EOP CMS Sources Sought.pdf

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04 Feb 2022

SOURCES SOUGHT ANNOUNCEMENT

Enterprise Contract Lifecycle Management Solution

The Executive Office of the President (EOP) is seeking sources for the Office of

Administration (OA), Office of the Chief Financial Officer (OCFO), Procurement and

Contracts Management Division (PCMD).

CONTRACTING OFFICE ADDRESS:

725 17th Street NW

Washington, D.C. 20503

INTRODUCTION:

This is a SOURCES SOUGHT ANNOUNCEMENT to determine the availability and technical capability of small businesses and large businesses (including the following subsets, Small Disadvantaged Businesses, Certified 8(a), Service-Disabled Veteran-

Owned Small Businesses, HUBZone Small Businesses and Woman Owned Small Businesses) to provide the required products and/or services.

OA is seeking information for potential sources for seeks to implement an Electronic Contract Lifecycle Management System to support automated processes for enterprise contract file storage, workflows, document management, and records management.

PCMD supports several EOP components and entities, including but not limited to the White House Office the National Security Council, and the Office of Management and Budget. PCMD has approximately 20 Contracting Officers and Contract Specialists, who execute approximately 550 contract actions and over 6000 Government Purchase Card (GPC) transactions each year. Additionally, there are several hundred staff involved in various procurement activities such as requisition preparation and approval, contract management, funds management, or other Government oversight tasks. PCMD estimates that the total number of concurrent users on this system could be as high as 500 during the end of fiscal year surge.

EOP currently uses disparate manual processes that rely on a patch-work of tools not designed for contract management. Staff must respond to the needs of the fast-paced and dynamic EOP environment using processes that are labor-intensive and cumbersome.

PCMD is seeking a contract lifecycle management system that will improve contract cycle times through automated workflows, collaborative reviews, metrics and reporting, efficient searches for archive contracts and a repository for filing procurement action documents, and electronic signatures.

https://en.wikipedia.org/wiki/White_House_Office https://en.wikipedia.org/wiki/United_States_National_Security_Council https://en.wikipedia.org/wiki/Office_of_Management_and_Budget https://en.wikipedia.org/wiki/Office_of_Management_and_Budget

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DISCLAIMER:

THIS SOURCES SOUGHT ANNOUNCEMENT IS FOR INFORMATIONAL

PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT

CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT

OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A

CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE

AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO

THIS SOURCES SOUGHT ANNOUNCEMENT IS STRICTLY VOLUNTARY.

CONTRACT/PROGRAM BACKGROUND:

There is no existing contract for the work being requested.

REQUIRED CAPABILITIES:

The goal is to have a contract lifecycle management system that automates and streamlines contract processes during key stages. These stages include: initiation, development of requirements, process and workflow, negotiation and approval, execution, ongoing management and compliance (within the secure contract repository system), and contract renewal. Additionally, the solution should encompass qualitative and quantitative information and contract tracking capabilities.

Please submit a capabilities statement that aligns with the Government’s capabilities matrix. The functional requirements document is provided for a reference of the

Government’s preliminary requirement.

SPECIAL REQUIREMENTS:

There are no special requirements required.

SOURCES SOUGHT:

The North American Industry Classification System Code (NAICS) for this requirement is 541519 - Other Computer Related Services, with the corresponding size standard of $30 million.

To assist EOP in determining the level of participation by small business in any subsequent procurement that may result from this Sources Sought, you are also encouraged to provide information regarding your plans to use joint venturing (JV) or partnering. Please outline how you would envision your company's areas of expertise and those of any proposed

JV/partner would be combined to meet the specific requirements contained in this announcement.

https://www.cobblestonesoftware.com/blog/contract-tracking-mastering-contract-management-series

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In order to determine this requirement for a small business set-aside, two or more qualified and capable small businesses must submit responses that demonstrate their qualifications.

Responses must demonstrate the company’s ability to perform in accordance with the

Limitations on Subcontracting clause (FAR 52.219-14).

SUBMISSION DETAILS:

Responses should include:

1) Business name and address;

2) Name of company representative and their business title;

3) Type of Small Business;

4) CAGE Code;

5) Your contract vehicles that would be available to the Government for the procurement of the product and/or service, to include ENCORE III, SETI, NIH, NASA SEWP, General Service Administration (GSA): OASIS, ALLIANT II, VETS, STARS II, Federal Supply Schedules (FSS) (including applicable SIN(s)), or any other Government Agency contract vehicle that allows for decentralized ordering. (This information is for market research only and does not preclude your company from responding to this notice.)

Vendors who wish to respond to this should send responses via email NLT February 25, 2022 at 4:00 PM Eastern Daylight Time (EDT) to ccannon@oa.eop.gov and mwalston@oa.eop.gov.

Interested businesses should submit a brief capabilities statement package addressing the specific questions (no more than 100 pages) and demonstrating the ability to perform the services listed under Required Capabilities, as well as a range or a Rough Order of Magnitude (ROM) of the solution. The submitted capabilities statement should encompass and align to the enclosed Government’s capabilities matrix. Please identify whether the capability is a Commercial off-the-shelf (COTS) solution or a new developmental solution and if it’s a COTS solution, identify which agencies are currently using this COTS solution.

Proprietary information and trade secrets, if any, must be clearly marked on all materials.

All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All government and contractor personnel reviewing submitted responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC 423. The

Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

mailto:ccannon@oa.eop.gov