Elevator RFQ Revised (1)~1.pdf

October 1, 2024

Elevator Modernization

Request for Competitive Quotes

Project Locations:

Clatsop County Building’s, Astoria, Oregon

• 800 & 820 Exchange St.

• 749 Commercial St.

Return quotes no later than November 15, 2024, at 2:00 p.m. to CountyAdmins@clatsopcounty.gov

Clatsop County is seeking competitive quotes for the following project:

Elevator Modernization:

Schedule

• Release RFQ October 1, 2024

• Mandatory Pre-Bid Meeting October 15 at 10am, 800 Exchange St. Ste 222

• Please Direct all Questions and Return Quotes No Later than November 15 at 2 p.m.

• Intent to Award Contract announced December 2, 2024

• County Board Approval December 11, 2024

• Contract Approved December 12, 2024 (Commence Contracted Work)

Scope of Work:

1. Comprehensive “turnkey” modernization of three (3) elevators One 2,000 lbs. capacity traction passenger elevators operating at 150 fpm. One hydraulic elevator 2,500 lbs.

capacity operating at 100 fps and another hydraulic elevator with a 4,000 lbs. capacity operating at 125 fps.

2. Completion of related work identified herein Item 1.5.A.

BUILDING & GROUNDS

mailto:CountyAdmins@clatsopcounty.gov

3. This is a "TURNKEY" project with the Elevator Contractor designated the "PRIME CONTRACTOR" for all related and non-related work specified and required unless specifically excluded or referenced to be done by others.

4. As this is a “Turnkey” project, with the Elevator Contractor being the “Prime” Contractor, it is the Elevator Contractor’s responsibility to perform a detailed survey of the existing jobsite conditions to determine applicability and detailed scope for related work completion.

5. The Elevator Contractor is required to retain the services of trade sub-contractors that are either experienced in working as subcontractors on elevator modernization projects or that have relevant experience on similar projects. The trade sub-contractors shall be required to complete a detailed survey of related work / building conditions at this location(s) alongside the Elevator Contractor as a requirement to provide cost proposals for the related scope of work. At a minimum, trade sub-contractors that are required to be included on the Elevator Contractors project team should include:

• Electrical Contractor

• Mechanical Contractor

• Fire / Life Safety Contractor

• Engineering Contractor(s) as required

The Elevator Contractor is required to identify in their proposal the Trade sub-contractors utilized to compile their cost estimates included in their Base Bid.

It is the intent of this specification that the Elevator Contractor include in their Base Bid the cost to complete all elevator and related work that will be required to return each of the units to public use with no Code violations or punch-list items identified by the local Authority Having Jurisdiction (AHJ) as remaining to be completed. As such, the items Identified in the 3 appendices labeled as Technical Specifications are intended to be as accurate a listing as can be compiled at the time of preparation of these documents.

However, should other related building work items be necessary to be completed to meet the requirements of the AHJ for issuance of permanent elevator operating certificates / permits, it will be the responsibility of the Elevator Contractor to complete the additional items under the scope of their Base Bid amount, with no additional costs to the Owner.

6. Related equipment shall be designed, constructed, installed and adjusted to produce the highest results with respect to smooth, quiet, convenient and efficient operation, durability, economy of maintenance, and the highest standard of safety.

7. It is not the intent of these specifications to detail the construction and design of all parts of the equipment, but it is expected that the type, materials, design, quality of work and construction of each part shall be adequate for the service required, durable, properly coordinated with all other parts, and in accordance with the best commercial standards applicable and of the highest commercial efficiency possible.

NOTE: Perspective bidding contractors are asked to be aware that work at 749 Commercial St. will coincide with concurrent building upgrades independent of elevator modernization work.

Please Consult Appendices A, B, and C for Specific Technical Scope of work for each location.

Matt Gerber, Facility Manager 800 Exchange, Suite 222 Astoria, OR 97103 mgerber@clatsopcounty.gov

503-338-3695, Fax 503-325-8606

Clatsop County will be the sole judge in determining award of the contract and reserves the right to reject all proposals.

