Elevator PWS.pdf

(CUI//SP-PROCURE//FEDCON)

PERFORMANCE WORK STATEMENT (PWS)

Elevator Maintenance and Repairs

FE240564J

Part 1

General Information

1. General. This is a non-personal services contract to provide Elevator Maintenance for the U.S. Army Installation at Ft Campbell, KY. The Government shall not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the requirements as outlined and defined in this PWS. The Contractor and/or sub-contractor shall comply with OSHA requirements.

1.1. Description of Services/Introduction. The work covered by this PWS consists of furnishing all labor, equipment, supplies and materials, and in performing all operations necessary for the inspection, maintenance, replacement, and repair of all elevators, specified in Technical Exhibit #1, FE240564J, Elevator Inventory

1.2. Background.

1.2.1. Fort Campbell is required to inspect, repair, monitor and repair approximately 52 elevators on both the Tennessee and Kentucky sides of the installation.

1.2.2. Elevators. Elevators are used to lift freight and personnel. Lifting is accomplished by a hydraulic ram or cable drive with interlocks to control the acceleration, speed, stop positions, elevator doors, access doors and safety of the car. The elevator car/enclosure travels vertically in an elevator shaft with guide rails, and is provided with doors or a gate, roof hatch and push button controls. The doors/gate must be closed for the car to move. A mechanical safety brake is provided as a redundant safety to limit the travel of the car should all other mechanical and electrical interlocks and safeties experience a problem simultaneously. The lifting capacity of the elevator must be clearly indicated and visible to an operator. The car should be well lit, and be provided with an alarm, emergency lights and an emergency phone or intercom. Elevator entranceways should be clear of tripping and slipping hazards. Elevators are the only lifting and moving devices which may be used to lift personnel. [Technical Manual 5-697, para 8-2.b, Commissioning of Mechanical Systems for Command, Control, Communications, Computer, Intelligence, Surveillance, and Reconnaissance Facilities.

(attached)].

1.2.3. The elevators on Ft Campbell are from five different manufactures: ThyssenKrupp; Dover; EECO;

ABEL; and Kone.

1.3. Objectives. The objective of this contract is to provide complete and full preventive maintenance, services, and repair on elevator equipment at Fort Campbell, KY. Preventive maintenance includes regular cleaning, all inspections, testing, routine service, and maintenance in accordance with the current edition of ASME A17.1, A17.2, A17.3, A17.5, A17.6m and A18.1 codes and manufacturer’s recommendations.

1.3.1. Contractor to perform a Periodic Category 1 Test and Inspection annually and maintenance on all elevators.

1.3.2. Contractor is to perform a Periodic Category 5 Test every 60 months.

Controlled by: Department of the Army Controlled by: Fort Campbell, AMIN-CBP-G DPW EDB CUI Category: General Procurement and Acquisition Limited Dissemination Control: FEDCON POC: C. Collins, 270-798-0972

1.3.3. Contractor is to perform services, as needed, to keep elevators in operation. As part of these services, contractor will perform semi-annual preventative maintenance on each elevator.

1.3.4. Perform a diagnostic assessment on all non-operating elevators, as directed by the government.

1.3.5. Perform elevator repairs, as directed by the government.

1.3.6. Perform a 3rd Party Qualified Elevator Inspection (QEI) and obtain a Certificate of Operation for each elevator.

1.4. Scope. Contractor shall provide services that includes periodic Contractor operation, inspection, checks, adjustments, cleaning, parts replacement, lubricating, and maintenance of elevators, as necessary, to ensure compliance with applicable Federal, State, Army, local, ASME, and manufacturers' standards of safety, reliability, and satisfactory operating condition.

1.4.1. The Contractor shall also respond to service calls to determine the reason for system and equipment malfunctions, eliminate the cause(s), and restore the elevator or equipment to satisfactory working condition.

1.4.2. The Contractor shall also respond, on an emergency basis, for entrapment.

1.5. Period of Performance. See Section F of this procurement instrument.

1.6. General Information.

1.6.1. Quality Control. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions – Commercial Items). A written Quality Control Plan (QCP) is required for this service. The Contractor shall maintain an inspection system commensurate with commercial practices to ensure the elevators remain operational. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality supplies and/or services to the Government.

