NOAA Furniture Designer SOW .pdf

GSA, PBS, Northwest/Arctic Region

Statement of Work Page 1 of 19

STATEMENT OF WORK

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA) FURNITURE DESIGN

I. PROJECT OVERVIEW 2

II. STATEMENT OF SERVICES 2

1. FURNITURE DESIGN SERVICES: 3

2. POST DESIGN SUPPORT SERVICES 8

3. TRAVEL, PER DIEM, AND INCIDENTAL EXPENSES (LS) 9

4. INCIDENTAL EXPENSES 9

III. MILESTONE - SUBMITTAL SCHEDULE BY TASK 10

PRE-DESIGN DELIVERABLES AND MILESTONE DATES 10

35% FURNITURE DESIGN DELIVERABLES 11

65% FURNITURE DESIGN DELIVERABLE 12

005-G TI & SHELL RECONCILIATION SUPPORT SERVICE REQUIREMENTS 13

95% FURNITURE DESIGN DELIVERABLES 13

100% FURNITURE DESIGN DELIVERABLES 15

POST DESIGN SERVICES 16

IV. SUPPLEMENTAL INSTRUCTIONS 17

1. FURNISHINGS TECHNICAL PACKAGE 17

2. QUANTITY ESTIMATES 18

3. TYPICAL WORKSTATIONS, WORKSPACES AND ANCILLARY FURNISHINGS: 18

4. FINISH SELECTIONS AND PRODUCT FEATURES AND SALIENT CHARACTERISTICS: 18

5. WORKSPACE DRAWINGS AND ELECTRONIC COPIES IN CAD DRAWING 19

6. FURNITURE AND MOVE SOW 19

VI. PROJECT TEAM ROSTER: 19

A. GSA, PROJECT MANAGER 19

B. GSA, WORKPLACE SPECIALIST 19

C. GSA, INTERIOR DESIGNER 19

D. NOAA, FURNITURE POINT OF CONTACT 19

Statement of Work Page 2 of 19

PROJECT OWNER

General Services Administration (GSA)

DESIGN REQUIREMENTS

Usable Square Footage (USF): 115,074 Rentable Square Footage (RSF): 132,335 Total population: 352 Applicable Code References: N/A

GSA OFFICE SPACE TYPE

Lease Identification Number: LWA00364 Insert OA number: AWA07286 Facility Location/Address: Seattle, TBD Estimated Beneficial Occupancy Date (BOD):

October 2027

I. PROJECT OVERVIEW

The General Services Administration (GSA) has a requirement for furniture design and post award services in support of NOAA Seattle Office relocation to Seattle central business district (CBD). The Contractor shall utilize GSA’s Workplace Recommendations Report as a basis of design and furnish all necessary labor, material, equipment and supervision to design the furniture for approximately 59,404 USF of office space; 11,466 USF of storage space. This initial scope of work does not include design services for the 44,204 USF of lab space, but the government reserves the right to modify this contract to allow for the design of modular lab furniture in these lab spaces as may be determined in the future.

This scope of work does include specification of storage, seating, and any other miscellaneous freestanding furniture for lab spaces. Furniture shall be modern, contract grade and be supportive of collaborative and hybrid workstyles. The furniture design scope includes furniture for workstations, private offices, collaborative spaces, and support spaces.

II. STATEMENT OF SERVICES

The vision for the office design aesthetic is one that blends modern, clean, commercial attributes with a more residential feel. The design intent has to support an inspiring work environment that nurtures relationships and encourages problem-solving, while being a model to tenant agencies for flexible, hybrid work environments. GSA desires a long-term furniture solution that supports the need for future flexibility and that will evolve as the nature of work continues to shift.

