EMPG Work Plan Template.xlsx

Cover Page EMPG Work Plan Template

This sheet cannot be edited.

This sheet cannot be edited.

NOTE: Project numbers listed in the detailed budget must exactly match those listed in the Project Activity Outlines to allow the sheet to populate data correctly.

Definitions and Guidance

Instructions: For the Priorities and Goals section, identify the 3-5 priorities that were mutually agreed to and approved by the Regional Administrator.

At least one performance goal should be identified for each priority area. Each goal must be: specific; measurable; achievable within the period of performance; relevant to the priority area; and have a target date for completion (i.e. SMART goal). It should describe how achieving each goal or objective will impact the priority area it supports by the end of the period of performance.

The worksheet includes sections that allow the applicant to identify the performance goals that are supported by each project and the milestones that are critical to accomplishing each goal. Additional guidance on performance goals and milestones, including specific examples of each, are provided below.

The worksheet also requires the applicant to explain the objective and anticipated impact of each project relative to the associated priorities, goals, and related core capabilities. The "Project Objective" should explain what the project will accomplish; specifically, how the project will address the identified gap or need and how it supports one or more of the identified Performance Goals. The "Anticipated Project Impact" should explain the expected project outcome relative to the associated priorities and performance goals. The impact statement should include a quantitative estimate of the degree to which the project will contribute to achieving the identified performance goal (see hierarchy example below).

Effective completion of the Grant Activities Outline requires an understanding of the established planning hierarchy. Priorities are at the top of the hierarchy, followed by performance goals that define a clear outcome or end-state and provide the basis for addressing each priority. Based on the identified performance goals, project proposals are identified. High-priority capability gaps or needs identified through the THIRA/SPR process and other assessments are also used to inform project selection and to identify specific project objectives. Project objectives, and accompanying impact statements, should complement the performance goals by including similar outcome-focused metrics, as explained above. Lastly, project activities are identified. Project activities are key components and/or milestones that are critical to successful completion of the project. An example of this hierarchy is provided below:

All EMPG-funded investments must be accounted for in the Grant Activities Outline. However, recognizing that some sustainment activities, such as funding of emergency manager salaries, may not align to a specific priority or performance goal, applicants are not required to identify priorities and performance goals for such investments. However, all other portions of the Grant Activities Outline must be completed as a means to justify the applicable sustainment costs.

Instructions: The template allows entering up to ten projects. Ensure that the number assigned to the project title is entered consistently throughout the Template to enable the "auto-populate" features used throughout this spreadsheet. Enter the requested information or select a choice from the drop-down menu as applicable to your award.

Each goal must be: specific; measurable; achievable within the period of performance; relevant to the priority area; and have a target date for completion (i.e. SMART goals). Each goal must include an estimate quantifying the extent to which the supporting investments will close capability gaps.

The standardized targets included in the Core Capability Development Sheets should be used for developing performance goals, as these standardized targets meet all of the SMART goal requirements. The standardized targets also serve as the basis for setting preparedness goals, identifying capability gaps and approaches for closing those gaps, and tracking efforts to build and sustain capability gaps each year in the state/territory's THIRA/SPR. By using the same goals as those identified in the THIRA/SPR, this enables better understanding and tracking of how EMPG-funded investments contribute to building and sustaining capabilities each year, thus yielding a better understanding of investment outcomes and impacts.

*Conduct two Housing tabletop exercises; one by Sept 30, 2021, the other by Sept 30, 2022 *Prepare AAR and update State Disaster Housing Plan within 60 days of exercise completion based on lessons-learned identified in the AAR Within 24 hours of an incident, identify and mobilize life-sustaining commodities, resources, and services to 10,000 people requiring shelter and 100,000 people requiring food and water. Maintain distribution system for at least 30 days. *Conduct tabletop exercise focusing on Logistics and Supply Chain Management by June 30, 2021 *Prepare AAR and update Distribution Management Plan within 60 days of exercise completion based on lessons-learned identified in the AAR *Procure inventory management system by Sept 30, 2021

The basic details for each project included in the Grant Activities Outline will auto-populate into the corresponding tables/fields included in the Project Activities Outline. This includes: the Project Number; Project Name; Gap or Need Addressed; Project Objective; and Build or Sustain fields. A separate "Planned Activities" table should be completed for each project.

Instructions: In the planned activity table, identify each key activity and its associated information in the appropriate line based on year and quarter. The Activity Steps identified below should be used to help identify and guide the project management-related activities associated with each project.

https://www.fema.gov/emergency-managers/national-preparedness/mission-core-capabilities/development-sheets Grant Investment Strategy

Provide an overview of your state or territory's Risk Profile based on the most recent THIRA/SPR results.

