EM PWS and PRS attachment 1.pdf

Ver. June 2021

PERFORMANCE WORK STATEMENT (PWS)

FOR

Emergency Management Program Coordinator Services

1. General:

1.1. Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Emergency Management Program Coordinator Services, as defined in this PWS.

1.2. Background: Provide Civil Engineer Emergency Management Program Coordination, Assistance, and Training support for tasks located at 188th Wing CES/CEX, Fort Smith, AR; as well as projects assigned by the NGB/A4XD.

1.3. Period of Performance (PoP): The Period of Performance shall be 1 Base Year of 12 months. Individuals to be onsite 15 calendar days after contract award fully vetted and Security clearances completed.

1.4. General Information:

1.4.1. Place and Performance of Services: The contractor shall provide services between the hours of 0500-2200 on Sunday through Saturday. Primary service hours shall be 0600-1630 Monday-Thursday; when work schedule is required to be flexed to meet task completion needs schedules will be flexed, Except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the 188th Wing, Fort Smith, AR. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. These personnel are considered Mission Essential and as such will be expected to be at work in person. Teleworking is only authorized by installation commander upon coordination through the COR.

1.4.1.1. Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.2. The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees will only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2. Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on the days these holidays are observed by the host installation by employees on a Monday thru Thursday schedule:

1.4.2.1. New Year’s Day: January 1st

1.4.2.2. Martin Luther King, Jr.’s Birthday

1.4.2.3. President’s Day

1.4.2.4. Memorial Day

1.4.2.5. Juneteenth National Independence Day: June 19th

1.4.2.6. Independence Day: July 4th

1.4.2.7. Labor Day

1.4.2.8. Columbus Day

1.4.2.9. Veteran’s Day: November 11th

1.4.2.10. Thanksgiving Day

1.4.2.11. Christmas Day: December 25th

1.4.3. Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4. Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.4.1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

1.4.4.2. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

1.4.4.3. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program.

1.4.4.4. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

1.4.4.5. Failure to comply with these requirements may result in withholding of final payment.

1.4.5. For Contractors Requiring Common Access Card (CAC). For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

1.4.5.1. Require logical access to Department of Defense computer networks and systems in either:

1.4.5.1.1. The unclassified environment; or

1.4.5.1.2. The classified environment where authorized by governing security directives.

1.4.5.2. Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

1.4.5.3. While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the Governing local policy.

1.4.5.4. Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated Tier 1 (T1) or higher investigation IAW DoDI 5200.46. The contractor employee will be issued a CAC only if duties involve one of the following: (1) http://static.e-publishing.af.mil/production/1/af_a4/publication/afi31-101/generic_wms.pdf https://static.e-publishing.af.mil/production/1/saf_aa/publication/dodman5200.02_afman16-1405/dodm5200.02_afman16-1405.pdf

Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial/interim CAC may be issued based on a successfully scheduled T1 with the Office of Personnel Management and a favorable completion of an FBI fingerprint check.

1.4.5.4. Homeland Security Presidential Directive (HSPD)-12 Background Investigation Requirements: The contractor shall ensure that all contractor and subcontractor personnel whose duties require CAC issuance obtain them, and shall process all CAC applications. The contractor shall ensure that all employees requiring a T1 be vetted by the cognizant security activity Chief, Information Protection (CIP) to ensure a proper investigation is on record. The CIP will process the T1 if needed. The contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system.

The contractor is cautioned that the entire process from submittal of the investigation may take multiple weeks and shall factor this lead time into its hiring/placement process.

The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.5.5. Contractors and their personnel shall use the following procedures to obtain CACs:

1.4.5.5.1. Contractors shall provide a listing of personnel who require a CAC to the KO.

The Government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

1.4.5.5.2. Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)). At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor employee by Social Security Number (SSN) and two forms of identification. Identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1615-0047, "Employment Eligibility Verification". Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture ID.

The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS, and will then issue a CAC. Issued CACs will be valid for no longer than three years, or until the individual's contract end date (inclusive of any options), whichever is earlier.

1.4.5.6. During the performance period of the contract, the contractor shall:

1.4.5.6.1. Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing Government official;

1.4.5.6.2. Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

1.4.5.6.3. Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

1.4.5.6.4. Report lost or stolen CACs in accordance with local policy/directives.

1.4.5.7. Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives. A receipt for each returned card shall be provided to the TA/COR.

1.4.5.8. Failure to comply with these requirements may result in withholding of final payment.

1.4.6. For an Air Contractor that need access to the Army network this can be done by going to: http://www.us.army.mil and registering as an "Army Guest," with the sponsor being the COR or a COR- designated individual if the COR is ineligible to Serve as an AKO Sponsor.

