Emergency and On-Call Fiber Optic Services 25-09-02 RFP.pdf

REQUEST FOR PROPOSAL

FOR

EMERGENCY AND ON-CALL FIBER OPTIC SERVICES

Request for Proposal No: 25-09-02 Date of Issue: September 12, 2025

Proposal Closing Date and Time: October 6, 2025, 2:00 p.m.

Proposal to be submitted as below PRIOR TO Proposal Closing Date and Time above.

SUBMIT TO:

City of Centennial

Elizabeth Dunaway, Purchasing Manager Via:

Rocky Mountain E-Purchasing System (“BidNet System”):

http://www.bidnetdirect.com/colorado/city-of-centennial

THIS REQUEST FOR PROPOSAL (“RFP”) IS NOT A COMPETITIVE BID BASED ON

PRICE ONLY. The RFP allows the City of Centennial, Colorado (the “City”) to select the service provider that most advantageous to the City, taking into consideration proposer qualifications, price, products, and service capabilities and other factors relevant to the City’s policies, programs, administrative resources, and budget.

This RFP has been published at the BidNet System, which may be accessed at the following websites:

http://www.govbids.com/scripts/co1/public/home1.asp http://www.RockyMountainBidSystem.com

Any modifications to this RFP or addenda pertaining to this RFP will be published to the BidNet System, and all proposers are responsible to periodically check the BidNet System for relevant updates prior to the submittal of a proposal.

13133 East Arapahoe Road ~ Centennial, Colorado 80112 Phone 303.325.8000 ~ Fax 720.488.0933 www.centennialco.gov http://www.bidnetdirect.com/colorado/city-of-centennial http://www.govbids.com/scripts/co1/public/home1.asp http://www.govbids.com/scripts/co1/public/home1.asp http://www.rockymountainbidsystem.com/ http://www.rockymountainbidsystem.com/

CONTINUATION SHEET Page 2 Request for Proposal No. 25-09-02

PROPOSER’S CERTIFICATION

Note: return this page with your proposal. The information may be found on the cover page of this RFP

RFP Title:

RFP Number:

Proposal Closing Date and Time:

The undersigned, as an authorized agent of the proposer, hereby certifies that the proposer (initial all):

( ) has received ______ addenda;

( ) is familiar with all instructions, terms and conditions, and specifications stated in this RFP;

( ) is qualified to perform the work and services outlined in this RFP;

( ) will hold the proposal valid until ______________ (date);

( ) has clearly marked and segregated any information that proposer requests be held as confidential, proprietary or trade secret information not subject to disclosure by the City under the Colorado Open Records Act (Paragraph 12 of INSTRUCTIONS TO

PROPOSERS).

Company Name Authorized Signature

Mailing Address Printed Name

City, State, Zip Code Title

Federal Employee ID Number (FEIN) Phone Number

Type of Entity (Sole Proprietorship, LLC, Fax Number Partnership, LLP, Corporation, etc.)

Web site (if applicable) Email Address

CONTINUATION SHEET Page 3

REQUEST FOR PROPOSAL

RFP NO:25-09-02

The City of Centennial is in need of emergency and on-call installation, repair, maintenance, improvement, and testing of its fiber optic network. The City is requesting sealed proposals from qualified service providers for services as defined in the Scope of Work section of this RFP. The selected service provider(s) will be asked to enter into a one-year agreement with the option to renew for five successive one-year periods upon mutual agreement of the City and the service provider. The service provider is to provide all the necessary labor, equipment and supplies required for the satisfactory completion of the work.

Proposals are to be submitted to the attention of the Purchasing Manager for City of Centennial in accordance with the Instructions to Proposers (section follows this section) and all other requirements as referenced in this RFP. Proposals will be received until the Proposal Closing Date and Time set forth on the cover page of this RFP. No other public disclosure will be made until award of contract, if any.

The City will use the following tentative schedule for the selection process:

• Issue requests for proposals: Date as set forth on cover page

• Deadline for questions: September 22, 2025

• Proposal Closing Date and Time: Date as set forth on cover page

• Interviews with selected proposers: TBD

The City reserves the right to modify this timeline at any time. Should the Proposal Closing Date and Time change, all prospective proposers will be notified through BidNet.

