ESBD_356497_1713449763487_601310000088939_Solicitation Package.pdf

INSTRUCTIONS TO RESPONDENTS

USE OF NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING CODE

The Texas Department of Transportation (TxDOT) uses the National Institute of Governmental Purchasing, Inc., (NIGP) code to standardize purchases by conforming to the class, item, and group structure of the code. The NIGP code is used to select vendors for our master vendor file from the Texas Comptroller of Public Accounts (CPA) Centralized Master Bidders List (CMBL).

New suppliers and other vendors wishing to furnish materials, equipment, supplies and services to TxDOT should apply to be on the CMBL to receive bidding opportunities.

Existing TxDOT vendors need only be concerned that the information listed on the CMBL file is correct, and that the applicable NIGP class and item are selected for those you can provide.

CMBL information is available online at: https://comptroller.texas.gov/purchasing/vendor/cmbl/ or by phoning 1-512-463-3459.

Early Payment Program - TxDOT is offering an important program to all respondents that provide prioritized invoice processing and payments (prior to the 30th day after receipt of a correct invoice). The program provides enrolled vendors enhanced benefits from improved invoice processing to priority handling to cash advancement and technology efficiencies.

Respondents offering a cash discount in exchange for TxDOT’s priority invoice processing and early payment agreement should complete and return the attached form entitled “Priority Invoice and Early Payment Program” with the response.

Additional information may be found at the following website: http://www.txdot.gov/business/vendors/epp.html

Revised 03/23/2021

THE ATTACHED SOLICITATION SHOULD BE RETURNED AS FOLLOWS:

must be received before the hour and dateAll responses for Solicitation No.

specified

All reference to time in the solicitation shall mean Central Time.

Email responses must be sent to William.Noble@txdot.gov. Email responses must not exceed 20 MB and be in portable document format (PDF) or Excel format for pricing schedules, signed by respondent, and attached to the email to be considered for award. Emails exceeding 20 MB must be sent to William.Noble@txdot.gov through managed file transfer services such as, but not restricted to, Dropbox™. TxDOT will not be responsible for failure of electronic equipment, operator error, server delays, or system outages. Responses that are late, illegible, incomplete, file corrupted, flagged as a virus, or otherwise non-responsive will not be considered.

Respondent must place the following in the subject line of their email submission: Solicitation Number, Company Name.

The response must be sent only to William.Noble@txdot.gov. Any response sent to any email address other than William.Noble@txdot.gov - whether directly, courtesy copy (cc), or blind copy (bcc) - will be considered non-responsive.

For hand delivery or courier service, United States Postal Service, Federal Express, United Parcel Service, or other mail delivery service, contact the purchaser for assistance.

SHIP TO THE FOLLOWING LOCATION

UNLESS OTHERWISE NOTED

SEE SPECIFIC INSTRUCTIONS FOR

EACH LINE ITEM.

United States

SEE SPECIFIC INSTRUCTIONS FOR

EACH LINE ITEM

1 4.00 EA 55085592255

POLES, TRAFFIC SIGNAL/LUMINAIRE19

FEET, WITH SINGLE MAST ARM, 24

FEETFIXED TYPE II. ASSEMBLY SHALL

CONFORMTO THE REQUIREMENTS OF ITEM 686

OF THE

SHIP THIS ITEM TO THE FOLLOWING LOCATION

FT WORTH DISTRICT HEADQUARTERS

2501 SOUTHWEST LOOP 820

IH 20 & MCCART ST

FORT WORTH TX 76133

United States

Example: Ameron INS TRF SIG PL AM(S)1 ARM(24') or TxDOT Approved Equivalent.

Respondent must indicate below the make and model of the item bid.

Make: _________________________

Model: _________________________

2 4.00 EA 55085592503

POLES, TRAFFIC SIGNAL/LUMINAIRE19

FEET, WITH SINGLE MAST ARM, 36

FEETFIXED TYPE II. ASSEMBLY SHALL

CONFORM TOTHE REQUIREMENTS OF ITEM 686

OF THE 1993

Page 1INVITATION FOR BID 03/18/2024

SOLICITATION NO: 601310000088939

OPENING DATE 03:00 PM Apr 25, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Noble, William

PHONE: 940/720-7779

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Item Item Quantity Unit Make/ Unit Extended No. Description Model Price Price

IF RESPONDING, FORM MUST BE SIGNED. IF NOT RESPONDING. DO NOT RETURN THIS FORM.

Failure to sign will disqualify response.

Authorized Signature Date

Printed Name

By signing solicitation, respondent certifies that if the Texas address is shown as the address of the respondent, respondent qualifies as a Texas Bidder as defined in 34 T AC Rule 20.306

SHIP THIS ITEM TO THE FOLLOWING LOCATION

FT WORTH DISTRICT HEADQUARTERS

2501 SOUTHWEST LOOP 820

IH 20 & MCCART ST

FORT WORTH TX 76133

United States

Example: Ameron INS TRF SIG PL AM(S)1 ARM(36') or TxDOT Approved Equivalent.

Respondent must indicate below the make and model of the item bid.

