Texas General Land Office -1- RFP No. 8510-SJ

TEXAS GENERAL LAND OFFICE

is

REQUESTING PROPOSALS

for

Inspection & Repair of Texas Coastal Ocean Observation

Network Station #8779749 South Padre Island, TX

REQUEST FOR PROPOSALS NO. 8510-SJ

Class/Item: 912-40, 912-68, 912-75, 959-35

Release Date: September 18, 2026 Deadline for Submission: October 19, 2026 at 2:00 p.m. CT

Solicitation Point of Contact: Stefanie Jackson, CTCM, CTCD

Stefanie.Jackson@GLO.Texas.Gov

Any Addenda to this Solicitation will be posted to the Electronic State Business Daily (ESBD) website, http://www.txsmartbuy.gov/esbd, under Agency Code 305 (General Land Office) and notification of such Addenda sent to all bidders in the relevant categories and regions listed on the Comptroller’s Centralized Master Bidders List (CMBL) at the time of the Solicitation. Each Respondent must check the website, or the means of communication established in its CMBL registration (if applicable) for any Addenda to this Solicitation. Failure to check for Addenda does not release any Respondent from its responsibility for complying with additional requirements or providing additional information listed in any Addenda.

mailto:Stefanie.Jackson@GLO.Texas.Gov http://www.txsmartbuy.gov/esbd

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TABLE OF CONTENTS

ARTICLE I. EXECUTIVE SUMMARY, DEFINITIONS, AND AUTHORITY

1.1 Executive Summary

1.2 Definitions

1.3 Authority

ARTICLE II. SCOPE OF WORK

2.1 Scope of Services Requested

2.2 Description of Services and Special Conditions

2.2.1 Provisions of Labor, Materials, and Time

2.2.2 OSHA Compliance

2.2.3 Environmental and Wildlife Protection

2.2.4 Permits and Fees

2.2.5 Mandatory Site Visit/Inspection

2.2.6 Project Specific Special Conditions

2.3 Service Period and Contract Term

ARTICLE III. ADMINISTRATIVE INFORMATION

3.1 Schedule of Events

3.2 Inquiries

3.2.1 Contact

3.2.2 Clarifications

3.2.3 Responses

3.2.4 Prohibited Communications

3.2.5 Pre-Proposal Conference (Optional)

3.3 Solicitation Response Composition

3.3.1 General Requirements

3.3.2 Solicitation Response Format

3.3.3 Page Limit and Supporting Documentation

3.4 Solicitation Response Submission and Delivery

3.4.1 Deadline

3.4.2 Labeling

3.4.3 Delivery

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3.4.4 Alterations, Modifications, and Withdrawals

ARTICLE IV. SOLICITATION RESPONSE EVALUATION & AWARD PROCESS

4.1 Evaluation Criteria

4.1.1 Conformance with State Law

4.1.2 Minimum Qualifications

4.1.3 Selection Criteria

4.1.4 Detailed Scoring Methodology

4.2 Interviews

4.3 Best and Final Offer (BAFO)

4.4 Contract Award

ARTICLE V. REQUIRED RESPONDENT INFORMATION

5.1 Respondent Information

5.1.1 Company Narrative

5.1.2 Company Profile

5.1.3 Key Staffing Profile

5.2 Technical Proposal

5.3 references

5.4 Major Subcontractor Information

5.5 Litigation History

5.6 Veteran-Owned Historically Underutilized Business (VetHUB)

5.7 Conflicts

5.8 Safety Information

ARTICLE VI. COST PROPOSAL

6.1 Cost Proposal

ARTICLE VII. TERMS AND CONDITIONS

7.1 General Conditions

7.1.1 Amendment

7.1.2 Informalities

7.1.3 Rejection

7.1.4 Irregularities

7.1.5 Offer Period

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7.1.6 Open Records

7.1.7 Contract Responsibility

7.1.8 Public Disclosure

7.1.9 Remedies

7.2 Insurance

7.2.1 Required Coverages

7.2.2 Alternative Insurability

7.3 Financial Capability

7.3.1 Financial Capability Review

7.3.2 Annual Reports

7.4 Protest

7.5 Contract Terms and Solicitation Acceptance

7.5.1 Terms and Conditions

7.5.2 Affirmations and Solicitation Acceptance

7.6 Vendor Performance Reporting

7.7 Certificate of Interested Parties

ARTICLE VIII. SUBMISSION CHECKLIST

EXHIBIT A. GENERAL AFFIRMATIONS AND SOLICITATION ACCEPTANCE .... A-1

EXHIBIT B. SAMPLE CONTRACT ..................................................................................... B-1

EXHIBIT C. SUBCONTRACTING PLAN ........................................................................... C-1

EXHIBIT D. COST PROPOSAL FORM ............................................................................... D-1

EXHIBIT E. SITE MAP........................................................................................................... E-1

EXHIBIT F. SPIP ENGINEERED DRAWINGS ................................................................... F-1

EXHIBIT G. SCHEDULE & MILESTONES ....................................................................... G-1

EXHIBIT H. SPIP MONOPILE INSPECTION CHECKLIST TEMPLATE ................... H-1

EXHIBIT I. SPIP MONOPILE REPAIR TRACKING LOG TEMPLATE ....................... I-1

EXHIBIT J. NOAA BEST MANAGEMENT PRACTICES ................................................. J-1

EXHIBIT K. SURFACE PREPARATION GUIDE .............................................................. K-1

EXHIBIT L. FASTCLAD ER EPOXY ................................................................................... L-1

EXHIBIT M. MACROPOXY 646 .......................................................................................... M-1

EXHIBIT N. RECOMMENDED PRACTICE RESOURCES ............................................. N-1

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ARTICLE I. EXECUTIVE SUMMARY, DEFINITIONS, AND AUTHORITY

1.1 EXECUTIVE SUMMARY

The Texas General Land Office (“GLO”) seeks a highly qualified contractor for the inspection, repair, and removal/replacement of structural components of the South Padre Island Brazos Santiago Single Pile Instrumentation Platform (SPIP) located in South Padre Island, TX (the "Project").

