS://WWW.SAM.GOV/.

BIDDER AGREES THAT ANY PAYMENTS DUE UNDER THIS CONTRACT WILL BE

APPLIED TOWARDS ANY DEBT, INCLUDING BUT NOT LIMITED TO DELINQUENT

TAXES AND CHILD SUPPORT THAT IS OWED TO THE STATE OF TEXAS.

AWARDED VENDOR AGREES THAT ANY PAYMENTS DUE UNDER THE PURCHASE

ORDER OR CONTRACT SHALL BE DIRECTLY APPLIED TOWARDS ELIMINATING

ANY DEBT OR DELINQUENCY IT HAS TO THE STATE OF TEXAS INCLUDING,

BUT NOT LIMITED TO, DELINQUENT TAXES, DELINQUENT STUDENT LOAN

PAYMENTS, AND DELINQUENT CHILD SUPPORT.

IN ACCORDANCE WITH SECTION 2252.907, GOVERNMENT CODE, THE BIDDER

ACKNOWLEDGES THAT THIS CONTRACT AND INFORMATION CREATED OR

MAINTAINED IN CONNECTION WITH THIS CONTRACT IS PUBLIC INFORMATION

AND SUBJECT TO DISCLOSURE AS PROVIDED BY CHAPTER 552, GOVERNMENT

CODE (TEXAS PUBLIC INFORMATION ACT).

THE PUBLIC INFORMATION ACT MAY REQUIRE THE BIDDER TO MAKE INFORMATION

RELATED TO THIS CONTRACT AVAILABLE TO THE PUBLIC PURSUANT TO A REQUEST

FOR PUBLIC INFORMATION. THE BIDDER AGREES, UPON REQUEST, TO MAKE

INFORMATION RELATED TO THIS CONTRACT THAT IS NOT OTHERWISE EXCEPTED

FROM RELEASE BY THE PUBLIC INFORMATION ACT AVAILABLE TO THE PUBLIC IN

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EXTENSIONS

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page .i of .1Q___

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

MAY 27, 2024

IW178897

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

HARD COPY, UNLESS THE REQUESTOR OF THE INFORMATION CONSENTS TO RECEIVE

THE INFORMATION IN ANOTHER MUTUALLY AGREEABLE FORMAT. THE BIDDER

ACKNOWLEDGES THAT THE AGENCY SHALL NOT PROVIDE LEGAL COUNSEL RELATED

TO THE BIDDER'S COMPLIANCE WITH THE PUBLIC INFORMATION ACT.

THE VENDOR AGREES NOT TO USE ANY ARTIFICIAL INTELLIGENCE IN THE

PERFORMANCE OF THIS CONTRACT WITHOUT PRIOR WRITTEN CONSENT OF THE

TDCJ.

SECURITY:

WHEN MAKING DELIVERIES TO CORRECTIONAL FACILITIES, CONTRACTOR'S

COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS REQUIRED. THIS

INCLUDES DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR ANY

OTHER TDCJ OWNED, LEASED, OR CONTRACTED PREMISES. SPECIFIC

REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:

1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY SERVICE MAKING

DELIVERIES WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS

WHERE INMATES ARE ASSIGNED, WILL BE REQUIRED TO HAVE A

SECURITY ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY

STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION OF SECURITY

STAFF. DELIVERY STAFF SHALL NOT INTERACT WITH INMATES.

FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS

FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH

INMATES," WHICH IS LOCATED ON THE TDCJ WEBSITE AT

HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF.

(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED

IN THE ADDRESS BAR OF YOUR BROWSER.)

THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF

ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,

PRIOR TO ANY DELIVERY.

2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO SEARCH AND

INSPECTION WHILE ON TDCJ PROPERTY.

3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.

DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION

AT ALL TIMES.

4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO

ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT

LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY

TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND

CELL PHONES. DELIVERY STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE

DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.

5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE OR COMPATIBLE

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CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page� of .1Q___

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

MAY 27, 2024

IW178897

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY

WITH THE CURRENT BUSINESS ENVIRONMENT.

U/M UNIT PRICE

6. GENERALLY, EX-INMATES SHALL NOT BE ALLOWED INSIDE THE FENCED

PERIMETER OF A FACILITY TO MAKE DELIVERIES UNLESS APPROVED BY

THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-INMATE ON

A UNIT OR FACILITY, WHETHER INSIDE OR OUTSIDE THE FENCED

PERIMETER, IF THE WARDEN BELIEVES THE PERSON MAY JEOPARDIZE

THE SAFE AND ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE

A DANGER TO INMATES OR EMPLOYEES, OR PLACE AN UNDUE LOGISTICAL

BURDEN ON STAFF.

