REQUEST FOR PROPOSAL

25/26-83

ENGINEERING SERVICES - DRY BROOK CULVERT REPLACEMENT

Town of Manchester

Lincoln Center

Manchester, CT 06040

RELEASE DATE: October 13, 2026

DEADLINE FOR QUESTIONS: November 6, 2026

RESPONSE DEADLINE: November 10, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/townofmanchester https://secure.procurenow.com/portal/%7bproject.government.code%7d

Town of Manchester

REQUEST FOR PROPOSAL

25/26-83

ENGINEERING SERVICES - DRY BROOK CULVERT REPLACEMENT

I. INTRODUCTION

II. INSTRUCTIONS TO BIDDERS

III. STANDARD INSTRUCTIONS TO BIDDERS

IV. PROJECT DETAILS

V. INSURANCE AND INDEMNIFICATION REQUIREMENTS

VI. LIVING WAGE ORDINANCE

VII. EVALUATION CRITERIA

VIII. VENDOR SUBMISSIONS

Attachments:

A - Manchester Living Wage Certification

B - 2008 Watershed Study

C - 2011 Preliminary Design

Request For Proposal #25/26-83 Title: ENGINEERING SERVICES - DRY BROOK CULVERT REPLACEMENT

1. INTRODUCTION

1.1. Summary

The Town of Manchester is seeking a qualified professional engineering firm to design a project to replace approximately 2,000 linear feet of box culvert in an urbanized setting in Downtown Manchester.

1.2. Background

Dry Brook is a watercourse that drains an approximately 612 acre urbanized watershed in central

Manchester, CT. The entire brook and most of its tributaries are enclosed within a series of large diameter pipes and box culverts. The system's main trunk line, the Dry Brook Culvert, is located within the central business district and experiences routine flooding during storm events. The primary portion of the Dry Brook Culvert targeted for replacement is within the East Side Neighborhood and generally flows from north to south. It is bounded by Main Street to the west, Bissell Street, to the north, Cottage

Street to the east, and Maple Street to the south. A study of the watercourse was completed in 2008 and confirmed that the Dry Brook Culvert experiences flooding at the 1-2 year storm event due to its insufficient capacity and shallow slopes. In 2011, a preliminary design and estimate for the culvert replacement was completed. No further work has been done due to lack of funding. In November 2026, Town voters approved a Public Works Bond Referendum which included approximately $4 million for this and other storm drainage upgrade projects. While the 2008 study and 2011 preliminary design are valuable resource documents, the Town is looking for the consultant to take a fresh look at the project from the preliminary engineering phase.

1.3. Timeline

Release Project Date October 13, 2026

Question Submission Deadline November 6, 2026, 4:00pm

Question Response Deadline November 9, 2026, 4:00pm

RFP Opening Date and Time November 10, 2026, 11:00am

2. INSTRUCTIONS TO BIDDERS

2.1. ELECTRONIC BIDDING INFORMATION

Submitting Proposals

Specifications and proposal forms must be obtained online at Town of Manchester Procurement Portal

(opengov.com). The exclusive means by which all prospective bidders may obtain proposal packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of Manchester’s OpenGov portal.

Proposals may be received up to the deadline date and time listed in the solicitation documents, via the

Town’s e-Procurement Portal. The Town e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The

Town of Manchester strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the Town’s e-Procurement

Portal hosted by OpenGov. Once the bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at Town of Manchester Procurement Portal

(opengov.com)

Submitting Questions and Receiving Responses

Proposers shall submit all inquiries regarding this RFP via the Town’s e-Procurement Portal. Please note any deadline for submitting inquiries. All answers to inquiries will be posted on the Town’s e-

Procurement Portal. Bidders may also click “Follow” on this RFP to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

When applicable, state bids will be considered for this service.

The Purchasing Authority reserves the right to waive any informality or reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the

Manchester Charter, Code of Ordinances, and Purchasing Guidelines. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

An Equal Opportunity/Affirmative Action Employer

2.2. BID OPENING INFORMATION

Proposals must be received by the date and time indicated in the bid documents.

2.3. RULES AND REGULATIONS FOR COMPETITIVE BIDDING

These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials, and necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase supplies, materials, and equipment, where the Town is to sell surplus materials and equipment, or where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders and the Town of Manchester.

2.4. GENERAL RULES

1. The Purchasing Authority may delete or modify any of the instructions to bidders for a particular proposal, indicating such change in the appropriate section of the proposal documents. The Purchasing

Authority may insert special instructions in any special contracts which are subject to competitive bidding.

2. The proposal is signed by the proposer with full knowledge of, and agreement with, the general specifications, conditions, and requirements of this proposal.

