Emergency Lighting Equipment Service Contract PWS.pdf

(Ver. Jun 2014)

PERFORMANCE WORK STATEMENT (PWS)

FOR

Emergency Lighting Equipment Service Contract

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform installation of lighting equipment and warranty services, as defined in this PWS

1.2 Background: Current fleet of 4 white 2017 Ford F-150’s that were purchased by National

Guard Bureau are having electrical issues with the current lighting Packages. All lighting packages must be removed safely without causing any damage to vehicle, replaced with same or equivalent equipment in new condition with manufactories warranty, and be performed within 25 miles of McGhee Tyson Air National Guard Base (MTAB).

1.3 Period of Performance (POP): The Period of Performance shall be scheduled to be performed within 30 days of award. Duration of work would be conducted over 45 days due to rotation of vehicles out of the fleet for service.

1.4 General Information: 45 days to complete stripping of old equipment, installation of new equipment, and Quality Assurance (Q&A) assessment before returning to operational status.

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.4.1 Telework: Reserved

1.4.4.2 Unscheduled Gate Closures: Reserved

1.4.4.3 The Contractor’s Employees: Reserved

1.4.5. Security Requirements: Reserved

1.4.5.1 Reserved

1.4.5.1.1 HSPD-12 Background Investigation Requirements: Reserved

1.4.5.1.2 Trusted Associate Sponsorship System: Reserved

1.4.5.1.3 RAPIDS Station: Reserved

1.4.5.1.4 Reserved

1.4.5.1.5 Reserved

1.4.5.1.6 Reserved

1.4.5.2 Reserved

1.4.5.3 Reserved

1.4.5.4 Reserved

1.4.5.4.1 Reserved

1.4.5.4.2 Reserved

1.4.5.4.3 Reserved

1.4.5.4.4 Reserved

1.4.5.4.5 Reserved

1.4.5.5 Reserved

1.4.5.6 Reserved

1.4.5.7 Reserved

1.4.5.8 Reserved

1.4.5.9 Reserved

1.4.5.10 Reserved

1.4.5.11 OPSEC SOP/Plan: Reserved

1.4.5.12 Classified Information: Reserved

1.4.5.13 Threat Awareness and Reporting Program: Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government equipment and materials shall be secured.

1.4.6.1 Key Control. The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The contractor shall immediately report any occurrences of lost or duplicated keys to the

Contracting Officer’s Representative (COR).

1.4.6.1.1 In the event keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the contract payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the contract payment due the contractor.

1.4.6.1.2 The contactor shall prohibit the use of the Government issued keys by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6.2 Lock Combinations: The contractor shall establish and implement methods of ensuring all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.4.7 Special Qualifications: The contractor shall ensure all personal who operate the vehicles possess a valid driver’s licenses to operate the 4, 2017 white Ford F-150’s used in the performance of this contract.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations

Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the

Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the

Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States

Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US

Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: Reserved

1.4.13 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other

Government rights.

1.4.14 Organizational Conflicts of Interest: Reserved

1.4.15 Phase In / Phase out Periods: Reserved

1.4.16 Telework: Reserved

2.0 Definitions and Acronyms: Reserved

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

COR Contracting Officer Representative

FY Fiscal Year

KO Contracting Officer

MTAB McGhee Tyson Air National Guard Base

OCI Organizational Conflict of Interest

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

POP Period of Performance

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The

Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: Reserved

3.2 Materials: 4 white 2017 Ford F-150’s

3.3 Equipment: 4 Harris XL200 Truck radios with antennas

3.4 Services: Reserved

3.5 Utilities: Reserved

4.0 Contractor Furnished Property, Materials, and Equipment: This listing would need to be duplicated four times to meet the need of the amount of vehicles to be serviced.

WHELAN ION wide angle series super-LED universal red license plate split color light – WHEWIONR

WHELAN ION wide angle series super-LED universal blue license plate split color light – WHEWIONB

WHELAN universal license plate bracket for 2 ION lightheads, horizontal mount

– WHEIONBKT1

WHELAN Justice JV WeCan series super-LED 54” lightbar equipped with blue/red side lights, amber in the rear lights, and takedown with alley amber lights which in all provides 360° coverage- WHEJV2

WHELAN ION wide angle series super-LED universal red split color light for back window –WHEWIONR

WHELAN ION wide angle series super-LED universal blue split color light for back window - WHEWIONB

WHELAN ION wide angle series super-LED universal red split color light for side window - WHEWIONR

WHELAN ION wide angle series super-LED universal blue split color light for side window - WHEWIONB

Two - WHELAN ION wide angle series super-LED universal red/blue split color light for front center of grille - WHEWIONJ

WHELAN vertex super LED light equipped with omni directional lighthead, in red and, 9' cable for driver side grille - WHEVTX609R

WHELAN vertex super LED light equipped with omni directional lighthead, in blue and, 9' cable for passenger side grille- WHEVTX609B

Two - WHELAN vertex super LED light surface mount flange kit in black -

WHEVTXFB

CENCOM SAPPHIRE siren system equipped with 3-position slide switch, 18 push button control head, amplifier control module with pigtails, andCCMICX20 microphone Included - WHECCSRN3

WHELAN SA315P public address speaker - WHESA315P

WHELAN universal public address speaker mounting kit - WHESAK1

HAVIS responder premium passenger side computer mount package- HVPKG-

PSM-385

HAVIS universal rugged cradle for approximately 11"-14" computing devices-

HVUT-1001

Samlex America 450 Watt AC Inverter with USB port - TS327768

Misc Item – front two windows tinted to match rear with addition of front glass strip to match all 4 door and back glass specs.

Shop supplies to cover installation

34 Inch metal third break light platform for radio antennas

All items listed above can be an “or equal” item. If quoting a different item you must include the specifications.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph

3.0, the contractor shall furnish everything required to perform these services as indicated in

Paragraph 1.1.

4.2 Secret Facility Clearance: Reserved

5.0 Requirements: The contractor shall:

5.1 Contractor must remove all existing Lighting, wiring, and components of existing system and return to the 134 Security Forces Squadron.

5.1.1 Contractor must provide all equipment listed in tab 1.1 and 4.0.

5.1.2 Contractor must install all equipment listed in tab 1.1, 3.3, and 4.0.

5.1.3 Contractor must thoroughly test all equipment installed listed in tab 1.1, 3.3, and 4.0.

5.1.4 Contractor must be located within 25 Miles of MTAB.

5.1.5 Contractor must efficiently produce all work within 45 days of contract purchase. This work must be done with one truck at a time, while allowing one week per truck to meet this requirement. 134 SFS VNCO will transport vehicles to and from contractor.

5.1.6 Contractor must adequately uphold all warranties by the products manufactures (may vary depending on item), as well as any service package warranty that is purchased or the contractors business warranty standards.

5.2 Meeting rooms: Reserved

6.0 Applicable Publications: Reserved

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

Task Performance

Standard

Acceptable

Quality Levels

(AQL)

Surveillance Method /

By Whom

1.2 Current fleet of 4

white 2017 Ford F-

150’s that were purchased by National

Guard Bureau are having electrical issues with the current lighting Packages. All lighting packages must be removed safely without causing any damage to vehicle, The contractor shall perform installation maintenance within the established 45 timeframe. A 99% performance and outcome level is expected by the contractor.

1% failure to perform installation maintenance within the established 45 timeframe.

Periodic Inspection -

COR will review monthly work order logs.

replaced with same or equivalent equipment in new condition with manufactories warranty, and be performed within 25 miles of McGhee

Tyson Air National

Guard Base (MTAB).