ENE53 Bidder Response Form.xlsx
XLSX spreadsheet 1 MB Posted
- Attached to
- ENE53 Ultra-Low Sulfur Diesel and Biodiesel
- Solicitation number
- BD-24-1080-OSD03-OSD03-96473
- Issued by
- Suffolk County, Massachusetts
About this file
This document is an Bidder Response Form for the ENE53 - Ultra-Low Sulfur Diesel & Biodiesel Request for Response (RFR) issued by the Commonwealth of Massachusetts. The RFR seeks bids for the purchase and delivery of ultra-low sulfur diesel (ULSD) and biodiesel fuels. Bidders must respond to all required sections, including company profile, qualifications, references, and environmental practices. The RFR has four categories: ULSD, biodiesel, fixed pricing for ULSD, and fixed pricing for biodiesel. Bidders can respond to one or multiple categories. The bid submission deadline is specified in the Estimated Procurement Schedule.
The RFR outlines detailed delivery requirements, including lead times and use of company-owned vehicles. Bidders without BQ-9000 Marketer certification must source biodiesel from a BQ-9000 Producer. Subcontracting is allowed with prior approval. Bidders are encouraged to demonstrate sustainable business practices, such as green fleet policies, recycling programs, and energy efficiency measures. The contract will be awarded to the responsive and responsible bidder(s) that provide the best value to the Commonwealth.
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| ENE53 Pricing_Amended_5.15.24.xlsx | XLSX spreadsheet | |
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| ENE53 Diesel RFR_Amended_04_30_24.docx | DOCX document | |
| ENE53 Zone Listing.xls | XLS spreadsheet | |
| ENE53 Intent to Bid Notice.pdf | ||
| How to Create Quote In COMMBUYS~1.pdf | ||
| Official Intent to Award Notification-ENE53 Diesel & Bio-Diesel.docx | DOCX document |
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INSTRUCTIONS
INSTRUCTIONS FOR BIDDERS:
This is the Bidder Response Form for ENE53 - Ultra-Low Sulfur Diesel & Biodiesel.
This is a required document for all bidders responding to ENE53.
| Bidders must ensure all tabs are thoroughly reviewed and completed. The following are the required tabs for this RFR: | |
| · | Instructions |
| · | Submission Checklist |
| · | Bidder Profile & Qualifications |
| · | Bidder References |
| · | Environmental Practices Form |
| Questions about the bid must be submitted through COMMBUYS using the Q&A feature before the Q&A deadline. |
| See the RFR Estimated Procurement Schedule Section 1.2. |
Failure to provide the requested information may result in your response being disqualified.
Submission Checklist
| ENE53 Bidder Submission Checklist | ||||
| Bidders must follow the file naming convention specified in RFR Section '6.2.4 File Naming Conventions'. | ||||
| This tab is intended as a guide to assist you in file organization while completing your quote submission. FILES MUST NOT BE PASSWORD PROTECTED and PDF files must be searchable. | ||||
| Required/Mandatory Documents | ||||
| Description Enter in COMMBUYS during upload | File format | File Name Assign when creating files | Submitted (Yes/No) | |
| Company Name Bidder Response Form | .xlsx | CompanyName_BidResponseForm.xlsx | ||
| Company Name SDP Form | .xlsx | CompanyName_SDP.xlsx | ||
| Company Name PPD Form | CompanyName_PPD.pdf | |||
| Company Name Pricing | .xlsx | CompanyName_Price.xlsx | ||
| Category 2 & 4 Bidders only |
Company Name BQ-9000® Certification (or Company Name Quality Control Plan) .pdf CompanyName_BQ9000Certification.pdf (or CompanyName_QualityControlPlan.pdf)
| Company Name Comprehensive General Liability Insurance Certificate | CompanyName_Insurance.pdf | |
| Company Name Certificate of Good Standing from the Commonwealth | CompanyName_CertificateGoodStanding.pdf |
Bidder Profile & Qualifications
| ENE53 - Ultra-Low Sulfur Diesel & Biodiesel | |||
| BIDDER PROFILE AND QUALIFICATIONS | |||
| Instructions | Bidders must respond to all questions in the sections below unless stated otherwise. | ||
| Beige boxes are required fields. Once filled, boxes will turn white, for example: | Company Name, Inc. | ||
| Provide answers by selecting the corresponding beige box next to the desired field | |||
| Sections left blank without justification will not be considered | |||
| Bidder Profile | |||
| 1. Bidder Information (provide information below) | |||
| Full Legal Company Name (Same as MA W9): | Years in Business: | ||
| Full Legal Name DBA: | Days/Hours of Operation: | ||
| Full Legal Company Address (Same as MA W9): | Company Website (optional): | ||
| Company Phone: | Primary New England Terminal Address: | ||
| Company Email: | Secondary New England Terminal Address |
(if applicable):
2. Contact Person(s) (provide at least one contact person and list additional contacts where applicable) Awarded Contractors are responsible for reporting quarterly sales and diversity spending as well as ensuring payment of the 1% OSD Administration Fee. Any changes to any Contractor contacts must be communicated to the OSD Contract Manager.