A GSA contractor has completed basic programing and adjacency requirements for each functional area of the project. The awardee will use this as a basis and provide interior design services to articulate the technical and functional furniture requirements for the client agency. Technical and functional requirements will be documented as iterative design development. The specification sheets need to indicate the level of quality, function and style indicated. Furniture design elements will be gathered through structured interviews and a combination of in person and virtual meetings that guide the agency representatives to achieving a functional workspace that reflects the agency’s operational needs considering the nature and type of work performed. Deliver final accepted furniture design documentation supported by technical specifications, schedule and estimate.

Statement of Work Page 3 of 19

Provide professional services for the following critical project objectives:

1. Furniture Design Services: Shall encompass all of the services listed under this section. The Contractor shall create furniture designs with sufficient detail to communicate the customer agency’s furniture requirements. The Furniture Design Services shall not be manufacturer-specific unless specified, but will help guide the furniture dealers in preparing final furniture specifications, Bill of Materials (B.O.M.), specification drawings and ultimately the furniture order. Furniture Design Services are required to present to customer agencies with design recommendations, layouts, typicals, and specifications for final review and approval. The following furniture design services shall be provided:

1.1. Furniture Program of Requirements (POR) (Meeting and Report): The Contractor shall use spatial and functional conditions as shared by the GSA Workplace team to provide client agency workplace recommendations. Contractor shall review requirements and gather all associated furnishings and materials.

1.1.1. Determine if additional typical/prototypical guidelines of personnel workstations, support/supplemental space, above standard finish, interior signage package, and storage spaces based upon functional requirements. Any above standard finish requirements shall be noted. Ensure the equipment or component listing for all elements of each work space will be noted. The Contractor shall determine what equipment/furnishings are necessary and account for the appropriate circulation factor.

1.1.2. Narrative summarizing all pertinent data describing the method of data collection, intent of each table/graph/drawing, general observations, and analysis of possible expansion/contraction for specified period of time.

1.2. Furniture Cost Estimate: The Contractor shall generate furniture product cost estimates for the project at 35%, 65%, 95% and 100%, estimating the total expenditures, broken down by materials, labor, profit and overhead, that will result from costs associated with furniture, fixtures, or other equipment. The budget information shall be adequate for use by GSA and the client agency as a guide to subsequent purchases and alteration costs. The submittal is to be provided on a Furniture Price Proposal Form unless otherwise specified.

1.3. Furnishings Technical Package: The contractor shall develop the documentation necessary for the Government to successfully procure furniture and/or furnishings using a competitive award process. The Furnishings Technical package will include the following components:

1.3.1. Furniture Specification: At a minimum, the technical package shall include generic performance specifications for the furnishings and estimated quantities of workspace or individual furnishing types. At least three manufacturers on

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GSA Multiple Award Schedules must be capable of meeting the specifications and identify any open market items to support the success of the project requirements. Those manufacturers and product lines should be indicated in the specifying document presented to the government.

The contractor shall prepare a comparison of manufacturers/product lines and performance criteria. The contractor will conduct the research necessary, based on the manufacturers' product information, to confirm that three manufacturers meet all the mandatory performance criteria. If a manufacturer does not meet the criteria, another manufacturer must be selected.

The performance specification shall be provided in a format that allows for easy comparison of each vendor’s quote to the performance specification. The format shall include a reference area for the vendor to indicate where the requirement is met in the vendor's submittal documents and if confirmed by the contractor.

The contractor shall develop performance specifications listing the features, capacities and capabilities required of the products to be acquired. The specifications shall include the government's specific requirements.

Specifications should not be broad-based, but instead enumerate characteristics critical to the function of the product (e.g., cable capacity, functional capability, etc. Do not include panel widths and thickness unless a specific width or thickness is necessary for the performance of the product.). When a best value procurement will be conducted, specifications may include desired product characteristics that are considered to add value to the product. Specifications shall clearly distinguish between the mandatory characteristics and the optional characteristics that add value but are not required. Supporting explanations of how desired features add value shall be provided separately from the specifications to aid the agency in evaluating competing offers.