7. MINORS AND PETS ARE PROHIBITED FROM TDCJ PROPERTY AND SHALL

NOT BE IN DELIVERY VEHICLE.

TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE

ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE RESTRICTIONS.

THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL ULTIMATELY BE

RESPONSIBLE FOR INTERPRETING THESE RULES.

ALL TOOLS IN TOOL BOXES ARE TO BE INVENTORIED WITH THE TOTAL NUMBER

OF TOOLS IN EACH BOX PLAINLY MARKED ON THE OUTSIDE OF THE BOX.

COPIES OF TOOL INVENTORIES ARE TO BE FILED WITH THE ENTRANCE GATE

OFFICER, THE OWNER'S DESIGNATED REPRESENTATIVE AND THE CONTRACTOR'S

PROJECT SUPERINTENDENT. ANY CHANGES TO AN INDIVIDUAL'S TOOL BOX

INVENTORY SHALL BE IMMEDIATELY NOTED ON ALL INVENTORY SHEETS.

TOOLS SHALL BE CROSS-CHECKED AGAINST THE NUMBER ON THE TOOL BOX

UPON ENTRY AND EXIT FROM THE FACILITY.

CLASS "A" TOOLS SHALL RECEIVE SPECIAL HANDLING. WHEN TOOLS ARE NOT

IN USE, THEY SHALL BE KEPT AND LOCKED UNDER KEY IN A SECURE AREA

AND IF POSSIBLE RENDERED INOPERABLE. CLASS "A" TOOLS INCLUDE, BUT

ARE NOT LIMITED TO, TOOLS MOST LIKELY TO BE USED IN AN ESCAPE

ATTEMPT OR DO BODILY HARM. THESE GENERALLY INCLUDE HACKSAW

BLADES, FILES, PIPE WRENCHES, LADDERS, ACETYLENE CUTTING TIPS,

PIPE, AND BOLT CUTTERS, ETC.

AT NO TIME ARE CLASS "A" TOOLS TO BE LEFT UNATTENDED AND WHEN IN USE,

THE ON-SITE TDCJ SECURITY OFFICER WILL BE NOTIFIED.

ALL GENERATORS, LADDERS, AND ACETYLENE CUTTERS MUST BE SECURED AT

THE END OF EACH WORKDAY.

EMERY WHEELS WILL BE LOCKED AND RENDERED INOPERABLE WHEN NOT IN

USE UNLESS STORED OUTSIDE THE SECURE PERIMETER.

WHEN A CLASS "A" TOOL IS LOST, THE ASSISTANT WARDEN FOR SECURITY

OR WARDEN SHALL BE IMMEDIATELY NOTIFIED.

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CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page ..2.. of .1Q___

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

MAY 27, 2024

IW178897

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

A. ANY OFFENDERS WHO MAY HAVE HAD ACCESS TO THE AREA WILL BE HELD

UNTIL A THOROUGH SEARCH IS MADE.

B. A WRITTEN REPORT WILL BE MADE COVERING THE DETAILS OF THE LOSS.

ALL HAZARDOUS AND POISONOUS CHEMICALS, NOT IN USE, ARE TO BE STORED

IN A LOCKED TOOL TRAILER OR OTHER SECURE AREA. AN INVENTORY SHALL

BE MAINTAINED AND DIRECT SUPERVISION PROVIDED WHEN THE ITEMS ARE

USED AT THE WORK SITE. UPON COMPLETION OF THE PROJECT, THE

CONTRACTOR WILL BE RESPONSIBLE FOR THE REMOVAL OF ALL HAZARDOUS

MATERIALS AND ALL HAZARDOUS WASTE GENERATED UNDER HIS CONTROL.

UNIT RULES & REGULATIONS:

WHEN PERFORMING SERVICES ON CORRECTIONAL FACILITIES,

CONTRACTOR'S COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS

REQUIRED.

SPECIFIC REQUIREMENTS INCLUDE, BUT ARE NOT LIMITED TO:

1. ALL CONTRACTOR STAFF PERFORMING SERVICES WITHIN A CORRECTIONAL

FACILITY, AND THOSE AREAS WHERE INMATES ARE ASSIGNED, WILL

BE REQUIRED TO HAVE A SECURITY ESCORT THROUGHOUT THE DURATION

OF THE CONTRACT. ALL CONTRACTOR STAFF SHALL BE REQUIRED TO

FOLLOW THE DIRECTION OF SECURITY STAFF. CONTRACTOR STAFF

SHALL NOT INTERACT WITH INMATES.

FURTHERMORE, CONTRACTOR STAFF SHALL ADHERE TO THE PROVISIONS

FOUND IN PERSONNEL DIRECTIVE PD-29, "SEXUAL MISCONDUCT WITH

INMATES", WHICH IS LOCATED ON THE TDCJ WEBSITE AT

HTTP://WWW.TDCJ.TEXAS.GOV/DIVISIONS/HR/HR-POLICY/PD-29.PDF

(NOTE: THIS ADDRESS MUST BE IN LOWER CASE LETTERING WHEN ENTERED

IN THE ADDRESS BAR OF YOUR BROWSER.)