CITY OF CENTENNIAL

Elizabeth Dunaway, C.P.P.O Purchasing Manager

CONTINUATION SHEET Page 4

INSTRUCTIONS TO PROPOSERS

1. Proposers responding to this RFP must submit their proposals in the format specified in this solicitation.

2. Each proposal shall consist of one electronic copy. Proposals are to be submitted on or prior to the Closing Date and Time via:

Rocky Mountain E-Purchasing System (“BidNet System”):

www.bidnetdirect.com/colorado/city-of-centennial

For Elizabeth Dunaway, Purchasing Manager City of Centennial

3. Proposals must list the following information as the first response as required on the signature page:

• RFP Title: EMERGENCY AND ON-CALL FIBER OPTIC SERVICES

• RFP Number: 25-09-02

• Proposal Closing Date and Time: October 6, 2025, at 2:00 p.m.

• The Proposer’s name and address

No telephone, hard copy or facsimile proposals will be accepted or considered.

4. Proposer is responsible for allowing sufficient delivery time to ensure timely posting of receipt of the proposal by the Closing Date and Time deadline specified. The validation of the time and date received will occur electronically through the BidNet System. Any proposer may withdraw his / her / its proposal at any time prior to the RFP Closing Date and Time.

5. Proposals must be dated and signed (electronic signature acceptable) by a duly authorized partner or corporate officer, with that person’s name and title clearly identified. All of the proposal terms, conditions, contents, fees and charges shall be guaranteed by the proposer for a minimum of ninety (90) days from the date of submission of the proposal to the City.

6. The content of all proposals must conform to the following:

• Proposers must respond to the questions in the order presented in this

RFP.

• Proposers may provide additional supporting documentation pertinent to clarification of the proposal.

http://www.bidnetdirect.com/colorado/city-of-centennial

CONTINUATION SHEET Page 5

7. Proposal Requirements – The following information must be included with your proposal in this order and be indexed/tabbed:

• Signature Page (page 2) (must be the front page of proposal).

• Addenda Acknowledgments (if any). Note: if addenda are issued, the same will be posted to the BidNet System, as set forth on page 1 of this RFP.

• Table of Contents – Include a clear identification of the material by section and by page number.

• Executive Summary - The executive summary should give in brief concise terms a summation of your submittal. Identify the points that make your firm uniquely qualified for this engagement.

• Profile of the Company – The profile of the company should include the following:

• Response to Scope of Service/Scope of Work (as required)

• Resumes for key personnel who will be assigned to this engagement.

• Documentation of a minimum of five (5) years experience providing similar services

• Three (3) References from organization for which your firm has provided similar services.

• Cost Proposal (Exhibit 1)

• Additional Information you deem necessary.

8. All changes in the RFP documents shall be through written addendum and furnished to all proposers via the BidNet System.

9. Proposers who have questions concerning the submission of proposals, the RFP process or the specifications or scope of work must post such questions directly to the BidNet System.

10. The proposals may be reviewed by a selection committee. The committee may request additional information from proposers or request personal interviews with one or more proposer. The weight to be given to each evaluation criterion will be as determined by the selection committee. Final evaluation and selection may be based on, but not limited to, any or all of the following:

• Information presented in the proposal.

• Ability of the proposer to provide quality and timely products and services.

• Service reliability and consistency of quality.

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• Qualifications and experience of the proposer.

• References.

• Personal interview (held at City’s discretion)

• Pricing.

11. All proposals timely submitted shall become the property of the City and shall be retained in accordance with the City’s records retention schedule.

12. Public Inspections of Proposals. The City is a Colorado governmental entity.

Therefore, all information included in proposals and other written information submitted by the proposer to the City is subject to the provisions of the Colorado Open Records Act, Colorado Revised Statutes Sections 24-72-201, et seq.