The Texas Coastal Ocean Observation Network (TCOON) operates 28 Data Collection Platforms (DCPs) that provide real-time environmental, oceanographic, and meteorological data along the Texas Gulf Coast. Established under a legislative mandate from the State of Texas, TCOON’s mission is to collect data on natural processes to support coastal research, planning, and management.

TCOON’s core function is the measurement of tidal datums. Tidal datums are critical reference points used to delineate littoral boundaries between state-owned property from privately-owned lands. Data is collected in accordance with federal standards to ensure scientific integrity and legal admissibility. In addition to supporting property delineation, TCOON plays a vital role in long-term coastal planning and disaster response.

The GLO will consider proposals from business entities that demonstrate the ability to complete the Project within the guidelines of this Solicitation, in accordance with applicable federal, state, and local laws, rules, and regulations and in accordance with terms and conditions outlined in the Sample Contract attached hereto as Exhibit B. Respondents must execute Exhibit A, Affirmations and Solicitation Acceptance, and complete other items listed on the Submission Checklist to be considered. Additional information on the GLO and its programs can be found at http://www.glo.texas.gov.

1.2 DEFINITIONS

“Addendum/Addenda” means a written clarification(s) or revision(s) to the Request for Proposals issued by the General Land Office. Respondents must acknowledge receipt of any Addenda in the submission of the Solicitation Response.

“Affiliate” means any individual or entity that, directly or indirectly, controls, is controlled by, or is under common control with, Respondent. “Control” means the ability to directly or indirectly direct the management and policies of an entity, whether through the ownership of voting securities or membership interests, by contract, or otherwise.

“BAFO” means Best and Final Offer.

“Base Time” means the number of calendar days proposed by Contractor on the Cost Proposal Form to achieve substantial completion of the Project.

http://www.glo.texas.gov/

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“Contract Documents” means all documents which govern this Solicitation and any resulting contract including, without limitation, this Solicitation, including all Exhibits, and all bonds and insurance.

“Contractor” means the Respondent(s) awarded a contract under this Solicitation.

“Contract Price” means the total compensation payable to the Contractor for completion of the work in accordance with the terms of the contract.

“Contract Time” means the period between the start date identified in the Notice to Proceed and the completion date identified in the Notice to Proceed or as subsequently amended.

“CPA” means Comptroller of Public Accounts.

“ESBD” means the Electronic State Business Daily, www.txsmartbuy.gov/esbd.

“GLO” means the Texas General Land Office.

“OSHA” means the U.S. Occupational Safety and Health Administration.

“PIA” means the Public Information Act, Chapter 552 of the Texas Government Code.

“Project” means the work solicited under this Solicitation.

“Respondent” means the entity responding to this Solicitation.

“RFP” means Request for Proposals.

“Solicitation” means this RFP.

“Solicitation Response” means the Respondent’s entire response to this Solicitation, including all documents requested in Articles III and V.

“SPIP” means Single Pile Instrumentation Platform.

“State” means the State of Texas and any state agency; the GLO or state agency identified in this Solicitation, its officers, employees, or authorized agents.

“TAC” means Texas Administrative Code.

“TCOON” means Texas Coastal Ocean Observation Network.

“VetHUB” means a historically underutilized business, as described in 34 TAC §§20.281 through 20.298 and as certified under the Veteran Heroes United in Business Program administered by the Texas Comptroller of Public Accounts.

Texas General Land Office -7- RFP No. 8510-SJ

“Subcontracting Plan” or “SP” means the subcontracting plan required under 34 Texas Administrative Code §20.285 and the Texas Comptroller of Public Accounts’ Veteran Heroes United in Business Program (“VetHUB Program”) to be submitted with each response to a Solicitation that will result in the issuance of a contract with an expected value of $100,000 or more and for which the GLO has determined subcontracting opportunities are probable. The SP is included in this Solicitation as Exhibit C and must be included with the Solicitation Response.

1.3 AUTHORITY

The GLO is posting this solicitation pursuant to and under Texas Government Code Section 2155.131; 34 Texas Administrative Code Sec. 20.82(e); and Texas Natural Resources Code Section 33.065.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

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ARTICLE II. SCOPE OF WORK

2.1 SCOPE OF SERVICES REQUESTED

The scope of work for the Project includes all labor, materials, tools, equipment, supplies, superintendence, engineering, insurance, incidentals, and services necessary or required to fully complete the work for the Project as stated within the tasks outlined below after the contract is awarded.

Respondents are required to conduct an on-site pre-proposal inspection of the location at their own expense prior to submitting a response. The pre-proposal inspection is not part of the awarded scope of work and is not included in the tasks outlined below.

Successful proposals are expected to incorporate information gathered during the pre-bid inspection.