DELIVERABLE: Quality Control Plan

1.6.2. Quality Assurance. The Government will evaluate the Contractor’s performance under this contract and reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Contracting Officer Representative (COR) will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). When an observation indicates defective performance, COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance.

1.7. Recognized Holidays. The Contractor shall not be required to perform services on recognized federal holidays. The recognized federal holidays include:

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June

Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.7.1. Hours of Operation. The Contractor is responsible for providing services between the hours of 0800

– 1700 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.7.1.1. Unforeseen Buildings Closures. The military observes selected Days of No Scheduled Activities (DONSAs) and selected buildings may not be open for services. Contractor shall call the COR the day prior to assure the facilities will be available for elevator services. Contractor shall also call prior to departure when inclement conditions exist. During inclement days in the winter months, the installation may be closed except for designated critical employees.

1.7.2. Place of Performance. The work to be performed under this contract will be performed at Fort Campbell, KY and on both sides of the Tennessee/Kentucky border.

1.7.3. Type of Contract. The government will award a Firm Fixed Price (FFP) type of contract with some “As Required” options (i.e. repairs).

1.7.4. Security Requirement. Access and General Protection/Security Policy and Procedures.

1.7.4.1. Installation Access. In order to gain access to Fort Campbell, KY non-Federal Government and non-DoD issued Identification (ID) cardholders require identity proofing and vetting to determine fitness and eligibility for access. Specifically, a check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army's minimum background check for the entrance onto Army installations for non-Common Access Card (CAC) holders, to include entrance of visitors. Fort Campbell applies the following non-Federal Government cardholder criteria to determine the authorized type of access control credentials:

a. Contractors AIE Extended Pass or 1-Day Pass

b. Sub-Contractors AIE Extended Pass or 1-Day Pass

c. Vendors AIE Extended Pass or 1-Day Pass

d. Suppliers AIE Extended Pass or 1-Day Pass

e. Service Providers AIE Extended Pass or 1-Day Pass

f. Visitors (Case-by-Case Basis) 1-Day Pass

g. Privatized Business Partners AIE Extended Pass or 1-Day Pass

1.7.4.2. Contractor Common Access Card (CAC) Eligibility. N/A

Non-Credential Holders

Vendors, suppliers, contractors, sub-contractors and service providers operating small to medium single rear axle privately owned passenger type vehicles may obtain a one-day pass at the Gate 4 or Gate 7 Visitor Control Center (VCC). Hours of operation are VCC 4 24/7, VCC 7 0500-1300, seven (7) days a week and Gate 7 Commercial Vehicle Inspection (CVI) Lane 1300-2100 seven (7) days a week. Personnel operating the above-mentioned vehicles may use the one (1) day pass for access at any Access Control Point (ACP).

All occupants of the vehicle must have either a one (1) day pass or an installation approved DoD issued identification card. All visitors and contractors will be vetted with an (National Crime Information Center (NCIC) III check.

Vendors, suppliers, contractors, sub-contractors and service providers operating commercial vehicles or towing trailers of any type may obtain a one (1) day pass at the Gate 7 Commercial Vehicle Inspection checkpoint. The Gate 7 Commercial Vehicle Inspection checkpoint is operational from 1300-2100 hours, seven (7) days a week. Personnel operating the abovementioned vehicles may only enter the installation at the Gate 7 Commercial Vehicle Inspection checkpoint. All occupants of the vehicle must have either a one

(1) day pass or an installation approved DoD issued identification card.

1.7.4.3. REAL ID Act – 8 January 2016:

Background: The REAL ID Act of 2005 establishes minimum standards for the production and issuance of state- issued driver’s licenses and identification cards, which include requirements for a photograph and certain biographic information, such as name, DOB, gender, height, eye color and address. State-issued driver’s licenses and identification (ID) cards from states not meeting the standards cannot be used for accessing Federal facilities beginning 10 Jan 2016, unless the issuing state’s compliancy deadline has been extended by the Department of Homeland Security (DHS).