(“CORA”). To the extent required by CORA, proposers should expect that the proposal may be viewed by the general public and competitors once submitted to the City. Under CORA, trade secrets, privileged information, security details, and/or confidential commercial, financial, geological or geophysical data may not be subject to disclosure under CORA (“Confidential Information”). If proposer requests any restrictions on the use or inspection of Confidential Information contained within the proposal, Proposer must:

A) clearly identify and segregate any portion(s) of its proposal that it believes constitutes Confidential Information as defined above, B) place a cover page on such segregated Confidential Information requesting that such Confidential Information be restricted from inspection under CORA, and

C) state with such request, on the cover page, the statutory basis for the request under CORA (the reasons the segregated information is Confidential Information as defined above).

Neither a proposal in its entirety, nor proposal price information will be considered Confidential Information. Any information that will be included in any resulting contract cannot be considered Confidential Information. Co‐mingling of Confidential Information with information that is not Confidential Information is not acceptable.

If Proposer fails to satisfy (a) through (c) set forth above, the City may treat the entire proposal as a public record available for inspection by the public under CORA. However, if Proposer satisfies (a) through (c), the City intends to redact or withhold such identified and segregated material in response to a CORA request. If the City is subject to a legal challenge (e.g., mediation, litigation) as a result of the redaction or withholding of such Confidential Information, Proposer shall be responsible to enter into an agreement with the City to cover all City

CONTINUATION SHEET Page 7 costs incurred, including penalties that may be imposed by a judge, to defend its CORA response, with the City retaining full discretion on how to defend and to what extent. If Proposer fails to enter into such agreement, it shall be discretionary with the City whether to defend the legal challenge.

13. No Waiver of Governmental Immunity. Nothing in this RFP or any resulting agreement shall be construed to waive, limit, or otherwise modify any governmental immunity that may be available by law to the City, its officials, employees, contractors, or agents, or any other person acting on behalf of the City and, in particular, governmental immunity afforded or available pursuant to the Colorado Governmental Immunity Act, Title 24, Article 10 of the Colorado Revised Statutes.

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TERMS & CONDITIONS

1. All participating proposers, by their signature, agree to comply with all of the terms, conditions, requirements, and instructions of this RFP as stated in this RFP. Should the City omit anything from this document which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the proposer shall contact the City and secure written instructions from the Purchasing Manager at least 48 hours prior to the time and date of the scheduled opening of the proposals through the BidNet System.

2. The City reserves the right to:

• Reject any and all proposals received as a result of this RFP.

• Waive or decline to waive any informalities and any irregularities in any proposal or responses received.

• Adopt all or any part of the proposer’s proposal.

• Negotiate changes in the scope of work or services to be provided.

• Withhold the award of contract.

• Select the proposer it deems to be most qualified to fulfill the needs of the City. The proposer with the lowest priced proposal will not necessarily be the one most qualified, since a number of factors other than price are important in the determination of the most acceptable proposal.

3. All proposals must be signed by an authorized agent of your firm. Any firm or individual submitting a signed proposal shall be deemed to have read and understood all of the terms, conditions and requirements of this RFP.

4. The City shall not be liable for any costs incurred by the proposer in the preparation and production of the proposal, contract negotiations or for any work performed prior to the execution of a contract.

5. All proposals and other materials submitted shall become the property of the City.

6. The successful proposer shall be required to enter into a written contract with the City in a form approved by the City Attorney’s Office. In the event of any conflict between this RFP and the contract, the terms and conditions of the contract shall control.

7. The City reserves the right to conduct discussions with proposers, to accept revisions of proposals, and to negotiate price changes at the sole discretion of the Purchasing Manager. During this discussion period, the City will not disclose any information regarding proposal submittals. The City reserves the right to ask for the “Best and Final Offer.” Upon the execution of the

CONTINUATION SHEET Page 9 contract(s), the proposals will become public record and contents may be disclosed upon request.

8. The successful proposer shall be required to indemnify and hold the City and its agents and employees harmless from and against all suits or actions of any kind, including workers’ compensation claims, brought against them for or on account of any damages or injuries received or sustained by any parties, by or from any acts of the successful proposer or its agents or employees in fulfilling its contractual duties to the City.

9. The successful proposer(s) shall have their insurance company send the Purchasing Manager a currently in-force Certificate of Insurance which indicates that insurance coverage has been obtained, including professional liability, which meets the minimum requirements as are required by Colorado law for work performed by the proposer and other insurance requirements as may be set forth in the written contract with the City.

