EOI 06-24-24.pdf

PUBLIC NOTICE

MARYLAND DEPARTMENT OF TRANSPORTATION

AE-23-006-A,B,C&D

COMMUNICATIONS AND SECURITY ENGINEERING SERVICES

NOTICE TO ARCHITECTS & ENGINEERS

REQUEST FOR PROFESSIONAL SERVICES

The Secretary of the Maryland Department of Transportation (MDOT) has certified the need to utilize the services of architects and engineers for the following project(s).

Firms interested in being considered for work on any Project must submit an Expression of Interest for that Project as set forth herein. The Expression of Interest shall be in an envelope marked with the specified contract number for the Project. The letter portion of the Expression of Interest shall indicate the firm's desire to perform services and indicate the specific work orders or areas of expertise, which will be subcontracted, and to whom. Interested firms must submit the material required herein or the interested firm will not be considered for the Project.

Of all the firms expressing interest in a Project, those adjudged most qualified shall be requested to submit Technical Proposals. Additional information will be supplied to the selected firms so that they can prepare such proposals for the Project. The firm that submits the highest rated Technical Proposal will be requested to submit Price Proposals. This project will be federally funded and Price Proposal cost limitations on payroll burden and overhead shall not apply.

However, MDOT reserves the right to require that split payroll burden and overhead rates be submitted appropriate for the type of services to be provided. If negotiations with the firm are timely and successful, a contract may be awarded to that firm. If an interested firm is requested to submit proposals, their proposals should substantially reflect the same composition and area of involvement as their Expression of Interest.

If a Joint Venture responds to a project advertisement, the Department of Transportation will not accept separate Expressions of Interest from the Joint Venture constituents. A firm will not be permitted to submit on more than one (1) Joint Venture for the same project advertisement. Also a firm that responds to a project advertisement as a prime or a prime joint venture constituent may not be included as a designated subcontractor to another firm that responds as a prime to the project advertisement. Multiple responses under any of the foregoing situations may cause the rejection of all responses of the firms involved. The above does not preclude a firm from being set forth as a designated subcontractor to more than one (1) prime responding to the project advertisement.

All questions concerning submissions and procedures must be submitted by email to rmcculley1@mta.maryland.gov no later than 12:00 noon on July 8, 2024. The MTA number must be referenced in the email subject line. Problems submitting emails shall be reported to MTA’s Office of Procurement, telephone number 410-767-3354.

All addendums to this advertisement will be posted only on e-Maryland Marketplace Advantage at https://emma.maryland.gov.

Consultants shall have the ability to provide background investigation results for Consultant personnel assigned to work on MTA projects.

MDOT MTA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 200d to 200d-4) and the Regulations, hereby notifies all bidders that will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for any award. DBE firms are encouraged to respond to this solicitation.

All Prime contractors must be registered and “in good standing” with the Maryland State Department of Assessments (SDAT) and Taxation and System for Award Management (SAM) at the time of submittal. Subcontractors must also be registered with SDAT and in good standing. It is strongly recommended that any potential Offeror complete registration prior to the proposal due date and time or submittal. The offeror’s failure to complete registration with SDAT may not be considered for the Project.

All submissions must be submitted, one (1) marked "original" and three (3) copies by U.S. Mail or Mail Courier and one (1) by electronic version in Adobe.pdf format by e-mail to Rosilyn McCulley:

e-mail address: rmcculley1@mta.maryland.gov

Attention: Rosilyn McCulley Office of Procurement

Professional Services Section Maryland Transit Administration

6 Saint Paul Street, 7th Floor Baltimore, MD 21202 mailto:%20rmcculley1@mta.maryland.gov mailto:%20rmcculley1@mta.maryland.gov https://procurement.maryland.gov/ mailto:rmcculley1@mta.maryland.gov

Maryland Transit Administration (MTA)

Contract Numbers: AE-23-006-A,B,C&D, Communications and Security Engineering

Services

1. Project Description:

The Maryland Transit Administration (MTA) desires to obtain the professional services of four (4) qualified engineering firms to provide a wide variety of communications and security systems engineering and inspection services for the MTA’s Systems and Equipment Engineering Division. The work will range from the review of existing or new proposed projects, to design specification development, cost estimating, scheduling and furnishing of the construction management services during the installation and testing of a complete system. These services will be in support of various closed-circuit television, security, access control, corrosion control monitoring, Call Centers, Life Cycle Management, transit signal priority, broadband wireless network, voice and data radio network, local area network and wide area network communications systems. The services to be performed under this contract will be under the direct supervision and administration of the MTA. All work will be assigned by work orders which will define in detail the work scope, schedule, manpower and cost of each work order.