Attached: Proposal Bid Form, Sample contract

Prevailing Wage Rates The prevailing wage rates for Building and Grounds contracts dated July 5, 2024, and any amendments are hereby included in the specifications by reference. The wage rates can be accessed at:

https://www.oregon.gov/boli/employers/pages/prevailing-wage.aspx mailto:mgerber@clatsopcounty.gov https://www.oregon.gov/boli/employers/pages/prevailing-wage.aspx

Project Proposal Form

Clatsop County: Elevator Modernization

The undersigned, contractor declares:

That the only person or parties interested in this Proposal as principals are those named therein;

That this Proposal is made without collusion with any other person, firm or corporation;

That they have carefully examined and fully understands the applicable Specifications, Plans, Drawings, Sample Contract, General Information and General Requirements and other required provisions relating to the Work, on file in the office of Building and Grounds of Clatsop County and as hereby made a part of this agreement.

That they submit this Proposal subject to the terms and conditions stated in the Specifications and Form of Contract;

That if this bid is accepted, they will contract with said Clatsop County in the approved form of contract, to provide all necessary machinery, tools, apparatus, and other means of construction and to do all work and furnish all the materials specified in the contract in the manner and time therein prescribed and according to the requirements as therein set forth;

That they will accept as full payment, therefore, the amount earned under the contract in the manner described in the General Requirements;

That they will comply with the provisions of ORS 279C.800 through 279C.870 regarding prevailing wage rates (if a contract for work or improvement over $50,000) and all other applicable provisions of Oregon law as well as all Clatsop County ordinances and rules relating to public contracting;

That they have not discriminated against minorities, women, or small business enterprises in obtaining any subcontracts;

That they are not in violation of any Oregon Tax Law;

Project Proposal Bid Form Quotes: Clatsop County: Elevator Modernization

Base Lump Sum for Modernization of 3 Elevators $

Unit Pricing $

800 Exchange St. Astoria OR 97103 $

749 Commercial St. Astoria OR 97103 $

820 Exchange St. Astoria OR 97103 $

Related Work included in Base Bid $

Electrical Subcontractor 749 Commercial St. $

Electrical Subcontractor 800 Exchange St. $

Electrical Subcontractor 820 Exchange St. $

Mechanical Subcontractor 749 Commercial St. $

Mechanical Subcontractor 800 Exchange St. $

Mechanical Subcontractor 820 Exchange St. $

Fire/Life Safety Subcontractor 749 Commercial St. $

Fire/Life Safety Subcontractor 800 Exchange St. $

Fire/Life Safety Subcontractor 820 Exchange St. $

Written amount (total)

DOLLARS ($ ) Date ( ________________)

Staff Hourly Rate Employee

Supervisor

Proposed Schedule

Proposed Schedule # of weeks from NTP Provide Shop Drawings

Equipment On-site

Start Modernization of 749 Commercial St.

Complete 749 Commercial St. Modernization

Start Modernization of 800 Exchange St.

Complete 800 Exchange St. Modernization

Start Modernization of 820 Exchange St.

Complete Modernization of 820 Exchange St.

If this proposal is accepted and the undersigned shall fail to or neglect to contract as aforesaid within ten (30) days from date of receiving from the County, the contract, prepared and ready for execution, the County may at their option, determine that the bidder has abandoned the contract and thereupon forfeiture of the security accompanying this proposal shall operate and the same shall be property of the County.

The names of the president, treasurer, and manager of the bidding corporation, or the names and residences of all persons and parties interested in this Bid as partners or principals are as follows:

Name: Address:

Email:

Company Name:

Company Phone Number:

The names of the surety by which the Performance Bond covering the Contract, if awarded, will be furnished, and the name and address of the surety’s local agent are as follows:

Name of Surety

Name of Agent

Address

Email Bid form to CountyAdmins@clatsopcounty.gov

Clatsop County Building & Grounds Matt Gerber 800 Exchange St., Suite 222 Astoria, OR 97103 mailto:CountyAdmins@clatsopcounty.gov

Page 8 of

CLATSOP COUNTY, OREGON

800 Exchange Street, Suite 310

Astoria, Oregon 97103 An Equal Opportunity Employer

Contract No.________

Clatsop County Construction Contract

This Contract is by and between Clatsop County (County) and P&L Johnson Mechanical Inc.(Contractor). Whereas County has need of the services which Contractor has agreed to provide; Now Therefore, in consideration of the sum not to exceed $ ____ to be paid to Contractor by County, Contractor agrees to perform between date of execution and June 30, 2026, inclusive, the following specific construction services:

A. The Work: Modernize (3) Clatsop County Elevators, 1 traction elevator at 800 Exchange St.

Astoria OR. 1 Hydraulic elevator at 749 Commercial St. in Astoria OR, and 1 additional hydraulic elevator at 820 Exchange St. Astoria OR.

