Electricial specs.doc

COMMONWEALTH OF PENNSYLVANIA

DEPARTMENT OF TRANSPORTATION

SPECIFICATIONS

FOR

ELECTRICAL CONTRACT

AT

Pennsylvania Department of Transportation Maintenance District 11-2 – Beaver County 155 Stewart Avenue Rochester, PA 15074 CONTACT PERSON: Mike McKitrick 724-774-6610

1. Contractors bidding on this contract must have a minimum of five (5) years experience in Electrical Work.

2. Permits, licenses must follow UCC Code and Labor & Industry Guidelines. This facility has an L&I Occupancy Permit and Annual Permit. Any Level 1 work required will require the contractor to apply for a Level 1 permit.

Contractor Licensing

The Commonwealth of Pennsylvania has no requirements related to the registration, certification or licensure of contractors (or their employees) that are engaged in the construction industry.

To comply with federal mandates, however, the State does certify contractors and workers that perform asbestos and lead removal services. These certifications are issued by the Certification, Accreditation and Licensing Division at the Department of Labor and Industry. If you have questions about asbestos or lead certification, please call 717-772-3396.

Some of Pennsylvania’s 2,565 municipalities have established local licensure or certification requirements for contractors or construction trades people. Typically, these requirements pertain to home improvement contractors, electrical contractors (or electricians), and plumbing contractors (or plumbers). Since the Commonwealth has no jurisdiction in this matter, the Department maintains no records concerning municipalities that have established licensure or certification requirements. This information can only be obtained by contacting the municipality where construction work will occur. All work will be completed in a workmanship like manner and not violate any codes or common work practices.

I. Description of Work - Electrical

A. This is a request for a facility maintenance and repair service contract. The contractor is expected to provide/supply all tools, equipment, and vehicles to perform all duties, related duties, and responsibilities associated with performing this contract. This service contract will be for 12 months with the option of four 1 year renewals.

B. The work under this contract includes, but is not limited to, furnishing material, equipment and labor necessary to service and maintain the facility located at 155 Stewart Avenue, Rochester, PA 15074.( County Maintenance) and the Annex at 149 Stewart Ave. Rochester, PA. 15074 Service locations also include to include the 7 outlying stockpiles (See attachment “A”).

C. The Contractor’s attention is directed to the fact that the hours to be furnished under the on-call service portion of the contract are an estimate and are given only as a basis of the calculation (along with the scheduled maintenance portion of the contract) upon which the award of the contract is to be made. The Department does not assume any responsibility that the quantities shall materialize. Nor shall the Contractor plead misunderstanding or deception because of such estimate of quantities.

D. Material and workmanship shall be guaranteed for a period of one year or the remaining term of the original manufacturer warranty whichever is greater. Contractor shall be responsible for making adjustments during this period of time due to any defective material and/or workmanship.

E. Vendor is to provide all materials, parts, labor, and equipment necessary to complete inspections.

F. The work under this contract includes, but is not limited to, furnishing material, equipment and labor necessary to service, maintain, replace, repair, or relocate existing or planned electrical devices, fixtures, appurtenances, generators, and/or systems in or on the Maintenance site buildings and grounds.

G. All work shall meet or exceed the electrical regulations of the Pennsylvania Department of Labor and Industry and requirements contained in the latest edition of the National Electrical Code of the National Board of Fire Underwriters. The work shall be performed in accordance with all State and Local laws, codes, and ordinances, which relate to the work.

H. All replacement materials shall be designed, manufactured, and tested in accordance with the latest standards of the IEEE, ASTM, NEMA, an ANSI, and shall bear the label of a nationally recognized testing laboratory.

I. All labor and materials used at the facility will be documented in a log. This log will be signed by the contractor’s representative and by the District Contract Administrator or his/her designee following completion of work assignment. This log shall serve as a basis for payment. Invoices will be submitted to Commonwealth of PA, Comptroller’s Office – PO Invoicing, PO Box 69180, Harrisburg, PA 17106 as work is performed. The contractor is to provide the logs to the Department.

VIV

Call-out Procedure

A.

A call-out shall occur when the contractor receives notification to do work by the Contract Administrator. Upon notification of call-out request, contractor must be on site ready to commence work by the beginning of the second workday.

B.