MTA anticipates awarding four (4) contracts for these services, each for five (5) year duration and not to exceed Sixty Million Dollars ($60,000,000). MTA reserves the right to modify the number of contracts and the total dollar value of each as deemed appropriate. Project services are anticipated to be funded with Federal and State funds.

2. Consultant Services Required:

The MTA will require the services of firms with knowledgeable and experienced systems engineering and design staff to perform the project services described in 1 above.

Services to be provided under each contract may include, but are not necessarily limited to, any or all of the following:

a. Expert Assistance

b. Product Enhancement and Development

c. System Evaluation and Testing

d. Cost Estimating

e. Design and Contract Management

f. Monitoring Contractor Performance

g. Evaluation of System Condition and Performance

h. Project Management Services such as, but not limited to, monitoring and updating the scope/schedule/budget of the projects; coordinating and resolving project issues; and other related work for managing the projects.

i. Quality Control and Quality Assurance

j. Standards and Interfaces

k. Construction Management

l. Technical and Value Engineering Analysis

m. Inspection and Resident Engineer Support

n. Other Systems Construction Engineering Support

o. Capital Program Technician performs a variety of duties in support of capital projects. Depending on the project, duties may include providing assistance with:

critical path project schedule reviews, budget and cash-flow analysis, contractor invoice reviews, and development of regular progress reports that assist in the management and delivery of capital projects in all phases of planning, engineering design or construction. Additional duties shall include assistance preparing for regular meetings with FTA, MDE, MDOT and other external agencies.

p. Consultant may be requested to perform Planning, Preliminary or Final Engineering, Traffic Analysis, Rail Safety Audits, Civil/Structural, Systems Engineering Design, Quality Assurance and Quality Control, Environmental Analysis, Construction Management, Safety Certification or other related services directly for other MTA Offices such as, but not limited to, Planning, Safety, Operations, or different Divisions within the MTA Office of Engineering & Construction on an “as needed” basis. Specialty work may be required for work orders such as maintenance forecasting, development of mathematical models, dynamic analysis of track, metallurgical, elastomeric and petrographic analysis and various other work orders.

3. Specific Type Firm Solicited:

A consulting engineering firm familiar with transit systems, specifically in communications, networking, video surveillance, access control, operation planning, safety and systems assurance and maintainability/ reliability, with an established record of achievement in the work orders described in item 2 above. The firm shall have performed work as a design consultant, project management consultant and technical consultant for a comprehensive transit system in North America in the last five (5) to ten

(10) years. The firm must have extensive communications design and installation experience in transit systems. The consultant must have experience in requirements management, interface management, testing, reliability/maintainability, safety data, operations, schedules, cost estimating, and self-certification programs. The firm must have clearly established record in the work orders described above and a proven record of program control to provide the MTA with finished products on time and within budget.

As per State Finance & Procurement, State Government Article 17-701 - 17-707 of the Annotated Code of Maryland the firm(s) selected for a given Contract will be required to provide "Certification Regarding Investments in Iran". Furthermore, selected firms must comply with the State of Maryland Executive Order 01.01.2017.25 Prohibiting Discriminatory Boycotts of Israel in State Procurement. See below 4(f).

