GS-11P-16-YE-D-7000_RFP_HOTD_Electric_PPM_services.pdf

REQUEST FOR PROPOSAL

PROJECT: To perform preventive and predictive maintenance and/or repairs services for fifty-six (56) electric motors at the Heating Operation & Transmission

District Central Heating & Refrigeration Plant (HOTD)

CONTACT PERSON: Ingrid J. towns

202-379-8333

Ingrid.towns@gsa.gov

ISSUING OFFICE General Services Administration, Office of Acquisition, WPHCC

West Oprtns & Maint Contracts Branch

301 7th & D St. SW Rm 7919

Washington, DC 20024

ISSUE DATE: November 5, 2015

PROPOSAL DUE DATE: November 30, 2015 at 1 pm

Eastern Standard Time

DELIVER TO: GSA – WPHCC

HOTD

th

& C Street, SW

Washington, DC 20024

Attention: Ingrid J. Towns

RFP SOLICITATION NO: GS-11P-16-YE-D-7000

PROPERTY OF THE UNITED STATES GOVERNMENT, COPYING, DISSEMINATION, OR

DISTRIBUTION OF THESE DRAWINGS, PLANS, OR SPECIFICATIONS TO UNAUTHORIZED

USERS IS PROHIBITED.

GENERAL SERVICES ADMINISTRATION

Introduction

This is a Maintenance Contract with task orders issued as needed, and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Contractor. A higher level of effective communication between the Government and Contractor is essential for partnering and performance based service contract to succeed. The success of this Contract is shared between the Government and the Contractor.

The General Services Administration Central Heating & Refrigeration Plant (GSA CHRP) provides steam and chilled water to over 80 government facilities in the Washington DC area. At the Central Plant, HOTD operates approximately fifty-six (56) electrical motors connected to various critical systems. The electrical motors are critical to HOTD’s mission of producing steam and chilled water and should be maintained to prevent motor failure and electrical faults which result in downtime and production losses. Predictive and Preventative Maintenance (PM) of the electrical motors will help to alleviate problematic faults caused from wiring and electrical connections as well as motor malfunction and inefficiency caused by physical degradation from wear and tear during daily operation. Performing predictive testing and preventative maintenance will provide historical data about each motor, benefitting both technicians and engineers alike. This will help to develop data for each motor; thus increasing motor reliability and facilitating continuous steam and chilled water production.

More emphasis is placed on the Contractor’s self-management of quality, not the usual external inspection by Government

Inspectors, although that is a part of this Contract as well. All parties should act proactively to reduce service cost, therein providing an incentive for the Contractor.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these motors by following our Guiding Principles for Sustainable Existing Buildings:

I. Employ Integrated Assessment, Operation and Management Principles

a. In conjunction with the Contract Officer (CO) or designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the lifecycle of this Contract.

b. Ensure that operating decisions are carried out with regard to sustainable operations.

c. Use low emitting materials VOC (Volatile organic compounds) or other for maintenance. In particular, use products that have low pollutant emissions, adhesives, sealants, and solvents.

d. Use environmentally sustainable products that have a lesser or reduced effect on human health and the environment. See the Green Products Compilation.

e. Provide salvage, reuse and recycling services for waste generated from operations, maintenance, and repair and discarded equipment.

f. Eliminate the use of ozone depleting compounds where alternative environmentally sustainable products are available consistent with the Clean Air Act.

II. Optimize Energy Performance – GSA is in the process of optimizing energy performance through many means and processes. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible.

III. Protect and Conserve Water where possible inside and outside. Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available, use EPA’s Water Sense-labeled products or other water conserving products.

IV. The purpose of partnering is to adopt procedures wherein the Contract and Government work together in achieving

Contract objectives. Partnering involves the development of a cooperative management team that seeks to identify compatible interests, and common goals and objectives.

V. This is a fixed-price Contract and while working with the Government in obtaining goals the Contractor is motivated to find improved methods of performance in order to increase its profits. Results of an effective partnership should reflect a

“mutual win” situation.

TABLE OF CONTENTS

PART I – STANDARD FORM 1449

PART II –PROPOSAL SUBMISSIONS

PART III - SPECIFICATIONS

PART IV – SOLICITATION PROVISIONS AND CONTRACT CLAUSES

PART V – SPECIAL CONTRACT REQUIREMENTS

PART VI - EXHIBITS AND ATTACHMENTS

MEMORANDUM TO: ALL PROSPECTIVE OFFERORS

SUBJECT: SITE VISIT FOR REQUEST FOR PROPOSALS

(RFP) – GS-11P-16 YE-D-7000

PREVENTIVE AND PREDICTIVE ELECTRIC MOTORS MAINTENANCE AND

REPAIRS SERVICES

HEATING OPERATION TRANSMISSION DISTRICT, CENTRAL HEATING

REFRIGERATION PLANT (DC0001ZZ)

WASHINGTON, DC 20024

The General Services Administration, NCR, PBS, invites you to attend a site visit which will be held at the time and place listed below.

LOCATION: Heating Operation Transmission District (HOTD) Central Heating and Refrigeration Plant

13TH AND C STREET.

Washington, DC 20024

Main Lobby Entrance

TIME: 10:00 AM Eastern Time

DATE: November 12, 2015

POINT OF CONTACT: Ms. Ingrid J. Towns, Contract Specialist

Phone - 202-379-8333

Email address Ingrid.towns@gsa.gov

The purpose of this site visit is to provide a briefing on the scope of work and specifications for the electric motors, so that the offerors can ascertain the various electric motors for the service to be performed, along with general conditions. ***

If you are planning on attending this site visit please notify the POC’s by 1pmTuesday, November 10, 2015 via email. Site visit attendee's will be required to present valid identification and sign in and sign out on logs provided.