Task 1: Site Investigation The Contractor shall, at a minimum, thoroughly inspect, repair, and catalogue the following components using the SPIP Monopile Inspection Checklist (Exhibit H) and SPIP Repair Tracking Log (Exhibit I) to evaluate the SPIP’s structural integrity, including its infrastructure and related appurtenances, and to determine what repairs are required.

Inspections should concentrate on the visible aspects of the structure, including its external surfaces, welds, and support structures. Inspections aim to identify any visible defects, such as cracks, corrosion, or signs of wear and tear, which could impact the SPIP’s structural integrity and safety. During the inspection it is essential to classify corrosion observations as:

1. Stage 1 (Initial Corrosion): Minor localized corrosion.

2. Stage 2 (Progressing Corrosion): Progressing spot corrosion or corrosion all over.

3. Stage 3 (Excessive Corrosion): Lashing bridge structures and fittings with excessive corrosion.

The site investigation and assessment will cover structural components of the SPIP, including but not limited to the following:

1. Anodes (Cathodic Protection System)

a. Inspect the condition of the anodes and identify signs of deterioration, such as significant depletion or physical damage. Identify any issues or deficiencies that may affect the performance of the anodes or the integrity of the metal structure.

Based on the inspection findings and the expected lifespan of the anodes, establish a regular replacement schedule.

2. Monopile

a. Inspect pile above the waterline for any coating deterioration, blistering, or fading. Additionally, inspection for dents, structural damage and/or rust degradations. Perform an underwater survey of the pile to ensure the pile is still structurally sound.

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3. Cage Ladder

a. Inspect for corrosion, protruding pieces, and/or loose components. Start at the bottom of the ladder and check the supports, fasteners, and anchors. Make sure the ladder is generally rigid. Check that the front to rear frame attachment is secure and all welds and/or fasteners are present. Ensure there are no signs of corrosion to components, and they are clean of dirt, paint, oil, or grease.

4. Instrumentation Platform

a. Thoroughly inspect the platform for any damage, rust, galvanized coating deterioration, cracks, etc. Ensure guardrails/handrails are structurally sound and not bent. Inspect floor grating and cage ladder. Examine welded support connections to pile for any defects, rust, cracks, etc. Inspect bolted connections for nut tightness and any bolt degradation. Verify safety chains are in place and in good condition.

5. Boat Landing Platform, Ladder, Grating, and Fenders

a. Platform: Thoroughly inspect platform for any damage, rust, coating deterioration, cracks, etc. Ensure guardrails / handrails are structurally sound and are not bent. Inspect floor grating and ladder. Examine welded support connections to pile for any defects, rust, cracks, etc.

b. Ladder: Inspect for corrosion, protruding pieces, and/or loose components. Start at the bottom of the ladder and check the supports, fasteners, and anchors. Make sure the ladder is generally rigid. Check that the front to rear frame attachment is secure and all welds and/or fasteners are present. Ensure there are no signs of corrosion to components, and they are clean of dirt, paint, oil, or grease.

c. Grating: Initially check to see if there are any gratings missing. If so, replace it in kind. Inspect grating to ensure the grating is supported on load bearing edges with at least 1" of overlap onto the supports. Inspect grating and/or support system for corrosion to a point where the integrity of grating is not compromised.

Check grating to make sure it is secured with the proper hold down clips. Ensure grating clips are tightened and secured in place.

d. Fenders: Visually check for any rupture, incision, or sagging of the fender body.

Check whether the bolts are loose, check the number of bolts and pads. If missing/damaged replace where able or do point welding of the fixed bolt and pad. Check whether the front pad is deformed, depressed, has corrosion phenomenon, and framing structure weld and coasting is intact for the front panel.

The site investigation will also identify any improved materials or methodologies that could enhance the long-term durability of the SPIP. Special attention should be given to vibration-reducing techniques, such as the use of rubber inserts between the monopile clamps and the platform.

Certified divers, boat captains, surveyors, structural engineers and technicians may be required to complete the full site investigation. The Contractor shall ensure that all personnel possess the appropriate qualifications and necessary certifications to perform their tasks in compliance with all applicable Federal, State, and Local regulations, as well as OSHA and EPA, and relevant industry codes, criteria, and guidelines.

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Deliverables

1. Provide a detailed Site Investigation Report that includes the SPIP Monopile Inspection Checklist (Exhibit H) and SPIP Repair Tracking Log (Exhibit I). This report shall include recommendations for repairs, removal, and/or replacement of infrastructure and appurtenances.

2. Provide high-resolution photographs and drone footage of the SPIP taken during the site investigation. All photos and drone footage must clearly depict the areas of the SPIP for which recommendations for repairs, removal, and/or replacement of the infrastructure and appurtenances are proposed.

3. The Contractor shall schedule a meeting with the GLO to review the recommendations and obtain final input on the proposed structural repairs.

4. Provide a construction schedule and submit regular progress updates, including changes to the schedule using the Project Schedule and Milestones template (Exhibit G).

5. Provide the GLO with a final Punch List of agreed-upon repairs for approval, along with all associated attachments:

a. Equipment list

b. Materials list

c. Applicable shop drawings

d. Schedules

e. Work Installation Plan

f. Site Safety & Health Plan (SSHP)

g. Disposal information

Permits The Contractor is responsible for obtaining all applicable state and local permits and permissions prior to the start of installation activities and for maintaining compliance throughout the duration of the work. The Contractor shall initiate agency consultations, negotiate and secure any required leasing instruments and property access agreements, prepare and submit all necessary applications, and hold all permits required to authorize the scope of work.