An emergency call-out shall occur when the contractor receives a telephone call authorization to do work by the Contract Administrator or his designee. The contractor shall respond to the site of the emergency within two (2) hours. This shall be followed up with a written authorization by the Contract Administrator. The contractor shall be available for call-out 365 days a year on a 24-hour basis. He shall provide names and telephone numbers for individuals in his company who may be contacted should an emergency occur.

X Experience

The contractor must meet the following minimum requirements to be considered for the award of this contract. Documentation will be required to be provided with bid submission.

1.

Five (5) years experience in the Electrical Field.

1. A branch office of the contractor must be within 1.5 hours of the facility.

XI

Equipment

Be it known that the Department does not expect the Contractor to own all needed vehicles and equipment; however, he is advised that when the use of a item he does not own is needed to perform this contract that he must supply one as part of his bid price. This also includes the operator for the equipment or vehicle.

XII

Hours of Work

The contractor will normally perform work during the hours of 7:30am and 3:30pm Monday through Friday, except on Department holidays, unless otherwise directed by the Contract Administrator. The contractor is advised that if an emergency condition should occur, he may be required to work holidays, Saturdays and/or Sundays, and/or as directed by the Contract Administrator. For normal maintenance, repairs and inspection, the contactor will be paid the standard unit price/hour in the contract. For normal services the contractor will not be paid the overtime unit price/hour in the contract. There will not be any overtime pay for equipment no matter when it is utilized. The contractor will not be paid for travel time.

XIII

Authorization to do Work

It is distinctly understood and agreed under this contract that the contractor shall perform such work and furnish such materials as authorized by the Contract Administrator or his designated representative.

XIV

Cost of Materials, Parts and/or Equipment

A. Bid prices shall include all travel, labor, equipment, overhead, and profit. Award shall be based on combination of maintenance and emergency visits and cost. Number of hours is not guaranteed.

B. The cost of materials, parts, or repair equipment shall be invoiced at the contractor’s plus 15%. No material purchase in excess of $300.00 may be initiated at any one call without approval of the Contract Administrator or designee. The Department reserves the right to supply materials to be installed by the contractor when it is deemed to be in the best interest of the Commonwealth. Supplier’s invoices required for all materials costing more than $20.00.

XV

Payment

The contractor shall submit a monthly invoice along with the Confirmation of Services form to: Commonwealth of PA, Comptroller’s Office, PO Box 69180, Harrisburg, PA 17106 along with sending a copy to the Rochester Maintenance office: 155 Stewart Avenue, Rochester, PA 15074. They shall also submit other documentation forms as may be required and provided by the Department.

XVI

Visit to Sites

A. Each bidder may attend the site visit and acquaint himself with the existing conditions before the time of bidding, so he is familiar with the conditions to be encountered and the type of work that may be required. No claims of unfamiliarity or lack of knowledge or extra work will be allowed for failure to comply with this requirement.

XVII

Liability

A. Except as otherwise herein specified, the contractor shall also be responsible for damage claims as provided in Section 107.14 of the PennDOT Specifications, PUB 408.

XVIII

Safety Requirements

A. All work shall be performed in a safe and orderly manner with minimum interference to persons using the facility. The contractor shall be aware of the latest safety regulations when entering confined areas. When working in such areas, all precautions shall be taken as required by these regulations.

B. The contractor shall comply with all Local, State, and Federal laws and to OSHA safety requirements.

XIX

Non-Compliance

If for any reason, the contractor fails to comply with the requirements of this contract, Section 108.90 of the current PennDOT Specifications, PUB 408 shall prevail. In the event that any materials or workmanship furnished by the contractor are found to be defective, unsuitable or otherwise unacceptable, the materials shall be removed by the contractor and replaced with acceptable materials and installed new to the satisfaction and approval of the Contract Administrator at the cost and expense of the contractor. Repair of any damages caused by poor workmanship of the contractor shall be at the contractor’s cost.

BID Submittal

Per Year August 3, 2010 to June 30, 2011 Renewal Periods: July 1st – June 30th

Print Name Signature Date

Contractor: ____________________ _________________________ _____________

Department: ____________________ _________________________ _____________

Lights Information To Be Filled in at Pre-Bid Conference Walk Through

Room Type

1 – Office Area

2 - Garage Area

3 – Wash Bay Area

4 – Salt Buildings

5 – Bridge/Sign Area

6 – Outlying Stockpiles