1.3.2. Furniture Floor Plans: The Contractor shall generate drawings, to scale, showing layouts of all furnishings and equipment. Furniture in the drawings shall be tagged appropriately and show all furniture to be included in the statement of work, including workstations, either systems furniture or conventional, or both if necessary, casework, tables, chairs, and all other ancillary furniture, including any existing furniture from existing location. The Contractor shall coordinate with the A/E of record to receive the AutoCad or Revit file of final, approved space plan. The Contractor shall use the space plans to create the final furniture plan. Once the final furniture plan is approved, the Contractor shall coordinate the furniture plan and requirements with A/E for coordination of power voice data and life safety compliance.

Statement of Work Page 5 of 19

1.3.3. Furniture Typicals (Drawings / 3D and Generic Finishes): The contractor shall develop typical workstation and workspace standards and drawings to include plan views with dimensions, isometrics, furnishing descriptions, storage capacities, accessories, lighting, electrical and data outlet requirements. The government has provided the types of workspaces that are considered "typical" to the project’s use in the Furniture Guidelines Document. The contractor shall identify the requirements for each typical workspace, including component dimensions.

1.3.3.1. The contractor shall use a combination of the following tasks to define the typical workspace requirements. Using the existing standards set forth in the Workplace Recommendations Report as basis of design

1.3.3.2. The interview and site survey are considered the most efficient and yielding the best results. If the government has square footage (SF) standards for the staff workspace, this information will be given to the contractor to include the SF in the final typical workspace plans.

1.3.3.3. It is not necessary or desired to develop a "typical workspace" for every unique condition. The typical workspaces should represent the overall majority of workstations by functional requirement. Adding typical workspaces to accommodate columns, unique functional requirements for one or two occurrences is not required for the technical package.

Ideally, typical workspaces are designed to accommodate some flexibility in the use and assignment.

1.3.3.4. The contractor shall include quantities based on the number of typicals planned for the project. Support space quantities will be based on actual counts from the space plan or ratio of spaces to FTE.

1.3.4. Finishes: The Contractor shall select the color scheme and finishes for the typical workspace furniture. The Contractor shall work with the customer agency POC/stakeholders and the Lessor’s A/E to develop a furniture finish palette that is cohesive with the overall interior finishes. The finishes set a quality level allowing other vendor offers to more accurately price the furnishings desired by the Government. The finishes selected at this phase are not likely to be the actual final finishes, but the finishes selected should represent an acceptable baseline for the future. The finishes shall be used to guide project designers and help coordinate other finishes, materials and colors that will become part of the project.

The contractor shall develop three (3) finish options per user group for a total of eighteen (18) options max to be presented to the government. Prepare presentation board(s) or similar approved presentation style to show the

Statement of Work Page 6 of 19 furniture finishes for the typical workspaces.

After the preliminary presentation, the contractor will refine the finishes based on government comments. Prepare a second presentation that reflects the refinements. Resubmit the presentation materials with the refinements.

The government shall select and approve the scheme(s). The Contractor shall coordinate with the government to make sure that all color schemes and finishes will not conflict with finishes in other parts of the project.

After the second submission, the contractor will work with the government to resolve any outstanding finishes selections. After resolution, prepare a final submission for the project record. The Contractor shall provide a description of product features to be used as evaluation factors in a best value determination.

1.3.5. Quantity Estimates: Used as the basis for the procurement item listing, the Contractor shall provide an item listing with an estimated quantity for each workstation typical and individual product type required. Items shall be grouped by type.

1.4. Furniture Design Deliverables: Project kickoff with GSA Project team and the client agency

1.4.1. Estimate two (2) 1.5 hour virtual calls with the GSA project team to go over contract requirements and background information.

1.4.2. Estimate hours to review background information provided prior to and during pre-design calls.

1.4.3. Estimate a total of two (2) 1.5 hour virtual meetings prior to the DID phase with the lessor’s project AE for coordination of project and finishes prior to DID workshop.