1.4.7. Antiterrorism Awareness Level I Training (AT Level I). All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS) or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel.

1.4.8. Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC http://www.us.army.mil/ http://jko.jten.mil/ monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.9. Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the Air Force Infostructure. Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

1.4.9.1. Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

1.4.9.2. Complete initial and/or annual Information Assurance (IA) training as required by applicable Air Force/ANG policy.

1.4.9.3. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.4.9.4. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

1.4.9.5. Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.10. All contractor employees and associated sub-contractor employees assigned to work on a Government site and/or requiring access to a DoD network will be required to register with MyLearning at commencement of services in order to complete the necessary training required of them initially and annually for the duration of the contract (i.e., DoD IAA CyberAwareness, Protecting Sensitive Information, Force Protection, etc.). Mylearning: https://lms-jets.cce.af.mil/moodle/

1.4.11. Information Assurance (IA) Training. All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance Awareness CyberAwareness Challenge before issuance of network access and annually thereafter.

All contractor employees performing services involving IA/IT functions shall comply with DoD and Air Force training requirements in DoDD 8140.01, DoD 8570.01-M and AFMAN 17-1301 within 180 days of the start of contract performance.

https://lms-jets.cce.af.mil/moodle/

1.4.12. Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.13. Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/Signature Managers/Coordinators will provide OPSEC training or training materials to contract employees within 30 days of employees’ initial assignment to the contract and prior to having access to any critical information (CI). This training consists of both DAF Operations Security Awareness Training (annually) and mission-oriented OPSEC education. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training DAF Operations Security Awareness Training is located on the MyLearning website:

https://lms-jets.cce.af.mil/moodle/course/view.php?id=11654 . The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training.

1.4.14. OPSEC Plan. The contractor shall develop an OPSEC Plan and provide it to the COR or KO within 15 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC officer, per AFI 10-701, Operations Security. This Plan shall include the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. For the contractor to effectively comply with OPSEC provisions of the contract, the organization will provide the following guidance: (1) Organization’s Critical Information; (2) Adversaries’ collection threat information as it applies to the organization’s mission and the contract; (3) Operations Security guidance; and (4) Specific OPSEC measures the organization requires (as appropriate).

1.4.15. Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.17. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.18. Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.19. Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be prominently displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.20. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.21. Contractor Travel

1.4.21.1.The contractor shall travel to multiple training locations during the performance of this contract to attend and or assist in training courses.

1.4.21.2.The contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and/or authorization by the KO prior to travel arrangements being made.

1.4.21.3.The contractor may be required to travel to off-site training locations and to ship training aids to these locations in the performance of this contract. The cost of shipping training aids shall be borne by the government. The contractor will be reimbursed for the costs of shipping training aids in accordance with the JTR and limitation of funds in this contract.

1.4.22. Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.23. Controlled Unclassified Information. Unless waved in writing by the Government Information Protection Officer, the Contractor shall apply DoD Controlled Unclassified Information (CUI) handling procedures (e.g., cover sheets, headers, and digital encryption) to all draft and final deliverables under this PWS/SOW that contains information included on the DoD CUI Registry (e.g. OPSEC, PRVCY, CTI) IAW DoDI

5200.48 Controlled Unclassified Information. Prior to being granted access to CUI Contractors and Subs must provide proof of DoD CUI training to the COR/KO. Training is available here: https://www.dodcui.mil/Home/Training/

2. Definitions and Acronyms:

2.1. Definitions:

2.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3. Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.5. Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.6. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.7. Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.8. Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2. Acronyms:

AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1. Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2. Materials: N/A

3.3. Equipment: N/A

3.4. Services: N/A

3.5. Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4. Contractor Furnished Property, Materials, and Equipment (CFP/M/E): N/A

4.1. General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2. Secret Facility Clearance: The contractor shall possess or be eligible to receive and maintain a SECRET facility clearance from the Defense Counterintelligence and Security Agency (DSCA).

4.3. Contractor Security Clearance: The contractor’s employees performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industry Security Clearance Office.

4.4. The contracted employees are required to have a Secret Security Clearance prior to being assigned to this contract. This is the responsibility of the awardee to accomplish. The 188th cannot sponsor the employee until the completion of the clearance and will not perform the security clearance.

5. Requirements: The contractor shall:

5.1. Organizational Analysis -- Air National Guard (ANG).

Source: (http://www.ang.af.mil/)

Vision is to “Provide mission-ready Airmen to the nation and communities.