Hard hats must be worn during the walkthrough; therefore, all attendees are requested to bring hard hats. Please wear steel toe boots and bring a flashlight.

No other site visit will be granted. All of offerors are responsible for taking note of all relevant aspects of the services to be performed for the HOTD, Central Heating and Refrigeration Plant. All questions arising from the site visit must be submitted in writing by email to: Ms. Towns at ingrid.towns@gsa.gov by 12 pm on November 16, 2015.

Attendance at this site visit is vital to the preparation of a competitive proposal, and to understand the total result desired by the Government. Please ensure that attendees have a picture ID available for entrance into the building.

NOTES TO OFFERORS

THIS PROCUREMENT HAS BEEN SET-ASIDE FOR 8 (m) WOMEN OWNED SMALL BUSINESS FIRMS ONLY.

1. Preventive and Predictive Electric Motor Maintenance with Repair Services will be awarded as a result of this Request for Proposal (RFP) is to be provided for the General Services Administration, Heating Operation and Transmission District, Central Heating and Refrigeration Plant located at 13th and C Streets, SW, Washington, DC.

2. A firm fixed-price contract with a single award indefinite delivery indefinite quantity component will be awarded from this solicitation.

3. The offeror must propose a price for the initial 12-month period and for each of the four (4) option periods in order to be considered for award.

4. The offeror must submit a price for each line item for the initial year and each option years.

5. In order to be considered for award, the offeror must acknowledge receipt of each amendment issued (if any) under this solicitation by submitting five (5) signed and dated copies of the Standard Form 30 (Amendment of Solicitation/Modification of Contract) issued for each amendment.

6. Facsimile (FAX) bids/proposals are unacceptable in response to this solicitation.

7. Executive Order 12989, Economy and Efficiency in Government Procurement through Compliance with Certain Immigration and Naturalization Act Provisions, is in effect and must be complied with under any contract(s) resulting from this Request for Proposals (RFP). In accordance with Executive Order 12989, contractors are responsible for compliance with immigration laws and are hereby notified that any and all suspected infractions shall be reported to the Immigration and Naturalization Service.

8. This package should be read in its entirety to ensure that the offeror is fully aware of all of the contract requirements.

9. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2, as supplemented. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale. All technically acceptable offerors shall be treated equally and will not be ranked. Failure to meet a requirement may result in an offer being determined technically unacceptable; an offer must be acceptable in order for the offeror to be eligible for award. The Government will not award a contract on the basis of an unacceptable offer. The Government intends to select ONE contractor for award of this effort. The following four factors will be used to evaluate the offers:

a) Electric Motor Maintenance Experience This factor evaluates the quality of the Offeror's electric motor maintenance experience, taking into consideration the relevant size and scope of similar projects.

b) Past Performance This factor considers the quality of the Offeror's past performance on similar projects, within the last five years, including (but not limited to) quality of service, timeliness of performance and technical success.

c) Key Personnel This factor evaluates the quality of the Offeror's proposed employees, taking into consideration the relevant experience, training, and past performance.

d) Work & Management Plan This factor considers the Offeror's methodology to assure the quality requirements of the contract are provided as specified in Part III section 8. The government shall choose the lowest realistically priced, technically acceptable, offer for award. Discussions will not be held; however, it should be noted that pursuant to the Federal Acquisition Regulation, FAR 52.215-1, the Government has reserved the right to make an award based on the initial final offer without discussions.

10. Award will be made to the responsive, responsible women owned small business (WOSB) firm that offers the overall best value to the U.S. Government of the proposal technically acceptable with the lowest price. The General Services Administration (GSA) reserves the right to make no award. Please be advised that this RFP in no manner obligate the Government regarding award of a contract, task order or modification that results from the issuance of this RFP.

11. Unbalanced Bids/Offers: Bidders/offerors are cautioned that any bid/offer may be rejected as non-responsive if it is materially unbalanced as to prices for the basic requirement and the option period. An offer is unbalanced when it is based on prices significantly less than the costs for some work and prices which are overstated for other work.

PART I

SOLICITIATION / CONTRACT FORM

This is a 100% set A-side for 8 (m) Women Owned Small Business and

The following information is provided to prospective Offerors in order to assist you with preparing your proposals. Please be advised that the following information does not excuse any prospective Offerors from being thoroughly familiar with the Solicitation requirements prior to submission of a proposal.

The General Services Administration, Heating Operations & Transmission District, (HOTD) is seeking a contractor to provide services necessary for the preventive and predictive maintenance of the electric motors within the Central Heating Plant, Washington, DC. The Contractor shall provide materials, labor and supervision to perform this project.

Submit your proposal by the date specified on the cover November 30, 2015 to:

U.S. General Services Administration, Heating Operation and Transmission District

Central Heating and Refrigeration Plant

13th & C Streets, SW, Lobby

Washington, DC 20024

(Cell) 202-379-8333

Attn: Ingrid Towns, Contract Specialist

Submit five (5) signed copies of the SF 1449, with the offeror sections completed and five (5) copies of the technical and cost proposal package with submitting your proposals.