1.7.4.4. Current Status: DoD, like all other Federal agencies, is prohibited from accepting non-compliant driver’s licenses. Therefore, visitor control centers will no longer accept a non-REAL ID driver’s license or ID card for physical access. Unless the individual possesses one of the authorized government-issued ID cards delineated in Directive Type Memorandum (DTM) 09-012, the individual will need to present one of the documents below from Attachment 4 of DTM 09-012) to prove identity in order to be issued a temporary installation pass:

United States Passport or United States Passport Card Employment authorization document that contains a photograph (Form I-766)

1.7.4.5. All persons requesting unescorted access will continue to be vetted through the NCIC, prior to being issued a locally produced ID or pass. If a visitor requesting access does not have REAL ID Act compliant form of identification and cannot provide supplemental identity proofing documents, they must be escorted at all times while on the installation.

1.7.4.6. For the most current information concerning state-by-state compliance with the REAL ID Act, please visit https://www.dhs.gov/current-status-states-territories.\

1.7.4.7. Access procedures for all personnel may change at any time due to installation security requirements.

1.7.4.8. Search and Seizure: Contractor and property shall be subject to search and seizure upon entering the confines of Fort Campbell and upon leaving in accordance with applicable regulations.

1.8. Security Requirements.

1.8.1. Anti-Terrorism Program.

1.8.1.1. Anti-Terrorism (AT) Level I Training: Contractor personnel performing work under this contract that require access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after commencing performance under this contract. The Contractor shall submit employee certificates of completion within 30 calendar days after completion of the training. AT Level I awareness training is available at the following website:

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

DELIVERABLE: AT Level I Training Certificates https://www.dhs.gov/current-status-states-territories./ https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

1.8.1.2. iWATCH Training: The Contractor shall brief all personnel performing work under this contract on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award with the results reported to the COR NLT 45 calendar days after contract award. New employees shall complete the training within 5 calendar days of commencing performance of work under this contract, with the results reported to the COR NLT 10 calendar days of employee commencing performance of work under this contract. iWatch Training is available at the following website: https://www.mepcom.army.mil/Home/Contractors/

DELIVERABLE: iWATCH Training

1.8.1.3. iWatch is simply common awareness. Contract employees can be good sources of information.

iWatch training would include organization instructions on “things to look for” and a phone number to call in case the contract employees have information regarding possible terrorist or criminal activities. Providing Contractors with awareness materials such as the iWatch brochure or wallet card is a cost-effective alternative to training. The card describes suspicious activity and can be modified to include the COR in reporting procedures. Samples of the iWatch brochure and posters are available on the Antiterrorism Enterprise Portal (ATEP) or https://www.army.mil/e2/c/downloads/287489.pdf

1.8.1.4. Operations security (OPSEC) Awareness Training. In accordance with AR 530-1 Operations Security, the Contractor employees must complete Level I OPSEC Awareness Training. This training shall be completed within 30 calendar days of Contract award. New employees must be trained within 5 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness Training for Contractors is available at the following website: https://securityawareness.usalearning.gov/opsec/index.htm

DELIVERABLE: OPSEC Awareness Training

1.9. Safety. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a notification to the Contracting Officer (KO) as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall comply with AR 385-10, The Army Safety Program. If there is an on-post, work-related accident requiring emergency medical treatment the Contractor employee shall immediately inform their supervisor who will, in turn, verbally call and notify the COR and the KO (within two hours of the incident) and provide a completed copy of required Accident Investigation Reports to the COR, copy furnish the KO, within five calendar days of each occurrence.

DELIVERABLE: Contractor shall notify the COR telephonically within 2 hours of any work-related injury that will cause employee lost time. COR will, in turn, notify the Installation Safety Office of the incident.

DELIVERABLE: Written Accident Report for Work-related Injury within five days of occurrence.

1.9.1. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.9.2. Environmental Compliance and OSHA: The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations, such as the Safety and Health Requirements Manual, USACE EM 385-1-1. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the COR and the KO for resolution. The Contractor shall notify the COR and KO in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds to halt all Contractor performance with a commensurate deduction https://www.army.mil/e2/c/downloads/287489.pdf of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the COR and the KO.

1.10. Special Qualifications. The contractor shall be regularly engaged in the installation and servicing of elevators of the general type indicated for maintenance and repair service.