| Name | Phone | ||
| Primary Account Manager (AM): | |||
| Primary Reporting Contact (if not AM): | |||
| Secondary Reporting Contact (if not AM): | |||
| Primary Admin Fee Contact (if not AM): | |||
| Secondary Admin Fee Contact (if not AM): | |||
| Key Dispatch Individual (if not AM): | |||
| After Hours Contact (if not AM): | |||
| Customer Contact (if not AM): | |||
| 3. Emergency Contact Person (provide a contact who can be available 24 hours a day or as close to 24 hours as possible) | |||
| Name | Phone | ||
| Emergency Contact Person: | |||
| Categories | |||
| 4. Categories Being Bid (Answer Yes/No or mark "X" Bidder may respond to one or multiple categories) | |||
| Category 1: Ultra-Low Sulfur Diesel | |||
| Category 2: Biodiesel | |||
| Category 3: Fixed Pricing for Ultra-Low Sulfur Diesel | |||
| Category 4: Fixed Pricing for Biodiesel | |||
| Supplier Information | |||
| 5. RFR 2.4 Suppliers |
Detail supplier information if sourcing ULSD or Biodiesel outside of your company's facility. Add additional suppliers if needed.
Supplier Name Contact Name Phone
| Company Experience |
| 6. RFR Section 2.1 Business background |
Provide a profile of the company's annual volume of ULSD and/or Biodiesel delivered in Massachusetts in 2023.
| Volume of ULSD delivered in 2023: |
| Volume of Biodiesel B5 delivered in 2023: |
| Volume of Biodiesel B10 delivered in 2023: |
| Volume of Biodiesel B15 delivered in 2023: |
| Volume of Biodiesel B20 delivered in 2023: |
| 7. RFR Section 2.1 Business background |
Bidders must have been in the business of providing the purchase and delivery of Ultra-Low Sulfur Diesel and/or Biodiesel for at least the five (5) most recent consecutive years prior to the RFR submission deadline (See RFR Section 1.2, Estimated Procurement Calendar). Provide a profile of the company's operations, including but not limited to experience in the handling and delivery of ULSD and/or Biodiesel and a description of bidder's current business in Massachusetts.
8. RFR 2.3 Bankruptcy, litigation, and contract defaults within the last five (5) years (Provide answers below or reference attachments if provided separately) The bidder shall submit a description of any, within the last five (5) years of this bid posting, investigations, indictments or pending litigation by any federal, state or local jurisdiction relating to the bidder, any officer, director, partner or member thereof, any affiliate or any related company and any other requested information. Bidders must also provide a list of any outstanding contingencies, such as lawsuits or other claims or charges, against the Bidder related to performance of the services sought under this RFR.
| Describe any Litigation, Penalties or Bankruptcy: |
| Describe any Defaults: |
| Describe any other Adverse Conditions: |
| Commodity Specifications |
| 9. RFR 3.3 Delivery Terms |
Indicate if ULSD or Biodiesel will be delivered using company-owned vehicles. If yes, provide a brief description of your fleet including the size of your fleet.
| Yes/No: |
| Description of Fleet (if applicable): |
| 10. RFR 3.3 Delivery Terms |
Indicate if your company has experienced delivery driver shortages within the last year. If so, detail how your company will address potential delivery driver shortages to maintain business-as-usual practices and meet delivery times. Reference any policies and practices your company has in place.