Offerors/Bidders are notified that the GSA/Heating Operations and Transmission District, Central Heating

Refrigeration Plant, 13th & C Streets, SW, Washington, DC, is a controlled entry facility. If bids/offers are to be hand-carried to the location in Block 15 of the Standard Form 1449, those individuals delivering the bids/offers will be required to sign in on a visitor's log and may be required to show proof of identification to the security personnel at the building entrance. As a result, Offerors/Bidders should ensure sufficient time is allowed to meet the aforementioned building security requirements so that their bids/offers are not submitted late to the location identified in Block 15 of the Standard Form 1449.

FAR clause 52.204-9 - (included in full text), Personal Identity Verification of Contractor Personnel, which requires contractors to comply with the personal identify verification process for all affected employees in accordance with the terms of the contract is applicable to this requirement. The security package for all personnel to be employed on this contract is found in Part V Section 1.1, of this solicitation.

SOLICITATION AWARD FORM IS TO FOLLOW THIS INFORMATION

tel:202-379-8333

IngridJTowns Text Box

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2 5

ITEM NO. FORM OR

STOCK NUMBER

SUPPLIES/SERVICES

QUANT

ITY

UNIT OF

ISSUE

UNIT PRICE

AMOUNT

0001 Preventive Electric Motor Maintenance Services

To provide all the labor, equipment, materials and supervision to provide preventive electric motor maintenance with in-depth analysis leading to corrective action recommendations and corrective repair services, when required for the base year per attached scope of work for the Heating Operation and Transmission District, Central Heating Refrigeration Plant located in Washington, DC.

Period of performance 01/8/2016 – 01/07/2017

12 MO

0002 Predictive Electric Motor Maintenance Services

To provide all the labor, equipment, materials and supervision to provide predictive electric motor maintenance with in-depth analysis leading to corrective action recommendations and corrective repair services, when required for the base year per attached scope of work for the Heating Operation and Transmission District, Central Heating Refrigeration Plant located in Washington, DC.

Period of performance 01/8/2016 – 01/07/2017

12 MO

0003 Phase In Services

To provide all the labor, equipment, materials and supervision to perform phase in services per attached scope of work for the Heating Operation and Transmission District, Central Heating Refrigeration Plant located in Washington, DC.

Period of performance 01/8/2016 – 02/07/2016

1 MO

3 5

1001 Preventive Electric Motor Maintenance Services Option 1

To provide all the labor, equipment, materials and supervision to provide preventive electric motor maintenance with in-depth analysis leading to corrective action recommendations and corrective repair services, when required for the base year per attached scope of work for the Heating Operation and Transmission District, Central Heating Refrigeration Plant located in Washington, DC.

Period of performance 01/8/2017 – 01/7/2018

MO

OPT

1002 Predictive Electric Motor Maintenance Services Option 1

To provide all the labor, equipment, materials and supervision to provide predictive electric motor maintenance with in-depth analysis leading to corrective action recommendations and corrective repair services, when required for the base year per attached scope of work for the Heating Operation and Transmission District, Central Heating Refrigeration Plant located in Washington, DC.

Period of performance 01/8/2017 – 01/7/2018

2001 Preventive Electric Motor Maintenance Services Option 2

To provide all the labor, equipment, materials and supervision to provide preventive electric motor maintenance with in-depth analysis leading to corrective action recommendations and corrective repair services, when required for the base year per attached scope of work for the Heating Operation and Transmission District, Central Heating Refrigeration Plant located in Washington, DC.

Period of performance 01/8/2018 – 01/7/2019

4 5

2002 Predictive Electric Motor Maintenance Services Option 2

To provide all the labor, equipment, materials and supervision to provide predictive electric motor maintenance with in-depth analysis leading to corrective action recommendations and corrective repair services, when required for the base year per attached scope of work for the Heating Operation and Transmission District, Central Heating Refrigeration Plant located in Washington, DC.

Period of performance 01/8/2018 – 01/7/2019

3001 Preventive Electric Motor Maintenance Services Option 3

To provide all the labor, equipment, materials and supervision to provide preventive electric motor maintenance with in-depth analysis leading to corrective action recommendations and corrective repair services, when required for the base year per attached scope of work for the Heating Operation and Transmission District, Central Heating Refrigeration Plant located in Washington, DC.

Period of performance 01/8/2019 – 01/7/2020

3002 Predictive Electric Motor Maintenance Services Option 3

To provide all the labor, equipment, materials and supervision to provide predictive electric motor maintenance with in-depth analysis leading to corrective action recommendations and corrective repair services, when required for the base year per attached scope of work for the Heating Operation and Transmission District, Central Heating Refrigeration Plant located in Washington, DC.

Period of performance 01/8/2019 – 01/7/2020

5 5

4001 Preventive Electric Motor Maintenance Services Option 4

To provide all the labor, equipment, materials and supervision to provide preventive electric motor maintenance with in-depth analysis leading to corrective action recommendations and corrective repair services, when required for the base year per attached scope of work for the Heating Operation and Transmission District, Central Heating Refrigeration Plant located in Washington, DC.

Period of performance 01/8/2020 – 01/7/2021

4002 Predictive Electric Motor Maintenance Services Option 4

To provide all the labor, equipment, materials and supervision to provide predictive electric motor maintenance with in-depth analysis leading to corrective action recommendations and corrective repair services, when required for the base year per attached scope of work for the Heating Operation and Transmission District, Central Heating Refrigeration Plant located in Washington, DC.

Period of performance 01/8/2020 – 01/7/2021

4003 Transition Phase Out

To provide all the labor, equipment, materials and supervision to perform transition phase out services per attached scope of work for the Heating Operation and Transmission District, Central Heating Refrigeration Plant located in Washington, DC.