3. The town has transitioned to electronic bidding. Vendors should submit solicitation responses electronically via the Town of Manchester Procurement Portal. Vendors will be asked to register and should do so prior to submitting proposal documents.

4.This proposal and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the proposer to download this information. THE TOWN OF MANCHESTER

WILL NOT MAIL A SEPARATE HARD COPY OF ADDENDUM TO PROPOSERS. Failure of any proposer to receive any such addendum or interpretation shall not relieve such proposer from any obligation under his RFP as submitted. All addenda so issued shall become part of the Contract Documents.

5. Proposal prices may not be withdrawn by bidder for 90 days after bid opening.

6. Proposals received later than the time and date specified will not be considered. Amendments to, or withdrawals of proposals received later than the time and date set for submission deadline will not be considered.

7. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws of the Federal Government and/or the State of Connecticut.

8. Purchases made by the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption certificates, if requested, will be furnished.

9. The Proposer, where applicable, shall insert/include the price per stated unit and extend a total price for each item. In the event there is a discrepancy between the unit price and the extension, the unit price will govern. The total cost shall be the sum of the extended prices.

10. Proposer shall, where applicable, submit terms for payment in spaces provided in the proposal form, showing the amount of cash discount which shall apply to proposal prices when paid within the stated number of days in the proposal.

11. All inquiries shall be submitted within the time limitations specified in the bid documents and shall be requested via the online portal Q&A. All information given by the Town other than through the

OpenGov Portal shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by any proposer or prospective proposer against the Town.

11A. The Town reserves the right to reject any and all proposals, to waive technical defects, and to make such awards including accepting a proposal, although not the lowest cost, as it deems in its sole discretion to be in the best interest of the Town. The Town reserves the right to reject any proposal if the proposer, any officer of the proposer, or any other company owned in whole or in part by any officer(s) of the proposer, is delinquent in the payment of any taxes or fees owed to the Town. The

Town reserves the right to require a disclosure statement from the proposer listing the name(s) of all officers of the company.

11B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the Town may offset the delinquent amount due to the Town against the sums owed the contractor.

12. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the proposer to discharge a contract. The proposer shall furnish the Town with all such information and data as may be required for that purpose. The Town reserves the right to reject any proposal if the proposer fails to satisfactorily convince the Town that he is properly qualified by experience and facilities to carry out the obligations of the contract and to satisfactorily complete the work called for herein, or if the proposal is conditional in nature.

13. Except where otherwise provided, a contract between the Town and a successful proposer shall consist of the Request for Proposal, Specifications, Plans, Proposal, and Acceptance by the Town and these Rules and Regulations. Acceptance by the Town may be by purchase order for the portion of the work awarded to a contractor.

14. All Requests for Proposal shall be publicly advertised in a newspaper having a general circulation within the Town of Manchester, Connecticut.

15. The Request for Proposal shall be made available on the Town of Manchester Purchasing Web Site via the OpenGov Portal.

16. Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any proposal or proposals submitted by such persons guilty of said misrepresentation of collusion. In the event that the Town enters into a contract with any bidder who is guilty of misrepresentation or collusion and such conduct is discovered after the execution of said contract, the Town may cancel said contract without incurring liability, penalty, or damages.

17. In the event that any proposer wishes to protest the potential award of a proposal, the proposer must make it’s protest in writing, identify the protesting party, the RFP number, title and shall include a factual summary of the basis of the protest including any documents that shall be considered and request a conference with respect thereto. Said protest must be received in the Town of Manchester

Purchasing Office, within FIVE (5) business days after the award decision.

18. A conference with respect to said protest shall be scheduled by the Purchasing Authority and shall be attended by the Purchasing Authority or their designee and such other persons as the Purchasing

Department and the Town Manager shall require attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The Town shall make a decision in writing within three (3) business days after said conference and notify protesting bidder.

19. In the event that any protesting proposer wishes to take legal action against the Town, they must first fully comply with all of these Rules and Regulations, including those which have been changed by the Purchasing Authority pursuant to paragraph 1 herein.

20.Except for special instructions inserted in special contracts by the Purchasing Authority pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and Regulations and the terms and conditions of any document these Rules and Regulations shall prevail.

21. All Awards shall be made by the Purchasing Authority.

22. The Town of Manchester is an equal opportunity employer and requires an affirmative action policy for all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal

Order 11246. By signing the Proposal form for this proposal, all vendors and contractors agree to this condition of doing business with the Town, and should the Town choose to audit their compliance, the vendor agrees to cooperate fully.

23. The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

24. Tariff Increases:

The prices set forth in this bid shall be firm and not subject to increase due to any new or increased tariffs, duties, or trade restrictions imposed after the bid submission date, whether by domestic or foreign authorities. The Seller assumes all risk and liability for any such increases and shall not pass on any additional costs to the Buyer unless agreed to in writing in advance.

