Elliot Refurbishment SOW.pdf

SOW-PWS Template 17 March 2023 version Page 1

Statement of Work (SOW)) for LHD-1 Class Forced Draft Blower Rotor Refurbishment/Procurement and 2SCOG

Overhaul Kit Procurement

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles.

This requirement is for NSWCPD Code 412, which is responsible for Steam Critical Spares Program.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation.

This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the

SOW-PWS Template 17 March 2023 version Page 2 conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation,

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

The Steam Systems Branch (Code 412) of the Naval Surface Warfare Center, Philadelphia Division (NSWCPD), provides Amphibious Surface Ship Steam Propulsion Plant Equipment Engineering, Inspection/Assessment, Procurement, Overhaul, Refurbishment, logistics support, and life cycle support to accomplish Life Cycle Engineering and Critical Spares Equipment Rotatable Pool Management.

1.2 SCOPE OF WORK

Work performed will support the Fleet and associated DOD Activities and focus on Steam Propulsion Plant Elliot Model 44BH-2 Force Draft Blower (FDB) rotors (P/N P8405A101) and associated components. This may include support for associated NAVSEA Program Manager-initiated tasking for NSWCPD supporting the storage, overhaul, assessment, and repair to make Ready for Issue (RFI) FDB rotors and associated equipment under Fleet critical spares and NAVSEA 2S COG Programs.

Naval Sea Logistics Center (NSLC) will house and be responsible for RFI and Non-RFI Spares.

The contractor shall provide temporary material staging areas for non-RFI items and critical spares in various conditions. The contractor shall provide equipment shipping and receiving services to CONUS destinations including NSLC warehouses located in Mechanicsburg, PA and Virginia Beach, VA. The contractor will perform identification, condition assessments, and labeling as per the direction of a Government representative. The contractor will provide list(s) of repair parts required to make equipment, systems and materials Ready for Issue (RFI).

The contractor shall provide skilled technical personnel who are capable of developing FDB rotors and associated equipment work items for engineering, inspection, maintenance, overhaul, and repair, and fabrication.

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2.0 APPLICABLE DOCUMENTS

2.1 Elliot Drawing 8D0027

2.2 Elliot Drawing 8D0030

2.3 Elliot Drawing 8D0058

2.4 Elliot Drawing 8D0082

2.5 Elliot Drawing 8D0086

2.6 Elliot Drawing 8W0175

2.7 Elliot Drawing 8Y0280

2.8 Elliot Drawing 8Y0281

2.9 Elliot Drawing 8Y0307

2.10 Elliot Drawing 8Y0308

2.11 Elliot Drawing 8R0076

2.12 Elliot Drawing 8R0079

2.13 Elliot Drawing 693388

2.14 Elliot Drawing 692784

2.15 MIL-T-17523D, Turbine, Steam, Auxiliary (and Reduction Gear) Mechanical Drive

2.16 S9251-B4-MMA-010, Turbine Driven Two Stage Horizontal Forced Blower, 44BH-2

2.17 NAVSEA S9074-AR-GIB-010/278, Requirements for Fabrication Welding and

Inspection, and Casting Inspection and Repair for Machinery, Piping, and Pressure Vessels

The Contractor shall reference and utilize the latest version available when performing tasks within this PWS.

3.0. REQUIREMENTS

3.1 FDB Rotor Refurbishment

3.1.1 The Contractor shall open and inspect of government provided FDB rotors

3.1.2 The Contractor shall provide a report of funds and repairs needed

3.1.3 The Contractor shall overhaul and repair the FDB rotor to a minimum of

Condition “B” RFI status for inclusion in the Steam Critical Spares Program

3.2 FDB Drawings

3.4.1 The Contractor shall provide Elliot FDB Model 44BH-2 Units Drawings (Reference 2.1 through 2.14) to allow for ISEA inspection of all material received.

