Encl 8 - PWS and PRS Template - _CRTC Gulfport Mold Remediation 1.0.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Mold Remediation Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Mold Remediation Services on Combat Readiness Training Center Gulfport (CRTC-Gulfport) Building 99, Building 100, Building 109, and Building 119. This includes an initial inspection and assessment to identify the mold type and moisture sources, followed by the development and implementation of a targeted remediation plan as defined in this PWS.

1.1.1 Objectives: Mold remediation services on CRTC-Gulfport Building 99, Building 100, Building 109, and Building 119. Mold remediation involves a detailed procedure tailored to Building 99, Building 100, Building 109, and Building 119. The cleanup activities should conform to the following general guidelines. The contractor shall conduct a thorough initial assessment to determine the extent and type of mold growth, identify the source of mold, and an evaluation of the moisture sources causing the mold. Following the assessment, the contractor shall create a comprehensive remediation plan that outlines methods, timelines, and safety measures that comply with regulations from entities like the Environmental Protection Agency (EPA) and Occupational Safety Health Administration (OSHA). The contractor shall not remove any building materials or HVAC units that is determined to be caused by mold and fungi impacted surfaces, the contractor shall include their finding in the report before proceeding to removal. Removal of water-damaged and fungal-impacted building materials and insulation; disinfecting mold-impacted surfaces, including cavities and above-ceiling areas will need to be approved by COR. The contractor shall not remove or alter any HVAC units. If mold is determined to be caused by the HVAC units, the contractor shall include their findings in their report. The contractor shall implement proper containment and air filtration techniques to prevent the spread of the microbial growth during the remediation process. The contractor shall also include protocols for the safe removal and disposal of mold-infested materials and cleaning all salvageable surfaces. These guidelines are for the protection of those performing the clean-up and removal of materials impacted with mold growth, and to prevent, to the extent encountered, the spread of mold spores to other personnel from remediation/cleaning activities. No structural work, including repairs, are to be conducted by the contractor, only the identification of the source, remediation, cleaning, removal of water-damaged and fungal-impacted building materials and insulation; disinfecting mold-impacted surfaces, including cavities and above-ceiling areas, and fungal-impacted building materials and insulation disposal of the mold.

1.1.2. The contractor’s responsibility extends from the initial mold inspection to implementing preventative measures following the remediation work. Contractors shall manage the containment of the affected areas, utilize HEPA-filtered air scrubbers to maintain negative air pressure, and conduct meticulous cleaning and drying of all surfaces. The contractor will remove and dispose of irreparable materials unless it would involve removal of HVAC units, with thorough drying to eliminate moisture. The contractor shall be responsible for notifying relevant stakeholders, documenting the remediation process, conducting final inspections.

1.1.3. For the successful completion of the project, various items and materials will be required. These include, but are not limited to, HEPA air scrubbers, dehumidifiers, fans, containment barriers, antimicrobial and mold-inhibiting cleaners. The exact quantities of these items will depend on the size of the affected areas, the extent of the mold growth, and the condition of the existing structures. For instance, enough HEPA air scrubbers must be on-site to adequately filter the air space of all contaminated rooms, and sufficient antimicrobial cleaners must be available to treat all affected surfaces thoroughly. The surfaces of all objects removed from the containment area and the containment area itself should be “wet” cleaned and HEPA vacuumed prior to reoccupancy. All items must meet military specifications and safety standards to ensure the efficacy and safety of the mold remediation effort at CRTC Gulfport.

1.2 The contractor shall work within specified hours in section 1.4.1. The contractor is not required to provide services beyond these regular business hours unless specifically requested for emergency or special event services, which are priced separately. All services disrupted by holidays will be rescheduled at no additional cost to the government, without being a basis for non-performance claims, ensuring adherence to the strict protocols of the installation while minimizing operational disruption.

1.2 Background: The CRTC-Gulfport is an Air National Guard base that is located on 4715 Hewes Ave, Gulfport, MS. CRTC-Gulfport provides a training arena that approximates a deployed, combat-oriented operating location, and providing a realistic setting for deployed training, exercises, evaluations, and inspections. CRTC-Gulfport training mission includes a service that provides lodging for personnel in facilities that is suspected to have microbial growth in Buildings 99, Building 100, Building 109, and Building 119. This PWS conveys the scope and requirements needed to remediate the suspected microbial growth in the building and returning the building to a safe training and lodging environment.

