EOL 19 01 CATERING BUSINESS RESPONSE FORM FINAL.docx

Catering Services and Conference Space

Catering Services and Conference Space

Catering Services and Conference Space, Bidder Response Form Section 1 – Bidders Information

Section 1 – Bidders Information, please include your company name, a contact name, address, phone number, fax number and email address. Please note that the ability to receive email is a requirement for this contract. The email address does not have to be a business email, but email will be the main method of communication used for this contract by EOL. EOL does require bidders to have an email address to be considered for award. If you have a web site, please list the web address. A web site is also encouraged as the best way to market your company. Please provide requested information below.

Bidder Name (company name):

Address:

Web site address:

Contact Name (for questions on this response):

Phone number:

Fax number:

Emergency phone number:

Email address:

Account Manager

Phone number:

Fax number:

Email address:

Customer Service Phone Number:

Customer Service hours:

Highlight Category bid:

Section 2 - Category I – Catering Services

Section 3 - Category II – Catering Services, Conference Space

*Highlight below the Counties that you will be able to service (Detailed list is available on CommBUYS (www.commbuys.com) under the “File Attachment” section entitled “County Listing”.

All Counties/Statewide Essex County Middlesex County Suffolk County Barnstable County Franklin County Nantucket County Worcester County Berkshire County Hampton County Norfolk County Dukes County Hampshire County Plymouth County

List and identify below additional locations (please provide location addresses)

CATEGORY I - General Catering Services

Section 2 - Category I - General Catering Services - If you provide General Catering Services only, please fill out this section of the “Bidders Response Form” only. Indicate the number of years you have been in the catering business and give brief detail of your experience and note if you have a certified food establishment manager on staff. Please indicate any minimum/maximum serving capacity requirements, and indicate whether you offer breakfast, lunch, dinner, snacks or other services. A menu with a price list MUST be submitted with your bid response. Menu rates must be all inclusive and be valid for years 1 through 5 of the contract. A copy of your current license issued by your Municipal Board of Health to serve food MUST be provided for award consideration.

Identify the Number of Years in business? No. of Years

Indicate if a copy of your current license issued by your Municipal Board of Health to serve food has been submitted with the bid response. _____________ (yes/no)

Menu has been submitted with response with pricing information _____________ yes/no

Please give a brief description of your qualification/experience?

(If additional space is needed a separate attachment) may be submitted with bid response.

Provide minimum/maximum serving capacity requirements?

GENERAL CATERING SERVICES

HIGHLIGHT all that is offered:

Breakfast

Lunch

Dinner

Snack

Other if applicable

Bidders MUST provide pricing for the menu listed below:

Breakfast – Bidders must provide the cost per person for a continental breakfast that would include the following menu: coffee, assorted pastries, bagels and fruit.

Breakfast Price _____________________per person

Lunch - Bidders must provide the cost per person for a lunch menu that would include the following menu: assorted sandwiches (including vegetarian options), snack, dessert (i.e. assorted cookies & brownies) and beverage.

Lunch Price _______________________per person

Dinner - Bidders must provide the cost per person for a dinner menu that would include the following menu: Entrée dinner (i.e. meat/chicken/vegetarian and two side dishes).

Dinner Price _______________________per person

A copy of the available menu with pricing MUST be provided with bid response

EOL RESERVES THE RIGHT TO DISQUALIFY ANY BIDDER NOT RESPONDING TO ALL REQUESTED INFORMATION AND PRICING REQUIREMENTS LISTED WITHIN THIS SECTION OF THE RESPONSE FORM.

PLEASE PROCEED TO SECTION 3 OF THE BIDDERS RESPONSE FORM IF CATERING SERVICES IS THE ONLY SECTION YOU WISH TO BID.

CATEGORY II - Conference Space with/or without General Catering Services

Section 2 - Categories II - Conference Space with/or without Catering Services - If you provide Conference Space with/or without Catering Services, please fill out this section of the “Bidders Response Form.” Indicate the number of years of experience in the catering/conference space industry with brief detail, briefly describe your location(s) with the capacity and handicapped accessibility. Rates for conference space/room rental must be inclusive of all conference/event incidentals (i.e. electricity and other utilities, tables, chairs, table cloths, room cleaning, linen service, vehicle parking). Rates must be valid for years 1 through 5 of the contract. Indicate whether your catering is done by in-house staff or by sub contractors. If catering is provided by subcontractors, please list the name of the catering company. A menu and conference room price list MUST be submitted with your submission. Menu rates must be all inclusive and be valid for years 1 through 5 of the contract. A copy of your current license issued by your Municipal Board of Health to serve food MUST be provided for award consideration.

Identify the Number of Years in business

Indicate if a copy of your current license issued by your Municipal Board of Health to serve food has been submitted with the bid response_____________ yes/no

Menu has been submitted with response with pricing information _____________yes/no

Please give a brief description of your qualification/experience?

(If additional space is needed a separate attachment) may be submitted with bid response.

Provide minimum/maximum serving capacity requirements?

Locations (indicate and provide details if handicapped accessible):

Who provides your catering services?

____ In-house staff

____ Subcontractors (please list name of catering subcontractors below)

HIGHLIGHT all that is offered:

Breakfast

Lunch

Dinner

Snack

Other if applicable

Breakfast – Bidders must provide the cost per person for a continental breakfast that would include the following menu: coffee, assorted pastries, bagels and fruit.

Breakfast Price _____________________per person

Lunch - Bidders must provide the cost per person for a lunch menu that would include the following menu: assorted sandwiches (including vegetarian options), snack, dessert (i.e. assorted cookies & brownies) and beverage.

Lunch Price _______________________per person

Dinner - Bidders must provide the cost per person for a dinner menu that would include the following menu: Entrée dinner (i.e. meat/chicken/vegetarian and two side dishes).

Dinner Price _______________________per person

CONFERENCE SPACES

Bidders MUST submit rental fee cost for the available conference spaces being bid along with a copy of the available menu with pricing if applicable.

Conference Space _________________________ rental fee cost

PLEASE NOTE: The price of the conference space rental is inclusive of all conference incidentals (i.e. audiovisual equipment, internet connections, etc.)

Section 3 - Bidder Response Form Additional Required Bidders Information

1. Business Experience: Please give a brief description of your business experience below; include in your statement the number of years in business.

2. ADDED VALUE OPTIONS

Please list any additional added value options available with services requested and submit details in this section:

3. Environmentally Preferable Products

Do you offer environmentally preferable products? _____ Yes ______ No

If yes, please submit details on EPP form attached to this bid.

PLEASE NOTE: This information will be evaluated and scored please make sure that all the requested information is filled out completely and if answering yes to any of the questions above, additional narratives should be included in your bid response to be considered for an award.

EOL will evaluate responses submitted by bidders. Bidders will be selected based upon their fulfillment of the minimum qualifications listed in this RFR, the completion of all required forms as listed in this RFR and a determination by EOL that contracting with the bidder will provide the “best value” to the Commonwealth. In making this determination, EOL will consider and score a number of factors including, but not limited to the following:

· Pricing

· Years of experience qualifications/firm profile

· Qualifications/Firm Profile

· Menu Variety

· Conference Room Availability

· Room Accommodations PLEASE MAKE SURE THAT ALL INFORMATION REQUESTED IS PROVIDED WITH THE BID RESPONSE.