3.2 Commonality of Systems, Subsystems, and Components

3.2.1 In line with C-211-H019 Commonality and Standardization (NAVSEA), contractors are directed to develop and implement a Commonality and Standardization Plan. When selecting equipment/components, the Contractor shall utilize NAVSEA Enterprise Commonality Virtual Shelf (VS) (https://www.pdrep.csd.disa.mil/default.htm) before other tools.

3.3 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components https://www.pdrep.csd.disa.mil/default.htm

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3.3.1 The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

3.4 Diminishing Manufacturing Sources and Material Shortages Management (DMSMS) Contract Requirements

N/A

3.5 Parts Obsolescence

3.5.1 The contractor shall establish and implement a parts obsolescence program. In the event that manufacturing phase-out or discontinuance of production of such items is contemplated, the contractor is required to notify the contracting officer and publish the discontinuance in the Government-Industry Data Exchange Program (GIDEP), where feasible; and to provide immediate advance notice of production phase-out to ____NSWCPD Code 412____.

4.0 DATA REQUIREMENTS

• CDRL A001, Contract Status Report

• CDRL A002 Government Furnished Material (GFM) by National Stock Number

• CDRL A003, Government Property Inventory Report (PERIODIC) Required for all

• CDRL A004, Government Property Inventory Report (FINAL)

• CDRL A005, Counterfeit Prevention Plan

• CDRL A006, Systems Security Plan

• CDRL A007, Unauthorized Supplier Purchase

• CDRL A008, Forced Draft Blower Drawings for ISEA Inspections

5.0 SECURITY REQUIREMENTS (Ensure this section matches Security Office’s input)

5.1 SECURITY TRAINING.

N/A

5.2 ON SITE WORK.

N/A

5.3 DD254 REQUIREMENT.

5.4 OPERATIONS SECURITY (OPSEC)

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5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted.

Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or;

incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED

INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial

SOW-PWS Template 17 March 2023 version Page 6 destruction vendor; a central destruction facility; incineration; chemical decomposition;

pulverizing, disintegration; or methods approved for classified destruction.

5.6 PLANNING, PROGRAMMING, BUDGETING AND EXECUTION (PPBE) DATA.

When contractor employees, in the performance of their duties, are exposed to Planning, Programming, Budgeting and Execution (PPBE) data, a Non-Disclosure Agreement (NDA) with all affected contactor personnel must be executed in coordination with the COR and PCO to ensure safeguarding disclosure of this data.

5.7 U-NNPI SECURITY REQUIREMENTS

N/A

5.8 U-NNPI

N/A

5.9.2 Specific Requirements for Protecting U-NNPI

6.0 PLACE OF PERFORMANCE

6.1 100% of the work performed will be at the contractor’s facility.

7.0 TRAVEL

N/A

8.0 GOVERNMENT FURNISHED PROPERTY

GFP may be required for completion of tasks under this SOW. All Government Furnished Property is property of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer. Accountability for Government Property under this task order shall be managed in accordance with FAR Part 45 and DFARS Part 245 as well as the Government Property clauses in the Task Order, regardless of whether the property is Contractor Acquired Property (CAP), GFP, or received directly from another commercial source as a deliverable from a Government issued contract.

Additional Government Property accountability requirements are outlined in the following Directives and Instructions and shall be adhered to as applicable:

• DODI 4161.02, Accountability & Management of Government Contract Property

• DoDM 4140.01, DoD Supply Chain Material Management Procedures: Material Returns, Retention and Disposition https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/416102p.pdf?ver=2019-04-15-094502-563 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/414001p.pdf?ver=2019-03-06-083517-007

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• DODI 5000.64, Accountability & Management of DoD Equipment and Other Accountable Property

• OPNAVINST 4440.26B, Operating Materials & Supplies and Government Furnished Material Management

• SECNAVINST 5200.43A, Property Management

GFP will be identified in resultant task orders.