10. The successful proposer shall comply with all applicable federal, state, and local laws, regulations, administrative rulings, and codes, and shall secure all necessary licenses and permits in connection with this RFP and any goods or services to be provided hereunder.

11. By submission of the proposal, the proposer certifies that the proposal has been arrived at independently and submitted without collusion with any other proposer, and that the contents of the proposal have not been communicated by the proposer, or to the proposer’s best knowledge and belief, by any one of its employees or agents, to any person not an employee or agent of the proposer, and will not be communicated to any person prior to the official opening of the proposals.

12. The City is exempt from sales, use, and excise taxes. Certification of tax exemption will be issued to the proposer upon request. Any appropriate taxes shall be shown as a separate item in the proposal.

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SCOPE OF WORK

The City anticipates that it may select one or more successful proposers to enter into agreement(s) to provide the services on an emergency, on-call or per work order basis.

The City shall also consider and may, at its option, enter into agreements for all or any of the services with one or more provider(s) on a flat rate basis. The Service Providers will furnish, as an independent contractor and an on-call basis, professional services which may include some or all but not limited to the following:

Service Provider shall have adequate equipment and sufficient, competent and dependable personnel capable of performing various types of fiber optic repair needed in the field including, but not restricted to: mid-span fusion splicing, trunk splicing, Optical Time-Domain Reflectometer (OTDR) testing, fiber enclosure installations, termination of fiber inside fiber trays and full fiber sections replacement.

Service Provider shall perform all clearing, installation of conduit, handholes, grounding, placement of backfill and compaction, restoration of right of ways, fiber optic cable pulling, splicing, termination, and testing and all other specifications as more fully defined in the specifications.

Service Provider shall have the capability to install both open trench and directional bored conduit for new installation and replacement of damaged conduit.

Service Provider shall properly backfill all excavations made in performing Services.

Proposer will fully restore all streets and highways, including sidewalks and public or private driveways that are disturbed in making excavations, to the satisfaction of the applicable governmental authority or private property owner. If Proposer fails to properly make the restorations, Service Provider will reimburse the governmental authority or private property owner for any expense incurred as a result of Service Provider's failure to properly perform the restoration work and Service Provider will indemnify, defend and hold harmless the City from suits or actions of any kind, including worker's compensation claims, brought against it for or on account of any damages or injuries received or sustained by any parties, by or from the acts of the Service Provider or his agents by reason of Service Provider’s failure to comply with this section.

Service to a fiber optic cable infrastructure includes any item of a complete fiber cable run between and to termination patch panels, including termination patch panels, terminations at patch panels, fiber optic cable, fiber cable splices, pole/building attachments, fiber cable related guy/suspension wires/anchors, loop and splice enclosures/boxes, etc.

For services affecting emergency restoration, Service Provider will be available to perform services on a 7 day per week, 24 hours per day basis.

Service Provider shall apply and pay for any and all permits and licenses that may be required under this proposal. For work in and for the City of Centennial, an annual no-fee right-of-way permit will be provided.

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Service Provider shall provide the City designated representative(s) with a list of telephone numbers that will be answered at all times (24 hours a day, 7 days a week) by the Service Provider's personnel. Alternatively, an answering service that can contact the Service Provider immediately may be used during non-business hours.

The City requires that all personnel responsible for answering and responding to service needs of the infrastructure have cellular telephones with text messaging and e-mail capabilities.

For non-service-affecting emergency restorations the Service Provider shall complete all services as scheduled by the City Public Works and Information Technology department and its designated representative(s).

Repaired fiber optic cable must be tested and test results supplied to City’s designated representative(s).

Service Provider will be responsible to coordinate/utility location before commencing any earth moving work.

The Service Provider shall maintain a maintenance staff of adequate size to respond to the maintenance requirements of the contract at all times during the term of the contract. The staff assigned by the Service Provider shall be fully qualified and trained to handle all sections under the Contract for the duration of the Contract.