Mission is "To provide combat capability to the war fighter and security to the homeland.” Specifically, to provide ready units to the state and nation in three critical roles:

Federal Role: To maintain well-trained, well-equipped units available for prompt mobilization during war and provide assistance during national http://www.ang.af.mil/ emergencies.

State Role: To protect life and property, and to preserve peace, order, and public safety.

Community Role: To build partnerships; participate in local, state, and national programs that add value to America.

5.2. Technical Specifications.

5.2.1. The following technical edifications are provided to demonstrate the task environment in which the services will be delivered. The following specifications are not directives on how the services are to be provided but an example of what traditionally has been required to successfully support the task order objective.

The contractor is encouraged to surpass the minimal technical specifications as well as demonstrate technical, operational, and administrative expertise to support the customer in exceeding organizational and departmental objectives.

5.2.2. Task Order Deliverables and Performance Standards

5.2.2.1. Provide asset management for the Office of Emergency Management.

5.2.2.1.1. Maintain system of record asset database.

5.2.2.1.2. Create and maintain local database for non-unit type code (UTC)/highly pilfer able assets.

5.2.2.1.3. Update database for any asset changes.

5.2.2.1.4. Provide tracking of shelf lives and calibration dates.

5.2.2.1.5. Maintain accurate shortfall lists with cost estimates.

5.2.2.2. Track Readiness Training for Emergency Management Personnel.

5.2.2.2.1. Maintain sign-in rosters for provided training.

5.2.2.2.2. Update ARIS with the attendees' names for all Emergency Management taught classes.

5.2.2.2.3. Schedule training classes in ARIS IAW localized instructions.

5.2.2.2.4. Oversee Readiness Training Database management ensuring accurate and complete information.

5.2.2.2.5. Prepare training metric reports for each training course.

5.2.2.2.6. Prepare quarterly metrics for NGB/A4XD of all readiness training.

5.2.2.3. Assist in the development of Readiness Training Courses.

5.2.2.3.1. Identify and propose plan to complete Total Force Emergency Management and Wing Readiness Training Requirements to Readiness Supervisor for approval.

5.2.2.3.2. Assist Emergency Management section members in the development of training courses identified in approved Readiness Training Plan.

5.2.2.3.3. Ensure you have access to all source and reference material to assist with developing course material.

5.2.2.4. Develop and implement Automated Readiness Information System (ARIS) into Emergency Management.

5.2.2.4.1. Input all required information (e.g., asset and class) into ARIS.

5.2.2.4.2. Maintain documentation according to appropriate regulations and guidelines.

5.2.2.5. Provide Emergency Management Support Plans for site in support of parent (host) Installation/Wing Emergency Management plans.

5.2.2.5.1. Shall implement and maintain support plans to compliment parent/host Wing Emergency Management plans.

5.2.2.5.2. Shall provide support plan documentation in accordance with DAFI 10-2501.

5.2.2.5.3. Shall attend required training and monthly meetings.

5.2.2.6. Provide CBRN-IS and Common Operating Picture (COP) training and implementation.

5.2.2.6.1. Attend required training on all listed software.

5.2.2.6.2. Create and update Lesson Plans for each system.

5.2.2.6.3. Providing training to required users, not to exceed 8 hours per 40 hour work week.

5.2.2.6.4. Respond to requests for training within 3 duty days of receipt.

5.2.2.7. Maintain All Hazards Response Trailer and Equipment when on site.

5.2.2.7.1. Perform monthly inspections on all associated equipment. Inspection required within 5 duty days of due date 90% of the time.

5.2.2.7.2. Maintain equipment in operational status (fully mission capable).

5.2.2.7.3. Provide Restricted Area Escorting for base contractors (trailer repair/ upgrades) when required not to exceed ten (10) hours per 40 hour work week.

5.2.2.7.4. Provide equipment training to required users. Respond to requests within 3 duty days.

5.2.2.7.5. Obtain/maintain driver certification and train students on vehicle operations training (e.g., towing a trailer) IAW local driving instructions.

5.2.2.8. Emergency Management Support.

5.2.2.8.1. Contractor shall coordinate support for all Emergency Management Flights performing training or Wings that are in a compliance inspection cycle.

Contractor shall report any material/equipment/consumable shortfalls to ranking emergency manager and full-time emergency manager (if different) or the wing exercise project officer.