1.10.1. Qualifications for Elevator Service Personnel. The contractor shall employ personnel knowledgeable with ANSI A17.1 Elevator and Escalator Safety Package. All personnel of an elevator company providing proposed elevator services for Ft. Campbell must be licensed by the State of Tennessee/Kentucky and in current good standing with the States of Tennessee/Kentucky and have no less than 2 years’ experience repairing, inspecting or otherwise maintaining elevators of the general type and rating specified, except that helpers or apprentices will be permitted to work directly under the direct supervision of a responsible-certified mechanic/ technician. Copies of all current Tennessee/Kentucky Department of Labor Mechanic Licenses will be submitted to the COR as part of the Bid Proposal.

1.10.1.1. Inspectors and inspection supervisors are required by ASME A17.1-2010 and earlier editions to be certified by an organization accredited by The American Society of Mechanical Engineers Qualifications for Elevator Inspectors Committee in accordance with the requirements set forth in the Standard for the Qualification of Elevator Inspectors, ASME QEI-1, and to be recognized by the authority having jurisdiction. Effective January 1, 2014, accreditation of organizations to certify inspectors and inspection supervisors is no longer within the purview of The American Society of Mechanical Engineers.

(Reference: ASME A17.2-2017)

1.10.1.2. Para 0800-03-04-.07 QUALIFICATIONS AND LICENSING OF INSPECTORS. (1) All required inspections made under the requirements of this Chapter shall be made by, or in the presence of inspectors qualified and licensed as prescribed in T.C.A. § 68-121-110. (2) Inspectors that are qualified and licensed as prescribed in T.C.A. § 68-121-110 shall obtain certification in accordance with Requirement

8.10.1.1.3 of the Elevator Safety Code as soon as possible, but no later than twelve (12) months from the date of qualification and licensing under T.C.A. § 68-121-110 (Reference: RULES OF THE TENNESSEE

DEPARTMENT OF LABOR AND WORKFORCE DEVELOPMENT DIVISION OF BOILER, ELEVATOR

AND AMUSEMENT DEVICE INSPECTION ELEVATOR AND AMUSEMENT DEVICE SAFETY BOARD

CHAPTER 0800-03-04 ELEVATORS, DUMBWAITERS, ESCALATORS, AERIAL PASSENGER

TRAMWAYS, MOVING WALKS, AND AMUSEMENT DEVICES)

DELIVERABLE: Labor Mechanic Licenses submitted to KO as part of the Bid Proposal. Licenses to be provided to the COR following Contract Award.

1.10.2. Contractor employees.

1.10.2.1. Contractor personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements. They shall have a command of both the written and spoken English language to properly clearly, and effectively communicate in person or via electronic devices (Telephone or Email) with co-workers, the COR, and the general public.

1.10.2.2. Contractor personnel performing work under this contract shall be U.S. citizens unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the non-U.S. citizen to perform the required support.

1.10.2.3. Contractor Personnel Appearance. The contractor shall ensure employees utilize protective equipment, in compliance with EM 385-1-1, while working to include at a minimum: shirts with company logo clearly legible, shirts must have short sleeves at a minimum, long pants/trousers, safety shoes, and rubber gloves when handling cleaning chemicals/disinfectants. All personnel shall be identifiable as contractors and their respective company affiliation. Clothing with offensive pictures, political sayings, tank tops and spandex or similar fabric worn as outerwear is strictly prohibited. The utmost courtesy shall be extended always to building occupants. Conversation with occupants should be limited to and pertain to business at hand. Contractor personnel shall not interfere with Government activities. Only necessary company operational vehicles shall be driven to project site.

1.10.2.4. Conduct of Personnel: The KO may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government. In accordance with Joint Ethics Regulations, DOD 5500.7-R, and 18 U.S.C. 1382 (1972), The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

1.10.2.5. Personnel Roster for Secure Areas. Within 10 days following contract award, the contractor shall provide the COR lists of personnel assigned to provide elevator repair and maintenance services in special security buildings/areas prior to commencing work under this Contract. This personnel roster shall include the employee’s full name and position held. The contractor shall update and provide the COR this roster whenever personnel changes occur during the duration of the Contract. If required, the Government will provide a National Agency Check (NAC) for these personnel.

