Enclosure_1_PWS_20Apr26_DRAFT.pdf

Performance Work Statement For

Headquarters United States Marine Corps (HQ USMC) Deputy Commandant for Programs and Resources (DC P&R)

Budget & Execution (B&E) Division Financial Management Support Services

20 April 2026

DOCUMENT TABLE OF CONTENTS

Part_1_General_Information Part_2_Definitions_And_Acronyms Part_3_Government_Furnished_Items Part_4_Contractor_Furnished_Items Part_5_Specific_Requirements_and_Tasks Part_6_Applicable_Publications Part_7_Technical_Exhibit_List

CHANGE LOG

This record shall be maintained throughout the life of the document. Each published update shall be recorded. Revisions shall be incorporated via a bilateral contract / task order Modification.

CHANGE / REVISION RECORD

Date Page/Paragraph Description of Change Made By:

20-Apr-26 N/A Initial Publication DS

Note: This Performance Work Statement (PWS) was derived from a template and is tailored for the specific requirement detailed herein. Topical sections/items from the originating template that were determined to not apply to this acquisition have been marked “reserved” in lieu of deletion to ensure numbering consistency with the originating template. See the PWS parts and sections which follow for details on these specific requirements.

Part 1 General Information

1.0 General: This is a hybrid contract consisting of firm fixed price Contract Line Item Numbers (CLINs) for services and Cost-reimbursement CLINs for the reimbursement of required travel in support of the Performance Work Statement (PWS) requirements. This contract is for non-personal services contract / task order as defined in FAR 37.101 and in accordance with (IAW) FAR 37.104 Guidance to provide Financial Management Support Services as detailed herein.

The Government shall not exercise any supervision or control over the contract / task order service providers performing the services herein. Such contract / task order service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Under this contract / task order, Contractor personnel:

(1) Shall perform the services described herein as contractors, not as employees of the Government;

(2) Shall NOT be placed in a position where they are under the supervision, direction or evaluation of a federal employee, military or civilian, but shall, pursuant to the Government's right to inspect, accept or reject work, comply with such general direction of the Contracting Officer or the duly appointed representative of the Contracting Officer as is necessary to ensure completion of the contract / task order objectives;

(3) Shall NOT be placed in a position of command, supervision administration or control over military or civilian personnel or personnel of other contractors or become part of the Government organization; and

(4) As this contract / task order does not create any employer-employee relationships, entitlements and benefits applicable to such relationships do NOT accrue by virtue of this contract / task order.

1.1 Background: The Deputy Commandant for Programs and Resources (DC P&R) Department is the principal staff agency responsible to the Commandant of the Marine Corps for developing and defending Marine Corps financial requirements, policies, and programs. DC P&R owns the Marine Corps program analysis and resource planning, programming, budgeting and execution (PPB&E) processes and serves as the principal adviser to the Commandant of the Marine Corps (CMC) on all financial matters. The P&R Department directs and manages end-to-end financial management activities to include: program and budget formulation, budget execution, accounting and auditing. The mission of B&E is to track and optimize the allocation of limited financial resources in support of Marine Corps operations and acquisition programs. For its part in formulating the Marine Corps budget estimates and submissions: B&E coordinates with Navy’s Office of the Deputy Assistant Secretary for Budget (FMB) and other offices, such as the Chief of Naval Operations, as appropriate. B&E also provides quality control over programmatic and financial data for congressional and external agency use. When the budget is enacted, P&R B&E Division, through the Budget Execution Branch (RFE), is responsible for allocating resources to the major commands, monitoring execution, and realigning resources as necessary. The B&E

Division has a requirement for the non-personal support services to include technical, administrative, and professional services that assist DC P&R B&E in the sustainment, improvement, and optimization of the HQMC fiscal execution business processes.

1.2 Objective: The objective of this contract / task order is to acquire the necessary support services to include technical, administrative, and professional services that seek to assist DC P&R B&E in the sustainment, improvement, and optimization of the HQMC fiscal execution business processes.

The following goals are identified for this contract / task order:

(1) Optimize fiscal workflows and business processes to improve operational efficiency, reduce processing timelines, and ensure full alignment with Marine Corps strategic financial goals.

(2) Inform leadership and key stakeholders with timely, accurate, and actionable financial analysis, enabling data-driven decision-making and resource allocation.

(3) Increase the accuracy, reliability, and transparency of financial data throughout the entire execution lifecycle, from commitment through final expenditure.

