Engineering RFP.pdf

www.westerncatskills.org info@westerncatskills.org

125 Main Street, Suite A, Stamford, N.Y. 12167

(607) 652-2823

REQUEST FOR PROPOSALS

Engineering Services

Schoharie County 1042MH302-23

1. General Information

Schoharie County is seeking proposals to contract with a licensed, qualified engineer/firm to provide engineering services in conjunction with a recently awarded Community Development Block Grant (CDBG) Manufactured Home Replacement Program which will be administered in the towns of Blenheim, Broome, Conesville, Gilboa, Fulton, Jefferson, and Summit.

The purpose of this Request For Proposal (RFP) is to receive responses from pre-qualified professional engineers/firms for the engineering portion of the Schoharie County Manufactured Home Replacement Program.

We are expecting to replace 6 dilapidated manufactured homes throughout our service area in Schoharie County over the course of the next 2 years with a contractual end date of January 2026.

2. Scope of Services

The individual or firm selected will undertake the following services:

A. Stamped, properly scaled site plan for the installation of a new manufactured home to replace the existing home on site.

B. Design a concrete slab foundation that meets applicable HUD standards, must meet design specifications for use with insulated skirting.

C. Locate and assess the functionality of the existing septic system, if needed.

D. If recommending installation of a new septic, test soil and design a stamped plan for the new septic in association with the site plan already listed.

E. Provide certification of satisfactory septic system installation/inspection, per code requirements, if needed.

F. Consult with manufactured home site contractor and WCCRC staff, as needed.

3. Proposal Format

All proposal shall include the following minimum information:

A. Description of Organization

The organization description should clearly identify who will be the project manager for the term of this contract, and the day-to-day contact person for the jobs.

B. Organization Qualifications

Provide an outline of organization qualifications indicating relevant background experience, certification, and capabilities for this work. Give examples of work accomplished that is similar in size and content to the Scope of Services.

C. References, Related Experience and Examples of Work

Provide client references with phone numbers and relevant work. Specify the client, location, type of work, implementation results, examples of work and relevant information.

D. Billing Rate/Fee Schedule Proposal for services shall indicate a breakdown of fees with an explanation of the fee basis. All fees proposed shall be inclusive of any and all costs related to scope of work (fees, permits, etc.).

Proposal fee shall be broken down into the following subcategories:

I. Cost for stamped site and foundation plan.

II. Cost to locate and assess the current septic system.

III. Cost for soil test and the design of a new septic system (including a certification of satisfactory septic system installation as requested by CEO)

E. Copies of all professional licenses, certificates, etc.

4. Insurance Coverage

A minimum of $1,000,000 in general liability ($500,000 death/disability $500,000 property) and a workers compensation policy is required, proposal shall include copies of current workers compensation and liability insurance.

5. Selection Process

WCCRC staff will select the most qualified proposal based upon the following factors:

A. Qualifications B. Selection Criteria

I. Scope of services

II. Ability to carry out and manage the proposed Project(s).

III. An assessment of general experience.

IV. The number of and types of projects that have been completed.

V. The ability to respond and realize timelines.

VI. The ability to work with the WCCRC project manager, to bring about a successful completion.

VII. Willingness to Comply with the Proposed Agreement Terms and Conditions.

A sample master service agreement is attached. Proposals will be rated based on any exceptions made in the proposed contract.

VIII. Billing Rate/Fee Schedule

C. Award of Contract Once proposals are received, reviewed, and evaluated by WCCRC staff, an award will be made no later than 4pm on Thursday April 4th, 2024. All candidates will be notified via email.

6. Proposal Due Date and Delivery Proposals shall be submitted either by electronic format to the WCCRC Program Manager @ reneew@westerncatskills.org, hand delivered or by mail to WCCRC, 125 Main Street, Suite A, Stamford, NY 12167.

Proposals must be received no later than 4:00 pm on Monday April 1st, 2024. Proposals received after this date and time may not be considered. It is the proposer’s responsibility to clearly identify the RFP name on the submission, i.e. in the subject line, and to confirm receipt. WCCRC will not be held liable for negligence on the proposer’s part, to confirm receipt.

7. Payment

Payment will be made by check on a per project basis after the required work is completed, and upon receipt of a detailed invoice showing the service address, description and total amount due.

8. General

WCCRC reserves the right to reject any and all proposals, reissue an RFP, or proceed in an alternative fashion as may be permitted by the applicable rules, regulations and policies of the NYS CDBG Program.

Minority and Woman Owned Business Enterprises, Service-Disabled Veteran Owned Businesses, and Section 3 registered firms are strongly encouraged to apply.

Call (607) 652-2823 ext. 101, for any questions.

mailto:reneew@westerncatskills.org

9. Attachments

1. Sample Professional Services Agreement

2. Required Federal Contract Provisions