Describe the gaps or areas of need as identified through the THIRA/SPR process and other relevant assessments.

Identify the 3-5 priority areas that serve as the focus for EMPG-funded investments and the performance goals associated with each priority.

Provide a BRIEF overview of the state or territory's investment strategy by identifying proposed EMPG-funded investments; briefly explaining how they support the identified priorities and performance goals, along with the state/territory's risks, gaps, and needs identified above; and providing the anticipated impact of the investments relative to the priorities, performance goals, and/or core capabilities supported.

Provide a description of the cost share for EMPG and matching funds.

Budget Overview REMINDER: This sheet automatically populates with data from the Detailed Budget tab and cannot be edited. To change any information as it is found in this tab, make edits to the line items within the Detailed Budget.

Grant Activities Outline Project Count 0

Brief Description of Project

Gap or Need Addressed Reference for Identified Gap or Need

Project Objective

Anticipated Project Impact

Build or Sustain?

- Sheltering for 6,000 people

- Food & water for 60,000 people Example:

- Coordinate with key stakeholders to update the State Distribution Management Plan annually by September 30th.

- Conduct a tabletop exercise with state and local emergency management officials and other key stakeholders to test logistics and supply chain management capabilities during a major disaster by May 31, 2022.

- Identify and procure critical emergency supplies needed to support a major disaster and develop a five-year viable inventory management plan by June 30, 2021.

- Procure an inventory management system by June 30, 2021.

- Identify suitable and available facilities for stockpiling of critical emergency supplies and enter into lease agreements by June 30, 2022.

Brief Description of Project

Gap or Need Addressed Reference for Identified Gap or Need

Project Objective

Anticipated Project Impact

Build or Sustain?

- Coordinate with key stakeholders to update the State Distribution Management Plan annually by September 30th.

- Conduct a tabletop exercise with state and local emergency management officials and other key stakeholders to test logistics and supply chain management capabilities during a major disaster by May 31, 2022.

- Identify and procure critical emergency supplies needed to support a major disaster and develop a five-year viable inventory management plan by June 30, 2021.

- Identify suitable and available facilities for stockpiling of critical emergency supplies and enter into lease agreements by June 30, 2022.

Brief Description of Project

Gap or Need Addressed Reference for Identified Gap or Need

Project Objective

Anticipated Project Impact

Build or Sustain?

- Coordinate with key stakeholders to update the State Distribution Management Plan annually by September 30th.

- Conduct a tabletop exercise with state and local emergency management officials and other key stakeholders to test logistics and supply chain management capabilities during a major disaster by May 31, 2022.

- Identify and procure critical emergency supplies needed to support a major disaster and develop a five-year viable inventory management plan by June 30, 2021.

- Identify suitable and available facilities for stockpiling of critical emergency supplies and enter into lease agreements by June 30, 2022.

Brief Description of Project

Gap or Need Addressed Reference for Identified Gap or Need

Project Objective

Anticipated Project Impact

Build or Sustain?

- Coordinate with key stakeholders to update the State Distribution Management Plan annually by September 30th.

- Conduct a tabletop exercise with state and local emergency management officials and other key stakeholders to test logistics and supply chain management capabilities during a major disaster by May 31, 2022.

- Identify and procure critical emergency supplies needed to support a major disaster and develop a five-year viable inventory management plan by June 30, 2021.

- Identify suitable and available facilities for stockpiling of critical emergency supplies and enter into lease agreements by June 30, 2022.

Brief Description of Project

Gap or Need Addressed Reference for Identified Gap or Need

Project Objective

Anticipated Project Impact

Build or Sustain?

- Coordinate with key stakeholders to update the State Distribution Management Plan annually by September 30th.

- Conduct a tabletop exercise with state and local emergency management officials and other key stakeholders to test logistics and supply chain management capabilities during a major disaster by May 31, 2022.

- Identify and procure critical emergency supplies needed to support a major disaster and develop a five-year viable inventory management plan by June 30, 2021.

- Identify suitable and available facilities for stockpiling of critical emergency supplies and enter into lease agreements by June 30, 2022.

Brief Description of Project

Gap or Need Addressed Reference for Identified Gap or Need

Objective

Anticipated Project Impact

Build or Sustain?

- Coordinate with key stakeholders to update the State Distribution Management Plan annually by September 30th.

- Conduct a tabletop exercise with state and local emergency management officials and other key stakeholders to test logistics and supply chain management capabilities during a major disaster by May 31, 2022.

