Engineering Services for Parks _ Facilities Library.pdf

REQUEST FOR PROFESSIONAL SERVICES (“RPS”) – PART I

RPS Lib Part I Rev. 03/05/25 Page 1 of 5

RPS #: 262909MN

RPS TITLE: Engineering Services for Parks & Facilities Library

PURPOSE

In accordance with Section 287.055, Florida Statutes, Sarasota County, a political subdivision of the State of Florida, will receive proposals on the date indicated in OpenGov Procurement (OpenGov), the County’s electronic procurement portal for the purpose of selecting qualified Proposers to provide professional engineering services for parks and facilities projects. Proposers are required to comply with Part II, Scope of Services.

OpenGov is located at https://procurement.opengov.com/portal/scgov

Contracts with selected Proposers will be approved by the Board of County Commissioners for inclusion in the Professional Services Library. The Professional Services Library (“Library”) consists of multiple service categories where services are provided through the use of a continuing service contracts.

Once awarded a Library contract, Proposers may be required to provide proof that they continue to meet the qualifications for inclusion in the library for this service category on an annual basis.

PROPOSER

2.1 For the purposes of this RPS, the term “Proposer” is defined as the legal entity submitting a proposal.

2.2 Proposers intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Proposer.

QUALIFICATIONS

3.1 The Proposer must be a business organization registered, with the Florida Department of Business & Professional Regulation (DBPR), to provide engineering services in the state of Florida at the time of submittal.

3.2 At least one key personnel listed in the Proposal must be a registered Professional Engineer (PE) licensed by the Florida Board of Professional Engineers at the time of submittal. Proposers please note: For the purpose of this solicitation and any resulting contract(s), key personnel must be employees of the Proposer, and not a subcontractor or employee of a subcontractor.

https://procurement.opengov.com/portal/scgov

RPS Lib Part I Rev. 03/05/25 Page 2 of 5

3.3 Proposals should demonstrate experience providing engineering services for parks and facilities.

3.4 Preferred Qualifications

3.4.1 At least one key personnel listed in the proposal demonstrates experience in the civil engineering design of parks planning and development.

3.4.2 At least one key personnel listed in the proposal is either a Certified Green Globes Professional, a LEED Green Associate and Accredited Professional ("USGBC LEED AP"), or a USGBC LEED AP with a specialty in Neighborhood Development ("ND”).

MEETINGS & SCHEDULE

An anticipated schedule is provided in the Timeline posted in OpenGov. All meetings will take place at the time, date, and location specified in the solicitation Timeline. Short-listed Proposers should be prepared to attend presentations and/or interviews either in Sarasota, Florida or virtually, at the County’s discretion.

SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a proposal. Proposers are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

VENDOR QUESTIONNAIRE

All proposers must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with proposer’s submittal in OpenGov.

Proposers who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

WRITTEN PROPOSALS

The information requested in each section below will be used by the evaluation committee to evaluate and score written proposals. All proposal documents must be submitted in the Vendor Questionnaire section in OpenGov in the format requested. Information regarding named subcontractors will not be considered and should not be submitted.

7.1 Ability of Professional Personnel

7.1.1 Single page letter of interest summarizing Proposer’s

qualifications.

RPS Lib Part I Rev. 03/05/25 Page 3 of 5

7.1.2 Required and preferred licenses and certifications.

7.1.3 Resumes of key personnel demonstrating individual

qualifications and experience. For the purpose of this solicitation and any resulting contract(s), key personnel must be employees of the Proposer, and not a subcontractor or employee of a subcontractor.

7.2 Proposer’s Past Performance & Experience

7.2.1 Complete the Summary of Professional Experience &

Capabilities Form in the Vendor Questionnaire section of OpenGov). Projects submitted should demonstrate the experience of the Proposer and key personnel who may have worked for other firms on similar projects and provide detailed information regarding the Proposer’s capabilities, project management techniques, and project controls.

7.2.2 Organization

a. Provide an organizational chart showing the corporate management structure of the Proposer.

SELECTION PROCESS

8.1 Written Proposals

8.1.1 All timely responses meeting the criteria set forth in this RPS will be considered by the County.

8.1.2 Written proposals will be evaluated and scored by the

Professional Services Review Committee (PSRC) using the evaluation criteria in the Evaluation Criteria section of OpenGov.

8.1.3 Prior to scoring proposals, the PSRC will determine the number of proposers to short-list, as well as the number of proposers to include in the Professional Services Library service category.

8.1.4 When evaluating written proposals, the PSRC will use the scale below to score each criterion. Only whole numbers are to be used when scoring. Scores will be given weight as indicated in the evaluation criteria in OpenGov.

Score Description

5 Excellent

RPS Lib Part I Rev. 03/05/25 Page 4 of 5

4 Very Good

3 Good

2 Satisfactory

1 Unsatisfactory

0 N/A

8.2 Presentations

The PSRC will conduct discussions with, and may require public presentations by, no fewer than the three (3) highest scoring Proposers.

8.3 Ranking

Following discussions or presentations, the PSRC will rank the short-listed Proposers. When ranking short-listed Proposers, the PSRC will consider information contained in the written proposals, clarifications (if any), and information provided during discussions or presentations.

Ranking shall be determined without regard to the score established as a result of the evaluation of written proposals.

8.4 Recommendation of Award

Award shall be made to the Proposers who, in the sole opinion of the County, are most qualified to perform the scope of services. The number of Proposers recommended for award will be pre-determined by the PSRC during the first evaluation committee meeting.