5.2.2.8.2. Contractor shall support the Emergency Management role in supporting Wing Inspection Team (WIT) in the execution and evaluation of installation wide exercises relating to EM and CBRN capabilities (to include reviewing findings and providing trend analysis as it pertains to ANG.

5.2.2.8.3. Contractor shall also actively participating in unit EM program reviews/wellness visits and Large-Scale Readiness Exercises (LREs) and provide feedback to reduce capability gaps; striving to provide non-materiel and procedural solution sets at every opportunity.

5.2.2.8.4. Contractor shall provide support and assistance for the Planning and Operations elements to the Region Chief and Region Emergency Management Working Group Representatives. Contractor shall assist in the development and maintenance of installation(s) Emergency Management (EM) plans. Types of planning typically include, but are not limited to: Concept of Operations (CONOPS), Memoranda of Agreement or Understanding (MOA or MOU); Mutual Aid Agreements (MAA), and other plans, operating instructions, and checklists.

5.3. Additional Requirements and Notes.

5.3.1 Highly desired Bachelor’s degree or 5 years demonstrated practical experience in the area(s) of expertise required by the task order, as well as a demonstrated capability in program/project coordination applications.

5.3.2. In order to successfully meet the performance objective of this task order, the Contractor should possess the following knowledge skills:

Strong communication skills, written, verbal, and interpersonal

Ability to work independently and collaboratively with colleagues

Must be proficient in the use of Power Point, Excel, Word, Access, andOutlook (Microsoft Office Suite)

Use various software programs to maintain database files and prepare reports

Basic knowledge of Emergency Management career field

Address and respect all military officials and members IAW their grade and/or rank in all forms of communication.

Coordinate and communicate with other organizational employees using proper etiquette and manners at all times.

5.3.3. The Contractor shall comply with the following Government directives in order to successfully complete the tasks:

DoDI 6055.17, DAFI 10-2501, AFMAN 10-2502, AFMAN 10-2503, AFMAN 32-

1007, AFI 90-201, AFI 10-201, AFI 10-210, AFTTP 3-2.37, AFTTP 3-2.42,

AFTTP 3-2.44, AFTTP 3-2.46, AFTTP 3-2.55, AFTTP 3-2.56, AFTTP 3-2.60,

AFTTP 3-2.65, AFTTP 3-2.70, AFTTP 3-2.71, AFTTP 3-2.83, ATP 45(F)

Federal Acquisition Regulation (FAR)

Defense Federal Acquisition Regulation Supplement (DFARS)

Army Federal Acquisition Regulation Supplement (AFARS)

National Guard Federal Acquisition Regulation Supplement (NGFARS)

ANG Engineering Technical Letters and Series 32 Regulations and Instructions

NGB Acquisition Policy Letters

Office Operating Instructions

Applicable Installation/Wing Instructions

5.3.4. Services provided on a monthly basis. Work may vary. Average 40 hours per week. Time in excess of 40 hours must be pre-approved by the Contracting Officer.

5.3.5. Federal position equivalent is a GS-11, CE Program Coordinator II. Location of work is 188th Wing/EM Flight/RTS, Fort Smith, AR

5.3.6. Anticipated travel for this task order is 4 TDYs estimated at $9,000 for training and travel expenses associated with this position.

5.3.7. Contractor will be provided with adequate office space located at Civil Engineer Facility including a complete workstation and chair, expendable supplies, computer hardware and software (and support), internet/intranet/Local Area Network (LAN) (and support), telephone and fax, copy machine and printer, mail service and postage. All government furnished supplies and services shall be for official use only.

5.3.7.1. The contractor and Government representative shall conduct an inventory of all Government furnished equipment within ten days of commencement. The contractor shall sign a receipt for all furnished equipment. The contractor and Government representative shall determine the working condition of all equipment. The Government will replace and/or repair any item not in working order.

5.3.7.2. Contractor shall assist in maintaining a clean and orderly work area, and maintain accountability of all government issued property, tools, and equipment.

5.3.8. Contract employee must wear clothing attire appropriate for indoor office, instructing and outdoor field, and instructing working environments maintaining clean-cut professional appearance.

5.3.9. Contractor must be able to single person lift/carry objects up to 75lbs and lift above their head. Traverse on foot over uneven terrain in all seasons in distances of 5 miles at once. Quickly cover distances up to 300 yards on foot in 90 seconds.

5.4. Security Requirements.

5.4.1. The contractor is responsible for safeguarding information of a confidential or sensitive nature. Failure to safeguard any classified/privileged information which may involve the contractor or the contractor’s personnel or to which they may have access may subject the contractor and/or the contractor’s employees to criminal liability under Title 18, section 793 and 7908 of the United States Code.