1.4.4. Estimate a 1.5 hour virtual call with GSA and client agency.

1.4.5. Estimate two (2) days in person of site visits to office and lab spaces in the greater Seattle area with GSA project team and client agency. Include travel estimates. Create documentation summarizing highlights of tours to be shared with agency teams.

1.4.6. Estimate a total of ten (10) 1.5 hour virtual construction meetings will occur during this scope

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1.4.7. Estimate six (6) days over two weeks in person for DID workshop with GSA project team, client agency stakeholders, and lessor’s AE. Include travel cost estimates.

1.5. 35% Design Documents

1.5.1. Estimate one (1) hour virtual call to review GSA comments (Submittal goes to GSA for review prior to customer review.) A total of five (5) working days for comments is required for review.

1.5.2. Estimate a 1.5 hour virtual call with GSA and client agency - Meeting to be recorded for sharing with agency teams.

1.5.2.1. Contractor shall provide an agenda two days prior to each meeting.

1.5.2.2. Contractor shall provide meeting notes for all in-person and virtual meetings required within one (1) business day after the meeting.

1.5.2.3. Contractor shall provide summary presentation in PDF format for distribution to agency teams.

1.6. 65% Design Documents

1.6.1. Estimate one (1) hour virtual call to review GSA comments (Submittal goes to GSA for review prior to customer review). A total of five (5) working days for

1.6.2. Estimate a 1.5 hour virtual call with GSA and client agency - Meeting to be

1.6.2.1. Contractor shall provide an agenda two days prior to each meeting.

1.6.2.2. Contractor shall provide meeting notes for all in-person and virtual

1.6.2.3. Contractor shall provide summary presentation in PDF format for

1.7. 95% Design Documentation

1.7.1. Estimate one (1) hour virtual call to review GSA comments (Submittal goes to GSA for review prior to customer review.) A total of five (5) working days for

Statement of Work Page 8 of 19

1.7.2. Estimate a 1.5 hour virtual call with GSA and client agency - Meeting to be

1.7.2.1. Contractor shall provide an agenda two days prior to each meeting.

1.7.2.2. Contractor shall provide meeting notes for all in-person and virtual

1.7.2.3. Contractor shall provide summary presentation in PDF format for

1.8. 100% Design Review: Estimate a 1.5 hour virtual call with GSA and client agency

2. Post Design Support Services

2.1. Review GSA facilitated Construction Drawings (CD’s) for compatibility with Furniture

Design, update Design as necessary to reflect procured materials.

2.2. Procurement phase support services

2.2.1. Technical and price review of the furniture vendors submittal. Return with comments requiring correction. Verify resubmittals and repeat as necessary.

2.2.2. Coordinate site verification for awarded furniture vendor.

2.2.3. Ensure furniture order entry date is met and coordinated with the construction substantial completion timeline.

2.3. Installation support services

2.3.1. Coordinate and oversee furniture vendor supplied delivery & installation schedules with the project team.

2.3.2. Review furniture vendors’ supplied installation drawings. Return with comments requiring correction. Verify resubmittals and repeat as necessary.

2.4. Furniture Inspection: After delivery of furniture and miscellaneous items, the contractor shall coordinate in-person furniture punch-list walks with the selected furniture vendor to inspect the final furniture product to ensure compliance to the scope at each phase as required in the delivery order. The contractor shall inspect that the items were installed according to layout and specification, that the correct items were delivered, in the correct quantities without damage. The contractor shall ensure that the awarded furniture vendor provides documentation to project team members in a report form, showing outstanding items with dates for correction. The contractor shall ensure the

Statement of Work Page 9 of 19 furniture vendor updates punch-list reports as outstanding items are completed, and the contractor shall conduct follow-up in person punch-list inspections to physically ensure all punch items have been resolved.