3 4.00 EA 55085592578

POLES, TRAFFIC

SIGNAL/LUMINAIRE.SIGNAL, 19 FEET, 19"

BOLT CIRCLE WITHSINGLE MAST ARM, I. 44

FEET FIXEDTYPE II.

SHIP THIS ITEM TO THE FOLLOWING LOCATION

FT WORTH DISTRICT HEADQUARTERS

2501 SOUTHWEST LOOP 820

IH 20 & MCCART ST

FORT WORTH TX 76133

United States

Example: Ameron INS TRF SIG PL AM(S)1 ARM(44') or TxDOT Approved Equivalent.

Respondent must indicate below the make and model of the item bid.

The following comments apply to the entire Solicitation

1. Description of Goods: This solicitation is for traffic signal poles for the TxDOT Fort Worth District.

2. Emergency:

Page 2INVITATION FOR BID 03/18/2024

SOLICITATION NO: 601310000088939

OPENING DATE 03:00 PM Apr 25, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Noble, William

PHONE: 940/720-7779

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Item Item Quantity Unit Make/ Unit Extended No. Description Model Price Price

This solicitation is for an emergency purchase made under Texas Government Code, §2155.137 and 34 TAC 20.82.

3. Electronic State Business Daily (ESBD): This solicitation is posted on the ESBD.

It is the responsibility of the interested parties to periodically check the ESBD for updates to the procurement prior to submitting a response. The respondent’s failure to periodically check the ESBD will in no way release the selected vendor from “addenda or additional information” resulting in additional costs to meet the requirements of the solicitation.

http://www.txsmartbuy.com/esbd

4. Order of Precedence: In the event of any conflict, terms contained in the document shall prevail in the order as listed below:

4.1. Solicitation No. 601310000088939

4.2. TxDOT Terms and Conditions, October

4.2.1. Payment will be made in

accordance with Part 4, Para. 4.04 (a)

4.3. DMS-7380, Steel Non-Bridge Member

Fabrication Plant Qualification, Effective April 2022

4.4. Material Producer List, Traffic

Signal Pole Assembly Fabrication Plants, Effective December 18, 2023

5. Estimated Quantities

Quantities are estimates only to be used for the purpose of comparing responses.

The respondent must enter their unit price on Solicitation.

Total price will be evaluated by multiplying the unit price for each line by the estimated quantities listed on Solicitation.

TxDOT will order only the amount needed to satisfy operating requirements; no

Page 3INVITATION FOR BID 03/18/2024

SOLICITATION NO: 601310000088939

OPENING DATE 03:00 PM Apr 25, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Noble, William

PHONE: 940/720-7779

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

guarantee of any minimum or maximum purchase is made or implied. Total amount ordered must not exceed the aggregate contract amount unless additional funds are allocated, and the total contract amount is increased in accordance with the terms and conditions.

6. Delivery

Delivery must be made between 8 AM and 4 PM Monday through Friday except on regularly observed state or federal holidays, unless prior approval has been obtained from TxDOT.

7. Contact Information

The individuals listed below are the only authorized TxDOT contacts.

Contacting any other TxDOT personnel regarding this solicitation, may result in the respondent being disqualified.

Any changes as a result of questions will be made by TxDOT in the form of an addendum to the solicitation; no oral changes will be considered.

For clarification or questions regarding this solicitation, respondents may contact:

Primary Contact: Billy Noble, CTCD, CTCM

Phone: 940-720-7779 Email: William.Noble@txdot.gov

Secondary Contact: Kethenus Dixon, CTCD, CTCM

Phone: 903-737-9221 Email: Kethenus.Dixon@txdot.gov

8. Vendor Performance: TxDOT will monitor performance on a regular basis.

8.1. TxDOT may consider the following

performance by the vendor as unsatisfactory performance - An unsatisfactory performance determination includes, but is not limited to:

8.1.1. Failure to deliver any portion of

the purchase order.

8.1.2. Failure to deliver a product that

Page 4INVITATION FOR BID 03/18/2024

SOLICITATION NO: 601310000088939

OPENING DATE 03:00 PM Apr 25, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Noble, William

PHONE: 940/720-7779

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

meets specifications.

8.2. Exceptional performance

determination includes, but is not limited to:

8.2.1. Deliverables made early upon

TxDOT member request.

8.2.2. Vendor commended for exceptional

customer service

9. Packaging Requirements

All cardboard boxes must be labeled, listing the manufacturer's name, part number, description, quantity, and box weight.

All cardboard boxes must be suitable in bursting strength to allow for the weight of the contents and to allow for the stacking of the boxes a maximum of four high on a pallet for shipping and storage.

Packaging other than specified herein is acceptable only with the prior written approval of TxDOT’s designated TxDOT representative.

10. Data Sheets

The data sheet(s) should be returned for informational purposes only. The data sheet(s) must be provided within three working days of request. Failure to provide the completed data sheet(s) within the requested time will result in the response being considered non-responsive.

11. Response Submission

11.1. GENERAL FORMAT: The respondent

must submit one signed and dated response to include the documentation required per response paragraph 11.3 to the email address as indicated on the “Instructions to Respondents” page.