PART II

SUPPLIES OR SERVICES AND PRICES

DESRIPTION OF SERVICES - The contractor shall furnish all the necessary management, equipment, labor, materials, mobilizations, supplies, chemicals, tools and supervision to perform preventive and predictive maintenance or repairs to approximately fifty six (56) electric motors of varying weight, type, horse power, RPM and voltage level as specified herein for the U.S. General Service Administration, Heating Operation and Transmission District’s

Central Heating and Refrigeration Plant (CHRP) located at 13th and C Street, S.W., Washington DC. The categories of work encompassing predictive and preventative maintenance (PM) include the following:

1. Physical Inspection of Electrical Motors

2. Performance Testing on Electrical Motors

3. Reimbursable incidental Repair of Electrical Motors

4. Motor Re-commissioning (reassemble, reconnect, realignment and place back in service)

Offeror shall print off FIVE (5) copies of the worksheet on pages 9-17 and use them to quote prices for the

Base/Initial 12-Month Period, and each of the FOUR (4) 12-Month Option Periods. Offeror must provide prices for ALL FIVE (5) 12-Month Periods.

PROPOSAL SUBMISSIONS

Five (5) copies (including original) of the following items are required to be submitted for this Request for Proposals

(RFP) solicitation as organized and in the order listed below.

TECHNICAL PROPOSAL AND PRICE PROPOSAL SHALL BE SEPARATE, MARKED, AND SEALED.

Technical Proposal

Responses/substantiation for all four (4) Evaluation Factors:

1. Electric Motor Maintenance Experience

2. Past Performance

3. Key Personnel

4. Work & Management Plan

Price Proposal

Standard Form 1449 (submit with original signatures)

Supplies or Services and Prices for the Base/Initial and four (4) Option Periods (pages 9-17)

Acknowledgement of all amendments, if any

Representations and Certifications (if not available through SAM at: https://sam.gov/

(Reference FAR 52.212-3 in Part IV - Clauses/Provisions)

SFLLL Disclosure of Lobbying Activities upload FBO file or retrieve from:

http://www.gsa.gov/portal/forms/download/116430 .

GSA527 Contractor's Qualifications and Financial Information (upload FBO file or retrieve from:

http://http://www.gsa.gov/portal/forms/download/115238

Recent annual financial statement

Any proposal which fails to conform to the above requested submissions may be considered nonresponsive and categorized as unacceptable.

Offerors are advised that proposals and related materials become the property of the U.S. Government and will not be returned to the offeror.

https://sam.gov/ http://www.gsa.gov/portal/forms/download/116430 http://www.gsa.gov/portal/forms/download/115238

1. Pricing Sheets

1.1 Summary

Period FFP Additional Services Total

Base $ $ $

Option 1 $ $ $

Option 2 $ $ $

Option 3 $ $ $

Option 4 $ $ $

Phase-In Services $ $ $

Transition Out $ $ $

Total Evaluated Price $ $ $

The following Pricing Table must be included with the proposer’s proposal. Proposers shall ensure that each blank is filled-in and that all extensions and totals are correct.

NOTE: The numbers of units listed in the Basic Services Pricing Table below are accurate quantities and not estimates.

1.2 Price for Base Year- Basic Services– First 12-Month Period

Provide all management, labor, supervisions, mobilizations, equipment and materials to perform predictive and preventive maintenance as well as minor repairs / replacements on electrical motors at the CHRP as defined in Section II. Base Scope of Work (lump sum) pricing is pricing for work performed on motors shown in Exhibit 4.

SCHEDULE (include applicable Federal, State and local taxes)

Item No. Supply Services Quantity Unit Unit

Price

Amount

0001 Preventive Maintenance of Electrical

Motors

12 Month

0002 Predictive Maintenance of Electrical

Motors

12 Month

GRAND TOTAL BASE YEAR CLINS: $_____________________

1.3 Price for First Option Year – Basic Services- Second 12-Month Period

Base Scope of Work (lump Sum): Provide all management, labor, supervisions, mobilizations, equipment and materials to perform predictive and preventive maintenance as well as minor repairs / replacements for electrical motors at the CHRP as defined in Section II Base Scope of Work (lump sum) pricing is pricing for work performed on motors shown in Exhibit 4.

SCHEDULE (include applicable Federal, State and local taxes)

Item No. Supply Services Quantity Unit Unit

Price

Amount

0001 Preventive Maintenance of Electrical

Motors

12 Month

0002 Predictive Maintenance of Electrical

Motors

12 Month

GRAND TOTAL FIRST OPTION YEAR CLINS: $_____________________

1.4 Price for Second Option Year – Basic Services- Third 12-Month Period

Base Scope of Work (lump Sum): Provide all management, labor, supervisions, mobilizations, equipment and materials to perform predictive and preventive maintenance as well as minor repairs / replacements for electrical motors at the CHRP as defined in Section II 2.1, Item 7. Base Scope of Work (lump sum) pricing is pricing for work performed on motors shown in Exhibit 4.

SCHEDULE (include applicable Federal, State and local taxes)

Item No. Supply Services Quantity Unit Unit

Price

Amount

0001 Preventive Maintenance of Electrical

Motors

12 Month

0002 Predictive Maintenance of Electrical

Motors

12 Month

GRAND TOTAL SECOND OPTION YEAR CLINS: $_____________________

1.5 Price for Third Option Year – Basic Services- Fourth 12-Month Period

Base Scope of Work (lump Sum): Provide all management, labor, supervisions, mobilizations, equipment and materials to perform predictive and preventive maintenance as well as minor repairs / replacements for electrical motors at the CHRP as defined in Section II 2.1, Item 7. Base Scope of Work (lump sum) pricing is pricing for work performed on motors shown in Exhibit.4.