2.5. Move services scope of work (SOW): Contractor shall provide move services scope of work to GSA. Document should be provided in Microsoft Word and PDF formats. Move services scope of work should be determined based upon existing inventories provided.

Inventories should be verified with the agency during design phases for final placement into the new space. Agency is responsible for providing updated inventory lists. The Agency will have personal property from three different locations which will be moving to the new location. The SOW shall include move service documentation for the three separate locations to the new location. This contract does not include actual move service coordination. Agency is responsible for property excising and disposal of unwanted / unneeded existing personal property.

3. Travel, per diem, and incidental expenses (LS)

3.1. Travel Costs - Provide estimated unit price on per trip, per person, price assuming two travel days plus required business days for each trip based on activity. See Milestone - Submittal Schedule, section III. below, for anticipated travel.

3.1.1. Travel expenses and per diem is based on current Federal Travel Regulations (FTR) rates in effect at the time of travel.

3.1.2. Travel will be authorized on a per each basis.

3.1.3. Travel reimbursement will be adjusted based on the actual number of trips taken.

3.2. The number of proposed team members may be adjusted as needed. Changes in assigned staffing, by phase and/or activity, are to be provided 1 business week in advance of the scheduled travel. Provide written notification via email correspondence to the GSA Contracting Officer Representative (COR) with courtesy copy to the Contracting Officer (CO). The COR will review business rationale to support the change in planned staffing and advise the Contracting Officer if additional action is necessary or suggest concurrence.

4. Incidental Expenses

Incidental expenses, including printing, material samples, mock-ups, supportive multimedia experience/3d modeling. Propose list of incidental expenses that are necessary to meet the objectives stated in the Milestone - Submittal Schedule III below. Propose fixed or reimbursable rates or combination of rates by expense. Split rates are to be segmented to the activity as a cost element.

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III. MILESTONE - SUBMITTAL SCHEDULE BY TASK

1. Milestone schedule below is based on estimated construction award and may be subject to change based on PM discretion. If the designer has issues and or concerns with durations, the PM will discuss at post-award and will adjust at their discretion.

Pre-Design Deliverables and Milestone Dates

The designer will be working with the GSA project team and client agency to prepare all milestones and end deliverables. The designer will attend the project design and construction kickoff meeting, attend all A/E design meetings to ensure space and furniture are well supported. The designer will provide a color palette to be selected by the agency representative.

These initial meetings will introduce the designer to the GSA project team, lessor’s AE, and the client agency and be the basis for initially developing design.

Task, subtask

Activity

Description

Duration

In working day’s

001 Pre-Design Review of contractual requirements, introduction and familiarization with stakeholders, understanding of project, explanation of design process, clarification of expectations, formation and coordination of plan prior to DID workshop.

Award to DID workshop

001-a Collaborati on with

GSA

(2) 1.5 hour virtual meetings with the GSA project team to go over contract requirements and background information and milestones.

001-b Project Kickoff

Initiate project engagement with GSA team and client agency representatives, virtually, using multimedia presentation to help the agency become oriented to the design process. Client agency to identify designated personnel with authority for technical acceptance of final deliverables by phase. Review of the Workplace Background Information

001-c Design Tours

(2) days of in person site visits to office and lab spaces in the greater Seattle area with GSA project team and client agency. Consult shall observe agency during tours and help foster understanding of workplace strategies.

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002 Collaborati on with AE

(2) 1.5 hour virtual meetings prior to the DID phase with the lessor’s project AE for coordination of project and finishes prior to DID workshop

002-a Space Programmi ng

Collaborate with POCs/stakeholders to verify established space planning and programming using a variety of means to include but not limited to interviews, space blocking, color boards, material finishes and grade.