11.2. The respondent shall not encrypt

or password protect response or embed documents within the response; each section must be its own separate document.

Page 5INVITATION FOR BID 03/18/2024

SOLICITATION NO: 601310000088939

OPENING DATE 03:00 PM Apr 25, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Noble, William

PHONE: 940/720-7779

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

11.3. RESPONSE: Failure by the

respondent to submit the documentation listed below will result in the response being considered non-responsive. The response submission must be submitted with each section named with the “Section #” and brief description not to exceed 30 total characters as a separate document in the following format:

11.3.1. Section 1 – Signed Invitation

for Bid

11.3.2. Section 2 – Texas Family Code

Schedule

11.3.3 Section 3 – Addenda (if

applicable)

12. Vendor Point of Contact:

Vendor point of contact:

Name: _____________________

Telephone: _________________

Email: _____________________

13. Vendor Verification of Federal Employer Identification Number:

Vendor to provide current company name:

Vendor to provide federal EIN:

If invoice will be submitted by, and/or payment made to an EIN or company name different from the vendor on the contract, vendor must complete the following to authorize payment:

EIN of company authorized to invoice for vendor:

Name of Invoicing Company:

Page 6INVITATION FOR BID 03/18/2024

SOLICITATION NO: 601310000088939

OPENING DATE 03:00 PM Apr 25, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Noble, William

PHONE: 940/720-7779

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

EIN of company authorized to receive payment:

Name of company to be paid:

14. Preferences

Check below if preference claimed under rule 34TAC 20.306.

Tie-Bid Preferences:

__ Supplies, materials or equipment produced in Texas or offered by a Texas bidder

__ Agricultural products produced or grown in Texas

__ Agricultural products and services offered by Texas bidder

__ USA produced supplies, material or equipment

__ Products produced at facilities located on formerly contaminated property

__ Products and services from economically depressed or blighted areas

__ Goods produced or offered by a Texas bidder that is owned by a service-disabled veteran who is a Texas resident

Source Preferences:

__ Products of persons with mental or physical disabilities

__ Vendors that meet or exceed air quality standards. For contracts to be performed, in whole or in part, in a designated non-attainment area or an affected county, as those terms are defined by Health and Safety Code

386.001 Texas emission reduction plan

Page 7INVITATION FOR BID 03/18/2024

SOLICITATION NO: 601310000088939

OPENING DATE 03:00 PM Apr 25, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Noble, William

PHONE: 940/720-7779

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

__ Manufacturer that has a recycle program for computer equipment

__ Contractor providing foods of higher nutritional value Specification Preferences:

__ Point lines made of recycled materials, remanufactured, or environmentally sensitive materials including recycled steel

__ Energy efficient products

__ Rubberized asphalt paving materials

__ Recycled motor oil and lubricants

If the name of your company is not printed on the heading of this solicitation, you must write the full name of company, full name of signer, mailing address, and respondent's employer identification number (EIN) on the face of the solicitation. To minimize identity theft, every company must have an employer Identification number (EIN), also known as a federal tax identification number, prior to award of a contract.

For information on obtaining your EIN, call 800-829-4933 or visit the following website:

https://www.irs.gov/businesses/small-bus inesses-self-employed/employer-id-number s

(NOTE: this link will not work if capitalization is used. Type in navigation bar using lower case letters)

14. Calendar of Events

Estimated Solicitation Posting Date:

04/18/2024

Deadline for submission of questions:

04/19/2024

Reference Paragraph 7 – Contact Information.

TxDOT Response to Questions to be posted by: 04/22/2024

Page 8INVITATION FOR BID 03/18/2024

SOLICITATION NO: 601310000088939

OPENING DATE 03:00 PM Apr 25, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Noble, William

PHONE: 940/720-7779

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Response Due Date: 04/25/2024, 3:00 p.m. central time

Tentative Date for Contract Award:

04/27/2024

Page 9INVITATION FOR BID 03/18/2024

SOLICITATION NO: 601310000088939

OPENING DATE 03:00 PM Apr 25, 2024 To:

Blank Vendor X Austin TX 78701

VENDOR ID: 9999999999 - 999

Return Sealed Response To:

See Body of Solicitation for Specific Return Instructions

BUYER: Noble, William

PHONE: 940/720-7779

Shows opening date and number in lower left hand corner of sealed response envelope and show return address of vendor.

Vendor agrees to comply with the solicitation below and at terms and conditions.

F.O.B. destination means vendor retain title to goods until delivered and the price quoted includes all freight charges.

Delivery in _______________________________Days Cash Discount_____________%_________________ Days

QUOTE F.O.B. DESTINATION

Departmental Materials Specification DMS-7380

Materials and Tests Division 1 – 6 Effective Date: April 2022

Review Date: December 2023

DMS-7380

Steel Non-Bridge Member Fabrication Plant Qualification Effective Date: April 2022

1. DESCRIPTION

This Specification describes the qualification processes for fabrication plants producing steel non-bridge members listed in Article 3., “Steel Non-Bridge Members,” of this Specification for Department projects. The phrase “steel non-bridge members” in this Specification includes aluminum roadway illumination poles and luminaire arms. Each fabrication plant must meet the requirements of this Specification and the requirements of the Department’s Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges.

