eMACS Vendor Handbook.html
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- Attached to
- Self-Employment Technical Assistance
- Solicitation number
- DPHHS-RFP-2026-0626AB
- Issued by
- Montana
About this file
The document is a vendor handbook for the electronic Montana Acquisition and Contracting System (eMACS), issued by the State of Montana's Procurement Services Division. eMACS is an eProcurement software solution that provides vendor management services, bid and procurement processes, and contract management tools for state vendors. The system offers two types of vendor registration: Profile 1 (basic registration for bid notifications) and Profile 2 (required for vendors awarded contracts), which involves more comprehensive company and tax information. Vendors can access the system through the vendor portal at vendorportal.mt.gov and receive support through JAGGAER Customer Support.
The handbook provides detailed guidance on vendor registration, including login instructions, commodity code references, and training resources. It highlights additional procurement opportunities such as state building construction projects, highway construction projects, and Fish, Wildlife & Parks (FWP) construction projects. The document also includes information about ancillary systems like Amazon Business, OKTA login procedures, and a product release schedule for 2025. Vendors can access training videos, troubleshooting resources, and contact the eMACS Help Desk at 406-444-2575 or emacs@mt.gov for technical assistance and registration support.
Text of this file
STATE PROCUREMENT SERVICES DIVISION
(Formerly known as State Procurement Bureau)
Home
Agency Resources
| Agency Resources Overview | ||
| Debarred & Suspended Vendors | ||
| eMACS Resources | ||
| Procurement Training | ||
| Sheltered Workshops | ||
| Statewide Term Contracts | ||
| Vehicle Purchasing |
Vendor Resources
| Vendor Resources Overview | ||
| Agency Procurement Contacts | ||
| Contracts Awarded | ||
| eMACS Resources | ||
| MT APEX Accelerator | ||
| Preferences | ||
| Procurement Forecast |
Cooperative Purchasing
| Cooperative Purchasing Overview | ||
| Cooperative Purchasing Program | ||
| Statewide Term Contracts | ||
| Vehicle Purchasing | ||
| Bulk Propane Statewide Term Contract | ||
| NASPO Furniture Contracts |
Forms & Guide
Home eMACS Resources
Fuel & PCard Programs Laws, Rules, Policies and Executive Orders Procurement Lifecycle State Bids & Proposals Statewide Term Contracts eMACS Resources
What is eMACS eMACS, or the electronic Montana Acquisition and Contracting System, is the eProcurement software solution utilized by the State of Montana that provides vendor management services, bid and procurement processes, and contract management tools, as well as the ability to track contract spend.
eMACS has a YouTube Channel for both vendors and agencies. These videos can help you navigate through eMACS.
Vendors
Registration
To Register or Log In
Click on the link below or type, vendorportal.mt.gov, in your browser.
Vendor Portal
THERE ARE TWO TYPES OF REGISTRATION, PROFILE 1 AND PROFILE 2:
Profile 1 - A basic registration that adds vendors to the vendor list. Vendors will receive notifications of State bidding opportunities and are able to respond to these opportunities online.
Profile 2 - Vendors awarded contracts are required to complete a Profile 2 registration. This level of registration requires vendors to provide not only the necessary company information but additional information such as payment and tax information, and insurance information. The State of Montana utilizes DocuSign for signatures on contracts and related documents.
DON'T REMEMBER YOUR USERNAME AND/OR PASSWORD?
Contact JAGGAER at JAGGAER Customer Support: 1-800-233-1121
Call 1-800-233-1121
Select option 1 for English
Select option 1 again for Supplier (Vendor)
Select option 2 for Supplier Support at sciquest.com (URL)
As soon as you get a representative, explain to them that you are a State of Montana supplier having issues with the vendor portal.
REFERENCE MATERIAL
HANDBOOK
Vendor Registration and Data Management
Vendor Enhancement Registration Information
COMMODITY CODES AND THEIR MEANINGS
eMACS Commodity Codes
FORMS
204 - Electronic Funds Transfer Sign Up
How to Submit a Bid
HANDBOOK
Responding to Events [PDF]
How To
Check out the YouTube Channel
Clear a Browser Cache
Vendor Profile
Common Issues
How to Add a User
Additional training can be found at MT Apex Accelerator to view technical training in your area.
Other Procurement Opportunities
OTHER PROCUREMENT OPPORTUNITIES
State Building Construction Projects
Highway Construction Projects
FWP Construction Projects
Agencies
Accessing eMACS
ALL eMACS USERS
Click the eMACS logo below to access eMACS
SPB Training Announcement eMACS Total Contract Manager (TCM) Training
NOTE: Vendors DO NOT access the vendor portal via this link. Direct them to the Registration tab under the Vendors column on the eMACS Resources page.
Need Help with OKTA?
IN-NETWORK STATE EMPLOYEE
In-Network State employees: if you receive an error please use the link below to submit a request via ServiceNow.
ServiceNow
NON-STATE NETWORK EMPLOYEES
Non-State network employees (i.e. University system, political subdivisions (city/county), and Military Affairs): use the email link below to contact the eMACS Help Desk for assistance.
If you are still experiencing difficulties with, or have questions regarding OKTA please contact:
eMACS Help Desk 406-444-2575 or emacs@mt.gov.
GENERAL LOGIN INSTRUCTIONS
OKTA Login eMACS User Roles and Descriptions eMACS Marketplace
TRAINING VIDEO
Shopping in eMACS Marketplace. This video is intended for agencies to use as a training tool for their shopping staff.
Video
Amazon Business
There is a separate website to access the State's Amazon business account. Click the link below to get to the login page. Use your State email and password. If you do not have an account contact eMACS at emacs@mt.gov.
Amazon Business
Commodity Codes
Click the link below to view a current list of commodity codes and their meanings.
What Are Commodity Codes?
eMACS Commodity Codes
Product Releases
2025 eMACS PRODUCT RELEASE SCHEDULE
Release Event
November 2025
Promotion in Test Environment
10/17 - 10/19 of 2025
6:00 AM-10:00 AM MDT
| Available in Test Environment |
| 10/10/2025 |
Promotion in Production Environment
11/14 - 11/16 of 2025
7:00 PM-10:00 PM MDT
| Available in Production Environment |
| 11/17/2025 |
Updates of Prior Product Releases
25.2 Release Snapshot
25.1 Release Snapshot
24.3 Release Snapshot
CONTACT US
STATE PROCUREMENT
(406) 444-2575
SFSD WEBSITE
STATE LINKS
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