4. Required Information:

The Consultant shall submit one (1) original and three (3) copies by U.S. mail or Mail Courier and one (1) by electronic version in Adobe.pdf format of the Expression of Interest, which shall include the following:

Note: All EOI submittals must be bound with both front and back covers. The front covers must clearly display the MTA Number, Project Service Title, Firm’s Name and be marked as “Original.” Sections in the EOI submittals must contain labeled tabs/divers identifying each section. Graphics and photos on the front and back covers are acceptable but will not be considered in the evaluation process.

a. One (1) Letter of Interest - Limited to two (2) pages in total which must contain:

The name, contact numbers and e-mail addresses of the Primary Liaison, Disadvantaged Business Enterprise (DBE) Consultant Liaison Officer for Minority Affairs, and your firm’s contact for this procurement process. The Primary Liaison, DBE Liaison Officer, and the firm’s procurement contact may be the same or different individuals.

The information that the Consultant has the financial capacity to provide the services requested, has measures in place to protect the State against errors and omissions.

b. One (1) U.S Government forms Standard Form 330

c. A copy of the Prime/JV's current certificate(s) of insurance.

(Note: MDOT MTA’s required Professional Liability Coverage for Prime/JV is $5 Million)

d. The Organizational Chart required for Part I.D of SF330 shall contain at a minimum the Key Staff and defining team organization. In addition, for every individual proposed for this project and shown on the organization chart, the chart shall clearly show their company affiliation and their permanent office location.

Note: U.S. Government forms are to be completed with standard size typing and are not to be photo reduced. Computer generated forms are acceptable; however, the format and spacing is to be identical to that of the Standard Forms (SF 330) unless directed otherwise.

5. Documentation Requirements:

a. The information required for SF 330 Part I.E Resumes of Key Personnel Proposed shall be limited to the six (6) Key Staff proposed for performing significant productive time on Project. Provide a brief resume for each of the Key Staff individuals outlined below, limited to one (1) Key Staff per page, not to exceed six (6) pages total.

The Consultant shall only submit information for the six (6) Key Staff individuals; no additional information will be evaluated or considered.

The following disciplines are considered of primary importance for this contract and must be documented under SF330 Part I.E. The six (6) Key Staff shall be the following:

1. Program Manager with expertise in Transit Specific Systems Related

Projects with a minimum of ten (10) years’ experience and shall be an employee of the Prime/Joint Venture.

2. Communications Engineer with diverse technical / management background, expertise in mass transit related Closed Circuit Television, Security, Access Control, Digital Communications and Broadband Network engineering services projects and a minimum of ten (10) years’ experience and shall be an employee of the Prime/Joint Venture or any of the Subconsultants

3. Network Engineer with diverse technical / management background, expertise in mass transit related Closed Circuit Television, Security, Access Control, Digital Communications and Broadband Network engineering services projects and a minimum of ten (10) years’ experience and shall be an employee of the Prime/Joint Venture or any of the Subconsultants.

4. System Engineer with diverse technical / management background, Access Control, Digital Communications and Broadband Network engineering services projects and a minimum of ten (10) years’ experience

5. Principal Engineer with diverse technical / management background, Access Control, Digital Communications and Broadband Network engineering services projects and a minimum of ten (10) years’ experience

6. Inspector with diverse technical / management background, expertise in mass transit related Closed Circuit Television, Security, Access Control, Digital Communications and Broadband Network engineering services projects and a minimum of ten (10) years’ experience and shall be an employee of the Prime/Joint Venture or any of the Subconsultants.

b. The Consultant shall document in writing in SF 330 I.E. that the proposed Key

Staff individuals meet the following requirements:

1. The designated Program Manager must be an employee by the Prime/JV.

2. It is not required that the remaining Key Staff personnel be employee of the Prime/JV or be located at the Project Office.

3. All members of the Key Staff shall be residents of the United States with demonstrated expertise and the disciplines listed.

Where Maryland Registrations are required for the professional Key Staff, the Consultant shall include in block 17 of Part I.E of the SF 330 the words "Maryland Registered" and the Maryland License Registration Certificate Number for the individual.