B. Payment Terms: Payment will be made 30 days from receipt of invoice and approval of work by County.

C. Miscellaneous:

1. Written Notice. Any notice of termination or other communication having a material effect on this Agreement shall be served by U.S. Mail on the signatories listed.

2. Governing Law/Venue. This Agreement shall be governed by the laws of the State of Oregon. Any action commenced in connection with this Agreement shall be in the District or Circuit Court of Clatsop County. The prevailing party shall be entitled to reasonable attorney fees and costs, including an appeal. All rights and remedies of County shall be cumulative and may be exercised successively or concurrently. The foregoing is without limitation to or waiver of any other rights or remedies of County according to law.

3. Compliance. Contractor shall comply with all applicable Federal, State and local laws, rules and regulations. All provisions of ORS 279C.505 through 530 (Construction Contracts) are incorporated herein. Specifically, Contractor shall:

a. Promptly pay, as due, all persons supplying labor and material for the performance of the work provided of in such contract. If Contractor fails to pay any such claim, County may pay the claim and charge the payment against the funds due or to become due the Contractor by reason of the contract, pursuant to ORS 279C.515.

b. If this contract is for a public improvement, if Contractor or first-tier subcontractor fails, neglects, or refuses to make payment to a person furnishing labor or materials in connection with the public contract for a public improvement within 30 days after receipt

Page 9 of of payment from the County, the Contractor or first- tier subcontractor shall owe the person the amount dues plus interest commencing at the end of the 10 day period that payment is due under ORS 279C.580 and ending upon final payment.

c. Pay any required contributions due the Industrial Accident Fund incurred in the performance of the contract.

d. Not permit any line or claim to be filed or prosecuted against County, on account of any labor or material furnished by Contractor.

e. Pay the Department of Revenue all sums withheld from employees pursuant to ORS 316.167.

f. Not employ any person more than 10 hours a day, or 40 hours a week, unless permitted under ORS 279A.055, and any employee working over 40 hours per week shall be paid overtime as provided in ORS 279C.520.

g. Pay promptly, as due, any payment for medical surgical or hospital care furnished to employees of Contractor, pursuant to ORS 279C.530.

h. If Contractor is a subject employer, Contractor will comply with ORS 656.017.

i. If this contract is for a public improvement, Contractor represents and warrants that at the time of the execution of this agreement they have, and shall maintain during the term of this agreement an employee drug-testing program for its employees.

j. If this contract is for a public improvement, if Contractor or a subcontractor fails, neglects or refuses to make payment to a person furnishing labor or materials in connection with this contract, the person may file a complaint with the Construction Contractors Board, subject to ORS 279C.515.

k. If this contract is for a public improvement exceeding $50,000, Contractor, subcontractor or other person doing or contracting to do any of the work of this contract will pay workers prevailing wage rates as contained in bid specifications and workers shall be paid not less than the specified minimum hourly rate of wage.

l. Contractor shall comply with all rules, regulations and ordinances of agencies of the State of Oregon, Army Corps of Engineers, Environmental Protection Agency and Clatsop County that deal with the prevention of environmental pollution and the preservation of natural resources.

m. If this contract is for a public improvement exceeding $50,000, and contractor is required to pay prevailing wages under ORS 279C.800 to 279C.870, then contractor must file a $30,000 BOLI bond with the Construction Contractors

Board before starting work on a contract or subcontract. Contractor will include in every subcontract a provision requiring the subcontractor to have a public works bond filed with the Construction Contractor’s Board before starting work on the project, unless exempt.

n. If this is for a public improvement exceeding $50,000, a fee is required to be paid to the Commissioner of the Bureau of Labor and Industries as provided in ORS 279C.825.

The fee shall be paid to the Commissioner under the administrative rule of the Commissioner.

o. Workers shall be paid not less than the specified minimum hourly rate of wage in accordance with ORS 279C.838 and 279C.840.

p. If this contract includes demolition, the contractor shall salvage or recycle construction and demolition debris if feasible and cost-effective. If contract includes lawn and of 5 landscape maintenance, contractor shall compost or mulch yard waste material at an approved site if feasible and cost-effective, per ORS 279C.510.