11. RFR 3.3 Delivery Terms Indicate if your company can meet the lead time for normal delivery of 24 hours; 48 hours for holidays and weekends.
| Yes/No: |
| 12. RFR 3.2.1 BQ-9000® Certification (Category 2 & 4 Bidders only) |
BQ-9000® Producer Certification for Category 2 (Biodiesel) and Category 4 (Fixed Pricing Biodiesel) is preferred, but not required. Bidders not certified as BQ-9000® Marketers must source B100 product from a BQ-9000® Producer. Bidders must submit a BQ-9000® Producer Certification or Quality Control Plan as part of the Bidder Submission Checklist. Indicate if your company is a BQ-9000® Marketer.
| Yes/No: |
| 13. RFR 3.1.2.1 Alternative Biodiesel Blends |
Indicate if your company provides Biodiesel blends above B20. If yes, specify the name of the blend you provide (eg. B50).
| Yes/No: |
| Blend Name: |
| Subcontracting |
| 14. RFR 8.1.3.9 Subcontracting Policies |
Prior approval of the department is required for any subcontracted service of the Contract. Contractors are responsible for the satisfactory performance and adequate oversight of their subcontractors. The Commonwealth reserves the right to request additional information on subcontractors. Indicate if your company will utilize subcontractors as part of this contract.
| Yes/No: |
| 15. RFR 8.1.3.9 Subcontracting Policies |
Complete each row with the subcontractor information who are expected to take part in this contract (if applicable). Add additional subcontractors if needed.
Legal Company Name: Time Worked with Subcontactor: Estimated Percent of Total Contract Services to be Subcontracted (eg. 30%):
Bidder References
| ENE53 - Ultra-Low Sulfur Diesel & Biodiesel | |||
| BIDDER REFERENCES | |||
| Instructions | Each beige box is a response field, once filled boxes will turn white. For example: | Company Name, Inc. | |
| Provide answers by selecting the corresponding gray box next to the desired field | |||
| Sections left blank without justification will not be considered | |||
| Bidder References | |||
| RFR 2.5 Bidders must submit five (5) professional references from any institutional account in addition to the largest customer in MA if available, and who have ordered ULSD or Biodiesel by delivery in the past five (5) years immediately preceding the RFR submission deadline. | |||
| Reference/Entity Company | Contact Person | Phone |
Env Practices Form
| ENE53 - Ultra-Low Sulfur Diesel & Biodiesel | ||||
| Environmental Practices Form | ||||
| Instructions: | Bidders must respond to questions below to be responsive. | |||
| Provide answers by selecting the corresponding Beige Box next to the desired field. Once filled, boxes will turn white | ||||
| Sections left blank without justification will not be considered. | ||||
| Primary Purpose | ||||
| Bidders are encouraged to communicate existing business practices that foster a sustainable approach to conducting their operations. This may include one that has a reduced impact on the environment or public health, such as, but not limited to, creating less waste by using less packaging; eliminating the use substances and/or materials that are considered toxic; or using alternative fuel vehicles in the delivery fleet for the purpose of reducing air pollution and greenhouse gas emissions. | ||||
| Legal Company Name/dba: | ||||
| Bidder Sustainability Program/Environmental Business Practices | ||||
| Indicate what types of corporate sustainability policies/plans your company has by yes or no AND attach (or provide link) to policies/plans in the field to the right: | Indicate 'Yes' or 'No' below | Provide Description below | Must provide requested link to company website and/or name of plan or policy on company letterhead submitted with bid to substantiate, as requested | |
| Climate Action Plan: | ||||
| Zero Waste Policy: | ||||
| Toxics Reduction Strategy: | ||||
| Green Fleet Policy: | ||||
| Sustainable Procurement Policy or Environmentally Preferable Purchasing Policy: | ||||
| Anti-Idling Policy: | ||||
| Waste Prevention and/or recycling policy/program: | ||||
| Briefly describe and list sustainable procurement practices and achievements as a result of the policies checked above: | ||||
| Does your company publish an annual Sustainability Report? The sustainability report may include reference to policies but should include specific and measurable accomplishments over the last year. If yes, provide a link to your latest report (or attach if no link available) and briefly describe key elements and accomplishments. | ||||
| Do you have specific targets for reducing your use of energy, water and chemicals? Describe targets: | ||||
| Decarbonization | ||||
| Provide Description below | Provide link and/or name of document submitted with bid, if any | |||
| What commitments and efforts has the company made to cut its carbon footprint? Describe: | ||||
| Company reports Greenhouse Gas emissions and climate change strategy to CDP, EcoVadis, or other. Please list: | ||||