DELIVERABLE: Personnel Roster

1.10.3. Key Personnel.

1.10.3.1. Key personnel shall not be added to or removed from the contract without express acknowledgement of the COR. Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO/COR within ten (10) workdays of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30-work days the Contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within ten (10) workdays of the termination.

1.10.3.2. The following is considered key personnel by the Government: The Contractor shall provide a Program Manager (PM) who shall be responsible for the performance of the work under this contract. The name of this person, and an Alternate PM (APM), who shall act for the Contractor when the PM is absent, shall be designated in writing to the KO at the post award conference. The PM or APM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or APM shall be available between the hours of 7:30 AM to 4:30 PM, Monday through Friday, except federal holidays or when the government installation is closed for administrative reasons.

DELIVERABLE: Key Personnel and contact information

1.11. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The post award conference will also be utilized to ensure Contractor understands all HSPD- 12 requirements. IAW AR 70-13 para 4-4.b(1), the contracting office will hold periodic status or progress meetings with the KO, COR, Contractor, and other personnel as necessary (at least quarterly) to discuss problems, progress of the contract, and Contractor performance. This meeting will be held at a mutually agreed location, video call, or telephonically. The CORs must ensure that they receive copies of written minutes and other correspondence related to these meetings, including follow-up actions. These meetings shall be at no additional cost to the Government.

1.12. Contracting Officer Representative (COR). The KO will designate, in writing, a COR. The COR will have authority to take certain actions specifically provided and within the limitations prescribed in the designation. A copy of the designation will be furnished to the Contractor. In no event will the COR, by virtue only of his/her designation as such, empowered to execute or agree to any contract modification thereof. The KO will retain the ultimate responsibility for the administration of the contract. Any discrepancy resulting from coordination with or advisement from the COR shall be addressed, in writing, to the KO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assures that the Contractor performs the technical requirements of the contract; performs inspections necessary in connection with contract performance;

maintains written and oral communications with the Contractor concerning technical aspects of the contract; issues written interpretations of technical requirements, including government drawings, designs, specifications; monitors Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinates availability of government furnished property, and provides site entry of Contractor personnel.

1.12.1. The Contracting Officer will designate, in writing, an Alternate Contracting Officer’s Representative. The Alternate COR will have authority to take certain actions specifically provided and within the limitations prescribed in the designation. A copy of the designation will be furnished to the Contractor. In no event will the Alternate COR, by virtue only of his/her designation as such, empowered to execute or agree to any contract modification thereof. The Contracting Officer will retain the ultimate responsibility for the administration of the contract. The Alternate COR’s authority shall only be in effect during the absence of the COR.

1.13. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. EQUIPMENT. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.7. GOVERNMENT FURNISHED PROIPERTY (GFP). Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract.

Government furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.8. GOVERNMENT PROPERTY. All property owned or leased by the Government. Government property includes both Government- furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

2.1.9. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10. NON-PERSONAL SERVICES. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.11. PERFORMANCE REQUIREMENTS SUMMARY (PRS). Identifies the key service outputs of the Contractor.

2.1.12. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.13. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.14. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.15. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.17. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.18. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. See Elevator terms as listed in ASME A17.1, 2016 Section 1.3 Definitions for definitions unique to elevator maintenance (attached).

2.3. ACRONYMS:

ANSI American National Standards Institute AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation ASME American Society of Mechanical Engineers ATO Anti-Terrorism Officer CDC Child Development Center CFR Code of Federal Regulations COR Contracting Officer Representative CPARS Contractor Performance Assessment Reporting System DA Department of the Army DES Directorate of Emergency Services DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DPW Directorate of Public Works FAR Federal Acquisition Regulation IAW In Accordance With KO Contracting Officer N/A Not Applicable NEC National Electric Code NFPA National Fire Protection Association NLT No Later Than OCI Organizational Conflict of Interest ODC Other Direct Costs

PMIS Preventative Maintenance Inspection and Service POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WAWF Wide Area Work Flow WD Wage Determination

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES.

3.1. Government to provide suitable machine rooms including secured doors, waterproofing, lighting, ventilation, and heat to maintain the room at a temperature of 50°F minimum to 90°F maximum.