(4) Validate financial transactions and records to ensure strict compliance with fiscal law, DoD regulations, and Marine Corps policy, directly contributing to a stronger audit readiness posture.

(5) Improve the command's overall auditability and financial discipline by refining internal controls, enhancing process documentation, and providing expert recommendations for corrective actions.

1.3 Scope: The Contractor shall provide financial management support services to include technical, administrative, and professional services that assist DC P&R B&E in the sustainment, improvement, and optimization of the HQMC fiscal execution business processes in all applicable financial systems [Including but not limited to: Defense Agencies Initiative (DAI), Program Budget Information System (PBIS), Access Request Management Service (ARMS), Marine Corps Funding Authorization Document (MCFAD), Work Year Personnel Cost (WYPC) or its future system successor, Total Force structure Management System (TFSMS), Human Resources Link (HRLink), and Advancing Analytics (ADVANA)] in compliance and consistent with all applicable directives.

1.3.1 Higher Level Task Areas: The scope of work under this contract / task order includes effort aligned with the following Higher Level Task Areas

(1) Task Area 1: Financial Execution Level Data Management, Analysis, and Reporting Support

(2) Task Area 2: Field Level Execution Monitoring and Corrections Support

(3) Task Area 3: Current Year Operational Support

(4) Task Area 4: Oracle Business Intelligence Enterprise Edition (OBIEE)/ Oracle Analytics

Server (OAS) Financial Reporting Development Support

(5) Task Area 5: Treasury United States General Ledger (USSGL) and United States Marine

Corps (USMC) Financial Statement Interface and Transaction Detail Support

(6) Task Area 6: Civilian Personnel Data Analysis, Reporting, and Other Administrative Support

(7) Task Area 7: Advanced Training Support

See Performance Work Statement (PWS) Part 5 Specific Requirements and Tasks for additional details on these task areas.

1.3.2 Applicable Directives: The following directives are applicable to this contract / task order:

(1) Office of the Under Secretary of War Comptroller (OUSW-C) Department of War

(DoW) 7000.14-R, DoW Financial Management Regulation (DoW FMR);

(2) Department of Navy Financial Management Policy Manual, NAVSO P-1000; and

(3) Marine Corps Order (MCO) 7300.21B (Marine Corps Financial Management Standard

Operating Procedure Manual).

1.4 Reserved

1.5 Reserved

1.6 Period of Performance

The period of performance of this contract / task order shall be in accordance with the Contract Line Item Numbers (CLINs) included in the solicitation / contract / task order.

1.6.1 Transition Periods

1.6.1.1 Transition-In (Phase-In)

1.6.1.1.1 Transition-In Period: Unless the Contractor is currently providing support under a contract / task order to which this is the successor, the first thirty (30) days of the base period of performance shall be a transition period. During this period the Contractor shall cooperate with the existing Contractor (if any) to ensure a smooth and seamless assumption of all required support. The Contractor shall execute its Phase-In Plan to ensure minimum disruption to vital Government business. The Contractor shall ensure that there will be no service degradation during and after transition. At the end of the transition period the Contractor shall be fully and solely responsible for all required support.

1.6.1.1.2 Transition-In (Phase-In) Plan: The Contractor’s Phase-In Plan shall detail how it will conduct operations during the transition from the period of performance (PoP) start date to full operational capability at PoP start plus 30 days. The Contractor shall achieve the following service milestones:

A. PoP Start Date: The Contractor shall be able to:

• Provide Contract Management and Administrative Support including Program Management support for this contract;

• Initiate in-processing for all personnel to obtain Common Access Cards (CACs), Government Furnished Equipment (GFE), and enable access to workspaces;

• Submit all required system access requests for all personnel.

B. PoP Start Date plus 15 days shall be able to:

• Commence or continue, as applicable, executing formal turnover activities with the incumbent contractor (if any), including required knowledge transfer and joint review of procedures; and

• Commence assuming direct responsibility for the tasks outlined in this PWS.

C. PoP Start Date plus 30-days shall be able to:

• Achieve Full Operational Capability (FOC), assuming independent and complete responsibility for 100% of all tasks identified in this PWS.

The Contractor shall prepare and submit a detailed Phase-In Plan for the Government’s review and approval within 10 days after award to the Contracting Officer and/COR (Deliverable A001). The Government shall have 5 days to review the plan.