SCHEDULE (include applicable Federal, State and local taxes)

Item

No.

Supply Services Quantity Unit Unit

Price

Amount

0001 Preventive Maintenance of Electrical

Motors

12 Month

0002 Predictive Maintenance of Electrical

Motors

12 Month

GRAND TOTAL THIRD OPTION YEAR CLINS: $_____________________

1.6 Price for Fourth Option Year – Basic Services- Fifth 12-Month Period

Base Scope of Work (lump Sum): Provide all management, labor, supervisions, mobilizations, equipment and materials to perform predictive and preventive maintenance as well as minor repairs / replacements for electrical motors at the CHRP as defined in Section II 2.1, Item 7. Base Scope of Work (lump sum) pricing is pricing for work performed on motors shown in Exhibit 4.

SCHEDULE (include applicable Federal, State and local taxes)

Item

No.

Supply Services Quantity Unit Unit

Price

Amount

0001 Preventive Maintenance of Electrical

Motors

12 Month

0002 Predictive Maintenance of Electrical

Motors

12 Month

GRAND TOTAL FOURTH OPTION YEAR CLINS: $_____________________

1.7 Phase-In Services

Item # Supplies / Services Unit Firm Fixed Price

1001 Phase-In Services 30 days $

1002 Equipment Inventory 1 $

Total $

1.8 Phase-Out Transition Services

Item # Supplies / Services Unit Firm Fixed Price

2001 Phase-Out Transition Services 30 days $

Total

2. Additional Services

a. Maximum Total Amount for Additional Services: The additional work under the base year and each of the option years will each have a Minimum Order amount of $2,000 and a Maximum Order Limit (MOL) of $100,000.00 for a total potential aggregate contract total of $500,000.00.

b. Additional services will be procured through the issuance of contract task orders as requirements occur. Contract task orders will be issued using the GSA Form 300, titled “Order for Supplies and Services.” A GSA Form 300-A may be used for continuation sheets when necessary. Attachments forming part of each contract work order may also be used for lengthy statements of work, etc. All contract task orders will be priced with an appropriate fixed dollar value and indicate a performance period for the required services. The task order performance period may extend beyond the expiration date of the current contract effective period (The end date for either the base year or exercised option years whichever is latest). Task orders, and associated modifications, must be signed by the Contracting Officer or a designated Contracting

Officer’s Representative (COR) to be valid. (The Contracting Officer will appoint designated CORs in writing.) The

GSA Form 300 or SF30 will also be used to modify issued task orders when necessary.

c. The hourly contract man-hour rates shall be used for pricing the level of effort in each contract task order. Rates for disciplines not included in the initial contract must be priced and incorporated by modification to the basic contract before being used in contract task orders unless adequate cost and pricing data is available to demonstrate the reasonableness of the rate/cost.

d. When authorized or requested by the Government, reimbursable incidental expenses required in connection with the work scope shall be included as part of the cost breakdown in the proposal. The firm fixed price for each contract task order will be based on fixed hourly rates established in the contract for the effective period(s) when they will be performed, the negotiated level of effort for each required discipline, travel (if authorized), miscellaneous items, reproduction costs, deliverables, and all other terms agreed upon by the parties.

e. In developing the required hourly rates, the Contractor shall include all allowable profit, overhead, applicable taxes, and general condition costs to include home office support, anticipated company-wide increases, fringe benefits, individual employee promotions, all direct labor costs, computer time, data entry, carrier/messenger services, local travel, supplies, equipment and communication services associated with this contract.

f. The hourly rates and unit prices listed and accepted at contract award will be the rates and unit prices that will be used as the basis for pricing future task orders issued under this contract. The base year and each option period are to be separately priced.

2.1. Price for Base Year- Additional Services– First 12-Month Period

***Provide a price per item below not to be included in the pricing for basic services***

Additional Task As-Needed (“Reimbursable Repair”): Provide all management, labor, supervision, mobilizations, equipment and materials to perform additional tasks on a reimbursable repair basis (if authorized). The rates quoted below will be used as the basis for negotiating these reimbursable incidental repairs as defined in Section III 24.3. The brand of bearings to be used would be OEM (Original Equipment Manufacturer) or equivalent.

Reimbursable Incidental Services As-Needed Quantity Unit Unit Price Amount

Motor Rigging 1 HR

Motor Loading 1 HR

Motor Dismantling 1 HR

2-Way Transport (TO & From CHRP) 1 HR

Motor Reconditioning 1 HR

Motor Rebuild 1 HR

Electrically Connect Motor 1 HR

Motor Testing (Dynamic, static. Etc) 1 HR

Mechanical Inspection (windings, rotor, Etc.) 1 HR

Extensive Cleaning (Dirt & oil removal, etc) 1 HR

Single Row Ball Bearing, 6313 JEM 1 EA

Single Row Ball Bearing, 6312 JEM 1 EA

Single Row Ball Bearing, 6320 JEM 1 EA

Single Row Ball Bearing, 6226 JEM 1 EA

Single Row Ball Bearing, 6378 1 EA

Single Row Ball Bearing, 6315 1 EA

Single Row Ball Bearing, 318 1 EA

Single Row Ball Bearing, 316 1 EA

Journal Repair 1 HR

Shaft Repair 1 HR

Bearing House Repair 1 HR

Bearing Refurbishment for Sleeve Rewind 1 HR

Stator Rewind 1 HR

Power Lead Replacement 1 HR

Coupling Repair 1 HR

Total Base Year Reimbursable Repairs $

The labor rates quoted below will be used as the basis for negotiating reimbursable repairs as defined in Section III 24.3.