The Program Manager must be licensed in good standing in the State of Maryland at the time of this solicitation. Without exception, MTA will allow consultants qualified professional engineers and architects that are currently registered in other states to be part of the consultant’s team with the status of “Maryland Registration Pending” for those individuals at the time of Expression of Interest submittal. Where a consultant proposes an out of state professional engineer or architect, the consultant shall include in block 17 of Part I.E of the SF 330 the words "Maryland Registered Pending" along with the license registration number, discipline, and the US State where the individual is currently registered. Pending status must be resolved at the time of Technical Proposal submittal, if short-listed.

Failure of the Consultant to properly document Key Staff requirements in writing will result in the firm being precluded from further consideration for the Project.

The Key Staff individual experiences set forth must have been performed within the past ten (10) years. Preference will be given to those that can demonstrate that the required experience was performed on similar work orders as outlined in Item #2 above.

c. The information required for Part I.F (Example Projects) of the SF 330, shall be limited to five (5) relevant projects performed within the past ten (10) years, and shall not exceed one (1) page per project in total length. References will be checked, and it is the Offeror’s responsibility to ensure this information is accurate and up to date; otherwise it could result in a lower rating for the Offeror in this area.

d. Part I.H of SF 330 shall be limited to five (5) pages to summarize in an Executive

Summary form the specialized expertise of the team.

e. A copy of the Prime/JV's current certificate(s) of insurance.

(Note: MDOT MTA’s required Professional Liability Coverage for Prime/JV is $5 Million)

f. Investment Activities in Iran: As per State Finance and Procurement, State Government Article 17-701 – 17-707 of the Annotated Code of Maryland, a firm engaging in investment activities with companies appearing on the Investment Activities in Iran list are ineligible for bid/proposal/award. The Investment Activities in Iran list is located at https://bpw.maryland.gov/Pages/adv-2013- 1.aspx of the Maryland Board of Public Works (BPW) web site. As per the BPW Advisory No.: 2013-11; Date Issued: January 1, 2013, an officer of the Prime/JV firm shall provide a signed original certification as per language listed on the BPW Advisory page.

https://bpw.maryland.gov/Pages/adv-2013-1.aspx https://bpw.maryland.gov/Pages/adv-2013-1.aspx

The Consultant shall comply with the “Required Information” and “Special Requirements” set forth hereinafter when completing the aforesaid documentation.

6. Special Requirements - DBE Provisions:

The Maryland Department of Transportation (MDOT) hereby notifies all proposers that in regard to any contract entered into pursuant to this advertisement; DBEs will be afforded full opportunity to submit expressions of interest in response to this notice and will not be subject to discrimination on the basis of race, color, national origin, age, sex, or disability in consideration for an award (23 CFR § 200, 49 CFR § 21 and 26 and 49 CFR and Section 504 of the Rehabilitation Act of 1973).

It is the goal of MDOT that certified businesses participate in all contracts. Each contract may contain a goal for DBE participation, on a contract-by-contract basis. Consultants interested in submitting an Expression of Interest must comply with the "SPECIAL

PROVISIONS, AFFIRMATIVE ACTION REQUIREMENTS, UTILIZATION OF

DISADVANTAGED BUSINESSES, THE SURFACE TRANSPORTATION AND

UNIFORM RELOCATION ASSISTANCE ACT OF 1987 AND ISTEA OF 1991 AND

MAP 21 OF 2012; FAST ACT 2015 AND INFRASTRUCTURE INVESTMENT AND

JOBS ACT OF 2021."

To comply with the aforesaid SPECIAL PROVISIONS, Consultants who submit Expressions of Interest must clearly set forth the DBE Prime firm(s) or DBE subcontractor(s) proposed for goal attainment indicating:

a. Firms name and address

b. The proposed work,

c. Percentage of total work,

d. MDOT certification number, and

e. Applicable NAICS Codes for each DBE. Said information shall be shown under firm name on Part I.C.9 Proposed Team of the Federal Government SF 330 form.

Since there are work orders that are eligible to be funded with Federal funds, proposed DBE firms must be certified by MDOT at the time of submission to participate on federally funded projects.