1.6.1.2 Transition-Out (Phase-Out)

1.6.1.2.1 Transition-Out (Phase-Out) Period: The phase-out period shall apply to any contract / task order follow-on requirements. Prior to the completion of this contract / task order, an observation period shall occur, at which time key personnel of the incoming Contractor may observe operations and will correspond to the final 30 days of performance of this contract / task order, whichever performance period that may be. This will allow for orderly turnover of facilities, equipment, and records and will ensure continuity of services. The outgoing Contractor is ultimately responsible for performing full services IAW the contract / task order during the phase-out period and shall not defer any requirements for the purpose of avoiding responsibility or of transferring, such responsibility to the succeeding Contractor. The outgoing Contractor shall fully cooperate with the succeeding Contractor and the Government, so as not to interfere with their work or duties. All outgoing Contractor personnel shall out-process through the designated Government personnel to ensure compliance with the Government’s requirements for closing email accounts, terminating access, turning in CACs, computers, radios, etc.

1.6.1.2.2 Transition-Out (Phase-Out) Plan:

Unless Contractor is the awardee on the successor contract / task order (if any), the last thirty

(30) days of the performance period then current shall be a transition period. The outgoing Contractor shall develop a Phase-Out plan to affect a smooth and orderly transfer of contract / Task Order responsibility to a successor or to the Government if no successor contract / task order is awarded.

The phase out plan shall:

• Fully describe the Contractor’s approach to the following issues, at a minimum: removal of Contractor property, data and information transfer; clean-up of Contractor work areas; and security debriefings in accordance with applicable DON/USMC procedures for incumbent personnel holding security clearances (if applicable); and any other actions required to ensure continuity of operations;

• Address how the Contractor intends to ensure all Contractor personnel will out-process through the designated Government personnel and ensure compliance with the Government’s requirements for closing email accounts, terminating access, turning in CACs, computer, radios, etc.

The Contractor shall provide the COR a draft of the plan no later than seventy-five (75) days prior to expiration of the base period, forty-five (45) days before the commencement of the phase-out period (Deliverable A002). In the event the government exercises one or more options, the plan shall be updated as appropriate and submitted not later than seventy-five (75) days prior to the expiration of the option period then current, forty-five (45) days before the commencement of the phase-out period. The Phase-Out Plan shall be finalized and must be submitted no later than sixty (60) days before the expiration of the applicable contract / task order period, thirty (30) days before the commencement of the phase-out period.

1.6.2 Close Out

Upon completion of the contract / task order, the Contractor shall ensure sufficient staffing to complete orderly close out.

1.7 Place of Performance

The work to be performed under this contract / task order will be performed primarily at the Pentagon and in Contractor’s facilities, as required, except in the instance of travel to a different United States Government Facility in support of the PWS requirements. Contractor personnel assigned to support this contract / task order that are not working onsite within one of the available Government provided workspaces shall be in a Contractor facility or teleworking in accordance with the Contractor teleworking policies. While Contractor personnel are at the Government site, they shall comply with all rules and regulations in effect at that site.

1.8 Business Relations, Contract/Task Order Management, and Administration

The Contractor shall provide a Program and Contract Management / Administration Office structure and organization to manage the requirement of this contract / Task Order. The contractor shall manage, organize, coordinate, and control all program activities to meet performance factors and requirements of the contract / task order. The contractor shall participate in such activities as analysis, meetings, partnering, and transition meetings. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel. The contractor shall respond to Government business relations requests (changes in technical and contractual needs and data calls) as required.

1.8.1 Contract / task order Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall have a single primary POC between the Government and contractor personnel assigned to support task orders, and a single point of contact between the Government and contractor personnel at each manned location (determined by the contractor's analysis of manpower requirements) to support the contract / task order. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirements of this contract / task order.

1.8.2 Program Management

The contractor shall provide management support as required. The contractor shall maintain the currency of contractor personnel qualifications by providing initial and refresher training as required to meet the contract / task order requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract / task order tasks. The contractor shall comply with all applicable local host-nation and international laws, rules, regulations, and policies.

1.8.3 Post Award conference. Within 5 working days of the contract award, the Contractor shall participate in the post-award conference

1.8.4 Monthly Planning Meeting(s)

The Contractor shall schedule and participate in a monthly planning meeting with the COR which shall occur no later than 25th day of each month. The Contractor’s Program Manager is required to attend. The purpose of this meeting is to establish expectations for the next month and ensure that services provided under this contract / task order are responsive to overall goals and objectives. These meetings are primarily via electronic means (e.g., MS Teams). However, the COR can request an onsite meeting by exception. For onsite meetings, contractor travel for this purpose will not be reimbursed.