5.5. Miscellaneous.

5.5.1. Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander IS required for this task order.

5.5.2. The contractor is cautioned that if off-duty active military personnel are hired under this contract, they may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The absence of such employees shall not constitute an excuse for nonperformance under this contract.

5.6. Hours of Operation. The contractor shall perform the services required under this contract within core operating hours which are 0700-1630, adhering to the host installation work schedule.

5.6.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 188th Wing/Emergency Management Program in Emergency Management and Regional Training Site via a secure data collection site.

5.6.2. The contractor shall completely fill in all required data fields using the following web address: https://sam.gov. Log in and select Entity Registrations and then select Service Contract Reporting.

5.6.3. The Contractor shall report the required information annually by October 31, for services performed under this contract during the preceding Government fiscal year (October 1-September 30).

5.6.4. The DoD Guidebook for Service Contract Reporting in SAM is available on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr. The General Services Administration (GSA) has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, that can be accessed by going to https://sam.gov and searching the “HELP” section. The SAM Federal User Guide is also available in the “HELP” section for comprehensive instructions on navigating SAM. Contractors requiring assistance using SAM should contact the Federal Service Desk at https://www.fsd.gov.

6. Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://www.fsd.gov/ https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201 -2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

09/09/14 (Change 1:

05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016)

AFI 10-245

Antiterrorism

03/28/2013 (Certified current

03/30/2017) https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and

Procedures

08/18/2020 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and

Procedures

03/05/2013 Change 1:

12/02/2015 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFPD 17-1

Information Dominance Governance and Management

04/12/2016 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFMAN 17-1301

Computer Security (COMPUSEC)

02/12/2020 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131 http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://www.esd.whs.mil/Directives/issuances/dodm http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodd/

AFI 10-701

Operations Security

7/24/2019 (Change 1:

06/09/2020) https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

7. Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification

Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Deliverable Performance

Standard Acceptable Quality Level (AQL)

Method Used/

Frequency

Provide Asset

Management for the

Office of Emergency

Management

Technical

Specification

2.2.1

Maintain system of record asset database.

Create and maintain local database for non-unit type code (UTC)/highly pilferable assets.

Update databases within 5 working days of any asset changes and with > 95% accuracy.

Provide tracking of shelf lives and calibration dates with >90% accuracy.

Maintain accurate shortfall lists with cost estimates.

Periodic

Inspection/

Spot Checks/

Monthly

Reports Track Readiness Training for Emergency

Management Personnel trained on Site

Technical

Specification

2.2.2

Maintain sign-in rosters for all training with 98% accountability.

Update ARIS within 2 duty days of training completion.

Prepare training metric reports for each training course.

Prepare quarterly metrics for all readiness training.

http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/index.htm https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm https://www.esd.whs.mil/Directives/forms/dd0001_0499/

Assist in the development of

Readiness Training

Courses

Technical

Specification

2.2.3

Create and maintain proposal identifying all Readiness training requirements with 95% accuracy 95% of time.

Provide course development assistance to Emergency

Management Section within 3 duty days of any assistance requests or as requested

Ensure you have access to all source and reference material to assist with developing course material.

Develop and implement

ARIS into Emergency

Management.

Technical

Specification

2.2.4

Input all required information with 95% accuracy.

Maintain documentation according to appropriate regulations. Accurate and current 90% of the time.

Provide Emergency

Management support plans for site in support of parent (host)

Installation/Wing

Emergency Management.

Technical

Specification

2.2.5

Required to maintain Emergency Management Support

Plans 85% of time.

Shall provide support plan documentation in accordance with DAFI 10-2501.

Shall attend 90% of all required training and established

(monthly, quarterly, etc.) meetings.

Provide CBRN-IS and

Common Operating

Picture (COP) training and implementation

Technical

Specification

2.2.6

Attend 95% of required training on all listed software.

Create and update Lesson Plans for each system.

Provide system training to required users.

Respond to requests within 3 duty days.

Maintain All-Hazards

Response Trailer (when on location)/equipment

Technical

Specification

2.2.7

Perform monthly inspections. Inspection required within 5 duty days of due date 90% of time.

Maintain equipment in operational status (fully mission capable) 90% of time.

Provide Restricted Area Escorting for base contractors

(trailer repair/upgrades) when required.

Provide training to required users. Respond to requests within 3 duty days.

Obtain/maintain driver certification and train students on vehicle operations training (e.g., towing a trailer)

IAW local driving instructions.