Consultants shall also identify in the letter portion of the Expression of Interest the name of their “Consultant Liaison Officer for Minority Affairs.” The Consultant's failure to submit all of the required DBE information, in the specified areas, will result in the Consultant being disqualified from further consideration for the Reduced Candidate List on this Project, unless it is in the best interest of the State to seek clarification or additional information from the Consultant.

CONTRACT GOALS

For the purpose of this contract, a goal of Twenty-Seven Percent (27%) has been established for DBEs. DBE proposers have to meet the established DBE goal by either their own forces or approved DBE subcontractor(s). Per 49 CFR 26.55(b), when a DBE performs as a participant in a joint venture, they may count a portion of the total dollar value of the contract equal to the distinct defined portion of the work that the DBE performs with its own forces, toward the DBE goals and the proposed participation must be listed under the firm name in Part I.C.9 of the SF 330.

In addition to listing the Proposed Team, Consultants must also include the percentage of work for each proposed firm under the firm name in Part I.C.9 of the SF 330.

7. Contact Representative: Rosilyn McCulley, rmcculley1@mta.maryland.gov

8. Additional Information: MTA reserves the right to develop multiple Reduced Candidate

Lists from those firms responding to this advertisement or to make multiple selections from one (1) Reduced Candidate List.

9. Electronic Transfer: By submitting a response to this solicitation, the Consultant agrees to accept payments by electronic funds transfer unless the State Comptroller’s Office grants an exemption. The selected Consultant shall register with the EFT Registration, General Accounting Division using the COT/GAD X-10 Vendor Electronic Funds (EFT) Registration Request Form, available at https://marylandtaxes.gov/divisions/gad/eft-program.php. Any request for exemption must be submitted to the State Comptroller’s Office for approval at the address specified on the COT/GAD X-10 form and must include the business identification information as stated on the form and include the reasons for the exemption.

10. Rating Criteria: The major factors/criteria for the establishment of a Reduced Candidate List for this Project, in descending order of importance, will be:

a. Key Staff Qualifications;

b. Firms specialized experienced and performance in providing the required consultant services;

c. Past Performance of Consultant / Subconsultants on Government Agency Projects or similar and/or same projects;

d. Compatibility of size of firm with size of proposed project;

e. Capacity to accomplish the proposed work in required time;

f. Firm's Location;

g. Financial Responsibility;

h. Consultant has measures of protection for the State against errors and omissions

11. Additional Information:

a. Ratings developed in the Reduced Candidate’s List process for Key Staff individuals and subconsultants proposed may be retained and used in the final selection process.

mailto:%20rmcculley1@mta.maryland.gov https://marylandtaxes.gov/divisions/gad/eft-program.php https://marylandtaxes.gov/divisions/gad/eft-program.php

b. MTA must be notified in writing, by email to rmcculley1@mta.maryland.gov, of any substitution of Key Staff members after Expression of Interest has been submitted. The MTA will re-evaluate the individual substituted using the same criteria used at the Expression of Interest stage. Failure by the Consultant to advise MTA of substitutions will result in the individual (s) substituted not scored in the final selection process.

c. All Key Staff proposed must be able to and upon selection must take the necessary action to obtain MTA security identification badge immediately after contract notice to proceed as necessary to perform assigned Work Orders.

d. If selected, the Prime may be required to designate a person as an “Authorized

Signer” who shall be responsible for signing Primes and Subconsultant.

e. All scores will remain confidential for short-listed firms until after final selection.

12. No response received after 12:00 noon on the date specified for a Contract will be accepted, no matter how transmitted.

The Expressions of Interest submittal package must include the following:

Expressions of Interest Submittal for MTA Number

Expressions of Interest Service Title Expressions of Interest Due Date and Time Firm Name Firm Address

Respond by: July 25, 2024 prior to 12:00 noon (Eastern Standard Time)

RESPOND TO:

e-mail address: rmcculley1@mta.maryland.gov

Attention: Rosilyn McCulley Office of Procurement

Professional Services Section Maryland Transit Administration

6 Saint Paul Street, 7th Floor Baltimore, MD 21202 mailto:%20rmcculley1@mta.maryland.gov mailto:rmcculley1@mta.maryland.gov

CONTRACT GOALS