002-b Present Space Programmi ng

Conduct space programming review and comment period of space programming deliverables to include final selection of preferred layout based on GSA and AE provided floor plan(s)

002-c Client Review to Acceptance

Facilitate client review of space programming through written documented acceptance by client agency designated authority before beginning next design phase

003 DID

Workshop

Present color board during Design Intent Drawings (DID) workshop with client agency, GSA, and lessor representatives

35% Furniture Design Deliverables The 35% design should run concurrent with the AE finish selection schedule of the DID workplace design. This design deliverable is concurrent to the AE finish schedule for the workplace design. The 35% initial design is developed by the designer based on requirements provided to the contractor in the pre-design process. The 35% design is the first opportunity for the customer to provide feedback and comment to the furniture design. The 35% design will be the basis for all subsequent design iterations.

Task, sub-task in working days’s

004 35% Design Documenta tion

Develop 35% design documentation. Identify existing furniture and equipment that will be moved to the new location.

Statement of Work Page 12 of 19

004-a Design Presentatio n to GSA

Present 35% design plans to GSA. 1

004-b Address and incorporate

GSA

comments

Facilitate client review of design documentation using standardized approach to guide client agency through design process. Coordinate additional site visits to furniture showrooms on as needed basis.

004-c Design Presentatio n to Agency

Present final 35% Design Documentation to client agency.

Provide resolution to closure of client comments and selected options as basis for 65% FFE design phase.

004-d Ancillary Project & Color Boards

Provide ancillary color boards per user group for interior display by agency with staff members, provide both physical and digital versions.

004-e Budgetary Estimate

Provide budgetary estimate of selected options

004-g Milestone Date

Complete this design phase no later than: No later than 75% Lessor’s DID

65% Furniture Design Deliverable The 65% design is the clients second look at the furniture design and is the first look post 35% comments. The 65% design will be a document that will closely resemble the final design. The more complete 65% will be used by the customer to develop furniture cost and begin preparations for the space.

Task

Sub-Task in wd’s

005 65% Design Documentation

Prepare 65% Design Documentation based on accepted 35% design deliverable, incorporating GSA provided, Lessor issued background drawings for space layout.

Include incorporation of existing furniture and equipment.

005-a Design Presentation Present 65% design documents to GSA that support the 1

Statement of Work Page 13 of 19 to GSA clients visualization of the space, select final FF&E options to agree upon project furniture budget.

005-b Address and incorporate GSA comments

Address and incorporate GSA 65% comments 5

005-c Design Presentation to Agency

Present final 65% Design Documentation to client agency.

Provide resolution to closure of client comments and selected options as basis for 95% FFE design phase.

005-d Technical Specifications

Provide preliminary technical specification

005-e Estimate - Materials Provide preliminary material estimate

005-f Project Schedule Provide preliminary project schedule beginning with FF&E procurement phase through punch list resolution/site walk

005-g Support TI & Shell Reconciliation

Provide support to GSA by providing requested supporting documentation to aid in reconciliation of Tenant Improvement (TI) and Shell cost negotiations. *

005-h Milestone Date Complete this design phase no later than: No later than 95% Lessor’s DID

005-g TI & Shell Reconciliation Support Service Requirements Provide design documents relative to physical location and service requirements for electric and low voltage cabling, include recommendations regarding wireless furniture configurations, sound attenuation, white noise, lighting and task lighting based on selected options and client stated preferences. Advise GSA and client agency of significant funding requirements and up to two alternative courses of action for materials that address any cost concerns. Recommended solutions are in addition to selected options by client agency.

95% Furniture Design Deliverables The 95% design is the clients third look at the furniture design and is the first look post 65% comments. The 95% design will be a document that will closely resemble the final design. The more complete 95% will be used by the customer to develop furniture cost and further preparations for the space.

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006 95% Design Documentation

Prepare 95% design deliverable that incorporates accepted 65% design deliverable.