Should the Seller seek an adjustment due to a material tariff change, the Seller must notify the Buyer in writing within ten (10) business days of the change, providing detailed documentation of the impact.

The Buyer reserves the right to reject any proposed price adjustment or to seek alternative suppliers if an acceptable resolution is not reached.

25. The Town reserves the right to reject proposals from companies that have on two or more occasions withdrawn their bids after bids have been opened.

2.5. Important Instructions for Electronic Submittal

Proposers shall create a FREE account with Open Gov Procurement by signing up at https://secure.opengov.com/portal/townofmanchester. Once you have completed account registration, browse back to this page, https://procurement.opengov.com/portal/townofmanchester and click on

"Submit Response", and follow the instructions to submit the electronic bid.

2.6. Instructions to Bidders

In accordance with the provisions of the Town Charter, sealed proposals will be received through the

OpenGov Portal, not later than the date and time set forth above, for furnishing the commodities and/or services listed herein. Proposals must be executed in accordance with and subject to instructions and specifications contained herein.

3. STANDARD INSTRUCTIONS TO BIDDERS

Materials or Construction

3.1. Overview:

The Town of Manchester (Town) desires to engage a contractor to provide the services in support of the

ENGINEERING SERVICES - DRY BROOK CULVERT REPLACEMENT.

Incorporated as part of the RFP are the #Attachments, #Scope of Work . The Project includes, but is not limited to, Invitation to RFQ/RFP, Instructions to Bidders, Supplementary Instructions to Bidders, RFQ/RFP Form, Standard Form of Agreement Between Owner and Contractor , General Conditions of the Contract for Construction , and Supplementary General Conditions of the Contract for Construction.

3.2. Description of Project:

The Town of Manchester is seeking a qualified professional engineering firm to design a project to replace approximately 2,000 linear feet of box culvert in an urbanized setting in Downtown Manchester.

3.3. Services Required:

The Town reserves the right to award the contract to the contractor deemed to be in the best interests of the Town for the Project after review of the submissions received, not based solely on cost or any other specific factors.

3.4. Minimum Requirements:

Firms shall provide appropriate credentials and documentation as follows:

Licensed professional engineer(s) in the State of CT

3.5. Qualification Requirements:

1. Firm Description – Provide a description and brief history of the firm. Name firms, location of principal and branch offices; length of time in business; and firm ownership structure.

2. Related Experience – Please provide a list of all projects currently in progress and completed over the last five years. The description should at a minimum provide the project name, location, year of completion, type of contract, renovation cost, size, owner name and reference with telephone number.

3. Organization and Staffing – Provide an organization chart for staff proposed for this project which clearly identifies your proposed management staff for the project (Project Executive, Project Manager, Project Superintendent, etc.). Also include detailed resumes for each person identified.

4. Typical Project Approach – Provide description of services your firm will utilize during each phase of the project to ensure the project is completed on schedule and within budget.

5. Litigation/Arbitration – List information on (a) any involvement in litigation or arbitration with municipal clients; and (b) all clients that have terminated your services prior to completion of any project within the past ten (10) years. Explain circumstances that led to it and describe the resolution.

6. Insurance – Contractor/ Vendor shall agree to maintain in force at all times during the contract the following minimum coverages and shall name the Town of Manchester as Additional Insured on a primary and non-contributory basis to all policies except Workers Compensation.

https://procurement.opengov.com/portalownofmanchester/projects/23771?section=187364 https://procurement.opengov.com/portalownofmanchester/projects/23771?section=187367

7. Additional Information – Any other information that, in the judgment of the General Contractor, may allow the Town to make a fair assessment of the experience and abilities of the Contractor.

4. PROJECT DETAILS

4.1. Scope of Work

The scope of work includes the following phases which are detailed below:

1) Preliminary Engineering

2) Preliminary Design

3) Public Engagement

4) Final Design

5) Environmental Permitting

6) Bidding Services

7) Construction Phase

4.2. Preliminary Engineering

The Consultant shall perform preliminary engineering tasks necessary to establish project feasibility, constraints, and design parameters for the replacement of the existing box culvert. Work shall include, but not be limited to:

• Conducting a kickoff meeting with the Town to confirm project goals, constraints, and performance requirements.

• Reviewing available record drawings, GIS data, utility information, prior studies, and as-built documentation.

• Performing site reconnaissance to assess existing conditions, hydraulic characteristics, roadway geometry, traffic operations, and adjacent property impacts.

• Developing a preliminary hydrologic and hydraulic (H&H) assessment to determine required culvert capacity and other constraints.