2. MATERIAL PRODUCER LIST

For the steel non-bridge members listed under Article 3., “Steel Non-Bridge Members,” the Materials and Tests Division (MTD) maintains the Material Producer List (MPL) of fabrication plants in accordance with the requirements of this Specification. Only steel non-bridge members, as listed in Article 3., “Steel Non-Bridge Members,” produced by fabrication plants listed on the applicable MPL can be used on Department projects.

3. STEEL NON-BRIDGE MEMBERS

Steel non-bridge members include the following:

Item 610, “Roadway Illumination Assemblies”

Item 613, “High Mast Illumination Poles”

Item 614, “High Mast Illumination Assemblies”

Item 650, “Overhead Sign Support”

Item 654, “Sign Walkways”

Item 686, “Traffic Signal Pole Assemblies (Steel)”

Special Specification 6064, “Intelligent Transportation System (ITS) Pole with Cabinet.”

4. QUALIFICATION PROCEDURE

4.1. Qualification Request. Submit a request for plant approval under DMS-7380 to DMS_Prequal@txdot.gov.

Requests must include the following in PDF format:

company and fabrication plant name;

physical and mailing addresses;

contact person (management representative appointed by executive management per the American Institute of Steel Construction (AISC)), title, phone number, and email address;

Fabricator Safety Point of Contact (SPOC). Designate a safety point of contact. Fabricator must adhere to applicable safety regulations and own safety program;

organizational work chart;

list of steel non-bridge members to be evaluated for qualification purposes;

mailto:DMS_Prequal@txdot.gov

Materials and Tests Division 2 – 6 Effective Date: April 2022 copy of AISC certification Certified Metal Component Manufacturers including a copy of the most recent complete audit report, exit meeting report, and written response to AISC of corrective actions for all specific discrepancies;

list of on-site Quality Control (QC) personnel and a detailed description of their QC-related experience;

copy of current AWS Certified Welding Inspectors (CWI) certifications for on-site QC welding inspection personnel;

copy of welding procedure specifications (WPS) and pertinent Procedure Qualification Records (PQR), if applicable, in accordance with the AWS D1.1, “Structural Welding Code – Steel.” Use WPS or PQR sample forms located in the current applicable AWS code or approved equal. Identify each joint or joint type;

copy of completed weld maps, provided by the Department, listing the welding procedure numbers proposed for use for each joint indicated;

copy of written plant-specific QC and production procedures for members fabricated by welding or bolting. Submit QC and production procedures for each steel non-bridge member that includes cutting, bending, fitting, and assembly, welding, drilling, punching, shearing, machining, bolting, cleaning, and coating operations. (See Section 5.2., “Responsibilities,” for minimum required QC responsibilities);

copy of procedures for permanent marking of members at required locations with the plant’s Department approved insignia. Use a low stress stencil when insignia is applied directly to the member;

copy of procedures for stamping of compliant members with the fabricator’s approved monogram stamp.

The fabricator’s designated approval stamp must be Department approved and listed on the MPL before use; and copy of proposed standardized repair procedures, if desired, for notches and gouges, heat straightening of shafts, seam weld repairs (other than incomplete joint penetration), and galvanized coating damage.

In addition to the items above, provide the following for products requiring nondestructive evaluation (NDE):

copy of the most recent Personnel Qualification and Certification Program in Nondestructive Testing (Written Practice), in accordance with the current Recommended Practice No. SNT-TC-1A, “Personnel Qualification and Certification in Nondestructive Testing,” or in accordance with the current ASNT Standard ANSI/ASNT CP-189, “Qualification and Certification of Nondestructive Testing Personnel,” published by the American Society for Nondestructive Testing, Inc. (ASNT);

list of all nondestructive testing (NDT) personnel and copy of the most recent NDT certifications in magnetic particle testing (MT) and ultrasonic testing (UT), in accordance with the applicable AWS code, for personnel performing and reviewing NDT. Administration of NDT Level I and II personnel certifications and approval of NDT test procedures must only be performed by current ASNT NDT Level III personnel certified in the specific methods;

UT procedures and technique in accordance with the AWS D1.1, “Structural Welding Code;”

proposed UT procedures for toe crack detection on high mast illumination pole ground sleeves; and proposed UT procedures for penetration depth verification of longitudinal seam welds, where specified, for various steel non-bridge members.

4.2. Evaluation. MTD will review the qualification request documentation for all fabrication plants. If the qualification request includes the required information, MTD will perform an initial Department-directed plant audit to ensure compliance with this Specification. The Department will evaluate all fabrication plants for adequate equipment, processes, organization, experience, knowledge, and competent personnel to produce acceptable work. Personnel performing NDT must be qualified in accordance with Section 441.3.1.5.3., “Nondestructive Testing (NDT),” unless specified otherwise herein. At the discretion of the Engineer, ultrasound technicians are required to pass a hands-on UT examination administered by the Materials and Tests Division.