006-a Design Presentation to

GSA

Present 95% Design Documentation to GSA with technical specifications, detailed estimate of materials, installation, and move costs. Incorporate high level milestone events that identify FF&E contract award date, material order date, and estimated duration for installation and estimate of punch list duration. Punch List duration to be based on professional judgment and include statements of assumptions or other caveats.

006-b Address and incorporate GSA comments

Address and incorporate GSA 95% comments 5

006-c Design Presentation to Agency

Present 95% Design Documentation to client agency.

If 95% documentation cannot be approved as 100% then provide resolution to closure of client comments and selected options as basis for 100% FFE design phase.

006-d Technical Specifications Provide technical specifications that identify the functional and technical characteristics of the selected layout, materials, and quality. Provide a list of materials as complete assemblies.

006-e Detailed Estimate Provide final estimate of materials, installation, and move services. Estimates should include a statement of range of acceptable pricing in terms of percentage differences above and below the median range.

Estimates should reflect the anticipated costs based on current market conditions, shipping, delivery, installation, as reasonably available to the public.

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006-f Project Schedule Provide revised final schedule with estimated durations by major task and activity. Include assumptions regarding material lead time and crew size for installation. Include critical path milestone events for procurement phase contract award and estimated delivery.

006-g Milestone Date Complete this design phase no later than: No later than 100% Lessor’s DID

100% Furniture Design Deliverables The 100% design is the clients final look at the furniture design and is the resolution to any comments from the 95% set. The 100% design is the final design document and incorporates all changes and comments made prior.

007 100% Design Documentation

Prepare 100% design deliverable that incorporates accepted 95% design deliverable.

007-a Design Presentation Present final Design Documentation, technical specifications, detailed estimate of materials, installation, and move costs. Incorporate high level milestone events that identify FF&E contract award date, material order date, and estimated duration for installation and estimate of punch list duration. Punch List duration to be based on professional judgment and include statements of assumptions or other caveats.

007-b Facilitate client review and comment disposition

Facilitate client review, obtain comments, and verification by lessor of space dimensions. Provide written verification of resolved client review comments in final deliverable.

007-c 100% Design Deliverable

Provide 100% Design Deliverable for client agency written acceptance. The subtasks identified below represent the entire deliverable.

007-d Technical Specifications Provide technical specifications that identify the

Statement of Work Page 16 of 19 functional and technical characteristics of the selected layout, materials, and quality. Provide a list of materials as complete assemblies.

007-e Detailed Estimate Provide final estimate of materials, installation, and move services. Estimates should include a statement of range of acceptable pricing in terms of percentage differences above and below the median range.

Estimates should reflect the anticipated costs based on current market conditions, shipping, delivery, installation, as reasonably available to the public.

007-f Project Schedule Provide revised final schedule with estimated durations by major task and activity. Include assumptions regarding material lead time and crew size for installation. Include critical path milestone events for procurement phase contract award and estimated delivery.

007-g Milestone Date Complete this design phase no later than: No later than 75% Lessor’s CD

Post Design Services Post design services take place after the vendor’s package has been put out for bid and awarded. The contractor shall continue to participate in technical reviews and approvals of the awarded vendors packages.

008 Review CD’s Review CD set for compatibility with Furniture design

008-a Move Services scope of Work

Provide documents with move services scope of work to GSA for vendor bidding and procurement.

008-b Procurement Phase Support

Technical and price review of the furniture vendors submittal. Return with comments requiring correction. Verify resubmittals and repeat as necessary. Coordinate site verification for awarded furniture vendors. Ensure furniture order entry date is

Statement of Work Page 17 of 19 met and coordinated with the construction substantial completion timeline.

008-c Installation Support Services

Coordinate furniture vendor supplied delivery & installation schedules with the project team. Review furniture vendors’ supplied installation drawings.

Return with comments requiring correction. Verify resubmittals and repeat as necessary.

008-d Furniture Inspection Coordinate in-person furniture punch-list walks with selected furniture vendors to inspect the final furniture product to ensure compliance to the scope at each phase as required in the delivery order.