• Identifying a minimum of two (2) potential design alternatives and evaluating constructability, right-of-way needs, utility conflicts, and environmental constraints for each.

• Preparing a Preliminary Engineering Memorandum summarizing findings, assumptions, risks, and recommended design direction.

4.3. Preliminary Design

The Consultant shall prepare preliminary design documents to advance the preferred alternative to an approximately 30% design level. Work shall include:

• Perform all field survey necessary to support the 30% preliminary design, including topographic data collection, utility locates, drainage structure inverts, and documentation of all relevant surface features tied to established Town control. Survey to be completed by a Professional

Land Surveyor licensed in the State of Connecticut.

• Preparing preliminary plan sheets including layout, grading, culvert geometry, and utility impacts.

• Advancing the H&H modeling to support preliminary sizing and configuration of the replacement system.

• Identifying required temporary traffic control concepts and construction staging approaches suitable for an urbanized setting. Temporary traffic control concepts should incorporate the CT

Dept. of Transportation Form 819, as revised, Construction Traffic Control Plans where applicable. Construction staging should identify potential road and public parking lot closures and their anticipated durations.

• Identifying potential right-of-way impacts.

• Coordinating with utility owners to identify relocation needs, protection measures, and potential conflicts.

• Developing preliminary cost estimates and project schedules.

• Presenting the preliminary design package to the Town for review and incorporating comments.

4.4. Public Engagement

The Consultant shall support the Town in conducting public outreach appropriate for an urban project with adjacent residents, businesses, and stakeholders. Tasks shall include:

• Preparing a Public Involvement Plan outlining engagement goals, communication methods, and meeting formats. Plan shall identify the need for communications in languages other than

English.

• Developing presentation materials, graphics, and visualizations to communicate project purpose, alternatives, impacts, and schedule in appropriate web formats for use in person/at meeting(s); posting by the Town on its website; and including in its automated email mailing lists.

• Attending and facilitating a minimum of two (2) public meetings as requested.

• Preparing meeting minutes and responses to public comments.

• Coordinating with Town staff to ensure consistent messaging and timely dissemination of project information.

4.5. Final Design

The Consultant shall prepare complete final design documents suitable for bidding and construction.

Work shall include:

• Advancing design to 60%, 90%, and final (100%) stages, with submittals at each milestone.

• Preparing detailed plans, profiles, sections, structural design calculations, and specifications for the culvert, roadway, utilities, erosion control, and traffic control.

• Finalizing H&H modeling and documenting design assumptions, regulatory compliance, and hydraulic performance.

• Coordinating with utility owners to finalize relocation or protection plans.

• Preparing a detailed engineer’s opinion of probable construction cost (OPCC) at each design milestone.

• Identification of any right-of-way impacts.

• Ensuring all design documents comply with applicable municipal, state, and federal standards.

4.6. Environmental Permitting

The Consultant shall identify and obtain all required environmental permits for the culvert replacement.

Tasks shall include:

• Preparing permit applications, supporting documentation, and technical analyses for applicable regulatory agencies.

• Conducting field investigations as needed, including wetland delineations, habitat assessments, or cultural resource screenings.

• Coordinating with regulatory agencies throughout the review process and responding to comments.

• Preparing an environmental compliance matrix summarizing required permits, timelines, and conditions.

• Incorporating permit requirements into the final design documents.

4.7. Bidding Services

The Consultant shall assist the Town during the bidding phase to ensure clarity of design intent and responsiveness of contractor submissions. Work shall include:

• Preparing the technical portion of the bid package, including plans, specifications, contract documents, and addenda. Town will prepare all front end documentation.

• Responding to contractor questions.

• Preparing written addenda as needed to clarify design elements or address bidder inquiries.

• Reviewing bids for completeness, accuracy, and conformance with contract requirements.

• Providing a written recommendation for award

4.8. Construction Phase

The Consultant shall assist the Town during the construction phase as follows:

• Respond to Requests for Information (RFI's) from the Contractor.

• Review change order requests associated with the Design and prepare design changes as necessary.

• Respond to questions from Town inspection staff pertaining to the Design.

At this point, it is anticipated that daily construction inspection will be done by Town staff. If inspection services are required, the Town and Consultant will negotiate an addendum to the contract.

4.9. Minimum Qualifications

To be considered responsive, proposing firms must meet all of the following minimum qualifications at the time of submission. Proposals that fail to demonstrate compliance with these requirements may be rejected without further evaluation.

1) Firm Experience

• The Consultant must have successfully completed at least two (2) box culvert replacement projects or similar hydraulic structure projects within the past ten (10) years.

• At least one of these projects must have occurred in an urban or constrained environment involving traffic management, utility coordination, and public impacts.