The contractor shall prepare the Meeting Agendas in Adobe PDF or Microsoft Power Point format is acceptable as coordinated with the Government (Deliverable A003). The contractor shall supply presentation materials to the Government as needed prior to the meeting to enhance productivity and mutual understanding of topics. The contractor shall be prepared to explain the reasoning, assumptions, and methods used to arrive at any particular conclusion, recommendation, or alternative in the accomplishment of the tasks required by the contract / task order.

1.8.5 Monthly Status Report

The Contractor shall provide a Monthly Status Report (MSR) (Deliverable A004) electronically to the COR via email no later than the 10th day of each month that assess the status of each planned Task Order effort referenced in the monthly planning meeting, and performed in accordance with the Task Order PWS and covers, at a minimum, the following information:

• Progress made

• Current effort in progress

• Planned work

• Schedule status

• Travel conducted or planned

• Meetings attended

• Issues

• Recommendations

The MSR shall be in PDF format.

1.8.6 Quarterly Performance Meetings: Upon coordination, on a minimum quarterly basis, the Contractor shall participate in quarterly Performance Meetings with the Contracting officer, Contracting Officer’s Representative (COR), and other Government personnel as appropriate.

At these meetings, the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. A basic agenda will be generated by the Government and the Contractor will be provided an opportunity to identify any specific topics for inclusion in the agenda in advance of the meeting.

Each contract performance status meeting will cover the following topics, as appropriate:

• Contract performance status including discussion on Contractor performance based on COR monthly surveillance, encountered, or expected performance concerns (e.g., potential delays), discussion on Contractor Performance Assessment Report System (CPARS), or other performance related items.

• Contract administration items including but not limited to funding concerns; invoicing issues; in process or potential new modifications; and requests for equitable adjustment, claims, or disputes.

1.8.7 Quarterly Program Status Report (QPSR)

The contractor shall submit to the COR and the contracting officer a single Quarterly Program Status Report (CPSR) (Deliverable A005) via email no later than the 10th calendar day of the third month after award of the Base Contract / Task Order and no later than the 10th calendar day of every 3rd month thereafter. If the 10th calendar day falls on a weekend or holiday, the contractor shall submit the report on the next business day.

The QPSR shall identify the base contract / task order number, award date, performance start dates, teaming partners/subcontractor used by the prime contractor along with their business size designations, and contract / task order value. The QPSR shall also include details on the contract / task order funding status and provide the costs incurred and remaining funding balance available for each contract / task order’s Travel CLINs. Adobe PDF format is acceptable.

1.8.8 Other Periodic Meetings.

The Contractor shall participate in any other periodic meetings regarding contract progress or performance requested by the Government, as needed, in support of this contract to include monthly or quarterly Contractor Performance Briefs, as deemed necessary by the DC, P&R Executive leadership. These meetings are primarily via electronic means (e.g., MS Teams).

However, the COR can request an onsite meeting by exception. For onsite meetings, contractor travel for this purpose will not be reimbursed.

1.8.9 Meeting Minutes

The Contractor shall provide minutes from regularly scheduled meetings electronically to the COR via email within five (5) business days after the meeting is held (Deliverable A006). The minutes shall reflect a chronological, detailed explanation of the topics discussed, the critical decisions made, and task areas to focus on and with agreed-to timelines. The minutes shall also provide a record for future efforts and shall follow the agenda format with more detailed notes under each section. Adobe PDF format is acceptable.

1.8.10 Service Contract Reporting (formerly called Contractor Manpower Reporting)

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract / Task Order for the DC P&R (and any other stakeholder) via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract / task order period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract / task order to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

(1) Go to www.sam.gov and log in.

(2) Select Entity Registrations and then select Service Contract Reporting.

(3) SAM displays your entities which have service contracts and meet the reporting criteria.

Select View by entity to see the service contracts for each entity.

(4) Next, select Add for the service contract against which you want to create a Service

Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

(5) You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

http://www.sam.gov/ http://www.sam.gov/

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Equivalent (FTE) Employee, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

(6) Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

(7) When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report

(1) Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

(2) Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

1.9 Quality Control

Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government.