1.3 Period of Performance (PoP): The Period of Performance shall be 14 days during fiscal year 2025.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0730-1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at CRTC-Gulfport Building 99 room 103, Building 100 room 103 Building 109 room 206 and 229, and Building 119 room 202. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is/is not authorized.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and any additional requirements to comply with local security procedures to obtain a vehicle pass.

3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program, citing the appropriate paragraphs as applicable).

5. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

6. Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1. For Contractors Requiring Common Access Card (CAC). For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(a) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(b) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the Governing local policy.

1.4.5.2 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Air Force Instruction (AFI) 10-245, AFI 31-101 and Air Force Manual (AFMAN) 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative)

1.4.5.3 For contractor employees with an area of performance within a US Government controlled installation, facility, or area. Antiterrorism Awareness Level I Training (AT Level I). All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS) or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the Contracting Officer within 10 calendar days after completion of training by each employee or subcontractor personnel.

1.4.5.4 Reserved.

1.4.5.5 Reserved

1.4.5.6 Reserved

1.4.5.7 Reserved

1.4.5.9 Reserved.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Reserved.

1.4.6.1.1 Reserved.

1.4.6.1.2 Reserved.

1.4.6.1.3. Reserved.

1.4.6.2 Reserved.

1.4.7 Special Qualifications: The contractor shall ensure all employees possess specialized qualifications and training in OSHA safety regulations and a thorough understanding of EPA mold remediation guidelines are essential. Liability insurance, expertise in building science to prevent future mold issues, and health and safety training, including the use of personal protective equipment. These qualifications ensure adherence to both technical and safety standards crucial for work on a military base

NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services. They require federal criminal history background checks and must comply with specific security protocols of the installation.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the Contracting Officer, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Services Office will provide escorts for contractors. All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

CRTC Combat Readiness Training Center

EPA Environmental Protection Agency

OSHA Occupational Safety Health Administration

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will not provide the property, material, equipment, and/or services for the purpose of performance under this contract

3.1 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The contractor will provide all equipment, supplies, manpower, and anything else needed to get the job complete.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

5.0 Requirements: The contractor shall:

5.1 Conduct a thorough initial assessment to determine the extent and type of mold growth, identify the source of mold, and an evaluation of the moisture sources causing the mold.

5.1.1 Create a comprehensive remediation plan that outlines methods, timelines, and safety measures that comply with regulations from entities like the EPA and OSHA.

5.1.2 Provide all equipment, supplies, manpower, and anything else needed to get the job complete.

5.1.3 Perform mold remediation in Building 99 room 103, Building 100 room 103 Building 109 room 206 and 229, and Building 119 room 202.

5.1.4 Implement proper containment and air filtration techniques to prevent the spread of the microbial growth during the remediation process. The contractor shall also include protocols for the safe removal and disposal of mold-infested materials and cleaning all salvageable surfaces. Contractors shall manage the containment of the affected areas, utilize HEPA-filtered air scrubbers to maintain negative air pressure, and conduct meticulous cleaning and drying of all surfaces. The contractor will remove and dispose of irreparable materials. The surfaces of all objects removed from the containment area and the containment area itself should be “wet” cleaned and HEPA vacuumed prior to reoccupancy. All items must meet military specifications and safety standards to ensure the efficacy and safety of the mold remediation effort at CRTC Gulfport, with thorough drying to eliminate moisture.

5.1.5 The contractor shall be responsible for notifying relevant stakeholders, documenting the remediation process, conducting final inspections.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Environmental Protection Agency Web Page, Indoor Air Quality Glossary http://www.epa.gov/iag/glossary/html

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.1 Initial Assessment, identify extent of mold growth, and sources.

The contractor shall conduct a thorough initial assessment to determine the extent and type of mold growth, identify the source of mold, and an evaluation of the moisture sources causing the mold.

5.1.1.

Remediation Plan The contractor shall create a comprehensive remediation plan that outlines methods, timelines, and safety measures that comply with regulations from entities like the EPA and OSHA.

5.1.2.

Resources

5.1.3.

Remediation The contractor shall perform mold remediation in Building 99 room 103, Building 100 room 103 Building 109 room 206 and 229, and Building 119 room 202.

5.1.4.

Containment of mold. Safety protocols. Removal of water-damaged and fungal-impacted materials.

TECHNICAL EXHIBIT 2

Deliverables Schedule

1.4.5 Letter of Contractors requiring contractor pass

5.1.

Initial Assessment Report

5.1.5.

Final Inspection Report

Ver. January 2021