2) Project Manager Qualifications

• The proposed Project Manager must have a minimum of 10 years of relevant experience in civil or structural engineering, including management of culvert, bridge, or watercourse infrastructure projects.

• The Project Manager must have served as lead or deputy lead on at least two (2) projects of similar scope and complexity.

3) Technical Staff Expertise

The Consultant must provide qualified personnel in the following disciplines, each with at least three (3) years of relevant experience:

• Structural engineering

• Hydrologic and hydraulic (H&H) modeling

• Roadway and civil design

• Environmental permitting and regulatory coordination

Subconsultants may be used to meet these requirements, but their qualifications must be clearly documented. Most of the work shall be completed by the Prime Consultant.

4) Professional Licensing

• The Consultant must employ at least one Professional Engineer (PE) licensed in the state of

Connecticut, in good standing, who will serve as Engineer of Record.

• All design work must be performed under the responsible charge of appropriately licensed professionals.

5) Environmental Permitting Experience

• The Consultant must demonstrate experience preparing and obtaining permits from relevant regulatory agencies (e.g., state environmental agencies, U.S. Army Corps of Engineers, local inland wetlands/watercourses authorities).

• At least one project within the past five (5) years must have included similar permitting requirements.

6) Capacity and Availability

• The Consultant must demonstrate the ability to begin work promptly upon contract award and commit adequate staff resources to meet the project schedule.

7) Insurance Requirements

• The Consultant must provide evidence of insurance meeting the Town's minimum requirements specified elsewhere in the RFP.

4.10. Schedule

The Consultant shall be responsible for completing all work in accordance with the schedule outlined below. The schedule is intended to establish key milestones and overall expectations; however, proposers may recommend adjustments based on their professional judgment.

1) Notice to Proceed (NTP)

• Anticipated: January 2027

2) Preliminary Engineering Phase

• Kickoff meeting completed within 3 weeks of NTP

• Preliminary engineering analysis and alternatives evaluation completed within 12 weeks of NTP

3) Preliminary Design (30% Design)

• 30% design submittal delivered within 12 weeks following approval of the Preliminary

Engineering Memorandum

4) Public Engagement Activities

• Initial public meeting conducted during the 30% design phase

• Final public meeting scheduled at 90% design milestone

5) Final Design

• 60% design submittal: 16 weeks after completion of 30% design review

• 90% design submittal: 12 weeks after 60% review

• Final (100%) design package: 4 weeks after 90% review

6) Environmental Permitting

• Consultant shall track and coordinate all agency reviews

• All required permits must be secured prior to final design completion unless otherwise approved by the Owner

7) Bidding Phase Services

• Preparation of bid documents: concurrent with final design

• Bid opening: typically 4 weeks after advertisement

• Recommendation for award: within 1 week of bid opening

8) Overall Project Duration

The anticipated duration from NTP to completion of bidding services is approximately 12–14 months, depending on permitting timelines and agency review durations.

4.11. Deliverables

The Consultant shall provide all deliverables necessary to support the successful completion of the project. All deliverables must be submitted in both electronic and hard-copy formats as specified below.

At a minimum, the following items shall be provided:

1) Preliminary Engineering Deliverables

• Preliminary Engineering Memorandum summarizing existing conditions, alternatives analysis, hydraulic findings, and recommended design direction

• Site photos, field notes, and documentation of utility and environmental constraints

• Preliminary hydrologic and hydraulic (H&H) calculations

• Preliminary cost estimate and schedule

2) Preliminary Design (30%) Deliverables

• 30% design plan set (PDF) including layout, grading, culvert configuration, utility impacts, and traffic control concepts

• Updated H&H summary report

• Preliminary construction staging concepts

• Updated cost estimate and schedule

• Responses to Town review comments

3) Public Engagement Deliverables

• Public Involvement Plan

• Presentation materials, graphics, and visualizations for public meetings and Town website/social media

• Meeting summaries, attendance records, and compiled public comments

• Updated project FAQs or outreach materials as requested

4) Final Design Deliverables

The Consultant shall provide complete final design documents suitable for bidding and construction, including:

• Final design plan set in both AutoCAD (.dwg) and PDF formats

• Technical specifications in PDF format

• Final design calculations for structural, hydraulic, roadway, and utility components

• Final traffic control plans and construction staging plans

• Final cost estimates at 60%, 90%, and 100% design milestones

5) Environmental Permitting Deliverables

• Completed permit applications, drawings and supporting technical documentation

• Field investigation reports (wetlands, habitat, cultural resources, etc.)