1.9.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS including Technical Exhibit A Performance Requirements Summary (PRS). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract / Task Order.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within 30 days after date of contract / task order award (Deliverable A007).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 15 days. If the Government has provided comments, the Contractor shall then have 15 days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 5 days prior to the anticipated change and before implementation by the Contractor. After acceptance of the quality control plan, the contractor shall consider any proposed changes to their QCP from the Contracting Officer (KO). The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team;

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract / task order, including the contract / task order’s clauses;

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance;

(e) How the Contractor will ensure all keys issued will remain controlled items (If applicable);

(f) How the Contractor will inventory and track maintenance of all Government Provided Equipment / Materials;

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(h) How the Contractor will file and save all Quality Control related documents for the life of the contract / task order plus 5 years.

1.9.1.1 An Analysis of Quality Control and Timeliness of Submittals (i.e., deliverables) shall be provided electronically via email to the COR within 30 days upon completion of each task order performance period (Deliverable A008).

1.9.1.2 The Contractor shall inform the COR of issues or potential issues that might affect contract / task order performance within 24 clock hours of identifying those issues. Verbal reports shall be followed up by written reports within 5 business days (Deliverable A009).

1.9.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract / task order in accordance with the Contractor’s Quality Control Plan (QCP) and the Government’s Quality Assurance Surveillance Plan (QASP). The QASP is a Government developed and applied document used to make sure systematic quality assurance methods are used in the administration of the Performance Based Service Award (PBSC) standards included in this PWS. The intent is to ensure that the Contractor performs in accordance with the performance metrics and the Government receives the quality of services required under the award. The QASP details how the performance standards identified in the PWS are measured, who will perform the measurement, the frequency of surveillance, and the acceptable defect rate(s).

1.9.3 Contracting Officer’s Representative: COR will monitor all technical aspects of the contract / task order and assists in contract administration and will be identified through a separate appointment letter with a copy sent to the Contractor. This letter states/affirms the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is authorized to perform the following functions; assure that the Contractor performs the technical requirements of the contract / task order; perform inspections necessary in connection with contract / task order performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract / task order; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel.

1.9.4 Contract Changes - Contracting Officer Only: During contract performance, the Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract. No order, statement, or conduct of Government personnel, including the COR, who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract. As such, the Contractor shall not comply with any order, direction, or request of Government personnel that may constitute a change to the requirements of this contract unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as a part of this contract.

1.10 Travel / Temporary Duty

The contractor may be required to travel to other locations within the Continental United States (CONUS) and Outside the Continental United States (OCONUS) in support of this contract / task order.

1.10.1 Trip/Travel Coordination and Contractor Reimbursement

1.10.1.1 Trip/Travel Request - Coordination and Pre-Approval

As stated in Section 1.7 above, Contractor Personnel may be required to travel between CONUS locations and to/from OCONUS locations in support of this contract / task order.

The Contractor shall be responsible for making all necessary arrangements for its personnel to execute travel in support of this PWS. These include but are not limited to medical examinations, immunizations, and passports/visas/etc. Travel arrangements shall be planned in accordance with the Federal Travel regulations, (FTR) and the Joint Travel Regulation, (JTR) and coordinated with Contracting Officers Representative (COR).

All travel must be specifically requested in writing by the Contractor and approved in advance by the COR, prior to incurring any travel expense or conducting any travel. The Contractor must submit the written request to the COR at least ten (10) days in advance of each proposed trip (Deliverable A010). The travel request shall include at a minimum, the following:

• Base Contract Number / Task Order Number, as applicable, for which the travel is proposed

• Date, time, and place of proposed travel to include origin and destination for all travelers

• Name(s) of individual(s) traveling and relationship(s) to company

• Purpose of travel and how it relates to the contract / task order

• Contractor’s estimated cost of travel with a breakdown of the estimated costs of transportation, lodging, per diem, etc.

• Details on the proposed travel methodology to include any proposed contractor business travel in conjunction with personal travel, the efforts taken by the contractor to ensure costs of the personal travel are identifiable and properly segregable from the costs of the business travel portion of the trip, and a cost-benefit analysis to include the mission reason why this travel methodology is required to meet contract / task order task/requirements/deliverables schedule.

• Details on any proposed need for reimbursement of actual costs above the daily maximum per diem rates in effect at the time of travel for the applicable location and evidence that accommodations at the per diem rate are not available for the proposed trip.

• Evidence that sufficient funding is available on the contract / task order to cover the cost of the trip including the amount of obligated funding in relation to invoiced/paid and executed but not yet billed travel costs, if any.