8.1 Reporting

The Contractor shall perform reporting functions and actions to maintain an accurate accounting of property. Receipt Reporting: DFARS 252.245-7005 “Management and Reporting of Government Property” requires the Contractor to report receipt of all GFP using the PIEE GFP Module.

8.2 Shipping Notification

FAR 52.245-1 requires the Contractor to report when GFP is returned to the Government.

DFARS 252.245-7005 “Management and Reporting of Government Property” requires this notification be in the form of a shipment through the GFP Module in PIEE.

8.3 Inventory Reporting

FAR 52.245-1 requires the Contractor to periodically perform, record, and disclose physical inventory results. While the FAR clause does not define “periodically,” SECNAVINST 5200.43A requires on-hand inventory count reports to support property type specific inventory requirements as set forth in their respective governing instructions. The contractor shall provide an inventory report in accordance with CDRL X. The Government Property Inventory Report outlines the frequency of reporting based on property type per contract needs. If the contractor does not possess any GFP, the Government Property Inventory Report shall reflect no GFP on-hand as required on the reporting schedule.

The Contractor shall provide support within a reasonable time after the Government’s written request to support any Government audit in which GFP, or its related documentation, is requested as part of normal audit processes.

8.4 Lost, Damaged or Stolen GFP Reporting

FAR clause 52.245-1 requires the Contractor to investigate and report to the Government all incidents of property loss as soon as the facts become known. DFARS 252.245-7005 “Management and Reporting of Government Property” further requires the Contractor to report lost, damaged or stolen Government property using the Property Loss functionality within the PIEE GFP Module. The Contractor shall support the Government’s process to assign liability and document loss in support of lost, damaged or stolen GFP.

8.5 Excess Property Reporting

Per FAR 52.245-1, the Contractor shall promptly disclose and report Government property in its possession that is excess to contract performance.

8.6 Property Disposition

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/500064p.pdf?ver=2019-06-10-100933-460 https://www.secnav.navy.mil/doni/Directives/04000%20Logistical%20Support%20and%20Services/04-400%20Supply%20and%20Material%20Services/4440.26B.pdf https://www.secnav.navy.mil/doni/Directives/05000%20General%20Management%20Security%20and%20Safety%20Services/05-200%20Management%20Program%20and%20Techniques%20Services/5200.43A.pdf

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Government Property Distribution shall be in line with FAR 52.245-1(j) and DFARS 252.245- 7005 “Management and Reporting of Government Property". The contractor shall provide a written notice to the Contracting Officer when property held under this contract has not been used in 100 calendar days. All General Equipment/assets provided as GFP shall be returned to the Government for disposition at the completion of its use unless otherwise directed in writing by the Contacting Officer or the Accountable Property Officer (dependent on who is administering the contract). The Contractor shall complete the plant clearance inventory schedule using the plant clearance capability of the GFP module of the PIEE to generate an electronic equivalent of the SF 1428, Inventory Disposal Schedule.

The contractor shall obtain PCO or plant clearance officer approval (dependent on who is administering the contract) prior to disposal of excess GFP/CAP after the contractor completes the plant clearance inventory schedule.

8.6.1 Property Disposition Instructions

All Contractor Acquired Property shall be delivered to NSWCPD with a DD Form 1149.

The DD Form 1149 shall include the following:

• Dollar Value

• Purchase Request Number

• Item Description

• Serial Number

• Model Number

• Quantity

• Task Order Number

• Technical Point of Contact

• Assigned Unique Serialized Identification Number

• All Delivered items for which the Government’s unit acquisition cost is $5,000.00 or more shall have an IUID tag and the corresponding information uploaded into iRAPT (Invoicing, Receipt, Acceptance and Property Transfer)

8.7 Property Closeout. IAW FAR 52.245-1, the Contractor shall promptly perform and report to the PCO or plant clearance officer (dependent on who is administering the contract) contract property closeout to include reporting, investigating and securing closure of all loss of Government property cases; physically inventorying all property upon termination or completion of this Contract/TO; and disposing of items at the time they are determined to be excess to contractual needs.