4.2.1. Qualification. If the required submittals and Department audits verify compliance with this Specification, the Department will list the fabrication plant on the appropriate MPL. MTD reserves the right to perform additional audits (announced or unannounced) at its discretion for a plant to remain on the MPL as an approved fabrication plant of steel non-bridge members.

Materials and Tests Division 3 – 6 Effective Date: April 2022

Fabrication plants listed on the MPL must promptly resubmit the following when changes occur to maintain approval status:

copy of current AISC certification for Certified Metal Component Manufacturers including a copy of the most recent complete audit report, exit meeting report, and written response to AISC of corrective actions for all specific discrepancies;

current AWS CWI certifications for approved on-site QC welding inspection personnel;

QC personnel list and a detailed description of their QC related experience as required by Section 4.1., “Qualification Request”;

organizational work chart;

QC and Production procedures when requesting changes to the approved version;

WPSs, PQRs, and weld maps;

copy of the Personnel Qualification and Certification Program in Nondestructive Testing (Written Practice), in accordance with the current ASNT Recommended Practice No. SNT-TC-1A or in accordance with the current ASNT Standard ANSI/ASNT CP-189; and

NDT personnel list and copy of the applicable NDT certifications, in accordance with AWS D1.1, for approved personnel performing and reviewing all required NDT. Administration of NDT Level I and Level II personnel certifications and approval of NDT test procedures must only be performed by current ASNT NDT Level III personnel certified in the specific methods.

Include date of revision and highlighted changes on appropriate submittals. Failure to maintain and provide the above may result in removal from the MPL for applicable products.

Fabrication plants must also adequately implement corrective actions to all deficiencies found during additional Department-directed audits and any follow-up plant audits.

4.2.2. Failure. Plants that fail to qualify under this Specification cannot furnish steel non-bridge members for Department projects and must show evidence of correction of all deficiencies before consideration for qualification.

4.3. Random Inspection and Testing. The Department reserves the right to inspect, sample, test, conduct random audits of plants, and review documentation at any time to ensure compliance with this Specification and other applicable specifications. Provide facilities and safe access to allow for inspection of materials, the process of fabrication, and the finished steel members. Notify the Department before commencing fabrication by completing Department Form 2585 (aka FN-1), “TxDOT Fabrication Notification.” Coordinate the scheduling of any inspections that the Department requests to perform.

4.4. Disqualification. Any fabricator who fails to comply with the requirements of this Specification is subject to disqualification, which includes removal from the MPL. A disqualified fabricator is prohibited from furnishing product to Department projects and may not bid any work let during the disqualification period. The disqualification period will be a minimum of 30 days or as determined by MTD.

Causes for disqualification include, but are not limited to:

repeatedly failing to submit Department Form 2585 (aka FN-1), “TxDOT Fabrication Notification,” or repeatedly submitting the form with inaccurate information;

repeatedly failing to submit Department Form 2586 (aka NB-2), “Steel Non-Bridge Member Worksheet DMS-7380,” and the corresponding documentation in accordance with Section 5.2.3., “Certification of Product”;

repetitive poor quality and workmanship;

falsification of or incomplete documentation;

lack of certified or qualified QC personnel or failing to notify the Department when QC (CWI) personnel changes occur; or certifying or furnishing products that do not meet specifications.

Materials and Tests Division 4 – 6 Effective Date: April 2022

If a fabricator has been disqualified, all previously produced products will be subject to review and possible removal from assigned projects. If the Department disqualifies a fabricator, the Department may permit the subcontracting of pending or outstanding product quantities for active projects to another Department-approved fabrication plant for the specific product.

4.5. Re-Qualification. Once the disqualification period established by MTD has elapsed, the fabricator may begin the re-qualification process. The fabricator must pass an additional AISC and Department-directed audit and provide the Department with evidence of corrected deficiencies.

The fabricator must bear all Department expenses associated with re-qualification.

4.6. Inactive Fabricator. If a fabricator does not furnish any steel non-bridge members as defined in Article 3., “Steel Non-Bridge Members,” to Department projects for a period of 2 yr., MTD may remove the fabricator from the MPL due to inactivity.

MTD will consider future qualification after the fabricator indicates it will furnish steel non-bridge members to Department projects and is in accordance with this Specification.

5. QC PERSONNEL

Submit and receive Department approval for all changes to QC personnel before performing work.

5.1. Qualifications. Provide an adequate number of qualified QC personnel and qualified AWS CWI certified QC personnel for each specific operation detailed in the plant’s QC and production procedures. Each plant must have an adequate number of CWI certified QC personnel during production. QC personnel must be on site working on the shop floor of the production areas and independent of production personnel, as determined by the Engineer. QC personnel must have the authority and management’s support to make general inspection related decisions. QC personnel must be proficient in utilizing the applicable plans, specifications, and test methods, and in verifying compliance with the QC and production procedures.

QC personnel performing the duties specified in Section 5.2., “Responsibilities,” are subject to Department approval. CWI QC personnel must be an employee of the fabricator.