Throughout the term of the Contract, the City designated representative(s) at his or her discretion may conduct reviews of the various phases of the Service Provider's operations. The Service Provider shall cooperate and assist the City designated representative(s) throughout this review process.

The Service Provider will be responsible for repairing any damage or breaks in fiber. All repairs must be complete or diagnosed within a minimum of four (4) hour after the initial notification call. The cost proposal portion of the RFP response should include charges at a per hour rate.

The Service Provider/contractor will notify the City of any breaks, events, or incidents immediately that cannot be fixed within 4 hours. Temporary restoration may be performed when damage is severe enough where 4-hour restoration cannot be completed. The Service Provider must be able to have temporary splice cable in place and spliced into existing cable within 4 hours. By the next business day (if not sooner) the Service Provider must start final restoration/repair and complete within 5 days.

The Service Provider will be required to document each event with a minimum of the following line items and provide said documentation to the City in formal written form either on paper or by electronic means:

• The time call was received.

• Provide pictures of the event taken immediately upon arrival on site (regardless of fault or responsibility).

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• Provide a formal and complete written damage assessment with photographs

• Provide a repair explanation with pictures (this too needs to be complete and in written form with photographs of the work completed permanently or temporary).

• Communicate with City representative(s) at each step of the process to keep the City informed of progress and extent of both damage and repair efforts.

• Provide a final root cause analysis in formal written form. Any mistakes regardless of who made them should be annotated in this report. If applicable (when mistakes were made), an outline of preventative steps or procedure/s to prevent this from happening again must be provided.

Final restoration must restore incident area back to normal state. Area must be cleaned, smoothed, landscape replaced etc. prior to leaving the location. In short, the area must be left or prepared in such a manner as to look like it did prior to the break/error/restoration process.

Fiber Construction:

1. The Service Provider shall install and bury the fiber. The contractor shall install and bury the fiber/conduit a minimum of 36 inches underground, and otherwise conform to any city/county/state regulations. The installation of the fiber includes the installation in various soil and rock types. All work shall conform to City construction standards.

2. The Service Provider responsibilities for installation of the fiber include, without limitation, conduits, handholes, fiber set up and splicing, required strand documentation, and placing the fiber outside each anchor point or termination point.

3. The Service Provider will ensure and maintain any present handholes at both locations along both fiber runs. These handholes must meet the specifications set forth by the City, CDOT, or any other managing authority.

4. The Service Provider shall install the fiber into conduit according to manufacturing specifications.

5. All fiber fusion will require bi-directional OTDR readings per strand to be documented stating that after installation fiber meets manufacturing guidelines for signal loss. OTDR readings will be provided hard copy or electronically to a designated City team member.

Locating:

1. The Service Provider must be trained on the use of fiber location and fault detection equipment, including an OTDR device/system or the like with ability to pinpoint exact fault location. The Service Provider must further provide said locator and

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OTDR equipment for the purposes of locating a break in the fiber. This equipment must be in good working order and maintained regularly to include calibration at the manufacturer's designated intervals.

2. The Service Provider will be responsible for marking fiber lines and identifying location of repair on an emergency basis only. As stated earlier, the Service Provider is also responsible for identifying any public or private utility lines prior to the commencement of any digging operations.

Materials:

1. The selected vendor will maintain a facility for storage of fiber optic cable and other materials for the purpose of repair and restoration. All materials used for repair and restoration shall be the same as existing or industry equivalent as approved by City or designated representative(s).

2. A bill-of-material should be developed cooperatively and kept up to date and on file as the City identifies exactly what will be needed in the event of repair or replacement of any portion of the fiber runs.

3. Service Provider shall supply all other materials, equipment, work and services required by and in accordance with this Proposal, including all materials generally described as "consumable".

4. All equipment and component parts that are furnished shall be new and unused, shall meet all requirements of the proposal and shall be in operable condition at the time of delivery.

5. All parts shall be of high-quality workmanship and no part or attachment shall be applied contrary to the manufacturer's recommendations or standard practices.

6. Exceptions are when the Service Provider receives written consent from the City designated representative(s) when the need arises to be compatible with the devices already in place.