The GLO must be included in all significant correspondence related to permitting. Prior to mobilization, the Contractor must provide the GLO with a summary documenting the status of all applicable permits for site access, construction, safety, and environmental protection, along with an explanation of how compliance with each permit will be maintained throughout the project.

Work Plans Work Installation Plan Definition:

A comprehensive package that includes single-line diagrams, design documents, engineering calculations, criteria, manufacturers' data and cut sheets, specifications, cost estimates, and all other materials necessary to clearly describe and support the construction or performance of the work outlined in the task order.

Texas General Land Office -11- RFP No. 8510-SJ

Task 2: Surface Preparation, Stripping, Cleaning, and Coating of Monopile The primary objective of this task is to apply a protective coating system to the structure of the SPIP to prevent corrosion and maintain structural integrity. Recoating will include surface preparation, blasting, and painting, using high-quality coatings and application techniques that comply with all applicable standards and regulations. This may include, but is not limited to, coating brackets, plates, monopile(s), the cage ladder, and the upper instrumentation platform, in accordance with the manufacturer’s application instructions.

A topcoat is required on the monopile, and the topcoat color must be yellow, USCG 13538.

Deliverables

1. Provide a brief plan outlining the surface preparation, blasting methods, and coating system.

2. Provide documentation showing the surfaces were prepped before the protective coating was applied.

3. Provide documentation of the dates and environmental conditions for each applied protective coating.

4. Provide documentation that the brackets, plates, monopile, ladder, and platform were coated.

5. Provide a final record of all coated areas, materials used, any deviations, and photos of the completed work.

Task 3: Aluminum Anode Cathodic Protection The cathodic protection system must be inspected as part of the site investigation. Based on the findings of Task 1, the Contractor shall replace the aluminum anode as needed to ensure effective galvanic cathodic corrosion protection. The Contractor will also propose a solution to address the high corrosion rate observed on the SPIP, investigate appropriate anode sizes to reduce future corrosion, and provide a recommended schedule for ongoing anode replacement. A price comparison must also be provided for review prior to approval.

Alloy materials other than aluminum, as well as additional treatments, may be recommended to enhance longevity and improve cathodic protection if supported by reputable research. Any supporting research must be clearly cited and submitted to GLO.

All recommendations must comply with applicable Federal, State, and Local requirements, OSHA, EPA, and relevant industry codes, criteria, and guidelines governing non-hazardous materials. Hazardous materials are not permitted.

Deliverables

1. Provide the GLO with detailed documentation of the field inspection results for the existing cathodic protection system.

2. Provide recommendations for the removal and replacement of the aluminum anode.

Recommendations must include but are not limited to the following:

a. Engineering calculations to demonstrate the appropriate anode size and mass to reduce future corrosion.

b. The expected lifespan conditions of the anode under local environmental conditions.

c. A comparative evaluation of multiple size options including price comparisons.

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d. A recommended schedule for ongoing anode replacement.

Task 4: Removal and Disposal of Unsalvageable Structural Components Using the information gathered during the site investigation, the Contractor shall obtain all required permissions, permits, and easements necessary for the removal and disposal of any structural components and appurtenances of the SPIP that are determined to be unsalvageable. All work must be performed in accordance with the recommended design specifications and plans. The Contractor shall ensure that all personnel possess the appropriate qualifications and necessary certifications to perform their tasks in compliance with all applicable Federal, State, and Local regulations, as well as OSHA, EPA, and relevant industry codes, criteria, and guidelines.

Deliverables

1. Provide a construction schedule and submit regular progress updates, including changes to the schedule.

2. Provide the GLO with copies of all Material Safety Data Sheets (MSDS) for any materials to be used on-site prior to their introduction to the project location.

3. Maintain an accessible binder containing all MSDS documentation for all materials used during the project. This MSDS binder shall be made available to GLO and its partners for inspection upon request.

4. Provide written certification confirming that all removed materials and debris have been disposed of in accordance with applicable requirements.

Task 5: Repairs and Replacements The Contractor shall provide, assemble, and install all approved Punch List items for replacement and repair as well as complete the SPIP Monopile Repair Tracking Log (Exhibit I). All newly procured materials, including hardware, must be selected for marine-grade quality when applicable. The use of marine-grade stainless steel (316) components and hardware within the splash zone is supported.

To minimize future corrosion, the Contractor may propose alternative grating materials for the boat landing and upper platform (e.g. chemical resistant grit-top fiberglass grating), provided the proposed alternative is demonstrated to be equivalent to the steel grating referenced above. All alternative grating products must withstand the corrosive effects of continuous saltwater exposure and must meet the following maximum deflection criteria:

1. Clear Span, 42 in.

2. Uniform Load, 480 lbs./s.f.

3. Maximum Deflection under Uniform Load, 0.182 in.

4. Concentrated Load, 840 lbs.

5. Maximum Deflection under Concentrated Load, 0.146 in.

The Contractor must provide a method for attaching any proposed alternative grating product to the structure if the material does not allow for direct welding. Any changes to the original design plans that occur during the repair process must be accurately documented as they take place, including detailed notes with clear dates and times.

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Deliverables

1. Provide a Punch List that includes but is not limited to an itemized description of each repair and removal/replacement with before and after photographs.

