Enviro Services Contract 2024 SOW.docx

ENVIROMENTAL SERVICES

SCOPE OF WORK

Requisition Number: 20121PR240000091

1. GENERAL REQUIREMENTS: The work consists of providing all labor, equipment, material, transportation, and supervision as required to: Provide services related to industrial cleaning and disposal of hazardous and industrial waste at Bldg. 350 US Coast Guard Air Station Atlantic City FAA Technical Center, Egg Harbor Township, NJ 08405 and USCG National Capital Region Air Defense Facility, 3101 Thomas Ave Hangar 5 Arlington, VA 22202 for the period: NLT 30Sept 2025.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the Contractor shall commence service for the period: TBD. Contractor shall schedule visits in writing at D05-DG-AIRSTAACITY-Safety@uscg.mil. On-call visits shall be provided when requested within seven calendar days.

3. SCOPE OF WORK:

1. Task Item Number One: Provide industrial cleaning and decontamination of areas of surficial dust:

a. The location requiring cleaning will be designated by the Environmental Protection Specialist (EPS) in writing (7) days prior to the visit. Anticipate (1) location to be cleaned per visit. The locations covered include the following:

i. Location (1) Metal Shop

ii. Location (2) Paint/mixing Room

iii. Location (3) Clean room

iv. Location (4) Dirty Room

v. Location (5) Ready hangar

vi. Location (6) Maintenance hangar

b. Provide a daily rate (8 Hours on-site) for up to 08 visits per year to include labor, equipment, and supplies necessary to isolate and decontaminate shop areas of all surficial dusts. The minimum crew shall be (2) workers and (1) supervisor. The dust must be treated as hazardous as it may contain hazardous substances such as Chromium (IV). Typical shop size is 20’wide, 20’length, 12’ tall.

c. Written decontamination procedures and a safety plan shall be submitted three days prior to the commencement of the cleaning activity to the EPS. Written procedures must include a method of isolation of a containment area using negative air HEPA, methods of non-dust producing cleaning method, disposal method, specialty cleaning solvent, and work break-down plan.

d. All surfaces horizontal and vertical shall be wet wiped or HEPA vacuumed and the surface must be free of visible residue to be considered acceptably cleaned.

2. Task Item Number Two: Provide routine (estimated quarterly) removal and disposal of hazardous, universal, and industrial waste:

a. Contractor shall prepare and ensure that all waste is characterized, profiled, and approved by the EPS. Upon final disposal contractor shall submit a copies of manifest, bill of lading, or other shipping document.

b. Information to create the waste profile can be reviewed using documentation such as safety data sheet (SDS), process, and other information provided by the EPS. Contractor may also at their own expense obtain a chemical or physical analysis of a representative sample of a waste. EPS must be notified prior to obtaining the sample and results must be submitted to the EPS within (5) days.

c. Varying sizes of waste containers may be used and/or required.

d. All wastes must be recycled, recovered, or reclaimed to maximize pollution prevention.

e. Waste pick-ups must be scheduled monthly with coordination form the EPS or his/her designee to ensure availability.

f. Actual waste quantity for each pick-up varies based on production and maintenance activities. Typical monthly hazardous waste generation is below 300 lbs. and Universal and Industrial waste generation is below 400 lbs. per month.

g. Provide a quote to include itemized cost breakdown to include any fees, transportation, surcharges, labor, material and other chargeable costs not listed below.

Quote should include an itemized cost for each waste stream listed below in the following units; per pound, 55 gallon drum, 30 gallon drum, 15 gallon drum, and 5 gallon drum.

Below are the typical waste streams types covered under this SOW:

i. Flammable liquid – Paint/solvents

ii. Aerosols

iii. Absorbent w/ jet fuel/oil

iv. Armory Rags - Lead

v. Gasoline, solvents Diesel – Jet Fuel filters

vi. UW Lamps or thermostats containing Mercury

vii. UW Batteries (rechargeable batteries)

viii. Lead-acid Batteries

ix. Oily Water

x. Used Oil 40 CFR 279 – (Include vac- truck service fee)

xi. Oil Filters

xii. Oily rags/absorbent

xiii. Antifreeze

xiv. Dust Collector filter - Chromium

xv. Paint booth filters

xvi. Pesticides

xvii. Waste paints

xviii. Medical waste

xix. Battery Electrolyte

xx. Scrap lead solder

xxi. E-Waste

xxii. Lab pack for wastes not listed above, (such as expired paint, solvents, cleaning agents)

3. Conditions applicable to all tasks:

a) Contractor to coordinate all services during the hours of 8:00 am to 4:00 pm Monday thru Friday, with advanced notice of (7) days given to the Environmental Protection Specialist or his/her designee. After hours or weekend work may be available or in some case required with written approval from the EPS.

b) Emergency calls made after Contractor’s normal business hours will be billed to the Coast Guard at the appropriate hourly charge. These rates must be listed in the submitted schedule of fees and charges.

c) Contractor must provide a health and safety plan and job hazard analysis for each separate task type with all required training such as OSHA, EPA, NJ DEP, etc.

4. SITE VISIT: All bidders must attend a to visit the site before submitting bids. Interested parties shall request an invitation for a site visit with Mr. Timothy Anderson @ timothy.a.anderson@uscg.mil

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE) REPRESENTATIVE: The designated QAE representative and Point of Contact for this project is Mr. Timothy Anderson @ timothy.a.anderson@uscg.mil inquiries concerning any phase of the specification before or after award shall be made to Mr. Timothy Anderson.

6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take other steps as may be reasonably necessary to ascertain the nature and location of the work, and the general and local conditions which could affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification, or related documents.

7. AFTER AWARD OF THE CONTRACT: The Contractor must immediately notify the QAE representative of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the Contracting Officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The Contractor shall without additional expense to the Government, obtain all appointments, licenses, and permits required for the prosecution of the work. The Contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the Contractor desires to work on Saturday, Sunday, holidays, or outside the unit’s regular hours, the Contractor must submit their request in writing to the QAE Representative for approval consideration. The Contractor shall allow ample time to enable satisfactory arrangements to be made by the Government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The CG Air Station Atlantic City Security Officer Sarah Horst Sarah.J.Horst@uscg.mil (609) 813-3895 will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on CG Air Station Atlantic City shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1925 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be submitted (7) days before the first anticipated day of service and will be reviewed by the Safety Officer prior to starting work.

b. Written notification must be provided to the CG Air Station Atlantic City’s Safety Fire Safety Officer @ D05-DG-AIRSTAACITY-FacEng-WorkRequests@uscg.mil (609) 813-3892 in their capacity as Fire Marshal of any activity that could potentially cause fire or explosion or those changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Safety Officer.

c. Copies of the following must be provided to the Safety Officer, prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on CG Air Station Atlantic City. A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on CG Air Station Atlantic City has the right to a safe and healthy workplace. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on CG Air Station Atlantic City shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist Mr. Tim Anderson 609-813-2017 prior to starting work and must be in accordance with the Unit Environmental Guide.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on CG Air Station Atlantic City. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.