3.2 Government to maintain the elevator pits in a dry condition. Should water or other liquids become present, the Government will contract with others for removal and the proper handling of the liquids.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES.

4.1 General. The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract.

4.2 Materials and Supplies. The Contractor shall provide all materials and supplies to meet the requirements under this PWS. Contractor to provide all materials required to perform the Preventative Maintenance, Services, and Inspections.

4.2.1. All replacement units, parts, components, supplies and materials shall be new, or factory reconditioned,

4.2.1.1. Replacement parts shall be compatible with the existing equipment on which it is to be used,

4.2.1.2. Replacement parts shall be of equal or better quality than the original equipment specifications,

4.2.1.3. Replacement parts shall comply with applicable Government, commercial, or industrial standards such as National Board of Underwriters or Underwriters' Laboratories, Inc., National Board of Fire Underwriters, National Electrical Manufacturer's Association, American Society of Mechanical Engineers, etc.

4.2.1.4. Replacement parts shall conform to the publications listed in Part 6 Applicable Publication, and in Part 5 Specific Tasks of this PWS,

4.3. Equipment. The Contractor shall furnish all equipment to meet the requirements of this contract. The Contractor shall provide vehicles, tools, test equipment and any other items required to meet the requirements of the PWS.

4.3.1. Vehicles. All vehicles shall be clean, in operable condition, and meet all local, state, and federal safety requirements. Vehicles are deemed unsafe if any of the following or similar conditions exists missing or badly damaged fenders, lights, windshields, bumpers, or signal devices. Vehicles found to be unsafe or unable to function as designed shall be removed from Fort Campbell immediately. Vehicle repairs on post shall be limited to those repairs minor in nature, (i.e., flat tire, hose replacement or minor repair that can be completed within one hour).

4.3.1.1. The Contractor shall remove all vehicles, trailers, and equipment from the installation at the end of each workday, unless otherwise authorized thru the COR.

4.3.1.2. Restricted Traffic Routes. Contractors are required to observe and adhere to restrictions for roads used for military physical training routes (0630-0800 hrs. on duty days). These designated roads allow no access or limited access during specific times of the day.

4.3.1.3. Identification of Contractor Vehicles. All contractor vehicles and equipment shall be clearly marked with company markings. Contractor shall not drive unmarked work vehicles or equipment on the installation. Minimum size of markings shall be 1’ x 2’ on vehicle doors or other highly visible areas.

Letter size on the signs shall correspond to the DOT standards. For other markings, contractor shall submit an example for approval to the COR.

PART 5

SPECIFIC TASKS

5.0. Specific Tasks.

5.0.1. Contractor to perform a Periodic Category 1 Test and Inspection annually and maintenance on all elevators.

5.0.2. Contractor is to perform a Periodic Category 5 Test every 60 months.

5.0.3. Contractor is to perform preventative maintenance services on each elevator, as needed.

5.0.4. Perform a diagnostic assessment on all non-operating elevators, as directed by the government.

5.0.5. Perform elevator repairs, as directed by the government.

5.0.6. Perform a 3rd Party Qualified Elevator Inspection (QEI) and obtain/post a Certificate of Operation for each elevator.

5.1. Services.

5.1.1. Contractor will use trained and certified personnel to perform elevator services and to maintain the elevators on Ft Campbell properly adjusted. The contractor will use all reasonable care to maintain the elevators in proper operating condition. Contractor will regularly and systematically examine, adjust, and lubricate as required, and, in Contractor’s sole opinion, if conditions warrant, Contractor will repair or replace equipment parts and devices not specifically excluded by this PWS, at no additional cost to the government.

5.1.2. DISCLAIMER. Contractor will service the Ft Campbell elevators and the component parts in their present condition with the understanding that the Contractor shall neither be required nor obligated to service, make renewals or repairs upon the equipment by reason of negligence, obsolescence, misuse of the equipment, loss of power, blown fuses, tripped stop switches, theft, vandalism, explosion, fire, power failure, water damage, storm, lightning, nuisance calls or by any other reason or any other cause beyond Contractor’s control, except ordinary wear and tear from the contract award date. With the passage of time, equipment technology and designs will change. If any part or component of any equipment described in a NFA cannot, in Contractor’s sole opinion, be safely repaired and is no longer stocked and readily available from either the original equipment manufacturer or an aftermarket source, that part or component shall be considered obsolete. The government will be responsible for all charges associated with replacing that obsolete part or component as well as all charges required to ensure that the remainder of the equipment is functionally compatible with that replacement part or component. In addition, Contractor will not be required to make any changes in the existing design or function of the unit(s). Any work not specifically covered under this contract shall be at government’s sole expense.