2. Provide the GLO with a complete SPIP Monopile Repair Tracking Log.

3. Provide documentation of all materials procured for the project including quantities and installation locations (e.g. in the splash zone).

4. Provide an Installation Plan and Schedule that includes the following:

a. Removal of damaged components

b. Installation of replacement materials

c. Installation of approved grating

Task 6: Project Closeout The Contractor must complete the entire scope of work, finalize documentation, provide as-built records, submit warranty information, and participate in the final inspection.

Closeout shall ensure the project meets all performance criteria and contractual obligations.

Deliverables

1. Upon completion of the SPIP repairs, the GLO and the Contractor will conduct a final inspection.

2. Prior to final inspection, as-built marked prints must be submitted to the GLO for review, approval, and retention.

3. Once the final inspection is complete and GLO approval has been granted, the Contractor shall provide a Final Project Package. The Final Project Package will include:

a. Copies of all final permit documentation obtained

b. All product certificates and warranties

c. Completed Best Management Practices Table

d. Electronic Copies of As-Built Drawings

e. Before and after photos and drone footage

4. The as-built drawings within the package must be a record of the construction as installed and overseen by the Contractor. They must include:

a. A record of all deviations, modifications, red-lines, or changes to the approved plan drawings – however minor – made or required by the Contractor and/or their engineer and incorporated into the work.

b. A detailed list of all additional work that does not appear on the original drawings.

c. All detailed notes documenting changes made to the original design plans during the repair process, along with any additional applicable information regarding specification and regulatory requirements.

2.2 DESCRIPTION OF SERVICES AND SPECIAL CONDITIONS

2.2.1 Provisions of Labor, Materials, and Time

Solicitation Responses must incorporate the cost of all labor, materials, tools, supplies, transportation, equipment, insurance, bonds, personnel, disposal costs, permits, licenses, and any other expenses necessary to perform the services

Texas General Land Office -14- RFP No. 8510-SJ requested in this Solicitation and complete the Project. All travel and associated expenses, including all incidental costs, shall be the responsibility of the Contractor.

2.2.2 OSHA Compliance

In its Solicitation Response, Respondent must affirm that it shall observe the laws, rules, and regulations governing Occupational Safety and Health Standards, as published by OSHA, for all operations and work that may be performed as requested in this Solicitation.

The awarded Respondent is responsible for providing all employees with Personal Protective Equipment (PPE) when performing work under the resulting contract.

2.2.3 Environmental and Wildlife Protection

Special work procedures may be required to address protection of the sensitive coastal environment, including wildlife inhabiting the Project area. If applicable, these procedures will be determined prior to contract execution.

2.2.4 Permits and Fees

Solicitation Responses must provide for the application for and securing of all applicable permits that will not be acquired by the GLO and for all applicable inspection and license fees required for the Project. Contractor shall be responsible for all disposal costs, including, without limitation, landfill charges.

2.2.5 Mandatory Site Visit/Inspection

Respondent shall be responsible for having full and complete knowledge of the conditions of the Project site. Therefore, before submitting a proposal, Respondent is required to visit the site and assess the work to be performed. If necessary, Respondent shall secure any additional information that may be required for a clear and full understanding of the work to be performed from the GLO point-of-contact listed in Section 3.2.1.

2.2.6 Project Specific Special Conditions

a) Contractor shall ensure the security and safety of the work site. Contractor will secure access to any privately-owned property (e.g., marina, dock) necessary to complete the Project. Contractor will complete all due diligence in ensuring activities will have no impact on any existing structures (e.g., buried pipelines, cables, infrastructure, historical sites/artifacts).

b) Contractor shall demolish, excavate, remove, and dispose of any other debris from the specified area. Contractor shall provide, upon request, side scan sonar images of the site to ensure complete removal. Contractor shall ensure all debris

Texas General Land Office -15- RFP No. 8510-SJ is disposed of properly by providing disposal certificates or landfill receipts upon request.

c) Contractor shall provide for the safe transportation and disposal of all debris in compliance with all applicable local, state, and federal laws and regulations.

d) Contractor must immediately notify the GLO of any discharge emanating from the removal. Contractor must also immediately report and respond to any oil or fuel discharge from the Contractor’s equipment or operations. In accordance with Title 31, TAC Section 19.32, “immediately” means within one hour of the time the discharge is discovered. Section 40.251(c) of the Oil Spill Prevention and Response Act of 1991 (OSPRA), Texas Natural Resources Code, Chapter 40, authorizes the GLO to assess an administrative penalty for unauthorized discharges of oil into Texas coastal waters. Section 40.251(b) authorizes the GLO to assess an administrative penalty for failing to immediately notify the GLO of an unauthorized discharge of oil into Texas coastal waters.

e) Contractor shall coordinate with the designated GLO representative prior to, during, and upon completion of all required services.

f) Contractor shall repair any damage resulting from Contractor’s services to the

GLO’s satisfaction at Contractor’s expense. Contractor shall repair all damage to existing utilities and structures (i.e. buried pipelines, cables, infrastructure, historical sites, water lines, electric conduits) caused by its equipment, employees or subcontractors. If such repairs are not completed within fourteen

(14) calendar days after the damage occurs, the GLO reserves the right to procure necessary repair services and deduct all repair costs from the compensation due or that may thereafter become due to Contractor.

g) The GLO reserves the right to conduct any inspections it may deem prudent to ensure services conform to the specifications.

h) Contractor shall be entirely responsible for any loss or damage to its own materials, supplies, equipment, and other property and to the personal property of its employees or subcontractors.

i) All Project deliverables must be accepted by the designated GLO representative prior to approval of Contractor’s requests for payment. The Contractor may only request payment or submit invoices after all work has been completed and reviewed and approved by the GLO.