5.2. Responsibilities. QC is solely the responsibility of the fabricator. The Department will not perform QC or act as a third-party witness for the fabricator. Perform the following activities, at a minimum, to ensure the quality and acceptability of fabricated products.

5.2.1. Inspection. QC personnel will follow approved procedures and verify correct processes for each member.

QC personnel must ensure, at a minimum:

specified materials utilized during fabrication and accurate material traceability;

use of proper WPSs and properly certified welding personnel;* proper weld joint preparation and fit-up, and evaluation of welding in accordance with the applicable AWS Code;* finished welds comply with Contract requirements;* proper procedures for all cutting, shearing, machining, bending, straightening, surface preparation, and bolting;

proper procedures for heat straightening of single weld seam shaft sections, when required;

proper procedures for verifying member geometry and fit up including required assembly procedures for high mast ring and support assemblies and overhead sign support structures (monotube and truss type structures);

proper NDT performed and evaluated in accordance with AWS D1.1 for high mast illumination poles, long mast arm assembly (LMA) traffic signal poles, ITS poles, monotube type overhead sign support structures, and cantilevered-truss type overhead sign support columns;

Materials and Tests Division 5 – 6 Effective Date: April 2022 proper procedures for all repairs, including NDE, if applicable, in accordance with QC and production procedures;* proper inspection and testing of coatings;

legible marking of product with the plant’s insignia at required locations;

legible marking of the design wind speed on ITS poles and traffic signal pole assemblies;

proper procedures for handling, storage, and loading of members; and final product acceptance including stamping of members with the fabricator’s approved monogram stamp.*

Note 1 ―* Denotes inspections that must be performed only by CWI-certified QC personnel.

5.2.2. Documentation. Maintain the following documentation, at a minimum, available upon Department request, until the Department’s final acceptance of the project and for a minimum of 7 yr.:

Department Form 1818 (a.k.a. D-9-USA-1), “Material Statement,” with supporting mill test reports (MTRs), certifications, and shipping invoices;

fabrication drawings and approved shop drawings, when required;

geometry and fit up worksheets, including assembly worksheets for overhead sign support structures;

NDT reports for high mast illumination poles, long mast arm assembly (LMA) traffic signal poles, ITS poles, monotube type overhead sign support structures, and cantilevered-truss type overhead sign support columns;

galvanizing inspection reports to include thickness readings and final appearance assessments;

paint coating inspection reports for application and final appearance coat compliance, include dry-film thickness test results for duplex systems (if applicable);

signed certification statements indicating the coating (galvanizing and paint) was applied in conformance with Department specifications and the Contract Plans; and properly completed Department Form 2586 (aka NB-2), “Steel Non-Bridge Member Worksheet DMS- 7380.”

5.2.3. Certification of Product. The fabricator’s CWI QC personnel must certify product conformance with all plans and specifications and submit required documentation within 14 days of the final coating application.

This product certification includes the following, at a minimum:

verification that product conforms with the approved shop drawings, if applicable, and all Contract requirements;

signed Department Form 2586 (aka NB-2), “Steel Non-Bridge Member Worksheet DMS-7380,” certifying that material, inspections, documentation, repairs (if applicable), and final product acceptance were properly performed;

verification of proper electronic submission of Department Form 1818 (aka D-9-USA-1), “Material Statement,” with supporting mill test reports (MTRs) and certifications, and Department Form 2586 (aka NB-2), “Steel Non-Bridge Member Worksheet DMS-7380”;

permanent marking of members at required locations with the plant’s Department approved insignia;

and stamping of compliant members with the fabricator’s approved monogram stamp. The fabricator’s designated approval stamp must be Department approved and listed on the MPL before use.

6. NONCONFORMANCE REPORT

When the requirements of this Specification or applicable specifications are not met, submit a nonconformance report (NCR) to the Department for approval. NCRs are also required when modifications to fabricated members are needed to accommodate unanticipated field conditions. Submit NCRs in accordance with Item 441, “Steel Structures.”

http://www.txdot.gov/txdoteforms/GetForm?formName=/1818.xdp&appID=/CST&status=/reportError.jsp&configFile=WFServletConfig.xml

Materials and Tests Division 6 – 6 Effective Date: April 2022

Receive Department approval before beginning repairs. Perform all repair work in strict compliance with the approved NCR and repair procedure.

7. ARCHIVED VERSIONS

Archived versions are available.

Traffic Signal Pole Assembly Fabrication Plants Material Producer List Materials and Tests Division - Prefabricated Structural Materials Section

Traffic Signal Pole Assembly Fabrication Plants

Reference

Refer to the Department’s Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges for information on the following:

Item 686, “Traffic Signal Pole Assemblies (Steel)”

Fabrication Plants

The following traffic signal pole assembly fabrication plants have been approved in accordance with DMS-7380, “Steel Non-Bridge Member Fabrication Plant Qualification,” which is referenced in Item 686.

