Electrical Upgrade RFB_2-2026.pdf

BID #2-2026-(EU)

BID #2-2026(EU)

SPECIFICATIONS

Electrical Upgrade

FISCAL YEAR

2025-2026

OWNER

Eaton Academy

21450 Universal Drive Eastpointe, MI 48021

Date: March 20, 2026

Eaton Academy is requesting written responses from interested parties for Design/Build Services for an electrical upgrade at our location at 21450 Universal Ave, Eastpointe 48021. Interested respondents may obtain a copy of the Request for Bid (RFB) and all associated documents on the Academy's website, eaton-academy.com. Bid proposals must be submitted to Nicole Sims at nicole.sims@eaton-academy.com, or mailed to the aforementioned address no later than 4:00 PM EDT on April 17, 2026. The Board will not consider or accept a bid received after this date/time.

The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Board or Administrator of the Academy, and a bid bond equal to one-twentieth (1/20th) of the amount of the bid . Bids will be opened and reviewed by the Board on April 27, 2026, at 5:15 pm EST, at 21540 Universal Ave, Eastpointe MI 48021.

TO PROVIDE THE

Electrical Upgrade

Bidder’s Instructions:

BIDS ARE TO BE SUBMITTED IN ACCORDANCE WITH THE PLANS AND/OR SPECIFICATIONS IN THE

ATTACHED REQUEST PROPOSAL (APPENDIX A) TO PROVIDE AN ELECTRICAL UPGRADE FOR THE

DISTRICT. IT IS THE VENDOR’S RESPONSIBILITY TO ASSURE THAT THE INFORMATION NECESSARY

TO EVALUATE THE BID IS INCLUDED IN A MANNER THAT IT CAN BE READILY DETERMINED BY

DISTRICT STAFF THAT THE INFORMATION IS INCLUDED.

THE BOARD OF EDUCATION RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, TO WAIVE ANY IRREGULARITIES THEREIN AND TO ACCEPT ANY PART OR ALL OF ANY BID DEEMED TO BE FOR THE

BEST INTEREST OF THE SCHOOL DISTRICT. EACH ITEM IN THE BID WILL BE EVALUATED

SEPARATELY, AND MAY BE AWARDED SEPARATELY. MISSING OR INCOMPLETE INFORMATION

MAY RESULT IN ZERO POINTS AWARDED FOR THE CATEGORY BEING EVALUATED.

THE BOARD OF EDUCATION OR ITS AUTHORIZED AGENT/S SHALL HAVE THE RIGHT TO REJECT

ANY BID THAT DOES NOT COMPLY WITH THE AGREED PLANS AND/OR SPECIFICATIONS.

SPECIFICATION DEVIATIONS AND/OR ALTERNATIVES SHOULD BE CLEARLY INDICATED IN THE BID, AND INDICATED BY SPECIFICATION LISTING WHAT THE DEVIATION IS, WHY SUGGESTED AND

BENEFIT TO THE SCHOOL DISTRICT. PRICE DIFFERENTIALS FOR THE MODIFICATIONS TO THE BID

ARE TO BE INDICATED AS AN ALTERNATE BID AND WILL ONLY BE ACCEPTED IN CONJUNCTION

WITH A COMPLETED BID WHICH MEETS THE REQUIREMENTS OF THIS BID PACKAGE.

IF YOU WISH TO RECEIVE INTERPRETATIONS OF THE BID, YOUR REQUEST WILL RECEIVE

CONSIDERATION FROM THE BUSINESS OFFICE. IF A CHANGE IN SPECIFICATIONS IS FOUND

DESIRABLE, THE SCHOOL DISTRICT WILL NOTIFY ALL BIDDERS BY MAIL AND POSTPONE BIDDING

DATE IF NECESSARY.

BIDDERS ARE NOT PERMITTED TO TAKE ADVANTAGE OF ANY ERRORS OR OMISSION IN

SPECIFICATIONS SINCE NEW INSTRUCTIONS WILL BE GIVEN SHOULD THEY BE CALLED TO OUR

ATTENTION NOT LESS THAN TWO (2) WORKING DAYS BEFORE BIDS ARE DUE.

IF IN THE BEST INTEREST OF THE SCHOOL DISTRICT, THE VENDOR CAN AGREE TO PROVIDE

ADDITIONAL INFORMATION REGARDING THE ELECTRICAL UPGRADE THROUGHOUT THE

SCHOOL YEAR ENDING JUNE 30, 2026.

ALL COST ITEMS, PER ATTACHED BID SHEET, MUST BE COMPLETED. THE "BID SHEET" SHALL

APPEAR AS THE FIRST PAGE OF YOUR PROPOSAL WITH COMPANY'S NAME, ADDRESS, PHONE,

AND CONTACT PERSON LISTED.

ALL SECTIONS IN APPENDIX “A” SHOULD BE INCLUDED IN THE BID PROPOSAL SHEETS FOLLOWED

BY DOCUMENTATION, PICTURES AND OTHER LITERATURE DESCRIBING YOUR SERVICE.