TRADE Quantity UNIT Regular Time Rate Overtime Rate

Field Technician 1 HR

Electrical Technician Supervisor 1 HR

Mechanical Technician 1 HR

Winding Technician 1 HR

Licensed Journeyman Electrician 1 HR

Electrician Helper 1 HR

Laborer Leader 1 HR

General Laborer 1 HR

Total Base Year Labor $

2.2. Price for First Option Year – Additional Services- Second 12-Month Period

***Provide a price per item below not to be included in the pricing for basic services. ***

Additional Task As-Needed (“Reimbursable Repair”): Provide all management, labor, supervision, mobilizations, equipment and materials to perform additional tasks on an reimbursable incidental repair basis (if authorized). The rates quoted below will be used as the basis for negotiating these reimbursable incidental repairs as defined in Section III 24.3.

The brand of bearings to be used would be OEM (Original Equipment Manufacturer) or equivalent.

Reimbursable Incidental Services As-Needed Quantity Unit Unit Price Amount

Motor Rigging 1 HR

Motor Loading 1 HR

Motor Dismantling 1 HR

2-Way Transport (TO & From CHRP) 1 HR

Motor Reconditioning 1 HR

Motor Rebuild 1 HR

Electrically Connect Motor 1 HR

Motor Testing (Dynamic, static. Etc) 1 HR

Mechanical Inspection (windings, rotor, Etc.) 1 HR

Extensive Cleaning (Dirt & oil removal, etc) 1 HR

Single Row Ball Bearing, 6313 JEM 1 EA

Single Row Ball Bearing, 6312 JEM 1 EA

Single Row Ball Bearing, 6320 JEM 1 EA

Single Row Ball Bearing, 6226 JEM 1 EA

Single Row Ball Bearing, 6378 1 EA

Single Row Ball Bearing, 6315 1 EA

Single Row Ball Bearing, 318 1 EA

Single Row Ball Bearing, 316 1 EA

Journal Repair 1 HR

Shaft Repair 1 HR

Bearing House Repair 1 HR

Bearing Refurbishment for Sleeve Rewind 1 HR

Stator Rewind 1 HR

Power Lead Replacement 1 HR

Coupling Repair 1 HR

Total First Option Year Reimbursable Repairs $

The labor rates quoted below will be used as the basis for negotiating reimbursable repairs as defined in Section III 24.3.

TRADE Quantity UNIT Regular Time Rate Overtime Rate

Field Technician 1 HR

Electrical Technician Supervisor 1 HR

Mechanical Technician 1 HR

Winding Technician 1 HR

Licensed Journeyman Electrician 1 HR

Electrician Helper 1 HR

Laborer Leader 1 HR

General Laborer 1 HR

Total First Option Year Labor $

2.3. Price for Second Option Year – Additional Services- Third 12-Month Period

***Provide a price per item below not to be included in the pricing for basic services***

Additional Task As-Needed (“Reimbursable Repair”): Provide all management, labor, supervision, mobilizations, equipment and materials to perform additional tasks on an reimbursable incidental repair basis (if authorized). The rates quoted below will be used as the basis for negotiating these reimbursable repairs as defined in Section III 24.3. The brand of bearings to be used would be OEM (Original Equipment Manufacturer) or equivalent.

Reimbursable Incidental Services As-Needed Quantity Unit Unit Price Amount

Motor Rigging 1 HR

Motor Loading 1 HR

Motor Dismantling 1 HR

2-Way Transport (TO & From CHRP) 1 HR

Motor Reconditioning 1 HR

Motor Rebuild 1 HR

Electrically Connect Motor 1 HR

Motor Testing (Dynamic, static. Etc) 1 HR

Mechanical Inspection (windings, rotor, Etc.) 1 HR

Extensive Cleaning (Dirt & oil removal, etc) 1 HR

Single Row Ball Bearing, 6313 JEM 1 EA

Single Row Ball Bearing, 6312 JEM 1 EA

Single Row Ball Bearing, 6320 JEM 1 EA

Single Row Ball Bearing, 6226 JEM 1 EA

Single Row Ball Bearing, 6378 1 EA

Single Row Ball Bearing, 6315 1 EA

Single Row Ball Bearing, 318 1 EA

Single Row Ball Bearing, 316 1 EA

Journal Repair 1 HR

Shaft Repair 1 HR

Bearing House Repair 1 HR

Bearing Refurbishment for Sleeve Rewind 1 HR

Stator Rewind 1 HR

Power Lead Replacement 1 HR

Coupling Repair 1 HR

Total Second Option Year Reimbursable Repairs $

The labor rates quoted below will be used as the basis for negotiating reimbursable repairs as defined in Section III 24.3.

TRADE Quantity UNIT Regular Time Rate Overtime Rate

Field Technician 1 HR

Electrical Technician Supervisor 1 HR

Mechanical Technician 1 HR

Winding Technician 1 HR

Licensed Journeyman Electrician 1 HR

Electrician Helper 1 HR

Laborer Leader 1 HR

General Laborer 1 HR

Total Second Option Year Labor $

2.4. Price for Third Option Year – Additional Services- Fourth 12-Month Period

***Provide a price per item below not to be included in the pricing for basic services***

Additional Task As-Needed (“Reimbursable Repair”): Provide all management, labor, supervision, mobilizations, equipment and materials to perform additional tasks on an reimbursable incidental repair basis (if authorized). The rates quoted below will be used as the basis for negotiating these reimbursable repairs as defined in Section III 24.3. The brand of bearings to be used would be OEM (Original Equipment Manufacturer) or equivalent.