Producer Code Fabricator Location

99190 Ameron Pole Products Tusla, OK

98067 KW Industries, Inc. East Bernard, TX

98013 Millerbernd Manufacturing Company Winsted, MN

99591 Pelco Structural, LLC Claremore, OK

99951 Structural and Steel Products Fort Worth, TX

99819 Union Metals Industries Corp Canton, OH

99608 Valmont Industries, Inc. Brenham, TX

Note: Traffic signal pole assemblies will have the fabricator’s designated approval stamp, as shown on the following page, placed on approved items.

General The Department reserves the right to conduct random sampling and testing and visual inspections of materials from approved fabrication plants. Department representatives may sample and inspect material from the fabrication plant or the project site. Materials and Tests Division (MTD) reserves the right to test samples to verify compliance with Item 686.

For more information, contact MTD’s Prefabricated Structural Materials Section at (512) 993-7117.

Material Producer List – Traffic Signal Pole Assembly 2 December 18, 2023

Designated Fabricator Approval Stamps

Ameron Pole Products, 99190 (Tulsa, OK)

Structural & Steel Products, 99951 (Fort Worth, TX)

KW Industries, Inc., 98067 (East Bernard, TX)

Union Metals Industries Corp. 99819 (Canton, OH)

Millerbernd Manufacturing Company., 98113 (Winsted, MN)

Valmont Industries, Inc., 99608 (Brenham, TX)

Pelco Structural, LLC 99591 (Claremore, OK)

Material Producer List – Traffic Signal Pole Assembly 3 December 18, 2023

Revised: September 27, 2023

1 - 1

TEXAS FAMILY CODE SCHEDULE

SOLICITATION NO. 601310000088939

Ineligibility to Receive State Grants or Loans or Receive Payment on State Contracts Respondent shall fill out the appropriate information, sign and return the schedule.

Under Family Code §231.006, relating to child support obligations, Respondent and any other individual or business entity named in this solicitation are eligible to receive the specified payment and acknowledge that this contract may be terminated and payment withheld if this certification is inaccurate. Any response submitted under this solicitation shall contain the names and social security numbers of person or entity holding at least a twenty-five percent ownership interest in the business entity submitting the response.

Respondents meeting the ownership must complete the following:

XXX-XX-

Name Social Security Number

XXX-XX-

Name Social Security Number

XXX-XX

Name Social Security Number

If respondent does not meet the ownership criteria under Texas Family code - Section 231.006, check the box below, sign and return the schedule.

This Schedule is not applicable

FEDERAL PRIVACY ACT NOTICE: This notice is given pursuant to the Federal Privacy Act. Disclosure of your Social Security (SSN) is required under Section 231.006(c) and Section 231.302(c)(2) of the Texas Family Code. The SSN will be used to identify persons that may owe child support. The SSN will be kept confidential to the fullest extent allowed under Section 231.302(e), Texas Family Code.

Signature

Title

THIS PAGE MUST BE RETURNED WITH THE RESPONSE. FAILURE TO SIGN AND RETURN THIS

PAGE MAY RESULT IN THE RESPONSE BEING CONSIDERED NON-RESPONSIVE.

Revised October 2023

1 – 25

TEXAS DEPARTMENT OF TRANSPORTATION

TERMS AND CONDITIONS

PART 1. INTRODUCTION

1.01 GENERAL: These Terms and Conditions apply to the solicitation for goods and/or services [whether a Request for Quote (RFQ), Invitation for Bid (IFB), Request for Offer (RFO) or Request for Proposal (RFP)] offered by the Texas Department of Transportation (TxDOT) (“solicitation”) and any contract issued by TxDOT resulting from the solicitation (“purchase order” or “contract”). The term “response” or “bid” means the proposal, quote, bid, or offer made to TxDOT in response to the solicitation. The term “respondent” or “bidder” means the party who submits the response to the solicitation, including the vendor. The term “vendor” or “contractor” means the party listed as vendor in the contract. Any reference to time in the solicitation or contract shall mean central time.

1.02 STATUTORY AUTHORITY: The solicitation and contract are authorized by Government Code Title 10, Subtitle D (the “Purchasing Act”). The solicitation and contract are subject to all applicable requirements of the Purchasing Act [in particular, Government Code Chapter 2151 (General Provisions), Chapter 2155 (Purchasing: General Rules and Procedures), Chapter 2157 (Purchasing: Purchase of Automated Information Systems), and Chapter 2161 (Historically Underutilized Businesses, “HUBs”)] and those requirements established by rule of the Texas Comptroller of Public Accounts (CPA), Statewide Procurement Division (SPD), as contained in Title 34, Chapter 20, of the Texas Administrative Code (“TAC”), and to other applicable federal and state statutes and rules herein cited. Any references in this contract to the “Government Code” mean the Texas Government Code.

1.03 TITLE VI ASSURANCE: TxDOT, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and 49 C.F.R. Part 21 and 28 CFR §50.3 (for purposes of this section and §6.10 only, the “Acts” and the “Regulations,” respectively), hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Nondiscrimination programs require that federal-aid recipients, sub-recipients, and contractors prevent discrimination and ensure nondiscrimination in all their programs and activities, whether those programs and activities are federally-funded or not.