4. Judicial Rulings. If any provision of this Agreement as applied to either party or to any circumstances shall be adjudged by a court to be void or unenforceable, the same shall in no way affect any other provision of this Agreement or the validity of enforceability of the Agreement.

5. Independent Contractor. Contractor, in carrying out the services to be provided under this Agreement, is acting as an "independent Contractor" and is not an employee of County, and as such accepts full responsibility for taxes or other obligations associated with payment for services under this Agreement. As an Independent Contractor", Contractor will not receive any benefits normally accruing to County employees unless required by applicable law. Furthermore, Contractor is free to contract with other parties, on other matters, for the duration of this Agreement.

6. Indemnification. Contractor shall save harmless, indemnify, and defend County for any and all claims, damages, losses and expenses including but not limited to reasonable attorney's fees arising out of or resulting from Contractor's performance of or failure to perform the obligations of this Agreement, to the extent same are caused by the negligence or misconduct of Contractor or its employees or agents.

7. Worker’s Compensation. Contractor shall comply with ORS 656.017 for all employees who work in the State of Oregon. If the Contractor hires employees, he or she shall provide County with certification of Worker's Compensation Insurance, with employer's liability in the minimum of $100,000.

8. Nondiscrimination. No person shall be subjected to discrimination in receipt of the benefits of any services or activities made possible by or resulting from this Agreement on the grounds of sex, race, color, creed, marital status, age or national origin. Any violation of this provision shall be considered a material violation of this Agreement and shall be grounds for cancellation, termination or suspension in whole or in part by County.

9. Termination of Agreement. This Agreement may be terminated under the following conditions:

a. By written mutual agreement of both parties. Termination under this provision may be immediate.

b. Upon fifteen (15) calendar days written notice by either Party to the other of intent to terminate.

c. Immediately on breach of the contract.

10. Subcontracting/Nonassignment. No portion of this Agreement may be contracted or assigned to any other individual, firm, or entity without the express and prior approval of County.

11. Survival. The terms, conditions, representations and all warranties contained in this Agreement shall survive the termination or expiration of this Agreement.

12. Standard of Services and Warranty. Contractor agrees to perform its services with that standard of care, skill and diligence normally provided by a professional individual in the performance of similar services. It is understood that the Contractor must perform the services based in part on information furnished by County and that Contractor shall be entitled to rely on such information. However, the Contractor is given notice that County will be relying on the accuracy, competence and completeness of Contractor's services in utilizing the results of such services. The Contractor warrants that the recommendations, guidance and performance of any person assigned under this Agreement shall be in accordance with professional standards and the requirements of this Agreement.

13. Ownership and Use of Documents. All documents, or other material submitted to the County by Contractor shall become the sole and exclusive property of County. All material prepared by Contractor under this Agreement may be subject to Oregon’s Public

Records Law.

14 Tax Compliance Certification. Contractor hereby certifies, under penalty of perjury, as provided in ORS 305.385(6), that to the best of Contractor's knowledge, Contractor is not in violation of any of the tax laws of this state or political subdivision of this state, including but not limited to ORS 305.380(4), 305.620 and ORS chapters 316, 317 and

318. Contractor represents that Contract will continue to comply with the tax laws of this state and any applicable political subdivision of this state during the term of the public contract. If Contractor fails to comply with the tax laws of this state or a political subdivision of this during the term of this agreement, the Contractor shall be in default and County may terminate this agreement and pursue its remedies under the agreement and under applicable law.

15. Insurance. Contractor shall purchase and maintain at Contractor's expense, Comprehensive General Liability, Automobile Liability, and Professional Liability insurance.

This insurance is to provide separate coverage for each of the required types of insurance at a minimum of $1,000,000 for property damage and minimum of $1,000,000 per person for bodily injury and no less than $1,000,000 for each occurrence, $2,000,000 aggregate.

In addition, all such insurance, with the exception of Professional Liability, shall name County, its Commissioners, employees and agents, as an Additional Insured. A copy of the policy or certificate of insurance acceptable to County shall be submitted to County.

Some, or all, of the required insurance may be waived or modified if approved by County's counsel as follows:

(Approved by County Counsel)

(Contractor's Initials)

(Comments)

All terms on the previous pages of this document are hereby made a part of this Agreement. This Agreement will not be effective until approved by the County Commission.

FOR COUNTY: FOR CONTRACTOR:

Signature Date Signature Date

Title Title

Contractor Address:

Prevailing Wage Rates