AWARD

9.1 It is the intent of the County to award contract(s) to the Proposer(s) who, in the sole opinion of the County, are most qualified to perform the scope of services required.

9.2 In the event of a tie the tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

9.3 Local preference as defined in the Procurement Code section 2-215 is not applicable to this solicitation.

9.4 Contract

A draft of the contract that the successful Proposer(s) will be expected to sign (a CCNA Continuing Services Agreement) is posted on the Procurement website, shown below. The County may, in its sole

RPS Lib Part I Rev. 03/05/25 Page 5 of 5 discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

CONFLICT OF INTEREST

10.1 Any Proposer who has drafted any portion of a scope of work or specifications for a project, or any entity which provides material assistance to such Proposer in such work, shall be ineligible to compete for the contract for design or construction of that project.

10.2 Selected Proposers, either directly or through an affiliate, may not have a business relationship with any entity to perform work related to a work assignment issued under any resulting contract

CHANGES IN PROJECT TEAM

11.1 A change in the project team of a Proposer after the submission of a proposal could result in reconsideration of the scoring of applicable evaluation criteria, at the sole discretion of the County.

11.2 Any changes in the Proposer’s Key Personnel must be brought to the attention of Procurement as soon as possible after the change is made.

The changes, the reasons for the changes, and resumes for the individuals being substituted for an original project team member, must be submitted to the Procurement Analyst identified in the Solicitation Summary prior to the scheduled evaluation committee meeting.

11.3 Decreases in scoring may result from the reconsideration of changes in the project team of a Proposer. No increases in scoring will result from the reconsideration of changes in the project team of a Proposer.

11.4 After recommendation of award, the successful Proposer shall not be allowed to substitute project team members named in this proposal without the prior written permission of the County. Substitution may, in the sole opinion of the County, be grounds for cancellation of a recommended award, or termination of agreement.

REUSE OF EXISTING PLANS

The plans provided under the resulting agreement are subject to reuse in accordance with Section 287.055 (10), Florida Statutes.

(END PART I)

PART II

SCOPE OF SERVICES

RPS Library Rev. 01/31/20 Part II - Page 1 of 3 Prepared by Capital Projects Department

1. Description of Category

Consultant shall provide professional engineering services for various Parks and Facilities projects on an as-needed basis, which include, but are not limited to, the following areas:

A. Project Civil Engineering

B. Engineering services for Coastal Parks

C. Technical studies including survey, geotechnical, environmental, traffic/parking, etc.

D. Project feasibility studies, requirements analysis, and due diligence

E. Land planning and site selection studies

F. Land entitlements (such as rezoning, special exceptions, access agreements, easements)

G. Permitting services, including preliminary permit analysis, agency coordination, applications, completion certifications, and monitoring requirements

H. Project cost estimates, budgets, and schedules

I. Project site wayfinding and graphics design services

J. Project site electrical and lighting design services

K. Leadership in Energy and Environmental Design (“LEED”) and Green Building design elements

L. LEED Commissioning

M. Conducting community meetings and workshops related to projects

N. Professional and specialty services supplemental to the Civil Engineering services (either provided in-house or as sub-consultant), some of which may require specialty certifications/registrations depending on the project need may include, but are not limited to:

i. Commissioning Agent Services (Cx)

ii. Food Service Equipment Design

iii. Forensic Engineering

iv. Graphic and Signage Design

v. Industrial Systems Design

vi. Security Systems Integration and Design

vii. Toxic/Hazardous Substance Mitigation Surveys and Consultation

viii. Parking Garage Design

ix. Landscape Architecture

x. Structural Engineering

RPS Library Rev. 01/31/20 Part II - Page 2 of 3

xi. Mechanical Engineering

xii. Plumbing Engineering

xiii. Electrical Engineering

xiv. Fire Protection Engineering

2. Project Service Phases

Consultant shall provide engineering services for phased work, which includes, but is not limited to, all or a portion of the following project phases:

A. Pre-design or independent studies

B. Concept or schematic design

C. Design development

D. Construction documents

E. Permitting

F. Bidding

G. Construction phase services

H. Project and permitting close out

3. Project Types

Consultant shall provide engineering services for types of projects, which includes, but is not limited to, the following:

A. Feasibility studies and park master plans

B. Peer review services

C. New construction, renovations, demolition, relocation, or additions of County facilities

D. New construction, renovations, or additions of County parks including park features and minor structures (such as monument signs, shelters and restrooms)

E. Projects for repair or restoration of County parks and facilities

F. Athletic facilities

G. Parks, natural areas, and associated facilities

H. Coastal and navigable waterway parks and facilities, including features such as boardwalks, beach facilities, mooring, launching and landing facilities, docks, boat ramps, kayak launches and fishing piers

I. Environmental restorations associated with parks and facilities

J. Native habitat restoration and enhancement

K. Code corrections including accessibility improvements

RPS Library Rev. 01/31/20 Part II - Page 3 of 3

L. Assessments/analysis, recommendations, and cost estimating pertaining to restoration, rehabilitation, and preservation of historic properties and structures

(End of Part II)

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 2 of 2

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor shall maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability insurance with limits not less than $1,000,000 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

D. PROFESSIONAL LIABILITY: Contractor shall maintain Professional Liability, or equivalent Errors & Omissions Liability, with limits not less than $1,000,000.00 per claim/occurrence for professional services rendered under this Contract. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this Contract; b. Contractor shall provide certificates of insurance evidencing the required coverage for a period of two years after final payment under this Contract is made, or provide evidence showing Contractor has obtained a two-year extended reporting period endorsement.

(END PART III)

(End of Part II)

Insurance