1.04 ENVIRONMENTAL IMPACT: It is TxDOT’s intent to purchase goods, equipment, and services having the least adverse environmental impact within the constraints of statutory purchasing requirements, departmental need, availability, and sound economic considerations in accordance with 34 TAC §20.306 and 20.307.

1.05 COMPLIANCE WITH LAWS: Vendor must comply with all federal, state, and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any court or administrative bodies or tribunals in any matter affecting contract performance, including, if applicable, laws and regulations regarding workers’ compensation, minimum and maximum salaries and wages, prompt payment, and licensing. Vendor must maintain all licenses and certifications required by law or by the contract throughout the term of the contract. When required, vendor must furnish TxDOT with satisfactory proof of its compliance.

PART 2. GENERAL INSTRUCTIONS

2.01 SPECIFICATIONS

(a) Respondent must carefully examine the solicitation. Respondent is responsible for securing any additional information from the TxDOT purchaser needed to gain a clear and full understanding of TxDOT’s requirements.

2 – 25

(b) TxDOT will not be bound by any oral statement or representation contrary to the written specifications of the solicitation. Any revision, clarification, or interpretation pertaining to the solicitation will be in writing and issued by TxDOT as an addendum. Any change or interpretation not in an addendum will not legally bind TxDOT. Any addendum must be issued through TxDOT’s Procurement Division.

(c) The goods furnished or services performed shall be in accordance with the specifications set forth in the solicitation and with these Terms and Conditions. TxDOT will provide clarification of the specifications and determine the quality and acceptability of goods furnished or work performed.

If the solicitation is for a service, TxDOT will determine the manner of performance, the rate of progress of the work, and whether vendor’s performance of the service is acceptable.

(d) Any catalog, brand name, or manufacturer’s reference used in the solicitation is descriptive only (not restrictive) and is used to indicate type and quality desired. Responses on brands of like nature and quality will be considered unless advertised as proprietary or sole source under Government Code §2155.067. Respondent must show manufacturer, brand or trade name, and other description of the product offered in response to the solicitation. If offer is for other than example(s) shown in the solicitation, include illustration(s) and complete description(s) of product(s) in the response to the solicitation. If respondent takes no exception to specifications or reference data in the response, vendor will be required to furnish brand names, numbers, etc., as specified.

(e) Unless otherwise specified, all goods offered must be new and in first-class condition, including shipping and storage containers. Verbal agreements to the contrary will not be recognized.

(f) Manufacturer’s standard warranty must apply unless otherwise stated in this solicitation.

(g) All electrical items must meet all applicable OSHA standards and regulations and bear the appropriate listing from UL, FMRC, or NEMA.

(h) Any iron or steel product produced through a manufacturing process and used in the project must be produced in the United States, to the extent required by Government Code Chapter 2252, Subchapter F. That Subchapter generally applies to contracts to (A) construct, remodel, or alter a building, a structure, or infrastructure; (B) supply a material for a project described by subsection (A); or (C) finance, refinance, or provide money from funds administered by a governmental entity for a project described by subsection (A).

2.02 RESPONSE SUBMISSIONS

(a) Response must be submitted as noted in the solicitation.

(b) Response must be time stamped in TxDOT’s mail room or hand-delivered to the address on the solicitation before the hour and date specified for the solicitation opening. Late responses will not be considered under any circumstances and will be returned unopened to respondent.

(c) Documentation provided with the response should be complete and comprehensive. TxDOT will not be responsible for locating or securing information not included in the response. Failure to furnish required documentation with the response may result in the response being deemed incomplete and non-responsive, resulting in rejection. TxDOT will not be responsible for any expenses relating to responses or development of documentation that may result from this solicitation.

(d) Failure to sign the solicitation will disqualify the response. The person signing the response must have authorization to contractually bind the company. The solicitation response must include an Employer Identification Number (EIN) and full firm name and address. The EIN should be entered in the space provided on the solicitation.

(e) Facsimile (Fax) responses will not be considered unless otherwise stated in the solicitation. Fax responses must be received before the hour and date specified for the solicitation opening.

TxDOT will not be responsible for failure of electronic equipment or operator error. Responses that are late, illegible, incomplete, or otherwise non-responsive will not be considered.

3 – 25

(f) Email responses may be accepted if stated on the solicitation. Email responses must be received before the hour and date specified for the solicitation opening and be in Portable Document Format (PDF) (except for pricing schedules, which must be submitted in Excel format using the pricing spreadsheet developed by the department). All attached documents together must not exceed a total of 20 MB, must be signed by respondent, and be attached to the email to be considered for award. TxDOT will not be responsible for failure of electronic equipment, operator error, or system delays or outages. Responses that are late, illegible, incomplete, file-corrupted, flagged as a virus, or otherwise non-responsive will not be considered.

(g) RESPONDENT EXCEPTIONS OR CONDITIONED RESPONSES: Exceptions taken by respondent to TxDOT’s Terms and Conditions, or respondent’s Terms and Conditions attached to a response, will not be considered unless specifically referred to and clearly identified as such within the response, including, without limitations, exceptions related to software maintenance and usage or…