Electronic_Invoice_Instructions-STD._65.pdf

This is an electronic invoice submission instruction document issued by the California Department of Corrections & Rehabilitation (CDCR) as an attachment to Standard Form 65 purchase orders. The document provides guidelines for vendors submitting invoices electronically to expedite the approval and payment process. Vendors must submit invoices via email in PDF format to the address listed in the Bill to section of the STD. 65 Purchase Order. Invoices must include the CDCR Purchase Order number, item number, Services or Product ID number, unit price, extended item price, and invoice total amount. Electronic invoice submission does not eliminate the requirement to comply with other invoice requirements specified in the Supplier Instructions for STD. 65.

Vendors may submit one invoice per PDF but can attach multiple PDFs in a single email, provided the total email size including all attachments does not exceed 30MB. The first page of each submission should be the invoice, with any supporting documents following on subsequent pages. This electronic submission process is designed to accelerate CDCR's internal approval and posting procedures, resulting in faster payment to vendors.