5.1.2.1. Contractor to provide a diagnostic assessment of any broken, obsolete component, damage caused by negligence, misuse of equipment and items described in paragraph 5.1.2 to COR. Diagnostic assessment to include costs for component replacement and labor. Government retains option to perform repairs through open solicitation IAW the Federal Acquisition Regulation (FAR).

5.1.2.2. Government may order a diagnostic assessment independent of the scheduled PM services.

DELIVERABLE. Diagnostic Assessment.

5.1.3. Contractor will regularly and systematically examine, adjust, clean, and lubricate the following as required, and if conditions warrant, repair, or replace the same:

5.1.3.1. Machine worm gear, thrust bearings, drive sheave, drive sheave shaft bearings, brake pulley and brake coil, contact linings and component parts.

5.1.3.2. Contractor shall maintain the individual minimum performance standards defined below:

5.1.3.2.1. Motor and motor generator, motor windings, rotating element, commutator, brushes, brush holders and bearings.

5.1.3.2.2. Silicon control rectifiers, reactors, filters, heat sinks, amp traps, transducers, and all control components.

5.1.3.2.3. Controller, selector and dispatching equipment, leveling devices and cams, all relays, solid state components, resistors, condensers, transformers, contacts, leads, dash pots, timing devices, computer and micro computer devices, steel selector cable or tape, and mechanical and electrical driving equipment, filters, mufflers and muffler components.

5.1.3.2.4. Governor, governor sheave and shaft assembly, bearings, contacts, and governor jaws.

5.1.3.2.5. Deflector or secondary sheave, bearings, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, compensating sheaves assembly, counterweight and counterweight guide shoes including rollers or gibs.

5.1.3.2.6. Hoistway door interlocks and hangers, bottom door guides and auxiliary door closing devices and all fastening devices and associated reinforcement in attached components.

5.1.3.2.7. Hoistway entrance door sill areas beyond the entrance frame opening; will be cleaned.

5.1.3.2.8. Automatic power operated door operator, car door hanger, car door contact, door protective device, car ventilation system platform, load weighing equipment, car safety mechanism, elevator car guide shoes, gibs or roller. Elevator signal light bulbs will be replaced during regular service calls.

5.1.3.2.9. “Start to Stop Time” as measured from the moment the car begins motion till the time it stops for a single floor run.

5.1.3.2.10. “Door Open Time” as measured from the fully closed-door position to a fully open stopped position.

5.1.3.2.11. “Door Close Time” as measured from the fully open-door position to a fully closed stopped position. Door closing pressure shall not exceed 30 lbs.

5.1.3.2.12. “Leveling Accuracy” as measured from car sill to landing sill at a fully stopped position under all load conditions.

5.1.3.2.13. “Rated Speed” as the same shall be that noted and shall not vary by more than 5% regardless of direction or load.

5.1.3.2.13.1. Contractor shall maintain the Rated Speed in feet per minute, the original performance time, including acceleration and retardation as designed and installed by the manufacturer and perform the necessary adjustments as required to maintain the original Door Open Time and Door Close Time, within limits of applicable codes, or to adjust and maintain revised Door Open Time and/or door close Time upon direction of the government.

5.1.3.2.13.2. Contractor shall maintain smooth ride quality, smooth acceleration and deceleration and comfortable stop.

5.1.3.2.14. Contractor shall maintain positive and quiet door operation with rapid and smooth checking at limits of travel. Contractor shall annually, check the group dispatching systems and make necessary tests to ensure that all circuits and time settings are properly adjusted, and that the system performs as designed and installed by the manufacturer.

5.1.3.2.15. Contractor shall periodically examine all safety devices and conduct pressure tests and other tests required by ANSI A1 7.1 or other applicable codes.