7. The City reserves the rights to supply material or have Service Provider supply the materials.

8. The selected Service Provider must keep adequate material to cover any emergency 24/7/365 and prepared for multiple emergencies at all times. Safety Requirements: Service Provider shall follow all safety requirements outlined in the National Electric Safety Code (NESC), the Occupational Safety and Health Administration (OSHA), and any Standards or practices for safe installation of required equipment per the proposal.

Indefinite Delivery / Indefinite Quantity:

1. The scope, quantity and delivery of the services are unknown at this time and the number and nature will vary greatly based upon future circumstances. On a project by project basis, the City shall select from those contractors awarded a contract following selection pursuant to this RFP, the contractor deemed to be most highly qualified to perform the required professional services for selected projects after

CONTINUATION SHEET Page 14 considering, and based upon, such factors as the ability of the Service Provider’s personnel, past performance, willingness to meet time and budget requirements, location, and current and projected workloads.

2. The City may request project specific proposals from more than one of the selected Service Providers in order to select the preferred contractor for specific projects.

Location of Service:

1. Services will be performed at the Service Provider’s facilities and on-site, depending on the project, and at various sites in the City of Centennial area. The City may request project specific proposals from more than one of the selected Service Providers in order to select the preferred contractor for specific projects.

Key Personnel:

1. The Service Provider’s staff will be those individuals designated and accepted by the City as key personnel who are identified in the Proposal. The Service Provider shall be responsible for informing the City as soon as there is any proposed change in Key Personnel.

Task Order Steps:

The following steps shall be taken to issue a Task Order:

Step 1: When the City identifies a need for specific tasks, one or more Service Provider will be provided a written scope of work or City may ask contractor to draft scope of work based upon initial conversations with City staff, which the assigned City project manager will review, make modifications as necessary, and accept.

Step 2: The Service Provider shall take the written scope of work and submit an estimate of the mix of personnel and the hours of all proposed personnel and the time frame to perform the work. The proposal shall include the loaded rates proposed on Exhibit 1 and shall allocate fees to the indicated phases and tasks as applicable to the proposed project:

Step 3: The City may request proposals from more than one contractor awarded a contract following selection pursuant to this RFP and evaluate and compare the labor mix and estimated number of hours with qualifications in determining award.

Step 4: The City, after receipt and review of the labor mix, estimated number of hours, and project specific qualifications, will negotiate a fee agreement with the most qualified firm.

Step 5: After completion of Steps 1 through 4, a task order will be issued in a format that identifies the scope of the task, the estimated hours by task, the maximum not to exceed fee, and the schedule of performance.

Reports:

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1. The Service Provider shall furnish a complete accounting report monthly to the assigned City project manager in a form and with such information as requested by the project manager. At a minimum, this accounting report shall list individual services performed by task or project number, amount of time spent on each part of the task, type of work performed, cost of service and whether or not the task or project is on cost and on time. Projects utilizing City, State and/or Federal funds are required to furnish the complete accounting report monthly to the project manager with its request for payment (invoice).

Invoices:

1. The project invoice shall be in a City approved format and shall include any detail determined necessary by the City. Invoices needing substantial adjustments will be returned to the Service Provider for re-submittal.

Coordination Requirements:

1. Primary coordination for all project activities will be through the assigned City project manager. Coordination may be required with utility companies where the proposed Scope of Work modifications will impact existing overhead and/or underground facilities. Coordination with SEMSWA (Southeast Metro Storm Water Authority) may be required where the scope of the project requires drainage improvement design and installation and/or GESC plans. The consultant may be required to coordinate with adjoining property owners where the proposed work will impact private property.

GIS Documentation:

1. The Service Provider shall provide the City with GIS documentation if there are any changes made to the network and will follow the “Minimum Requirements for Fiber-Related As-Built Documentation” process outlined in Exhibit 2.

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Exhibit 1 Cost Proposal:

Cost to provide all services per the Scope of Work:

Please provide any additional unit pricing necessary for the scope of work not included in the table below.