The COR must review and approve/disapprove (as appropriate) all travel requests submitted giving written notice of such approval or disapproval to the Contractor. The COR will verify status of available funds are available on the applicable Contract Line Item (or sub–Line Item) as part of their review. The concurrence by the COR affirms that the travel is reasonable, appropriate, and necessary to execute the contract / task order requirements. The COR will immediately coordinate with the Contracting Office to address any apparent funding shortfall on the contract / task order.

1.10.1.2 Trip/Travel Additional Requirements - OCONUS

1.10.1.2.1 Contract / Task Order may involve performance Outside of the Continental United States (i.e., overseas). Anticipated OCONUS locations for contractor travel under this contract/task order includes Japan.

1.10.1.2.2 As required, during overseas travel the contractor shall comply with all applicable local host-nation and international laws, rules, regulations, and policies.

1.10.1.2.3 Contractor personnel traveling abroad shall possess a valid U.S. passport and all appropriate visas required to travel and conduct the assigned overseas missions.

1.10.1.2.4 The OCONUS travel for all contractor personnel requirements can be found in the Foreign Clearance Guide (https://www.fcg.pentagon.mil/). Please refer to Technical Exhibit C for specific foreign clearance information applicable to this contract / task order.

https://www.fcg.pentagon.mil/

1.10.1.2.5 For all OCONUS travel in support of this contract / task order, contractor employees must complete mandatory pre-OCONUS travel requirements. The traveler can establish a MarineNet account at marinenet.usmc.mil and complete the following training from content therein or visit and complete required training at the following individual sites:

a) Anti-Terrorism Level 1 Training - https://atlevel1.dtimil/at/ (req. every year)

b) Human Rights Training - http://www.americasnet.org/certifications/login.cfm (req. every

2 years)

c) SERE 100 Training - http://jko.jfcom.mil (req. every 2 years)

d) ISOPREP Training - https://medinah.sed.apg.army.mil/PRO-File/ (one time only, unless something changes in your information.

e) (PACOM AOR ONLY/Check FCG) Antiterrorism Plan: This plan MUST be completed before travel. https://iatp.pacom.mil/. Your Government Admin will send instructions.

**This requires the traveler’s CAC to register. If you do not have a CAC please contact your government Admin to help you with IATP.

1.10.1.2.6 Contractors shall upload personnel travel information to the Management Information System and make available for viewing of the Contracting Officer/Contract Specialist and the COR/ACORs at least 30 days prior to travel.

1.10.1.2.7 Additionally, Marine Administrative (MARADMIN) 253/22 provides amplifying authoritative guidance concerning required documentation and training prior to commencing foreign travel as defined in the Foreign Clearance Guide (https://www.fcg.pentagon.mil/).

1.10.2 Trip/Travel Reporting

Upon completion of each individual contractor trip/travel executed in support of this contract / task order, the Contractor shall prepare and submit a trip/travel report to the Government no later than 14 days after the conclusion of each trip (Deliverable A011). This report shall be specific to each trip/travel taken, shall be in accordance with Date Item Description (DID) DI-MISC-81943, and shall include a comparison of the actual travel costs with the original cost estimates.

1.10.3 Trip/Travel Reimbursement

1.10.3.1 Direct Costs: Under this contract / task order, the Contractor will be reimbursed for all allocable (i.e., properly assignable), reasonable, and allowable direct travel expenses (i.e., direct costs as defined in FAR 31.202 “Direct Costs”) incurred for reasonable and necessary travel (i.e., preapproved by the COR IAW PWS section 1.10.1 subsections 1.10.1.1 and 1.10.1.2) in support of this contract / task order at actual costs as set forth in FAR Clause 52.216-7 “Allowable Cost and Payment” subject to the allowability, allocability, and reasonableness provisions and limitations set forth in FAR Part 31 “Contract Cost Principles and Procedures”, specifically Subpart FAR 31.2 “Contracts with Commercial Organizations” (i.e., subparts FAR 31.201-2, FAR 31.201-3, FAR 31.201-4, FAR 31.201-5, and FAR 31.201-6) up to the not to exceed ceiling value set forth at the CLIN level for this purpose in each contract performance period. For the purposes of this contract / task order, direct travel expenses include the costs of transportation [i.e., airfare, airport parking, taxi or ride-share services, rental car, rental car fuel, mileage (if https://iatp.pacom.mil/ https://www.fcg.pentagon.mil/ using Personally Owned Vehicle], lodging. Meals, and incidentals. See FAR Clause 52.216-7, FAR Subpart 31.2 and FAR Sub-Part 31.205-46 “Travel Costs” for additional information.