2.3 SERVICE PERIOD AND CONTRACT TERM

Any contract resulting from this Solicitation shall be effective as of the date executed by the last Party (the “Effective Date”), and shall remain in effect through August 31, 2027, Texas General Land Office -16- RFP No. 8510-SJ subject to the conditions set forth herein or unless terminated early under the terms and conditions of the contract.

The GLO, at its own discretion and subject to applicable limitations in the General Appropriations Act and other law, may extend any contract awarded pursuant to this Solicitation, not to exceed a maximum of five (5) years, upon mutual written agreement of the parties and in accordance with the Contract Documents.

The selected Contractor shall be bound to specific terms and conditions found in Exhibit B, the GLO’s sample contract. These terms and conditions are subject to change prior to the execution of any contract that may result from this Solicitation.

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ARTICLE III. ADMINISTRATIVE INFORMATION

3.1 SCHEDULE OF EVENTS

EVENT DATE/TIME

Solicitation Posted to ESBD

September 18, 2026

Virtual Pre-Proposal Conference (Optional) Zoom Meeting (see Sec. 3.2.5 for instructions)

September 22, 2026, at 1:00 p.m. CT

Deadline for Submission of Questions

September 25, 2026

Answers to Questions Posted to ESBD

October 2, 2026

Deadline for Submission of Solicitation Responses

October 19, 2026, at 2:00 p.m. CT

Evaluation of Responses October 20, 2026 to November 30, 2026

Notice of Intent to Award

December 3, 2026

Contract Development and Execution January 20, 2027

NOTE: These dates represent a tentative schedule of events. The GLO reserves the right to modify these dates at any time prior to the deadline for submission of Solicitation Responses upon notice posted on the Electronic State Business Daily (ESBD) website at:

http://www.txsmartbuy.gov/esbd. Please search under Agency Code 305 (General Land Office and Veterans Land Board). Any modification of dates after the deadline for submission of Solicitation Responses will not be posted.

3.2 INQUIRIES

3.2.1 Contact

All requests, questions, or other communications about this Solicitation must be made in writing to the GLO’s Purchasing Department, addressed to the person listed below.

Name Stefanie Jackson, CTCM, CTCD

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Address 1700 N. Congress Ave., Austin, Texas 78701 Email Stefanie.Jackson@GLO.Texas.Gov

Notwithstanding the above, Respondents may direct questions about the state’s Veteran-Owned Historically Underutilized Businesses (VetHUB) Program or Subcontracting Plans (SPs) to the GLO VetHUB Team contacts listed in Section 5.6 of this Solicitation.

3.2.2 Clarifications

The GLO will allow written requests for clarification of this Solicitation. Questions may be e-mailed to the point-of-contact listed in Section 3.2.1 above. Respondents’ names shall be removed from questions in the responses released. Submissions that deviate from the format prescribed below may not be accepted. Questions must be submitted in the following format:

a) Identifying Solicitation number in email subject

b) Section number

c) Text of passage being questioned

d) Question

NOTE: The deadline for submitting questions is noted in Section 3.1 above.

Please provide company name, address, phone number, e-mail address, and name of contact person when submitting questions.

3.2.3 Responses

The GLO will respond to accepted questions in writing, posted to the ESBD at:

http://www.txsmartbuy.gov/esbd. Responses shall be posted as an Addendum to the Solicitation. It is Respondent’s responsibility to check the ESBD for updated responses.

3.2.4 Prohibited Communications

On issuance of this Solicitation, except for the written inquiries described in Section

3.2.1 above, the GLO, its representative(s), or partners will not answer questions or otherwise discuss the contents of this Solicitation with any potential Respondent or their representative(s). Attempts to ask questions by phone or in person will not be allowed or recognized as valid. Failure to observe this restriction may disqualify the Respondent. Respondent shall rely only on written statements issued through or by the GLO’s purchasing staff. This restriction does not preclude discussions between affected parties for the purposes of conducting business unrelated to this Solicitation.

mailto:Stefanie.Jackson@GLO.Texas.Gov http://www.txsmartbuy.com/

Texas General Land Office -19- RFP No. 8510-SJ

3.2.5 Pre-Proposal Conference (Optional)

The GLO will be hosting an optional pre-proposal conference on September 22, 2026, at 1:00 p.m., Central Time, via Zoom. To join the virtual meeting, click the link below or copy and paste into your browser, and follow the instructions from Zoom using the meeting ID and password provided:

Join Zoom Meeting:

https://txglo.zoom.us/j/81039365418

3.3 SOLICITATION RESPONSE COMPOSITION

3.3.1 General Requirements

Respondent shall complete and upload the documents listed below to the Box™ link provided in Section 3.4.3:

a) One Proposal, including all documents requested in Part 1 of the Submission

Checklist, submitted as one Portable Document Format (.pdf) file titled “RFP 8510-SJ TCOON Station (Respondent Name)_Part 1”;

b) One VetHUB subcontracting plan, submitted as one .pdf file titled “RFP

8510-SJ TCOON Station (Respondent Name)_Part 2”;

Respondent shall prepare a clear and concise Solicitation Response that focuses on the instructions and requirements of the Solicitation. Respondent is responsible for all costs related to the preparation of their Solicitation Response.

