Eliot Tower Picnic Tables_P22-3443-E1A_RFQ_210816.pdf

COMMONWEALTH OF MASSACHUSETTS

REQUEST FOR QUOTES (RFQ)

Eliot Tower Picnic Tables, Blue Hills Reservation

Project Name: DCR FAC104 : Eliot Tower Picnic Tables Project Number: P22-3443-E1A Statewide contract FAC104- PO-17-1080-OSD03-SRC02-11112, Category 8 Primary Contact: Nat Tipton Bid Open Date: August 23, 2021

The Department of Conservation and Recreation is requesting proposals from selected pre-qualified vendors of FAC104 for provision of DCR FAC 104 Purchase and delivery of picnic tables for the Eliot Tower site in the Blue Hills Reservation. This RFQ and all quotes submitted by vendors here to shall become public record, maintained by the eligible entity.

This Request for Quotes (RFQ) does not commit the eligible entity to approve or accept a specific response or quote, pay any costs incurred in the preparation of a bidder’s response to this RFQ, or to engage for products or services. The eligible entity reserves the right to accept or reject any and all quotes received as a result of this RFQ, and to contract for some, all, or none of the identified products and services as a result of this RFQ. The eligible entity further reserves the right to negotiate with any or all qualified vendors and to cancel this RFQ, in part or in its entirety, if it is in the best interest of the eligible entity to do so.

SERVICE OPTIONS SOUGHT UNDER THIS RFQ: The Department of Conservation and Recreation (DCR) is soliciting quotes for the above-referenced project under statewide contract FAC104. The project includes purchase of two (2) DuMor 8’ long Douglas Fir slat ADA picnic tables (model # 77-68-1D, black powdercoat frame; and four (4) 6’ long Douglas Fir picnic tables, (model #77-60D, black powdercoat frame), and all hardware. Delivery of the six (6) picnic tables to DCR operations yard in Milton. A DCR field staff person will be overseeing the project with the DCR Project Manager.

ANTICIPATED START DATE: September 2021

CONTRACT END DATE: All work should be completed by November 5, 2021

DETAILS OF PERFORMANCE AND SOW:

The Department of Conservation and Recreation (DCR) is soliciting quotes for the above-referenced projects under COMM BUYS FAC104 Category 8. The compensation to vendor’s employees under this solicitation is according to prevailing wage requirements for the specific location of the job in Milton, MA. Copies of prevailing wages are attached.

A. Scope of work: The work for this project includes:

• Order specified DuMor picnic tables, powdercoat frames, and all hardware necessary to assemble and install the tables.

• Frames will need to be able to be secured by a cable that will be attached to an eyelet anchor.

• Picnic tables to be delivered and off loaded at the Blue Hills Operation Yard at:

681 Hillside Street Milton, MA 02186-5245

• Work does not include assembling or installing the tables themselves. The tables will be assembled and installed by DCR.

1. Bidding Process:

DCR will not host a pre-bid meeting. All bidders are encouraged to visit the project location and submit questions to the DCR project manager prior to the submission deadline.

The following documents must be submitted:

1. Itemized Quote showing cost for each separate site as listed and a total cost.

2. An outline of the project team.

Submit bids via COMMBUYS by Monday, August 23rd by 4pm. Please direct questions to CommBuys Q&A section.

Project Management and Reporting: Nat Tipton, Project Manager, DCR

In addition to informal communications, the Project Leader will be focal point for all communication with DCR and should expect formal project reporting and control procedures to include:

• Reporting of activity and status at on site meetings or calls between the Awarded Contractor and the DCR Project Manager.

• Periodic progress reports produced outlining work accomplished during the preceding period and work planned for the succeeding period.

• Timely and accurate identification of any problems encountered by the vendor.

• Mandatory written documentation of work tasks executed.

Vendor Project Team Members may not be replaced without prior written approval from the Eligible Entity and must be replaced with individuals with comparable experience and skills to ensure no loss in the quality or level of services.