- Identify and procure critical emergency supplies needed to support a major disaster and develop a five-year viable inventory management plan by June 30, 2021.

- Identify suitable and available facilities for stockpiling of critical emergency supplies and enter into lease agreements by June 30, 2022.

Brief Description of Project

Gap or Need Addressed Reference for Identified Gap or Need

Project Objective

Anticipated Project Impact

Build or Sustain?

- Coordinate with key stakeholders to update the State Distribution Management Plan annually by September 30th.

- Conduct a tabletop exercise with state and local emergency management officials and other key stakeholders to test logistics and supply chain management capabilities during a major disaster by May 31, 2022.

- Identify and procure critical emergency supplies needed to support a major disaster and develop a five-year viable inventory management plan by June 30, 2021.

- Identify suitable and available facilities for stockpiling of critical emergency supplies and enter into lease agreements by June 30, 2022.

Brief Description of Project

Gap or Need Addressed Reference for Identified Gap or Need

Project Objective

Anticipated Project Impact

Build or Sustain?

- Coordinate with key stakeholders to update the State Distribution Management Plan annually by September 30th.

- Conduct a tabletop exercise with state and local emergency management officials and other key stakeholders to test logistics and supply chain management capabilities during a major disaster by May 31, 2022.

- Identify and procure critical emergency supplies needed to support a major disaster and develop a five-year viable inventory management plan by June 30, 2021.

- Identify suitable and available facilities for stockpiling of critical emergency supplies and enter into lease agreements by June 30, 2022.

Brief Description of Project

Gap or Need Addressed Reference for Identified Gap or Need

Project Objective

Anticipated Project Impact

Build or Sustain?

- Coordinate with key stakeholders to update the State Distribution Management Plan annually by September 30th.

- Conduct a tabletop exercise with state and local emergency management officials and other key stakeholders to test logistics and supply chain management capabilities during a major disaster by May 31, 2022.

- Identify and procure critical emergency supplies needed to support a major disaster and develop a five-year viable inventory management plan by June 30, 2021.

- Identify suitable and available facilities for stockpiling of critical emergency supplies and enter into lease agreements by June 30, 2022.

Brief Description of Project

Gap or Need Addressed Reference for Identified Gap or Need

Project Objective

Anticipated Project Impact

Build or Sustain?

- Coordinate with key stakeholders to update the State Distribution Management Plan annually by September 30th.

- Conduct a tabletop exercise with state and local emergency management officials and other key stakeholders to test logistics and supply chain management capabilities during a major disaster by May 31, 2022.

- Identify and procure critical emergency supplies needed to support a major disaster and develop a five-year viable inventory management plan by June 30, 2021.

- Identify suitable and available facilities for stockpiling of critical emergency supplies and enter into lease agreements by June 30, 2022.

https://www.fema.gov/emergency-managers/national-preparedness/mission-core-capabilities/development-sheetshttps://www.fema.gov/emergency-managers/national-preparedness/mission-core-capabilities/development-sheetshttps://www.fema.gov/emergency-managers/national-preparedness/mission-core-capabilities/development-sheetshttps://www.fema.gov/emergency-managers/national-preparedness/mission-core-capabilities/development-sheetshttps://www.fema.gov/emergency-managers/national-preparedness/mission-core-capabilities/development-sheetshttps://www.fema.gov/emergency-managers/national-preparedness/mission-core-capabilities/development-sheetshttps://www.fema.gov/emergency-managers/national-preparedness/mission-core-capabilities/development-sheetshttps://www.fema.gov/emergency-managers/national-preparedness/mission-core-capabilities/development-sheetshttps://www.fema.gov/emergency-managers/national-preparedness/mission-core-capabilities/development-sheetshttps://www.fema.gov/emergency-managers/national-preparedness/mission-core-capabilities/development-sheets Project Activities Outline

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Project Objective 0

Build or Sustain? 0

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Personnel Data Table

Project Reference

Drop Down List Text

Training Data Table Please fill in the information below. Be sure to copy the Project Name EXACTLY as it exists in the Grant Activities Outline tab. This will allow Columns K-T to automatically populate the correct information. This table automatically populates information based on the Project Name. It cannot be edited, but necessary changes can be made within the Grant Activities Outline tab.

Exercise Data Table Please fill in the information below. Be sure to copy the Project Name EXACTLY as it exists in the Grant Activities Outline tab. This will allow Columns L-U to automatically populate the correct information. This table automatically populates information based on the Project Name. It cannot be edited, but necessary changes can be made within the Grant Activities Outline tab.