Any terms and conditions Respondent attaches to a Solicitation Response will not be considered unless specifically referred to in this solicitation and may result in disqualification.

Respondent(s) will be assumed to have studied the plans and specifications, visited the proposed work site, and to have understood all existing conditions and measurements. Respondent(s) shall include in its cost proposal form a bid amount sufficient to complete the Project, taking into account all costs, including, but not limited to, all permits and fees.

3.3.2 Solicitation Response Format

For ease of evaluation, Respondent must present its Solicitation Response in a format that corresponds to the order requested in Article VIII, Submission Checklist. Responses to each section and subsection shall be labeled clearly to indicate the item being addressed. Exceptions to this will be considered during the evaluation process.

https://txglo.zoom.us/j/81039365418

Texas General Land Office -20- RFP No. 8510-SJ

3.3.3 Page Limit and Supporting Documentation

Proposals are recommended not to exceed 25 pages in length. Exhibit A, Affirmations and Solicitation Acceptance, Exhibit C, VetHUB Subcontracting Plan, signed acknowledgments of Addenda, past projects, résumés, and the Cost Proposal Form are considered supporting documentation and are not included in the page limit. The Solicitation Response should be formatted using 12-point or larger font, except for charts, graphs, or other graphical representations of data.

3.4 SOLICITATION RESPONSE SUBMISSION AND DELIVERY

3.4.1 Deadline

Solicitation Responses must be uploaded to Box.com using the Box™ link provided in Section 3.4.3 no later than as specified in Section 3.1. Respondents may submit their Solicitation Responses any time prior to that deadline. Box™ will time stamp all uploaded Solicitation Responses; any other documentation of timely submission in lieu of the Box™ time stamp WILL NOT be accepted.

3.4.2 Labeling

Each file uploaded to Box™ shall include Respondent’s company name and the title of the document; for example: “RFP 8510-SJ TCOON Station (Respondent Name) Part X.”

3.4.3 Delivery

Respondents must upload Solicitation Responses to Box.com using the following Box™ link:

Box Link: Upload Here

The GLO shall not accept Solicitation Responses submitted by any other means.

Please contact the point-of-contact listed in section 3.2.1 above for assistance with Box™.

3.4.4 Alterations, Modifications, and Withdrawals

Solicitation Responses may be modified, altered, or withdrawn by notifying the point-of-contact listed in Section 3.2.1 above, provided such notice is received prior to the deadline for submission of Solicitation Responses.

https://txglo.app.box.com/f/6c3a749172c240e8b05859bc38d5615b https://txglo.app.box.com/f/6c3a749172c240e8b05859bc38d5615b

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ARTICLE IV. SOLICITATION RESPONSE EVALUATION & AWARD PROCESS

4.1 EVALUATION CRITERIA

4.1.1 Conformance with State Law

Solicitation Responses shall be evaluated in accordance with Chapters 2155-2156 of the Texas Government Code. The GLO shall not be obligated to accept the lowest priced proposal but shall make an award to the Respondent that provides the “Best Value” to the State of Texas. “Best Value” shall be determined using the evaluation criteria listed in Section 4.1.3 below, in accordance with Texas Government Code, Sections 2155.074 and 2156.007.

4.1.2 Minimum Qualifications

Respondents must meet the minimum qualifications listed below. Solicitation Responses that appear unrealistic in terms of technical commitment, that show a lack of technical competence, or that indicate a failure to comprehend the risk and complexity of the Project may be rejected.

Respondent shall submit a summary (not to exceed two pages) that provides specific support for meeting the minimum qualifications outlined in this Section.

This support can specifically state how the Respondent meets each minimum qualification or can direct the evaluators to the appropriate section of the Solicitation Response that provides support for the Respondent satisfying each minimum qualification.

4.1.2.1 Respondent must have recently been in business performing construction in maritime environments for at least (5) years, or the principals/owners must have had ownership/executive management experience in a previous company that provided similar coastal construction services for a minimum of five (5) years;

4.1.2.2 Respondent shall have demonstrated relevant experience in meeting completion dates and schedules, and;

4.1.2.3 Respondents shall have demonstrated relevant experience in coastal marine services, noting projects completed in the last three (3) years.

4.1.3 Selection Criteria

The GLO will evaluate and score Solicitation Responses consistently in accordance with the following criteria:

4.1.3.1 Cost (40%);

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4.1.3.2 Demonstrated relevant experience, qualifications and past performance of Respondent’s company and key personnel, as demonstrated by the Solicitation Response and the Texas Comptroller of Public Accounts Vendor Performance Tracking System (25%);

4.1.3.3 Technical Proposal, including proposed methodology and schedule for completion of the Project (25%); and

4.1.3.4 Safety record (10%).

NOTE: To clarify any response, the Solicitation evaluation committee may contact past projects provided in response to this Solicitation, contact Respondent’s clients, or solicit information from any available source concerning any aspect of the Solicitation deemed pertinent to the evaluation process.