Price: Quotes for services offered must be based on prevailing wages as the facilities to be services are all public buildings. For this reason, all jobs must be bid on a project based rate. Compensation to vendor’s employees under this solicitation is according to prevailing wage requirements for the specific location of the jobs. There are no mandatory or prescriptive staffing requirements. Payment of prevailing wages must be consistent within the region that the services are being provided. Interested vendors may request an “Example Request for Prevailing Wages” from the Department of Labor Standards by visiting their website (http://www.mass.gov/lwd/labor-standards/prevailing-wage-program/ ) and clicking on “Example Request for Prevailing Wages”, then “Continue without registering” and entering the details of the project.

Responding vendors may use the rates they find using the above instructions in formulating their response. However, these will not represent an “official” wage sheet, as only eligible entities (state agencies, towns/cities, etc.) can request an official rate sheet. Wage sheets will be provided by DCR to the contractor as the official wage rate sheet at the time and agreement for services, if any, is executed. See attached

If, at the discretion of DCR, a contract renewal for time is enacted under the terms of this statement of work, DCR a new wage sheet will be provided at that time.

PRICING STRUCTURE: DCR is responsible for encumbering sufficient funds for costs associated with the project in accordance with Comptroller policies.

http://www.mass.gov/lwd/labor-standards/prevailing-wage-program/ http://www.mass.gov/lwd/labor-standards/prevailing-wage-program/

PAYMENT TERMS: Pursuant to state finance law and the terms of the contract, payments cannot be made until deliverables are received and accepted by DCR.

Prompt Payment Discount (PPD): Vendors are encouraged to list a Prompt Pay Discount in their response or payment of invoices will not be made in less than 45 days from the receipt of an invoice. Discounts must be entered into the state accounting system as a percentage off the total payment and may not be taken as credits or other reductions. Timely review and turnaround of deliverables are critical to meeting the project schedule, and all parties agree that they will use best efforts to expedite the review process.

EVALUATION CRITERIA: Respondents must submit responses proposals demonstrating the respondent’s ability to meet the objectives and goals of the scope of services above. Responses must outline both the experience of the vendor as well as the tasks recommended to implement the outreach program.

Prerequisite Qualifications - Certifications Required of Respondents: Certified Playground Safety Inspector

Reponses will be evaluated according to the following criteria-

Respondent’s approach to the overall objective(s) Experience of Project Leader Experience of firm in completing similar tasks Price Business References (provide at least 3 on projects of $50,000 or more)

STATEMENT OF WORK CHANGE ORDERS: Any additional work that may be required outside the scope of an executed Statement of Work (SOW) will require the SOW to be amended prior to the start of performance of the additional work. It will be the responsibility of Vendor project manager to maintain work within scope.

VENDOR RESPONSE REQUESTED: Each proposal should include a project narrative demonstrating the Bidder’s understanding of the nature of the objectives of this RFR and how those objectives will be addressed. The narrative should provide the reader a clear and concise understanding of the project, informing the reader not previously familiar with any details of the project so they gain a general understanding of the purpose and goals the applicant seeks to achieve. Also include any existing relationships with state agencies in fulfilling similar goals. The response should be written in such a way that any technical information provided is clear to a general audience.

Responses must identify the components of the pricing structure, citing specific costs for materials, labor, overhead. Vendors are also reminded they are responsible for securing any permits necessary (local, state, federal) to ensure compliance with all appropriate regulations.

Respondents must provide a current insurance certificate validating sufficient coverage for liability, workman’s compensation, and vehicle coverage. Additional insurance to ensure the protection of DCR property for which the vendor may become responsible during the term of the project implementation may be negotiated if selected.

Responses (bids/quotes) are to be submitted to DCR electronically via “Create Quote” functionality contained in COMMBUYS system. All Responses are due by DATE at TIME. Following a review of the submissions, the awarded vendor will be contacted.

ACCEPTANCE OF TERMS OF STATEMENT OF WORK: Upon selection of a vendor, DCR and the selected vendor will execute a binding contract citing the project specifications and the terms of the performance once negotiated and finalized, funding has been identified, and a performance timeline is established. Once finalized and executed by authorized signatories of the Eligible Entity and Vendor, performance may begin.

This Request for Quotes (RFQ) does not commit the eligible entity to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFQ, or to engage for products or services. The eligible entity reserves the right to accept or reject any and all quotes received as a result of this RFQ, and to contract for some, all, or none of the identified products and services as a result of this RFQ.