1.10.3.2 Indirect Costs: Under this contract, the Contractor will not be reimbursed, neither on a provisional nor on a final basis, any indirect cost (i.e., indirect costs as defined in FAR 31.303 “Indirect Costs”) which might otherwise be allocable to this contract / task order owing to a potential or verified causal-beneficial relationship with the reimbursed direct travel expenses under this contract / task order. The reimbursement limitation of $0.00 indirect costs dollars herein applies but is not limited to handling charges, general and administrative cost, overhead, and any other indirect cost / indirect cost rate category of the contractor.

1.10.3.3 Profit/Fee: Under this contract / task order, the Government will not pay the Contractor profit or a fee on any reimbursed travel expenses.

1.10.3.4 Total Cost Reimbursement, Reimbursement Requests, and Reimbursement Request Supporting Documentation Requirements:

1.10.3.4.1 Under this contract / task order, the specific quantity of trips, origin and destination, quantity of travelers, and cost are not readily determinable therefore the total travel costs for this contract / task order are not known / readily determinable. For this purpose, the Government has established a not-to-exceed (NTE) value for the purposes of reimbursing travel expenses for each Cost Reimbursement (CR) CLIN, or Sub-CLIN (where applicable), under each contract / task order performance period. All contractor requests for reimbursement shall be limited to reasonable, allocable, and allowable direct travel expenses in support of this contract / task order as set forth in the preceding sections and referenced FAR Clauses, Parts, and Subparts covering the reimbursement of these costs. Reimbursement requests shall be submitted as Cost Vouchers within Wide Area Workflow (WAWF) as required in DFARS Clause 252.232-7006 “Wide Are WorkFlow Payment Instructions”, specifically subparagraph (f)(1)(i); with a separately identified payment amount for each CR CLIN, or Sub-CLIN (where applicable), that reasonably reflects the contract / task order work performance for which payment request is being submitted in accordance with DFARS 252.204-7006 “Billing Instructions-Cost Vouchers” subparagraphs (a) and (b); and shall be properly supported with all documentation appropriate to support the type of payment request in accordance with the payment clause, contract / task order financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable to the contract / task order, as required in DFARS Clause 252.232-7006 subparagraph (f)(4). Under this contract / task order, the applicable payment clause for the CR Travel CLINs is FAR 52.216-7.

1.10.3.4.2 The documentation submitted with the Cost Voucher in WAWF shall be sufficient to support Government review and validation that the reasonableness, allocability, allowability tests, and limitations set forth in FAR 31.2 and its subsections have been met to ensure only actual allocable, reasonable, and allowable costs are being reimbursed prior to and in support of contract / task order closeout. Under this contract / task order, this documentation submitted in support of Cost Vouchers in WAWF shall include at a minimum, a copy of the COR’s written pre-approval of the travel (i.e., trip) before expense was incurred by the Contractor; a copy of the Contractor’s trip report (Deliverable A011) pertaining to the specific travel/trip for which reimbursement is being requested with all applicable evidence, such as original receipts, substantiating the actual expenses incurred for the travel reimbursement request; and (3) evidence of the Contractor’s efforts to document the reasonable, allocable, and allowable tests set forth in FAR 31.2 within its accounting records were accomplished for the incurred travel expenses included in the payment request (i.e., Cost Voucher) prior to submitting the reimbursement request. Claimed direct travel expenses submitted on payment requests under this contract / task order are subject to audit and the invoiced costs are subject to adjustment as set forth in FAR 52.216-7(g). See FAR Subpart 42.803 “Disallowing costs after incurrence” for additional information.

1.10.3.4.3 Under this contract / task order, the not-to-exceed ceiling amounts for the CR Travel CLINs, once established under this contract / task order, are not anticipated to change. However, should the Government determine that a revision to the NTE ceiling amount is needed in any given contract / task order performance period, the changes will be negotiated/coordinated with the Contractor and adopted via a bilateral contract / task order modification at that time. The aggregate of all reimbursed travel expenses under this contract / task order shall not exceed the total NTE value and funded amounts set forth at the CR Travel CLIN level for this purpose under each contract / task order performance period. Funding under these CLINs may be provided incrementally or in full as set forth in FAR 52.232-20 and 52.232-22, respectively. The contractor shall provide timely notice regarding funds utilization, as applicable to the acquisition circumstances for the specific CR Travel CLIN during each contract / task order performance period, as set forth in these clauses. Except as required by other provisions of this contract / task order, specifically citing and stated to be an exception to either clause 52.232-20 or 52.232-22, as applicable to the respective performance period, the Government is not obligated to reimburse the Contractor for incurred costs in excess of the total CR Travel CLIN NTE value and allotted funding for this purpose under each contract / task order performance period nor is the Contractor obligated to continue performance of this reimbursable portion of this contract / task order or otherwise incur costs for this purpose in excess of the funded amount stated on the CR Travel CLIN in a performance period unless and until the conditions set forth in FAR 52.232- 20(d) and 52.232-22(f), respectively, have been satisfied.