IV. SUPPLEMENTAL INSTRUCTIONS

The guidance and instructions below supplement the Pre-Design Deliverables and each design phase noted above. Contractor shall submit all deliverables according to the following requirements.

1. Furnishings Technical Package

1.1. Overview of the Project

1.2. Objectives of the Procurement

1.3. Performance Specifications: Describe the minimum performance requirements, capabilities, characteristics, features and level of quality of the furnishings required. The specifications outline the services required to complete the project and how the offers will be evaluated.

1.3.1. List of workspace components, (major components that make up the functional and aesthetic basis of the workspace). Include size, capacities and finishes.

1.3.2. Accessories required to make the workstation fully functional, including electrical and data access locations, paper management, equipment arms, trays, etc.

1.4. Minimum Performance Specifications

1.5. Overview of the functional requirements, features and capabilities

1.6. Project Management Plan for the vendor. Include project management tasks required for the successful vendor

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1.7. Price submission format

1.8. Provide hardcopy and softcopies in PDF format and an editable format e.g., Microsoft

Word

2. Quantity Estimates for each workspace and furniture type

3. Typical Workstations, Workspaces and Ancillary furnishings: Illustrate the furnishings with plans and other drawings to convey to the furnishings vendors the desired arrangements and elements necessary. The typicals are used for comparing furnishings contractors’ solutions and pricing.

3.1. Drawings to scale and dimensioned

3.1.1. Plan View

3.1.1.1. Component plan

3.1.1.2. Panel plan

3.1.1.3. Electrical plan

3.1.2. Three-dimensional (3D) illustration

3.1.2.1. Each typical/area

3.1.3. Evaluation for areas with tiled panel covers or other special conditions.

4. Finish Selections and Product Features and salient characteristics: Are used as a guide to subsequent design decisions regarding materials, colors and finishes for the new interior. The finishes help determine the offerors’ pricing by establishing finish materials for the furniture (wood) laminate, etc.) and fabric grades. Provide the salient characteristics of the product features to support the evaluation of proposed supplies and solutions during the procurement phase.

4.1. Provide sample boards with samples keyed to workstation typicals plans. Using the key numbers on the same boards and plans, list the samples and materials with generic description, manufacturer and model/finish/color. Provide two physical boards, one for GSA and one for agency, and one electronic version.

4.2. Include fabric manufacturer’s product line, color and pattern number for all chosen

Statement of Work Page 19 of 19 fabrics.

4.3. Provide one electronic copy of the floor plan in PDF format and one Auto CAD (*dwg) compatible format.

4.4. Provide the salient characteristics of the product features to support the evaluation of proposed supplies and solutions during the procurement phase.

4.5. List of evaluation factors to include in the furnishing procurement.

4.6. Supporting explanatory information on the added value provided by the product features.

5. Workspace drawings and electronic copies in CAD drawing files, AutoCAD compatible and DWG format for the typical workspaces and PDF. All drawings shall be provided to the government both in their native file type (.dwg) and .pdf. All electronic files shall be no larger than 24 mb in size.

6. Furniture and Move SOW provided in MS Word and Adobe PDF Format.

When modular furniture products are required in the project, such as systems furniture or private office case goods, the technical package shall include typical workspace drawings and component listings.

VI. PROJECT TEAM ROSTER:

A. GSA, PROJECT MANAGER

RESPONSIBILITIES: Oversight and coordination of project.

B. GSA, WORKPLACE SPECIALIST

RESPONSIBILITIES: Ensures vendor adheres to workplace recommendations established with agency.

C. GSA, INTERIOR DESIGNER

RESPONSIBILITIES: Monitor contractor’s communication, check vendor’s technical package for accuracy.

D. NOAA, FURNITURE POINT OF CONTACT

RESPONSIBILITIES: Move services support, internal meeting coordination, change management champion, change management assignments, excising of unused property