4.1.4 Detailed Scoring Methodology

It is the intent of the GLO to award a contract to the Respondent(s) determined to be ‘best value’. GLO reserves the right to make a determination to cancel the solicitation and not make a recommendation for an award. An evaluation committee will be established to evaluate the responsive submittals. The committee will include employees of GLO and may include other impartial individuals who are not GLO employees. By submitting a response to this RFP, the Respondent accepts the solicitation and evaluation process and acknowledges and accepts that scoring of the submittals may involve some subjective judgments by the evaluation committee. Cost proposals are scored based on a reasonableness assessment of the proposed price, considering various factors such as: the appropriateness of the cost metric chosen by the Respondent; the impact of any identified assumptions or constraints on the proposed price; and whether the proposed price includes payment for goods and/or services that exceed the scope of GLO’s needs as specified in the Solicitation. When considering best value and award, GLO reserves the right to set a minimum requirement regarding the weighted criteria listed in par. 4.1.3 above.

4.2 INTERVIEWS

The GLO may, but is not required to, conduct oral interviews with some or all respondents for the purpose of obtaining the best value to the State of Texas. If oral interviews are conducted, the interviews will be evaluated and scored for a possible twenty (20) points.

The score received for the oral interview will be added to the score received from the evaluation of a Respondent’s written proposal.

Respondents will be provided with notice of any such interview, and an agenda will be provided to interviewees prior to the interview. Interviewees are responsible for their own presentation equipment. Failure to participate in the requested interview shall eliminate a

Texas General Land Office -23- RFP No. 8510-SJ

Respondent from further consideration. The GLO is not responsible for any costs incurred by the Respondent associated with the interview.

4.3 BEST AND FINAL OFFER (BAFO)

Clarification discussions, at the GLO’s sole option, may be conducted with Respondents who submit Solicitation Responses determined to be acceptable and competitive. The GLO will accord Respondents fair and equal treatment with respect to any opportunity for discussion and/or written revisions of the Solicitation Responses. Such revisions may be permitted after submissions and prior to award solely for the purpose of obtaining BAFOs.

In conducting discussions, the GLO will not disclose any information derived from the Solicitation Responses submitted by competing Respondents.

The GLO evaluation committee shall score BAFO responses in a manner consistent with the scoring of original solicitation responses. The criteria to be re-evaluated following a BAFO shall depend on the type of clarification requested by the GLO from Respondent.

Scores for any of the applicable selection criteria included in the GLO’s request for BAFO shall be replaced by the BAFO scores.

4.4 CONTRACT AWARD

It is the intent of the GLO to award one contract under this Solicitation. A Notice of Intent to Award will be sent to the selected Respondent. Any award is contingent upon the selected Respondent’s successful submission and demonstration of financial solvency and adequate capitalization as described in Section 7.3, Financial Capability; the successful negotiation of final contract terms; and upon approval of the GLO Chief Clerk.

Negotiations shall be confidential and not subject to disclosure to competing Respondents unless and until an agreement is reached. If a potential awardee is determined to be not financially solvent or adequately capitalized, or if contract negotiations cannot be concluded successfully, the GLO may negotiate a contract with the next highest scoring Respondent or may withdraw this Solicitation.

NOTE: Solicitation Responses are subject to the Texas Public Information Act, Chapter 552 of the Texas Government Code, and will be withheld from or released to the public only in accordance therewith.

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ARTICLE V. REQUIRED RESPONDENT INFORMATION

5.1 RESPONDENT INFORMATION

Respondent must provide satisfactory evidence of its ability to manage and coordinate the types of activities described in this Solicitation and to produce the specified services on time. In accordance with this requirement, Respondent shall provide the following information:

5.1.1 Company Narrative

Provide a detailed narrative explaining why Respondent is qualified to provide the services enumerated in Article II, focusing on its company’s key strengths and competitive advantages.

5.1.2 Company Profile

Provide a company profile to include:

a) The company ownership structure (e.g., corporation, partnership, LLC, sole proprietorship, etc.), including any wholly owned subsidiaries, affiliated companies, or joint ventures. (Please provide this information in a narrative and as a graphical representation). If Respondent is an Affiliate of, or has a joint venture or strategic alliance with, another company, please identify the percentage of ownership and the percentage of the parent’s ownership.

Finally, please provide your proposed operating structure for the services requested under this Solicitation and which entities (i.e. parent company, Affiliate, Joint Venture, subcontractor) will be performing them;

b) The year the company was founded and/or legally organized. If organized as a business entity other than a sole proprietorship (e.g., corporation, LLC, LLP, etc.), please indicate the type of entity, the state under whose laws the company is organized and the date of organization;

c) The location of the company headquarters and any field office(s) that may provide services for any resulting contract under this Solicitation, including subcontractors;

d) The number of employees in the company, both locally and nationally, and the location(s) from which employees may be assigned;

e) The name, title, mailing address, e-mail address, and telephone number of the Respondent’s point of contact for any resulting contract under this Solicitation; and

Texas General Land Office -25- RFP No. 8510-SJ

f) Indicate whether your company has ever been engaged under a contract by any Texas state agency. If “Yes,” specify when, for what duties, and for which agency.

NOTE: A Respondent that is not organized under the laws of the State of Texas must register with the Texas Secretary of State before it may transact business in Texas. Respondent must provide proof of registration before the GLO may award a contract under this Solicitation.

5.1.3 Key Staffing Profile

Respondent must provide a key staffing profile and résumés for staff that will be responsible for the performance of the services requested under this Solicitation.

“Key staff” is defined as experienced, professional and/or technical personnel who will have major responsibilities under a contract and/or provide unusual or unique expertise essential for successful completion of the work performed. Contractor shall ensure key staff remain available for the entire term of a contract. If key staff become unavailable for work, Contractor shall promptly notify the GLO and assign alternative staff of equal ability and qualifications.