Reimbursable Incidental Services As-Needed Quantity Unit Unit Price Amount

Motor Rigging 1 HR

Motor Loading 1 HR

Motor Dismantling 1 HR

2-Way Transport (TO & From CHRP) 1 HR

Motor Reconditioning 1 HR

Motor Rebuild 1 HR

Electrically Connect Motor 1 HR

Motor Testing (Dynamic, static. Etc) 1 HR

Mechanical Inspection (windings, rotor, Etc.) 1 HR

Extensive Cleaning (Dirt & oil removal, etc) 1 HR

Single Row Ball Bearing, 6313 JEM 1 EA

Single Row Ball Bearing, 6312 JEM 1 EA

Single Row Ball Bearing, 6320 JEM 1 EA

Single Row Ball Bearing, 6226 JEM 1 EA

Single Row Ball Bearing, 6378 1 EA

Single Row Ball Bearing, 6315 1 EA

Single Row Ball Bearing, 318 1 EA

Single Row Ball Bearing, 316 1 EA

Journal Repair 1 HR

Shaft Repair 1 HR

Bearing House Repair 1 HR

Bearing Refurbishment for Sleeve Rewind 1 HR

Stator Rewind 1 HR

Power Lead Replacement 1 HR

Coupling Repair 1 HR

Total Third Option Year Reimbursable Repairs $

The labor rates quoted below will be used as the basis for negotiating reimbursable repairs as defined in Section III 24.3.

TRADE Quantity UNIT Regular Time Rate Overtime Rate

Field Technician 1 HR

Electrical Technician Supervisor 1 HR

Mechanical Technician 1 HR

Winding Technician 1 HR

Licensed Journeyman Electrician 1 HR

Electrician Helper 1 HR

Laborer Leader 1 HR

General Laborer 1 HR

Total Third Option Year Labor $

2.5. Price for Fourth Option Year – Additional Services- Fifth 12-Month Period

***Provide a price per item below not to be included in the pricing for basic services.***

Additional Task As-Needed (“Reimbursable Repair”): Provide all management, labor, supervision, mobilizations, equipment and materials to perform additional tasks on a reimbursable repair basis (if authorized). The rates quoted below will be used as the basis for negotiating these reimbursable incidental repairs as defined in Section III 24.3. The brand of bearings to be used would be OEM (Original Equipment Manufacturer) or equivalent.

Reimbursable Incidental Services As-Needed Quantity Unit Unit Price Amount

Motor Rigging 1 HR

Motor Loading 1 HR

Motor Dismantling 1 HR

2-Way Transport (TO & From CHRP) 1 HR

Motor Reconditioning 1 HR

Motor Rebuild 1 HR

Electrically Connect Motor 1 HR

Motor Testing (Dynamic, static. Etc) 1 HR

Mechanical Inspection (windings, rotor, Etc.) 1 HR

Extensive Cleaning (Dirt & oil removal, etc) 1 HR

Single Row Ball Bearing, 6313 JEM 1 EA

Single Row Ball Bearing, 6312 JEM 1 EA

Single Row Ball Bearing, 6320 JEM 1 EA

Single Row Ball Bearing, 6226 JEM 1 EA

Single Row Ball Bearing, 6378 1 EA

Single Row Ball Bearing, 6315 1 EA

Single Row Ball Bearing, 318 1 EA

Single Row Ball Bearing, 316 1 EA

Journal Repair 1 HR

Shaft Repair 1 HR

Bearing House Repair 1 HR

Bearing Refurbishment for Sleeve Rewind 1 HR

Stator Rewind 1 HR

Power Lead Replacement 1 HR

Coupling Repair 1 HR

Total Fourth Option Year Reimbursable Repairs $

The labor rates quoted below will be used as the basis for negotiating reimbursable repairs as defined in Section III 24.3.

TRADE Quantity UNIT Regular Time Rate Overtime Rate

Field Technician 1 HR

Electrical Technician Supervisor 1 HR

Mechanical Technician 1 HR

Winding Technician 1 HR

Licensed Journeyman Electrician 1 HR

Electrician Helper 1 HR

Laborer Leader 1 HR

General Laborer 1 HR

Total Fourth Option Year Labor $

PART III

SPECIFICATON AND SCOPE OF WORK

Introduction

This is a Maintenance Contract with task orders issued as needed, and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Contractor. A higher level of effective communication between the Government and Contractor is essential for partnering and performance based service contract to succeed. The success of this Contract is shared between the Government and the Contractor.

The General Services Administration Central Heating & Refrigeration Plant (GSA CHRP) provides steam and chilled water to over 80 government facilities in the Washington DC area. At the Central Plant, HOTD operates approximately fifty-six (56) electrical motors connected to various critical systems. The electrical motors are critical to HOTD’s mission of producing steam and chilled water and should be maintained to prevent motor failure and electrical faults which result in downtime and production losses. Predictive and Preventative Maintenance (PM) of the electrical motors will help to alleviate problematic faults caused from wiring and electrical connections as well as motor malfunction and inefficiency caused by physical degradation from wear and tear during daily operation. Performing predictive testing and preventative maintenance will provide historical data about each motor, benefitting both technicians and engineers alike. This will help to develop data for each motor; thus increasing motor reliability and facilitating continuous steam and chilled water production.

