Engineer RFP Packet 2024 SFRF Cuthbert.docx

Columbus Office 710 Front Avenue P. O. Box 1908 Columbus, GA 31901 Phone (706) 256-2910 Fax (706) 256-2908

TDY (706)256-2944

Americus Office 228 West Lamar Street Americus, GA 31709 Phone (706)256-2910 Fax (229) 931-2745 Fax (229) 931-2917 www.rivervalleyrc.org Toll Free (877)819-6348

TO: Area Engineering Firms

FROM: William Griggs

DATE: May 9, 2024

SUBJECT: Engineering Work for ARPA State Fiscal Recovery Fund Parks Grant

This is a Request for Proposal for Engineering Services. The project will consist of designing and supervising construction of improvements to Day Park, Iris Gardens, and the city swimming pool in the City of Cuthbert.

You are invited to submit a proposal to be received at the River Valley Regional Commission office, 710 Front Ave, Suite A Columbus, GA 31901, no later than 11:00 a.m., June 10, 2024.

A professional services contract will be awarded to whoever is considered to be the most responsible offeror and whose proposal is considered to be the most advantageous.

Address any questions you may have regarding the RFP to William Griggs.

enclosure

Request for Proposal

Introduction

The city of Cuthbert intends to secure engineering services to assist in the development, design, and implementation of the ARPA State Fiscal Recovery Fund Parks Award. The project will consist of improvements to Day Park, Iris Gardens, and the city swimming pool.

Scope of Work

The city of Cuthbert has proposed to construct improvements to Day Park, Iris Gardens, and the city swimming pool.

If funded, the Engineer will be responsible for final design, plans and specifications, obtaining necessary permits and/or easements; preparing for bid and contract documents, including advertising and bidding procedures; supervising construction and project closeout, as well as other necessary services.

Requested Information to include in your proposal

1. Personal references from similar local government projects completed in the past 5 years.

2. A description of how the firm will approach the project:

a. Planning and design and/or funding

b. Short and long-term success;

c. Operation and maintenance requirement; and

d. Implementation

3. Brief history of the firm and its principals:

a. Resumes of principals; and

b. History of firm.

4. Key Personnel:

a. Resume of the principal consultant/engineer, and others specifically assigned to the project, if applicable;

b. Resumes of consultants/architect from other disciplines to be assigned to the project. Other disciplines may include electrical, structural, mechanical and civil engineers, landscape architects, etc. and

c. Resume of the person (or persons) who will be assigned to resident inspection, if applicable.

5. Costs Schedule:

a. Fee approach for general administrative services, architecture and design, preparation of plans and specifications, pre-construction services, contract administration, site inspection, and other specifically required services. Generally, when funding is secured, but prior to implementation, a contract amendment will be executed for these services based upon a lump sum.

b. Fees for additional services (direct plus a multiplier). Such services are those which are generally not specified in the two categories noted above; and

c. Fees for reimbursable expenses, if applicable.

6. A written release authorizing any and all investigations deemed necessary

7. Completed RFP evaluation form

CRITERIA

Respondents are required to complete the RFP evaluation form found below. Please include this form in your proposal.

RFP evaluation form Please complete this form and place it in the front of your proposal.

1. List up to 10 Similar projects funded /completed 2019-2023

2. Have you worked with the local government between 2019-2023? If yes name the most recent project and year.

3. Have you worked in the River Valley Region between 2019-2023? If yes name the most recent project and year.

4. List your top qualified staff member and a copy of their state license:

5. What is your firm’s FEE as a percentage of construction?

6. Regarding your fee, are ALL costs inclusive?

7. Distance in miles (Not time) to the local government from your firm’s office that will serve this project?

8. Your Email address and contact information.

Proposal Submissions

All interested firms should prepare three (3) proposals and submit them to arrive at the River Valley Regional Commission no later than 11:00 a.m., June 10, 2024.

The offeror must provide a sample professional services contract of the sort proposed to be used on this project.

Note: The contract will be written for a “direct costs plus fixed fee, not to exceed a lump sum.” Offeror should also include the percentage fee that is normally charged for design and construction supervision on this size project.

Proposals should be addressed as follows:

CLEARLY MARKED:

City of Cuthbert ARPA State Fiscal Recovery Parks Award

Should there be any questions related to this proposal or the project’s Scope of Work please contact William Griggs at 706-256-2910.

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