• Agency correspondence and comment responses

• Environmental compliance matrix summarizing permit conditions and timelines

• Record of all permit approvals and conditions

6) Bidding Phase Deliverables

• Technical portion of bidding package including plans, specifications, and contract documents

(PDF)

• Addenda prepared during the bidding period

• Written recommendation for award

4.12. Work Not Included in Scope

The following items are not included in the scope of services for this contract. Proposers should not include these activities in their work plans or fee proposals unless specifically identified as optional services by the Owner.

1) Construction Phase Services

• On-site daily construction inspection or resident engineering services

• Construction administration beyond responding to contractor RFIs and preparing change orders relating to the design.

• Materials testing, special inspections, or field verification during construction

• As-built survey or preparation of record drawings based on contractor redlines

2) Right-of-Way Acquisition

• Property appraisals, negotiations, or acquisition of easements or permanent right-of-way

• Title searches, legal descriptions, or boundary surveys beyond what is required for design

• Coordination with property owners for compensation or access agreements

3) Utility Relocation Design

• Preparation of detailed design drawings for utility owner facilities

• Payment of utility relocation costs or management of utility construction

• Private utility design or engineering beyond conflict identification and coordination

4) Environmental Studies Beyond Permitting

• Preparation of full environmental impact statements (EIS) or environmental assessments (EA)

• Phase I or Phase II environmental site assessments

• Detailed ecological studies not required for permitting (e.g., long-term monitoring, habitat restoration plans)

5) Geotechnical Investigation

• Subsurface exploration, borings, test pits, or laboratory testing

• Geotechnical reports or foundation recommendations beyond reviewing existing data

6) Traffic Studies Beyond Construction Impacts

• Comprehensive traffic impact studies or long-range traffic modeling

7) Permitting Fees and Agency Charges

• Payment of permit application fees, filing fees, or other agency charges

• Costs associated with public notices or legal advertisements

8) Any Services Not Explicitly Identified in the Scope of Work

• Additional studies, modeling, or design iterations beyond the agreed-upon scope

• Optional services unless authorized in writing by the Town

4.13. Town Responsibilities

The Town will be responsible for:

• Providing all documents relating to the project, including previous designs and reports.

• Providing survey control point data within the project area.

• Cleaning or recovering identified buried utility structures within the project area.

• Identifying and securing locations for public engagement meetings.

• Payment of permit fees.

5. INSURANCE AND INDEMNIFICATION REQUIREMENTS

5.1. GENERAL CONDITIONS:

Within ten (10) business days of the award or notice, or prior to the start of work, whichever comes first, the contractor will provide, pay for, and maintain in full force and effect the insurance outlined here for coverage’s at not less than the prescribed minimum limits of liability. Such coverage is to remain in force during the life of the contract and for such additional time as may be required, and will cover the contractor/ independent insured’s activities, those of any and all subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents, or employees.

A.

Certificates of Insurance: The contractor will give the owner a certificate of insurance completed by a duly authorized representative of their insurer certifying that at least the minimum coverage’s required here are in effect and specifying that the liability coverage’s are written on an occurrence (or claims-made where applicable) form and that the coverage’s will not be canceled, non-renewed, or materially changed by endorsement or through issuance of other policy(ies) of insurance without sixty (60) days advance written notice to the General Services Department. Failure of the owner to demand such certificate or other evidence of full compliance with these insurance requirements or failure of the owner to identify a deficiency from evidence provided will not be construed as a waiver of the contractor’s obligation to maintain such insurance. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents, or employees.

B.

Insurer Qualification: All insurance will be provided through companies authorized to do business in the

State of Connecticut and considered acceptable by the owner. Insurance Companies shall maintain a minimum A.M. Best rating of A-/VIII.

C.

Additional Insured: The policy or policies providing insurance as required, with the exception of professional liability and workers’ compensation, will defend and include the owner, directors, officers, representatives, agents and employees, and where applicable owner’s architects or engineers, as additional insureds on a primary and noncontributory basis for work performed under or incidental to this contract.

D.

Retroactive Date and Extended Reporting Period: Coverage, whether written on a claims made or occurrence basis, shall be maintained without interruption from the date of commencement of the

Work until date of final payment and then extended for an additional three (3) years from date of final payment.

If any insurance required here is to be issued or renewed on a Claims Made form as opposed to an

Occurrence form, the retroactive Date for coverage will be no later than the commencement date of the project. The Claims Made form will have an Extended Reporting Period of three years from the date of project completion. All Claims made policies cancelled or non-renewed and not replaced by a subsequent claims made policy will have an Extended Reporting period of three years from the date of cancellation or non-renewal.

E.

Subcontractors’ Insurance: The contractor will require each subcontractor hired by and/or employed by contractor to purchase and maintain insurance of the types specified below. When requested by the owner, the contractor will furnish copies of certificates of insurance evidencing coverage for each subcontractor.