8.8 Property Tagging:

The contractor can either tag issued equipment or use the provided NSWCPD Plant property barcodes, or NMCI asset tags. If the contractor chooses to use their own tag, it shall not cover the NSWCPD barcode, or NMCI asset tag. The NSWCPD barcode, and or NMCI asset tag number, when provided shall be used on contractor inventory reports.

9.0 GOVERNMENT FURNISHED INFORMATION

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10.0 PURCHASES

N/A

11.0 COUNTERFEIT MATERIAL PREVENTION

11.1 Electronic End-Items

N/A

11.2 Non-Electronic Materials

11.2.1 Department of the Navy contractors (and their subcontractors at all tiers) who obtain critical or high risk materiel shall implement a risk mitigation process as follows:

11.2.1.1 If the materiel is currently in production or currently available, materiel shall be obtained only from authorized suppliers

11.2.1.2 If the materiel is not in production or currently available from authorized suppliers, materiel shall be obtained from suppliers that meet appropriate counterfeit avoidance criteria

11.2.1.3 Contractor shall notify the contracting officer when critical or high risk materiel cannot be obtained from an authorized supplier;

11.2.1.4 Contractor shall take mitigating actions to authenticate the materiel if purchased from an unauthorized supplier

11.2.1.5 Contractor shall report instances of counterfeit and suspect counterfeit materiel to the contracting officer and the GIDEP as soon as the contractor becomes aware of the issue.

12.0 SPECIAL REQUIREMENTS

12.1 Quality Management System

Clause FAR 52.246-11, Higher-Level Contract Quality Requirement and E-246-H020, Quality Management System when requiring higher level contract QMS like ASQ/ANSI/ISO 9001

• Reminder to invoke CDRL for Quality Assurance Workbook (QAWB) o A QAWB is required to be submitted to NSWCPD 30 days prior to start of work o A copy of the completed test and inspection (T&I) plan and associated OQE

(contained in the QAWB) shall be submitted to the AIT Manager within 14 days of installation completion)

14.1.1 The Contractor shall adhere to the requirements of NAVSEA Technical Specification 9090-310 (series) (Modernization work only).

14.1.2 The Contractor shall adhere to the requirements of the latest NAVSEA Standard Items relevant to the requirements of the SOW.

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14.1.3 The Contractor shall maintain a Quality Management System (QMS) in accordance with ASQ/ANSI/ISO 9001:2015 standards. QMS packages are required to adhere to the requirements of:

o NAVSEA Standard Item 009-04 (series) (Modernization & Non- Modernization work) o NAVSEA Technical Specification 9090-310 (series) (Modernization work only)

14.1.4 The Contractor shall maintain Quality Management System (QMS) acceptance from NAVSEA 09MP in accordance with NAVSEA Technical Specification 9090-310 (series) (Modernization work only).

14.1.5 The Contractor shall notify in writing the following when any changes are made to the Quality Management System (QMS) that may affect work:

o NSWCPD’s Quality Department (Modernization & Non-Modernization work) o NAVSEA 09MP (Modernization work only)

14.2 Risk Management

14.2.1 The contractor shall develop an internal risk management program and work jointly with the (Code 412) to develop an overall risk management program.

14.2.2 Assign responsibility for risk mitigation activities, and monitor progress through a formal tracking system.

14.2.3 Conduct risk identification and analysis during all phases of the program, including proposal development. Develop appropriate risk mitigation strategies and plans.

14.2.4 Use projected consequences of high probability risks to help establish the level of management reserve and schedule reserve.

14.2.5 Assess impact of identified performance, schedule and costs risks to estimate at completion, and include in the estimate as appropriate. Develop a range of estimates (best case, most likely, worst case).

14.2.6 The Contractor shall capture risks and associated mitigation plans in a risk database and provide status updates to the Government for all documented risks upon request.