Engineering and Construction Administration Related Services.pdf

Request for Qualifications Engineering and Construction Administration

Related Services

RFQ # 2026-010-06-4260

Nash County Public Utilities & Facilities

120 West Washington Street Nashville, NC 27856

Event Date Release RFQ June 4, 2026 Qualifications Submittal Due June 18, 2026 Anticipated Award Date July 6, 2026

REQUEST FOR QUALIFICATIONS

ENGINEERING AND CONTRACT/CONSTRUCTION ADMINISTRATION SERVICES

Nash County, North Carolina

RFQ # 2026-010-06-4260

Issue Date: June 4, 2026 Submittal Deadline: June 18, 2026 at 5:00pm

Overview Nash County is soliciting Statements of Qualifications (SOQs) from qualified engineering firms for engineering and design, creating contract (PS&E) documents, and permitting necessary to support construction of several county related projects over the next 3 years. The two near term projects to be constructed in FY2027 include:

Construction of a 10,000 to 12,000 square foot warehouse collocated with a proposed EMS Station on a 4.02 acre parcel owned by the county and located immediately east of the Nash County Pet Connection Center at 3600 Eastern Avenue.

Construction of an auxiliary staff parking lot on two lots at the County Administration Building.

These lots (219 N Richardson Avenue/PARID 002717 and 110 W Elm Street/PARID 008478) comprise approximately 0.74 acres.

Vicinity maps for each of these projects is provided for reference as part of this RFQ.

Scope of Services In preparing SOQs to this Request for Qualifications (RFQ) responding firm(s) shall address their proposed project approach by highlighting experience in site/civil design, utilities infrastructure, construction observation and administration, and developing contract docs (PS&E). Respondents may view evaluation criteria for RFQ reviewers in following pages. Responding firm(s) SOQs shall include submitting a draft project schedule laid out in weeks. Respondents shall also provide information related to current work load for staff expected to be assigned to this project. The following is a basic, not all encompassing, scope of work. The final scope of work and accompanying price proposal shall be negotiated between Nash County and the most qualified, responsive firm.

A. Design Services

1. Review and confirm project scope with the County Engineer.

2. Identify regulatory agencies requiring all necessary permits for project construction and acquiring necessary permits for project completion. This would include zoning permits or any other relevant permits required by the jurisdiction where the project is located.

3. Conducting all necessary site investigations, e.g. survey, topographical, geotechnical, hydraulic and hydrological, environmental, and preparing necessary reports for permitting, design, and construction.

4. Prepare necessary site plan to assist with development of each project. At a minimum, said plans would be expected to include a grading plan, utilities plan, stormwater management plan, soil-erosion plan, technical specifications, and an estimate of probable cost.

5. Coordinate preparation of plats as necessary to create the lot(s), to establish any necessary easements, or for any other purpose required to successfully construct the project.

6. Producing accurate and complete contract documents (PS&E) for site preparation including utilities (water, sewer, electrical, communications, and stormwater).

7. Attend and provide necessary support required to secure project and or plan approval. Attend project coordination meetings as necessary to facilitate development of the site and construction of the proposed project as needed.

8. Construction documents. At a minimum design plans shall include a cover sheet including a preliminary drawing index with existing conditions, grading plan; utilities plan, stormwater plan, and details. Plans should be adequate to identify dimensions, materials, and an updated estimate of probable cost. Design Development plans shall also include any required technical specifications.

B. Construction Observation

1. Participate in preconstruction meeting. Perform on-site observations during the active site construction phase as may be reasonably necessary to determine if the progress and quality of the work being performed is in conformance with the approved plans.

2. Notify County Engineer immediately if work does not conform to the approved plans or requires special inspections or testing to make such determination.

3. Monitor project progress as it relates to the construction sequence identified within the approved plans and notify the County Engineer of any condition that may lead to a delay in overall completion or of any deviation from the approved plan.

4. Attend all site construction/coordination meetings as needed to support the project.

5. Provide reports to the County on a regular and recurring basis and to advise the County

Engineer as to project progress and compliance or as otherwise necessary.

6. Communicate with and/or answer questions from the site contractor(s) on behalf of the County, regarding matters depicted or required by the approved plans.

7. Provide necessary site inspections during construction as needed, followed by written reports.

8. Attend construction meetings as needed.

9. Review, approve, and sign off on all site work conforming to the approved plans and contract documents.

C. Project Closeout

1. Conduct final inspections with county staff and prepare punch lists.

2. Review punch list work for compliance to contract documents.

3. Review and approve red lined plans for the site work related items on the project and submit to the County for its records.

Response Format

Responses shall conform to the following:

· Letter of interest clearly identifying all project team members and their qualifications;

· Project Approach and Draft Project Schedules;

· Experience and background information shall include the following information: key personnel;

experience with site/civil design related to industrial development; and environmental permitting.

· A minimum of three (3) recent project references.

Please submit three (3) hard copies of the Statement of Qualifications and one electronic (PDF) copy.

Responses should be limited to no more than fifteen (15) single side pages.

Responses to this RFQ must be clearly labeled, “RFQ # 2026-010-06-4260 - Statement of Qualifications for Engineering and Construction Administration Related Services”.

Review and Selection Procedure Submittals deemed responsive to the requirements of this RFQ will be evaluated and scored in accordance with Nash County’s internal evaluation criteria. Statement of Qualifications will be evaluated on a competitive basis using the following criteria:

Project Approach/Schedule 25% Experience and Background 30% Experience with Community or Region 25% Project Understanding and References 20%

The selection committee will score the received Statement of Qualifications and may conduct interviews. The County reserves the right to negotiate a scope of services and price proposal with the best qualified firm(s). If a scope and fee cannot be reached, the County may negotiate with the next most qualified firm. The advertising of this RFQ does not assure award. The County reserves the right to modify responses, in whole or in part, and otherwise reserves the right to waive irregularities or cancel the RFQ.

The County reserves the right to reject and all submittals either in whole or in part. The County also reserves the right to (1) amend, modify, or withdraw this solicitation; (2) revise any requirement of this solicitation; (3) require supplemental statements or information from any responsible party; (4) extend the deadline for submission of responses hereto; (5) negotiate or hold discussions with any firm and to correct deficient responses which do not conform to the instructions herein; (6) cancel, or reissue in whole or in part, this solicitation, if the County determines in its sole discretion that it is in its best interest to do so; and (7) extend the term of any agreement on terms consistent with this procurement.

Questions regarding this RFQ should be directed to Jonathan L. Boone, Deputy County Manager via email to jonathan.boone@nashcountync.gov or by phone at 252-462-2613. Questions of general interest will be shared with all known respondents.

Completed SOQs shall be received by the close of business, Thursday, June 18, 2026, to Nash County - County Managers Office, 120 W Washington Street, Nashville, NC 27856.

Submitted responses shall comply with NCGS §143-64.31 - 64.34 (Mini Brooks Act).

Insurance Requirements:

For the duration of the contract, the selected firm(s) must maintain Commercial General Liability Insurance with limits of not less than $1,000,000, Professional Liability Insurance (Errors and Omissions) with limits of not less than $1,000,000, Automobile Liability insurance with a minimum limit of $1,000,000, and Workers Compensation Insurance as required by the State of North Carolina.

Initial Project Locations

Warehouse and EMS Station Site County Administration Auxiliary Parking Lot Site