EMS Equipment Maintenance - Wilmington - Final Maint PWS.pdf

Performance Work Statement: Housekeeping

Equipment Servicing and Maintenance Contract

1. The Wilmington VAMC, 1601 Kirkwood Hwy, Wilmington, DE 19805 requires a contract for the performance of monthly maintenance and service on our equipment as listed on the attachment Wilmington equip. list. The Vendor may also be called out for repair calls between service calls.

2. The Vendor will.

a. Inspect all battery powered floor equipment and correct all minor findings.

Report all major findings to the COR for approval before repair.

b. Perform any required servicing on all battery powered equipment.

c. Inspect other housekeeping equipment and correct all minor findings.

Report all major findings to the COR for approval before repair.

d. Most repairs will be completed on site to reduce the amount of down time and lost productivity. Repairs will be performed in conjunction with monthly service calls. Any emergency site visits in addition to the monthly scheduled visits are not covered under the contract. These additional service calls must be authorized by contract modification or credit card.

e. Remove all broken parts, used fluids, hardware, rags etc. The work area should appear as it did before work started.

f. Follow all OSHA regulations and VA requirements.

g. Required maintenance shall be completed in accordance with manufacturer’s repair and maintenance manuals, within specific industry standards, other applicable codes, standard engineering practices and all applicable federal regulations and laws. All warranty claims must be submitted through and approved by factory authorized repair stations.

h. Provide all tools, test equipment, hardware, fluids, seals & gaskets, PPE, etc. The

Contractor shall provide the necessary materials and parts which shall be original manufacturer products or be of an equivalent quality. The Contractor shall not use refurbished/secondhand repair parts without prior approval from the VA. All workmanship under this Contract shall be guaranteed for one (1) year.

3. Location of the work.

Wilmington VA Medical Center

1601 Kirkwood Highway

Wilmington, DE 19805

4. Period of Performance.

a. The Period of Performance of these services will be a 12‐month contract with four one‐year options in accordance with the delivery schedule.

b. Work will be performed Monday through Friday between the hours of

7 am and 5 pm. Other than Observed Federal Holidays. Technicians must be available for urgent callouts Monday through Friday regardless of holidays.

c. Work should begin no later than 60 days after the notice to proceed after receipt of the contract.

5. Special Requirements.

a. Technicians will be certified and trained to work on equipment. Apprentices or helpers may be used if they are supervised, and their work is checked by a technician.

b. Contractor must receive badge from the police before work is started.

c. An EMS Supervisor or the Assistant Chief will be given a report of the work completed and any equipment with parts on order before leaving the work site.

Unserviceable equipment shall be identified by a tag.

d. The Contractor and all their employees shall be subjected to and shall at all times conform with any and all rules, regulations, policies and procedures pertaining to security at the LVAMC. Any violations or disregard of the rules can lead to an immediate removal and termination by the VA Police.

e. Any and all personal packages brought onto and/or removed from government property may be subject to inspection by VA Police. Firearms and/or explosives shall not be brought onto the VA Medical Center.

f. The Contractor shall be responsible for promptly notifying COR and VA Police of any accidents arising from the performance of this contract involving property damage or bodily injury to workers, patients and visitors. The COR will provide necessary information concerning whom to contact and the specific paperwork to fill out. All accidents/injuries shall be documented and investigated by VA Police.