5.1.3.2.16. Contractor shall clean excessive fluid leakage from pump pans, cylinder heads, machine room and pit floors.

5.1.3.2.17. Contractor shall examine periodically the governors and conduct an annual no-load test.

DELIVERABLE. Results of No-Load tests delivered digitally to the COR.

5.1.3.2.18. Contractor shall calibrate load-weighing devices to the manufacturer’s settings, after annual and as applicable, five-year Category 5 safety tests are conducted.

DELIVERABLE. Results of Category 5 Safety tests delivered digitally to the COR.

5.1.3.2.19. Contractor shall renew all wire ropes as often as is necessary to maintain an adequate factor of safety; equalize the tension on all hoist and compensation ropes, lubricate ropes appropriately and when necessary, remove all residue and accumulated deposits from the rope surface and shorten ropes and chains as required to provide legal and reasonable bottom clearances.

5.1.3.2.20. Contractor shall repair or replace conductor cables and hoistway and machine room elevator wiring in such a way as to maintain the percentage of spare conductors present at the acceptance of the location requirement. In no case shall the number of spare conductors be less than 5%.

5.1.3.2.20. Contractor shall furnish lubricants compounded to the manufacturer’s rigid specifications.

5.1.3.2.21. Task #6. Certificate of Operation for each individual elevator. Contractor shall coordinate all testing requiring an independent witness or inspector annually with the 3rd Party Qualified Elevator Inspector (QEI).

5.1.3.2.21.1. Contractor to provide an annual digital Certificate of Operation for each individual elevator to the COR and post the original in the elevator mechanical room.

5.1.3.2.21.2. Unit of measure for each Certification of Operation will be [Each].

DELIVERABLE. Annual Certificate of Operation

5.1.3.2.22. Service Provider shall also maintain, and if conditions warrant, repair, or replace the following auxiliary equipment:

5.1.3.2.22.1. All handicap devices.

5.1.3.2.22.2. All elevator related earthquake devices if applicable.

5.2. Contractor shall have no responsibility for the following repairs or services as part of this Preventative Maintenance service contract. These repairs and services can be contracted as separate actions to the PM service contract or performed as separate contracts or government actions.

5.2.1. Contractor shall not be required to make renewals or repairs necessitated by reason of the government personnel negligence or misuse of the elevators or by reason of any other cause beyond Contractor’s reasonable control, except ordinary wear and tear.

5.2.2. Contractor shall have no responsibility for the following items of Equipment in addition to those listed in provision 5.2.1. above:

5.2.2.1. The finishing, repairing, or replacement of cab enclosure, hoistway door panels, door frames, sills, car flooring, floor covering, ceiling frames/panels.

5.2.2.2. The cosmetic appearance of the elevator car or the landings.

5.2.2.3. Lighting fixtures, ceiling light bulbs, and tubes.

5.2.2.4. Main line power switches, breaker, feeders to controller, hydraulic elevator jack, hydraulic elevator outer casing, any type of underground piping or other material or alignment of elevator guide rails.

5.2.2.5. Smoke and fire sensors, sprinkler systems, fire service reports, air conditioners, heaters, and ventilation fans.

5.2.2.6. Batteries for emergency lighting and emergency lowering of the elevators.

5.2.2.7. Intercommunication devices and security systems.

5.2.2.8. Monthly Phase I & II Fire Service tests. Contractor will train COR or other designated person the procedures to perform the monthly tests.

5.3. TESTING.

5.3.1. Contractor will, at its discretion and expense, perform governor and safety tests and annual relief pressure tests on the elevators per local and State codes. The Contractor assumes no responsibility for the operations of the governor or safety or the hydraulic system on the elevators, under the terms of this PWS until all applicable and governmentally mandated tests have been made. Should the systems not meet applicable safety code requirements, it shall be the responsibility of the government, at its sole cost, to make the necessary repairs and to place the elevators in a condition, which will be acceptable for coverage under the terms of this PWS. The contractor shall not be liable for damage to the building structure or the elevator resulting from any testing of any type or kind at any time.

5.4. PRICING. Those prices are valid for a period of one (1) year, commencing on the Contract Award Date.