1.10.3.4.4 For additional information regarding the processes, procedures, and limitations governing reimbursement of costs under this contract / task order, see contract / task order clauses FAR 52.216-7 “Allowable Cost and Payment”, FAR 52.232-20 “Limitation of Cost”, FAR 52-232-22 “Limitation of Funds”, DFARS 252.204-7006 “Billing Instructions-Cost Vouchers”, DFARS 252.232-7006 “Wide Area WorkFlow Payment Instructions” included in this contract / task order.

1.11 Reserved

1.11.1 Reserved

1.11.2 Reserved

1.11.3 Reserved

1.12 Contractor Employee Telework

The Government has determined that certain task areas within this PWS are suitable for telework. Telework for Contractor employees regularly supporting this PWS from outside of Government facilities at the primary place of performance are subject to the telework policies of the Contractor. Telework for Contractor employees regularly supporting this PWS from within Government facilities at the primary place of performance are subject to the telework policies of the Contractor as well as prior approval by the COR determining that the work to be performed can be accomplished offsite. In the case of a government shutdown or furlough, approval by the Procuring Contracting Officer (PCO) is required in addition to the COR.

Contractor personnel may be authorized to telework for the duration of an event pursuant to:

a. Component policy,

b. A pandemic, or

c. When the regular worksite is closed or closed to the public due to natural or manmade emergency situations (e.g., snowstorm, hurricane, act of terrorism, etc.); or

d. When the regular worksite is closed or closed to the public due to a government shutdown, furlough, or other administrative closure (e.g., executive order)

If the contractor uses Government-furnished equipment (GFE), the contractor will use and protect the equipment in accordance with Marine Corps Order (MCO) 5239.2B Marine Corps Cybersecurity requirements and procedures. GFE will be serviced and maintained by the Government. The contractor agrees to comply with the terms of computer software license and copyright agreements, computer virus and protection requirements and procedures.

No classified documents (hard copy or electronic) may be taken to, or created at, the contractor’s alternative worksite. If classified telework is authorized at an approved alternative secure location, teleworkers must comply with the procedures established by DoD 5200.01-R and the DoD Component regarding such work. For Official Use Only (FOUO) and controlled unclassified information (CUI) data may be taken to alternative worksites, if necessary, ensure precautions are taken to protect the data, consistent with DoD regulations.

The Government will not be responsible for operating, maintenance, or any other costs (e.g., utilities, installation of broadband or telephone lines, etc.) associated with the use of the contractor employee’s residence under approved telework supporting this PWS. The Government is not liable for damages to a Contractor's personal or real property while the Contractor is working at home, except to the extent the Government would be held liable by the Federal Tort Claims Act.

1.13 Recognized Holidays

The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g., deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.13.1 U.S. Holidays

Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

List of recognized Federal Government holidays are as follow:

New Year’s Day 1st day of January Dr. Martin Luther King’s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veteran’s Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.13.2 Host Nation Holidays - Japan

Performance of work on the following Japanese publicly recognized holidays occurring or observed during the normal workweek is at the discretion of the Contracting Officer.

New Year’s Day 1st day of January Coming of Age Day Second Monday of January National Foundation Day 11th of February The Emperor’s Birthday 23rd of February Vernal Equinox 20th and 21st of March Showa Day 29th of April Constitution Memorial Day 3rd of May Greenery Day 4th of May Children’s Day 5th of May Sea Day 3rd Monday of July Mountain Day 11th of Aug Respect for the Aged Day 3rd Monday of September Autumnal Equinox 22nd and 23rd of September Sports Day 2nd Monday of October Culture Day 3rd day of November Labor Thanksgiving Day 23rd day of November

1.14 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.14.1 Government Facility Office Hours: The Government facility office hours are 0700 to 1700 local time Washington D.C., Monday through Friday except for U.S.