| Company sets Science Based Targets to reduce Greenhouse Gasses through the Science Based Targets Initiative (SBTi). Describe targets: | ||||
| Bidder Facility Sustainability Practices | ||||
| List individual steps not indicated in the above sections that your firm has taken to improve the sustainability at your own operations AND attach (or provide link) to policies/plans: | Indicate 'Yes' or 'No' below | Provide Description below | Must provide requested documentation as a link and/or name of document submitted with bid to substantiate | |
| Uses at least 50% remanufactured toner cartridges in printers. Uses at least 50% remanufactured toner cartridges in printers. Provide total annual spend on remanufactured and Original Equipment Manufacturer cartridges: | ||||
| Implemented a green cleaning program at our own facilities. Describe program and provide a list of third-party certified products used: | ||||
| Purchases appliances and equipment (printers, copiers, microwaves, etc.), that are Energy Star or EPEAT certified models. Provide a list certified products: | ||||
| Incorporates green building design elements into all construction and renovation projects. List green design elements and provide supporting documentation to substantiate: | ||||
| Owns or leases buildings certified to LEED or other green building standard. escribe any data collected and provide link to any published reports: | ||||
| Purchases or creates renewable electricity onsite (Through solar or wind systems, for example). Describe and indicate the % of energy that is derived from renewable sources: | ||||
| Has internal recycling and composting programs. List all materials included in the program: | ||||
| Has received a 3rd party energy audit (usually through a utility) and implemented recommendations. Attach audit recommendations and what has been completed: | ||||
| List other sustainable initiatives not listed above and provide any measurable data. | ||||
| Shipping/Transportation | ||||
| Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | ||
| Has your company implemented any environmentally sound shipping and transportation practices? Examples include, but are not limited to: using alternative fuel vehicles (provide description of type), using biodiesel fuel in vehicles, purchasing environmentally preferable fleet products (e.g., retread tires, re-refined motor oil, low-VOC solvents, etc), or is a member of the EPA's SmartWay Partnership? Provide a description of the practices: | ||||
| Training and Education | ||||
| Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | ||
| Describe how your company trains staff on the products or service that involves an environmentally preferable component? Provide a description of the practices: | ||||
| Describe how your company trains educates customers on the products or service that involves an environmentally preferable component? Provide a description of the practices: | ||||
| Certifications | ||||
| Bidders should familiarize themselves with the various certifications and standards for products and processes that are available within the industry in which they operate, with particular attention to those concerning environmental issues. Has your company or any of its manufacturers and/or subcontractors obtained any of the following product / industry certifications? In order to receive credit, please attach a copy certifications listed below: | Indicate 'Yes' or 'No' below | Provide Description below | Must provide link and/or name of document submitted with bid as requested to substantiate | |
| Is LEED Certified. List to what standard: | ||||
| Has adopted an environmental management system that is geared to continuous improvement (e.g., ISO 14000). |
Attach proof of an EMS audit.
Certified as a Massachusetts Sustainable Business Leader through the Sustainable Business Leader Program.
Attach certification.
| Other industry environmental standards where applicable. Examples include CERES principles, C2C Protocol, Responsible Care Codes of Practice or other similar standards. List standard(s): | |||
| Is a certified B Corporation. Describe: | |||
| Other Environmental Criteria | |||
| Indicate 'Yes' or 'No' below | Provide Description below | Provide link and/or name of document submitted with bid, if any | |
| Alternative Biodiesel Blends (RFR Section 3.1.2.1) |
Under Category 2 of this RFR, alternative biodiesel blends such as those higher than 20% biofuel (B20) must meet the minimum fuel specifications outlined in this RFR and demonstrate compatibility with diesel engines. Indicate your firm's ability to provide alternative biodiesel fuel blends that meets this criteria:
Bidders may provide additional information about environmentally preferable products or practices that are not indicated and explained above. Attach any appropriate documentation to substantiate claim:
| Yes |
| No |
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