Element_Fire_Extinguisher.pdf

2023-Quote-019

ELEMENT FIRE EXTINGUISHER

Town of Mooresville, NC

413 North Main Street

Mooresville, NC 28115

RELEASE DATE: September 18, 2023

DEADLINE FOR QUESTIONS: September 26, 2023

RESPONSE DEADLINE: September 29, 2023, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/mooresvillenc

Town of Mooresville, NC

Element Fire Extinguisher

I. Introduction

II. Instructions to Bidders

III. Submission Instructions & Questions

IV. Pricing Proposal

V. Scope of Work

VI. Vendor Questionnaire

#2023-Quote-019 Title: Element Fire Extinguisher

1. INTRODUCTION

1.1. Summary

The Town of Mooresville is seeking a qualified entity or individual (“Company”) to provide the goods and/or services described herein. The Town anticipates selecting one firm to perform the services.

Bids are requested from Companies that have a demonstrated ability to perform the tasks identified in this

Request for Quote ("RFQ").

The Project consists of of purchasing Element E50 Fire Extinguishers for the patrol vehicles .

1.2. Contact Information

Joseph Cooke Asst. Chief 2847 Charlotte Hwy Mooresville, NC 28117 Email: jcooke@mooresvillenc.gov Phone: (704) 664-3311

Department:

Police Department

Department Head:

Ron Campurciani Police Chief

1.3. Timeline

Release Project Date September 18, 2023

Question Submission Deadline September 26, 2023, 2:00pm

Question Response Deadline September 27, 2023, 10:00am

Proposal Submission Deadline September 29, 2023, 2:00pm mailto:jcooke@mooresvillenc.gov tel:(704)664-3311

2. INSTRUCTIONS TO BIDDERS

WE ARE PLEASED TO ISSUE THE ENCLOSED BID SPECIFICATIONS FOR YOUR

CONSIDERATION

2.1. Instructions and Conditions

• Bids will be rejected unless submitted electronically via the bidding website along with all required bid line items. All documents in the "Vendor Questionnaire" are required to be filled out, signed and submitted using the instructions listed herein.

• The Town of Mooresville, will not honor any explanation or change in the bid documents unless a written addendum has been issued.

• All bids must identify the bidder’s firm name and be electronically submitted by a responsible officer or employee.

• The Town reserves the right to reject any and all bids and to waive any informalities related thereto.

• It is the intention of the Town to evaluate and make a recommendation for the award as indicated by the electronic bid; however, the Town does reserve the right to increase or decrease quantities or to remove items before the award to remain within the limitations of the availability of approved funds. The apparent low Bidder will be notified prior to the recommendation for an award if such adjustments are deemed necessary.

• Our public bid openings occur online, on the vendor portal and results are available instantly at the bid event time.

• Prices quoted by the Bidder shall be exclusive of Federal Excise taxes pursuant to the exemption of political subdivisions of a State by Federal Law.

• Prices quoted by the Bidder shall mean the total cost to the Town, F.O.B. delivered to the Town of Mooresville

• Bid prices shall be firm for 90 days from the date of bid opening to permit staff evaluation and

Town Board of Commissioners award (if required). Upon award, prices quoted will be in effect for the term of the contract.

• Communications: All technical, scope, and/or project-related questions shall be submitted through the eProcurement Portal Q&A feature before the deadline and according to these specifications herein. Any and all other bidding communications shall only be the Town of

Mooresville using the contact information herein. Companies bidding on this project shall not communicate with any other Town Staff members or they risk being disqualified.

2.2. Prequisites

Bids will only be considered from Companies that meet the following prerequisites:

https://procurement.opengov.com/portal/mooresvillenc/projects/60608

• The company shall be registered as a vendor on the Town's electronic bidding system, and listed as a Follower for this specific project.

• If applicable, Company and/or its key personnel shall hold an appropriate license for the

Company’s discipline and the Services on the date the Bid is submitted.

3. SUBMISSION INSTRUCTIONS & QUESTIONS

3.1. Inquiries

If prior to the date fixed for submission of bids, a prospective Company discovers any ambiguity, conflict, discrepancy, omission or other errors in this bid package or any of its appendices or exhibits, the

Company shall immediately notify the Town of such error in writing and request modification or clarification of the document. Modifications shall be made by written Addenda to the bid.

If a Company fails to notify the Town, prior to the date fixed for submissions of bids, of an error in the bid package known to the Company, or an error that reasonably should have been known to the Company, the Company shall submit its bid at its own risk, and if the Company is awarded a Contract, it shall not be entitled to additional compensation or time by reason of the error or its later correction.