F.

Waiver of Subrogation: The contractor/subcontractor will purchase required insurance policies that shall be endorsed with a waiver of subrogation and all rights of recovery in favor of the Town, its officers, officials, agents and employees. The contractor will require of subcontractors, by appropriate written agreements, similar waivers each in favor of all parties enumerated in this section.

G.

Indemnification/Defense/Hold Harmless: To the extent provided by law, the contractor shall indemnify, defend, and hold harmless the owner, officers, officials, agents and employees, and if applicable, the engineer and their agents and employees from and against all claims, damages, losses and expenses, including attorney’s fees of counsel selected by the owner, arising out of or resulting from the performance of the work and /or the supplying of materials, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission of the contractor/ insured, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not they are caused in part by a party indemnified hereunder.

5.2. INSURANCE LIMITS AND COVERAGE:

A.

To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions, and coverages of Insurance Services Office (ISO) policies, forms, and endorsements.

B.

If the contractor has self-insured retention’s or deductibles under any of the following minimum required coverage’s, the contractor must identify on the certificate of insurance the nature and amount of such self-insured retention’s or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be the contractor/ independent insured’s sole responsibility.

C.

Workers’ Compensation Insurance: With respect to all operations the Contractor performs and all those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry

Workers’ Compensation insurance as required by the laws of the State of Connecticut.

Employer’s Liability insurance shall be provided in amounts not less than:

$500,000 per accident for bodily injury by accident, $500,000 policy limit by disease; and

$500,000 per employee for bodily injury by disease.

D.

Commercial General Liability Insurance: With respect to the operations the Contractor performs and also those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Commercial General Liability insurance, including Contractual Liability, Products and Completed Operations, Broad Form Property Damage and Independent Contractors in an amount not less than $1,000,000 combined single limit, per occurrence, and $2,000,000 aggregate. Owner shall be included as additional insured. Per project aggregate to apply.

Notes:

If underground work is to be undertaken, each policy shall have coverage for and exclusions removed for “Explosion, Collapse and Underground” (“XCU”) hazards.

Should blasting be required, all necessary permits for the use of explosives shall be obtained by the contractor or insured from the Fire Marshall.

E.

Automobile Liability Insurance: The Contractor shall obtain automobile liability insurance with a minimum limit of $1,000,0000 combined single accident, covering the operation of all motor vehicles, including those hired or borrowed, that are used in connection with the Project for all damages arising out of bodily injury to or death of all persons and/or injury to or destruction of property. This policy shall not be subject to an annual aggregate limitation.

F. Umbrella/Excess Coverage: contractor shall purchase and maintain umbrella/excess liability insurance with a limit of not less than $1,000,000 per occurrence/aggregate, covering all lines of insurance required by this contract. This coverage is required to sit above the underlying General Liability, Automobile Liability and Employer Liability part of the Workers Compensation policies. Depending on the scope and size of risk of the work to be performed, higher limits of coverage may be required.

G.

Owner’s and Contractor’s Protective Liability Insurance for and in the Name of the Town and/or State:

With respect to the Contractor’s operations and also those of its subcontractors, the Contractor shall carry, for and on behalf of the Town and/or State for each accident or occurrence resulting in damages from bodily injury to or death of persons and/or injury to or destruction of property, with a minimum of

$1,000,000 per occurrence. Other Insurance Coverage That May Be Required:

• Professional Liability: Not less than $1,000,000 per claim and aggregate to be maintained for the duration of the agreement and three years following its termination.

• This insurance requirement applies when a contractor has a professional designation or license and/or is providing professional services. The minimum limit for architects and engineers is $1,000,000 per claim and in the aggregate and may be increased depending upon the nature of the services to be provided to Owner.

• Cyber Risk Insurance: Not less than $1,000,000 per cyber incident to be maintained for the duration of the agreement and three years following its termination.

• This insurance requirement applies when a third party will be using, storing, or accessing private, confidential or protected information.

• Environmental Liability: Not less than $1,000,000 per claim and in the aggregate.

• This insurance requirement applies when a contractor will be performing environmental clean-up work (decontamination/remediation), will be working with hazardous substance or waste, or may have similar such exposures while performing work under the proposed agreement. Higher limits of environmental liability coverage may be required depending upon the scope of work.

** Exceptions to the above requirements are subject to the sole discretion of the Town of Manchester

Version 4.2.2024

6. LIVING WAGE ORDINANCE

6.1. Living Wage Ordinance

This contract is subject to provisions of the Town of Manchester Living Wage Ordinance. A summary description of the ordinance and the certification form is attached. Bidders are asked to indicate on the attached Certification Form if your firm would be considered a covered employer. The Certification Form shall be returned to the Town with the proposal.