Item / Service Unit Unit Price Mobilization & Response Emergency mobilization (≤4 hrs) Per mobilize Standard mobilization (next business day) Per mobilize Fiber Optic Installation & Splicing Fiber optic cable installation – aerial Per foot Fiber optic cable installation – underground Per foot Fiber splicing – single-mode Per splice Fiber splicing – multi-mode Per splice

Fiber termination – SC, LC, ST, etc.

Per termination

OTDR testing & reporting Per hour Power meter/light source testing Per hour Splice enclosure installation Each Conduit Installation & Repair Conduit installation – 1" Per foot Conduit installation – 2" Per foot Conduit installation – 4" Per foot Conduit repair – trench & replace Per foot Pull box / handhole installation Each Labor Rates Splicing technician – regular hours Per hour Splicing technician – after-hours/weekend Per hour Fiber installer – regular hours Per hour Fiber installer – after-hours/weekend Per hour Supervisor / Project manager Per hour Equipment Rates Bucket truck Per hour Directional drill & crew Per hour Mini-excavator & crew Per hour Fusion splicer Per day OTDR meter Per day Total Cost

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Exhibit 2

MINIMUM REQUIREMENTS FOR FIBER-RELATED AS-BUILT DOCUMENTATION

i) Data Products:

(1) Digital files should be in .dwg format or .shp format

(2) As-builts should also be exported to .pdf format

(3) All data products can be submitted via [thumb drive, cd, google drive, AGOL, etc.]

i) GIS Data Requirements (any reference to “Location”, “coordinates”, “position”, etc. should all meet these standards)

(1) Projected Coordinate System

(a) NAD 1983 (2011) StatePlane Colorado Central FIPS 0502 (US Feet)

(2) Geographic Coordinate System

(a) NAD 1983 (2011)

(3) Z values should be enabled and depth of underground installations should be captured

(4) At least one surveyed point located relative to one of the Arapahoe County control points at this site: https://www.arapahoegov.com/1155/Horizontal- Control

All of the following information should be captured within the deliverables:

i) Landbase

(1) Road edge

(2) Right of way delineation

(3) Medians

(4) Building outlines

ii) Support Structures

(1) Point location coordinates of all existing pedestals, hand holes, vaults, lockboxes, cabinets, etc. that were used

(2) Geographic coordinates of newly installed pedestals, hand holes, vaults, lockboxes, cabinets, etc.

(3) Dimensions of any vaults, boxes, handholes, structures, etc. (length, width, depth) that were installed https://www.arapahoegov.com/1155/Horizontal-Control https://www.arapahoegov.com/1155/Horizontal-Control

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(4) Diameter, color & Material of the duct/conduit that was used or installed (for underground fiber assets)

(5) Location and type of pole where City fiber cables and equipment were installed (for overhead fiber assets)

(a) Please include footage marking of fiber at base of pole and footage marking of fiber at top of pole

(6) If slack loops, splice cases, or any other devices are installed, please document what type of device and the location of the support structure to which it is tied (located within). Include:

(a) Coordinates

(b) Size

(c) Material

(d) Type

(e) Etc.

(7) Depth profile of conduit; Please include z-values in GIS data

iii) Fiber Equipment

(1) Cable Manufacturer

(2) Total fiber count of all cables installed and number of fibers in each buffer tube

(3) Slack loop length

(a) Footage marking into support structure

(b) Footage marking out of support structure

(4) Location of term panels and number of ports on term panel

(5) Visual depiction of the underground/aerial path of the fiber cable installed:

distance from road edge, direction into support structure, direction out, etc.

(6) Location of bend structures

The following data must be captured if any splice work is performed on the City’s fiber network:

i) Case Name and Object ID of splice enclosure, if existing

ii) Geographic coordinates of splice enclosure if newly installed

iii) Sheath names belonging to both upstream and downstream fibers that were spliced

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iv) Buffer and fiber colors of the fibers that were spliced

v) If any mux equipment was used, please provide type, manufacturer, model, and wavelength

vi) If any patch panel connections were made, please document panel information and which ports were connected

vii) If a new patch panel was installed, please provide manufacturer, model, number of ports, port configuration & connections, etc.

viii)The customer/lessee for whom the fiber is being spliced

Examples of acceptable deliverables are shown below, but may take similar forms that meet stated criteria:

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