All requests for clarifications, changes, exceptions, or deviations to the terms and conditions set forth in this bid package must be submitted via the Town electronic bidding website project “Q&A Tab” on the

Town's Vendor Portal: https://procurement.opengov.com/portal/mooresvillenc

The Final day for receipt of questions from bidders shall be on or before the date indicated in the schedule of events. To ensure fairness and avoid misunderstandings, all communications must be in electronic format and submitted via the Town's electronic bidding website. Any verbal communications will not be considered or responded to. All questions received by the due date will be logged and reviewed and if required, a response will be provided via an addendum to the bid package that will be posted on the

Town's website. Any communications, whether written or verbal, with any elected Town Board member or Town staff with regard to project details and scope prior to the award of a contract by the Town Board of Commissioners is strictly prohibited and the bidder shall be disqualified from consideration.

3.2. Pricing Submission

Bid line items must be filled out electronically, and submitted electronically on the Town's electronic bidding website. Vendors must fill out and submit pricing before the deadline.

All bid submittals shall be for the specific items requested only, no substitutes.

Bids shall be submitted for NEW (not used, nor refurbished) items only. Bids that do not meet these requirements and the requirements in the "Scope of Work" section, will NOT be accepted, and will result in the company(s) being deemed non-responsive.

3.3. Pre-Bid Meeting

A pre-bid meeting is not scheduled for this project.

3.4. Bid Submission Requirements

Companies shall register on the Town's Vendor

Portal, https://procurement.opengov.com/portal/mooresvillenc before the due date indicated in the schedule of events section. Once registered, Companies must view or download the solicitation while logged in to appear on the Followers List as a “Prospective Bidder.” Companies that fail to download the solicitation will not appear on the Current Prospective Bidders List and their bid responses will be considered non-responsive. If a Company is unable to register or download the solicitation from the bidding website, a representative may contact OpenGov-Procurement using the real-time chat function on the electronic bidding system located in the bottom right of the screen.

All bids and supplementary documents must be uploaded using the Town's bidding website prior to event date and time as instructed in this solicitation. Once the file(s) has been uploaded and the Submission

Status shows as “Submitted” the submission is complete. At that point respondents will receive an email confirmation from the bidding website.

The Town reserves the right to reject any and all bids and to waive information and minor irregularities in any bid received.

Acceptance of Terms and Conditions - Submission of a bid pursuant to this solicitation shall constitute acknowledgment and acceptance of all terms and conditions hereinafter set forth in this RFQ.

The time and date are fixed, and extensions will not be granted unless specifically stated by the Town in an addendum to this solicitation. Bids not received before the bid event time will not be accepted.

3.5. Addenda

Addenda alerts issued by the Town are sent out electronically through the electronic bidding system via email to all Prospective Bidders on the list for this solicitation. All addenda, if any, shall be acknowledged by the bidder electronically via the electronic bidding website as part of the bid response before the deadline. Failure to acknowledge an addendum, unless the requirement to acknowledge has been waived, may cause the bidder’s bid response to be deemed non-responsive.

4. PRICING PROPOSAL

ELEMENT E50 FIRE EXTINGUISHER

Line Item Description Quantity Unit of

Measure Unit Cost Discount

Total No Bid

1 Element E50 Fire Extinguisher 50 Each

2 Element E50 Fire Extinguisher 100 Each

3 Element E50 Fire Extinguisher 150 Each

5. SCOPE OF WORK

5.1. Element Fire Extinguisher

Element E50 Fire Extinguisher

50 second discharge

10.75" tall x 1.2" diameter and 0.5 lbs.

Leaves no residue, non-toxic, non-corrosive, zero pressure discharge

Maintenance Free

6. VENDOR QUESTIONNAIRE

6.1. Bidder Confirmation *

Vendor certifies they have read this entire solicitation/RFQ, viewed any Exhibits (if applicable), and are authorized to submit this quote on behalf of their organization.

Vendor further understands this is not a formal solicitation. A contract may or may not be formed from this request. If a formal solicitation or contract is deemed necessary, vendors will be notified.

☐ Please confirm

*Response required

6.2. Authorized Person(s)*

Please provide the following information for each person(s) authorized to submit a response on behalf of your organization:

Name Title Phone Number Email Address

*Response required

6.3. Company Information *

Please provide the full name and address of your company

*Response required

6.4. Business Type *

Please let us know what type of Business you are:

Example:

C Corporation

S Corporation

Limited Liability C Corporation

Partnership

Limited Liability Partnership

Sole Proprietor/Individual

Other

*Response required

6.5. Attachments

Please upload any required or additional information or attachments here.