CITY OF GLENNVILLE

REQUEST FOR QUALIFICATIONS AND PROPOSALS

ENGINEERING GRANT SERVICES

Date: November 6, 2025

Statements of qualifications and proposals are being requested from Engineering firms with a strong record in successfully assisting local governments with the preliminary report, final design, and construction administration of Federally Assisted

Projects. Responding firms should be qualified to provide a Preliminary Engineering Report (PER), NPDES Services (if applicable) design and construction administration services for projects utilizing federal funds.

Plans are to contract, within a year from the date of this notice, with a reputable firm for Engineering services for Federally

Funded Projects related to community and economic development. This procurement could include Community Development

Block Grant (CDBG), Redevelopment Fund Projects (RDF), Georgia Environmental Finance Authority (GEFA) Projects, Employment Incentive Program (EIP), Economic Development Administrations (EDA) Projects, Southeast Crescent Regional

Commission (SCRC) Projects, United States Department of Agriculture (USDA) Projects, and any other federally funded project in Compliance with 2 CFR 200 for Procurement. This procurement action may also lead to additional project contracts and/or contract addendums for planning, administrative and other related services for State and Federally funded projects. This is not a request for a retainer of services. Immediate plans call for services to assist with the preparation and administration of a FY2026 CDBG Project. All firms submitting will be reconsidered, on a project-by-project basis, should future state and federally funded opportunities arise within the next 2-3 year period.

Information which should be submitted for our evaluation is as follows:

1) History of firm and resources

2) Federal Funds Engineering Experience, including HUD, EDA, etc.

3) Key personnel/qualifications

4) Current workload

5) Scope and level of service proposed

6) Experience with similar projects and list of references

7) Fees and/or Percentages (if any) associated with the Preliminary Engineering Report (PER) for the application, and Design and Construction Management Services. If the City pursues a 2026 CDBG, the draft PER would be needed no later than February 27, 2026.

8) Errors and Omissions Insurance

9) Statement of Qualifications Form

10) Section 3 Certification Form (Only Submit with your Proposal if you are claiming Section 3 Status.)

All contracts are subject to Federal and State contract provisions prescribed by the Georgia Department of Community Affairs and/or other federal agencies. This project is covered under the requirements of Section 3 of the HUD Act of 1968, as amended and Section 3 Business Concerns are encouraged to apply.

City of Glennville also abides by the following laws as they pertain to HUD Assisted Projects: Title VI of the Civil Rights Act of

1964; Section 109 of the HCD Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with Disabilities Act of 1990 (ADA); and the Architectural Barriers Act of 1968; and the Build America, Buy

America Act (BABA).

Proposals should be received no later than 5:00 PM on December 8, 2025. Proposals received after this date and time may not be considered. We reserve the right to accept or reject any and all proposals and to waive informalities in the proposal process. Questions and/or request must be submitted to the name and address listed below:

Emily Mixon

City Manager

City of Glennville

134 South Veterans Blvd

Glennville, Georgia 30427 cm@glennvillega.gov mailto:cm@glennvillega.gov

ENGINEERING/ARCHITECTURAL

RATINGS CRITERION

CONTACT:

NAME OF FIRM:

FIRM ADDRESS:

Evaluate the Architectural and/or Engineering Firm based on the points assigned to each of the following selection criterion

CIRCLE POINTS

CRITERION

POOR

GOOD

EXCELLENT

POINTS

ASSIGNED

1. Ability to provide the disciplines necessary for this project.

0 1 2 _________

2.

Firm’s experience with this type of construction.

0 1 2 _________

3. Key personnel experience with this type of construction 0 1 2 _________

4. Quality of reference information. 0 1 2 _________

5. Has Firm had experience with Community

Development Block Grant (CDBG) projects?

0 1 2

6. Is price competitive? 0 1 2 _________

TOTAL POINTS

Firm can meet PER/PAR deadline? ____ Yes ____ No

Firm carries Errors and Omissions insurance? ____ Yes ____ No

COMMENTS ON WHY FIRM SHOULD BE SELECTED:

NAME:

DATE OF REVIEW:

Engineering/Architectural

Statement of Qualifications

NAME OF FIRM:

ADDRESS:

1. Years in Business in Present Form:

2. Firms History and Resource Capability to Perform Required Services:

3. Titles, Names, and Addresses of all Officers:

4. List categories in which firm is legally qualified to do business. Include Licenses and Registrations where applicable.

5. Does your firm carry Errors and Omissions Insurance? _____

6. If you were awarded the design, bid phase, and inspection for this project, what would your fee be?

7. Does your firm charge for the preliminary engineering report (PER)?

If yes, what would the charge be? $______________

Can your firm meet the draft PER deadline? YES____ NO______

8. List up to five (5) projects which demonstrate skills to be used on CDBG projects.

Note project name, location, owner, year, contract amount, and nature of firm’s responsibility.

1.

2.

3.

4.

5.

9. List key personnel (with qualifications) likely to be involved on these projects and explain their specific role in CDBG work.

10. List three (3) references for the Firm.

1.

2.

3.

11. Are you a Section 3 Business Concern? Yes No

If yes, the Attached Section 3 Business Concern Certification, Previous

Certification and Action Plan must be filled out, signed, notarized, and submitted with your proposal.

Is the signed and notarized Section 3 Business Concern Certification, Previous Certification and Action Plan attached to your proposal? Yes

If no, you will only need to submit the Section 3 forms if you are the successful proposer.

12. Certifying that:

Mr./Mrs./Ms. (signature) being duly sworn deposes and states that he/she is the (title) of (name of firm) and that answers to the foregoing questions and all statements herein contained are true and correct.