THE CONTRACTOR SHALL NOTIFY EACH OF THE CONTRACTOR'S STAFF

ACCESSING TDCJ'S PREMISES OF THE PROVISIONS WITHIN THIS DIRECTIVE,

PRIOR TO COMMENCING WORK.

2. ALL CONTRACTOR STAFF, EQUIPMENT, AND VEHICLES ARE SUBJECT TO

SEARCH AND INSPECTION AT ANY TIME WHILE ON TDCJ PROPERTY.

3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN NOT IN USE.

DRIVERS ARE REQUIRED TO KEEP KEYS IN THEIR DIRECT POSSESSION

AT ALL TIMES.

4. CONTRACTOR STAFF SHALL NOT INTRODUCE ANY TYPE OF CONTRABAND ONTO

ANY TDCJ FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT

LIMITED TO FIREARMS, KNIVES, WEAPONS OF ANY TYPE, TOBACCO OF ANY

TYPE, ALCOHOL, CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS, AND

CELL PHONES. CONTRACTOR STAFF MAY NOT CARRY MORE THAN TWENTY-FIVE

DOLLARS ($25.00) IN CASH INTO ANY TDCJ FACILITY.

BlJ.70,1A {Rov, 04100) IFB CONTINUED ON NEXT PAGE

CONTRACTS AND PROCUREMENT DEPARTMENT

TWO FINANCIAL PLAZA, STE. 525

Continuation Page!Q.. of .1Q___

Bid Opening Date: 3 P.M.

HUNTSVILLE, TX 77340 Bid Number:

MAY 27, 2024

IW178897

BIDDER MUST FILL IN -----1► Name of Bidder:. _________ _

ITEM STOCK NUMBER CONT QUANTITY U/M UNIT PRICE

5. THE CONTRACTOR SHALL NOT ALLOW ANY PERSON WHO HAS A FELONY

OR MISDEMEANOR CONVICTION, PENDING CHARGE, OR OUTSTANDING

WARRANT TO ENTER ONTO TDCJ PROPERTY TO COMPLETE ANY PART

OF THIS CONTRACT WITHOUT THE WRITTEN PERMISSION OF TDCJ.

CONVICTION ALONE DOES NOT AUTOMATICALLY CAUSE AN

EMPLOYEE TO BECOME INELIGIBLE FROM WORKING ON THIS CONTRACT.

EACH EMPLOYEE SHALL BE REVIEWED ON A CASE BY CASE BASIS.

6. TDCJ MAY PERFORM A BACKGROUND CHECK ON THE AWARDED VENDOR.

THE EMPLOYEES OF THE AWARDED VENDOR MAY BE REQUIRED TO COMPLETE

A NON-EMPLOYEE BACKGROUND QUESTIONNAIRE. TDCJ RESERVES THE

RIGHT TO ACCEPT OR REJECT EACH EMPLOYEE OF THE AWARDED VENDOR

BASED UPON THE RESULTS OF THE BACKGROUND CHECK. NO EMPLOYEE

OF THE CONTRACTED VENDOR WILL BE ALLOWED ON THE PREMISES PRIOR

TO THE BACKGROUND CHECK APPROVAL IF THE TDCJ FACILITY REQUIRES

A BACKGROUND CHECK.

7. CONTRACTOR STAFF MUST HAVE IN THEIR POSSESSION A VALID

DRIVER'S LICENSE OR CURRENT PHOTO IDENTIFICATION.

8. CONTRACTOR STAFF ATTIRE MUST BE APPROPRIATE OR COMPATIBLE

WITH THE CURRENT BUSINESS ENVIRONMENT.

TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE AND/OR REFUSE

ENTRY TO ANY INDIVIDUAL WHO HAS VIOLATED THE ABOVE

RESTRICTIONS. THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL

ULTIMATELY BE RESPONSIBLE FOR INTERPRETING THESE RULES.

FOR QUESTIONS OR INQUIRIES CONTACT:

BAILEY HAM, CTCD, CTCM

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3849

EMAIL: BAILEY.HAM@TDCJ.TEXAS.GOV

FOR QUESTIONS OR INQUIRIES CONTACT:

CHRISTIE DUNCAN, CTCD, CTCM

TDCJ CONTRACTS AND PROCUREMENT

TWO FINANCIAL PLAZA, SUITE 703

HUNTSVILLE, TX 77340

PH: 936-437-3812

EMAIL: CHRISTIE.DUNCAN@TDCJ.TEXAS.GOV

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