6.2. Summary Description for Vendors Regarding Manchester’s Living Wage Ordinance

Effective February 1, 2010, the Town of Manchester adopted a living wage ordinance. This Summary

Description is designed to provide any vendor bidding on a Town of Manchester contract with the key provisions of that ordinance. It does not contain the full ordinance.

LIVING WAGE REQUIREMENT:

The ordinance requires that companies awarded service contracts by the Town of Manchester exceeding $25,000 in any one fiscal year pay their Eligible Employees a living wage. Companies considered Covered Employers subject to this requirement are defined below. The Town of Manchester has determined that the contract resulting from this bid or Request for Proposals will be subject to the ordinance if the total contract value is $25,000 or more in any one fiscal year.

The living wage is currently calculated to be $18.25 per hour for employees that are provided comprehensive health care benefits, or $26.70 per hour for employees that are not provided comprehensive health care benefits.

The living wage and health benefit requirements are adjusted annually each July, effective July 1, 2010.

Companies will be required to pay the applicable living wage rate in effect during the term of their contracts.

COVERED EMPLOYERS AND EXEMPTIONS:

The ordinance requires that Covered Employers pay the living wage rate. Certain employers are excluded from paying the living wage rate. They are as follows:

Non-profit organizations as defined by the ordinance, and

Entities that employ less than 25 eligible employees.

ELIGIBLE EMPLOYEES:

Eligible employees are all permanent, full time employees of the company (defined as a normal work week of at least 30 hours), working in the State of Connecticut, not just those working on the Town contract. The following are not considered eligible employees for the purposes of the living wage requirement:

Employees with a normal work week of less than 30 hours.

Seasonal or temporary employees.

Employees under the age of 18.

Employees hired as part of a school-to-work program.

Students who serves in a work-study program or as an intern.

Trainees participating for not more than six months in a training program.

Employees enrolled in a governmentally funded vocational rehabilitation program.

Volunteers working without pay.

Employees exempted under Section 14(c) of the Fair Labor Standards Act due to disabilities.

Any person whose wage rate is subject to a federal or State of Connecticut statute or regulation mandating a prevailing wage rate.

EMPLOYER OBLIGATIONS:

Covered Employers are required to do the following pursuant to the ordinance.

Certify with the submission of their bid or proposal a) that they will pay the required living wage to eligible employees if awarded a contract, or b) that they are exempt from requirements of the ordinance, Upon award, covered employers shall provide the Town a sworn affidavit affirming that all eligible employees of the covered employer working in the State of Connecticut are receiving the living wage and health benefits required by this ordinance.

This sworn affidavit shall be provided thereafter on an annual basis within 30 days of a request being made by the Town if the duration of the contract exceeds one (1) year.

Notify their employees of their rights under the Living Wage Ordinance by posting a copy of the ordinance and other materials prepared by the Town of Manchester in locations where employees will see them.

Make best efforts to attempt to hire residents of the Town of Manchester for all new positions which result from a service contract subject to the ordinance.

PROHIBITED PRACTICES:

Covered Employers cannot decrease non-wage benefits (such as insurance, vacation, or pension) as a means of complying with the living wage requirements.

Covered Employers cannot retaliate or discriminate against any employee for making a complaint against the covered employer regarding compliance with living wage requirements.

ENFORCEMENT:

The Town may enforce the provisions of this ordinance by the imposition of fines, suspension of contract or declaring the Covered Employer ineligible for future contracts.

WAIVERS:

The ordinance provides for the waiver of certain requirements in the ordinance. However, no waivers will be considered until the bidding process has been completed and a contract has been awarded.

Requests for waivers must be made by the Covered Employer, in writing, to the General Manager. The

General Manager shall submit the waiver request to the Board of Directors, which shall have the sole discretion as to whether it is granted.

The above is intended to be a summary of the requirements of the living wage ordinance as they affect covered employers and is provided for informational purposes only. Employers should read the entire

Living Wage Ordinance. It can be found online at www.manchesterct.gov Purchasing and click on Living

Wage Ordinance.

7. EVALUATION CRITERIA

The Town will evaluate all proposals deemed responsive to this request by a committee selected by the

Town of Manchester. Proposals will be evaluated by the Town based on the criteria mentioned below.

If deemed necessary by the committee, the Town of Manchester reserves the right to shortlist the proposals received and arrange for interviews/ oral presentations to the committee as part of the selection process. Discussions, requests for additional information and negotiations may take place with the short list vendors to ensure clarification and to obtain a system that meets the requirements of this

RFP.

The Town of Manchester shall select the responsible and responsive Proposal which is determined by the Town to be the best suited, most…