More emphasis is placed on the Contractor’s self-management of quality, not the usual external inspection by Government

Inspectors, although that is a part of this Contract as well. All parties should act proactively to reduce service cost, therein providing an incentive for the Contractor.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these motors by following our Guiding Principles for Sustainable Existing Buildings:

I. Employ Integrated Assessment, Operation and Management Principles

In conjunction with the Contract Officer (CO) or designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the lifecycle of this Contract.

Ensure that operating decisions are carried out with regard to sustainable operations.

Use low emitting materials VOC (Volatile organic compounds) or other for maintenance. In particular, use products that have low pollutant emissions, adhesives, sealants, and solvents.

Use environmentally sustainable products that have a lesser or reduced effect on human health and the environment. See the Green Products Compilation.

Provide salvage, reuse and recycling services for waste generated from operations, maintenance, and repair and discarded equipment.

Eliminate the use of ozone depleting compounds where alternative environmentally sustainable products are available consistent with the Clean Air Act.

II. Optimize Energy Performance – GSA is in the process of optimizing energy performance through many means and processes. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible.

III. Protect and Conserve Water where possible inside and outside. Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available, use EPA’s Water Sense-labeled products or other water conserving products.

IV. The purpose of partnering is to adopt procedures wherein the Contract and Government work together in achieving

Contract objectives. Partnering involves the development of a cooperative management team that seeks to identify compatible interests, and common goals and objectives.

V. This is a fixed-price Contract and while working with the Government in obtaining goals the Contractor is motivated to find improved methods of performance in order to increase its profits. Results of an effective partnership should reflect a

“mutual win” situation.

1. Scope of Work

The contractor shall furnish all the necessary management, equipment, labor, mobilizations, supplies, chemicals, tools, supervision, supplies and material to perform preventive and predictive maintenance or repairs to approximately fifty six

(56) electric motors of varying weight, type, horse power, RPM and voltage level as specified herein for the U.S. General

Service Administration, Heating Operation and Transmission District’s Central Heating and Refrigeration Plant (CHRP) located at 13th and C Street, S.W., Washington D.C. The categories of work encompassing predictive and preventative maintenance (PM) include the following:

Physical Inspection of Electrical Motors

Performance Testing on Electrical Motors

Reimbursable incidental Repair of Electrical Motors

Motor Re-commissioning (reassemble, reconnect, realignment and place back in service)

1.1 Pre-bid Walk Through

Initial Walkthrough: The contract Offerors will be given time to tour the building and grounds for the purpose of formulating a cost Proposal. The cost Proposal developed by the offerors shall include provisions for the performance of all contractual functions, as defined. Offerors are encouraged to take advantage of this opportunity to familiarize themselves with existing conditions relevant to the motor systems. The walkthrough will not be restricted to specific areas and Offerors will be able to visit all areas that they consider necessary to establish their cost Proposal. All walkthroughs must be coordinated in advance with the CO and COR or escorts.

2. Definitions

2.1 Acceptance

“Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

2.2 Acts of God

These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

2.3 Additional Services

“Additional services” are services that the Contractor will provide at an additional cost to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and included in the offerors overall pricing. The CO or their designee will issue a separate delivery order before work may proceed.

2.4 Advanced Meters

Advanced meters are those that have the capability to measure and record interval data (at least hourly for electricity), and communicate the data to a remote location in a format that can be easily integrated into an advanced metering system.

2.5 Advanced Metering Systems

A system that collects time-differentiated energy usage data from advanced meters via a network system on either an on-request or defined schedule basis. The system shall have the capability to read real and lapsed time power usage, trend data (KW usage), and cost reporting (KWH readings) data, and power factor. This collected information will support energy use management, procurement, and operations, U.S. Department of Energy, EERE: Guidance for Electric

Metering in Federal Buildings, (February 3, 2006).

2.6 Approval

“Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

2.7 Architectural and Structural

“Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, walkways, asphalt, etc.) to the property line.

2.8 Basic Services

The Basic Services of the contract consist of the recurring contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements that do not contain provisions for separate reimbursement. Indefinite Quantity requirements (Additional

Services and Reimbursable Repairs) are requirements outside of Basic Services, for which payment is made on a case-by-case basis.

2.9 Building Automation System (BAS)

The “building automation system” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers, instrumentation, networking infrastructure, computers and peripherals, software, programming, database files, and licenses.

2.10 Building Link

The Building Link initiative is one of GSA’s strategic projects. The purpose of this initiative is to leverage automated building analytics technology to measure and substantially lower operational expenses in the existing owned building portfolio. Building Link is a hardware and software solution to capture real-time building systems point data, apply rules-based analytics software to the data, and spot trends and deficiencies while reporting actionable events to building operators, O&M contractors, and GSA Service Center property managers.

2.11 Building Operating Plan

The “building operating plan” is a mandatory plan that the Contractor prepares for Government approval that describes the Contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies.

2.12 Commissioning

A practice used to optimize and verify performance of fundamental building systems.

2.13 Computerized Maintenance Management System (CMMS)

A “computerized maintenance management system” is a database and application software package that automates the

O&M and repairs record keeping requirements. A CMMS is designed to enhance efficiency and effectiveness of maintenance activities. Typical features include planning, scheduling and monitoring of work orders and maintenance needs.

The National CMMS (N-CMMS) is a central repository (Database) for all maintainable GSA Assets. The N-CMMS provides a mandatory, Agency-Wide means and method for processing and reporting all maintenance work done for…