QUESTIONS SHOULD BE ADDRESSED TO THE ATTENTION of Nicole Sims, 586-489-5876 or nicole.sims@eaton-academy.com.

INTERESTED PARTIES SHOULD SUBMIT AN ORIGINAL AND TWO (2) COPIES OF THEIR BID

PROPOSALS.

ALL BIDS SHOULD BE ENCLOSED IN A SEALED ENVELOPE, ENDORSED ON THE OUTSIDE

“ELECTRICAL UPGRADE" AND ADDRESSED TO:

21450 Universal Avenue

BID SHEET

BID #2-2026 (EU)

Board of Directors

Eaton Academy 21450 Universal Ave.

Due Date: April 17, 2026, 4:00PM EST

Having read the entire Request for Bid package issued by the Eaton Academy Board of Directors, hereinafter, Owner, for Electrical Upgrade Services and having attached to this Bid Sheet all of the required documents, the undersigned propose the attached design build services and agree that the terms and conditions set forth in the proposal will remain open for at least 90 days from the deadline for submission of proposal.

BID SUBMITTED BY:

NAME ________________________________________

TITLE _________________________________________

FIRM NAME _________________________________________

ADDRESS _________________________________________

E-MAIL ADDRESS ________________________________________

WEBSITE ________________________________________

TELEPHONE # _________________________________________

SIGNATURE DATE

(THIS SHOULD BE THE FIRST PAGE OF THE RETURNED BID)

APPENDIX A

REQUEST FOR Bids (RFB)

Eaton Academy – Electrical Upgrades

Issue Date: March 20, 2026 Bid Due Date: April 17, 2026, by 4:00 p.m. EST

1. Introduction

Eaton Academy, located in Eastpointe, Michigan, is seeking qualified and licensed contractors to submit bids for comprehensive upgrades to the school’s electrical system to sustain air conditioning units. The purpose of this RFB is to identify and select vendors capable of delivering reliable, efficient, and cost-effective improvements that enhance safety, sustainability, and comfort across the campus.

Eaton Academy serves students in Pre-K through 8th grade and is committed to maintaining a safe and supportive environment for learning.

2. Project Overview

The project consists of three key components:

1. Electrical System Upgrade

○ Installation of energy-efficient circuit protection.

○ Compliance with all local, state, and national electrical codes.

○ Capacity review to support future water filtration systems.

○ Capacity review to support future technology and HVAC needs

i. Provide 30 amp 240 volt power to the a/c units outside.

ii. Install 120 volt outlet for condensation pump inside by the unit.

3. Scope of Work

Bids should include, at minimum:

● A detailed project plan outlining phases, timelines, and key milestones.

● Equipment and materials specifications.

● Cost estimates for labor, materials, permits, and contingencies.

● Warranties and maintenance plan options.

● Proposed safety protocols and project management approach.

● Compliance with all relevant codes, regulations, and safety requirements.

4. Vendor Qualifications

Interested vendors must:

● Be licensed, bonded, and insured in the State of Michigan.

● Have a minimum of five (5) years of experience in commercial or educational facility upgrades.

● Demonstrate capacity to complete all work within the established timeframe and budget.

● If available provide references from similar projects.

5. Bid Submission Requirements

All bis must include:

● Company name, address, and contact information.

● Executive summary of the bid.

● Detailed scope of services with itemized pricing.

● Project timeline and estimated completion date.

● Relevant certifications and proof of insurance.

● References and portfolio of previous work.

Deadline for Submission: April 17, 2026, by 4:00 p.m. EST Submit Bids To:

Eaton Academy Attn: Nicole Sims, Principal 21450 Universal Avenue Eastpointe, MI 48021 Email: nicole.sims@eaton-academy.com

Late submissions will not be accepted.

6. Evaluation Criteria

Bids will be evaluated based on the following:

● Experience and qualifications.

● Understanding of project requirements.

● Proposed approach and timeline.

● Cost competitiveness.

● References and past performance.

7. Timeline

Milestone Date

RFB Issued March 20, 2026

Site Visit March 26 at 1 pm

EST

Vendor Questions Due April 2, 2026, by 5 pm EST

Responses posted to school website: www.eaton-academy.com

April 6, 2026, by 5 pm EST

Bids Due April 17, 2026, by 4 pm EST

Selection Announcement April 27, 2026

Anticipated Project Start ASAP

Project Completion August 3, 2026

8. Additional Information

● Eaton Academy reserves the right to accept or reject any or all bids.

● Vendors may be invited to present or clarify their bids.

● Any costs incurred in preparing the bids are the sole responsibility of the vendor.

9. Contact Information

For questions regarding this RFB please contact:

Nicole Sims, Principal Eaton Academy 21450 Universal Avenue Eastpointe, MI 48021 Phone: 586-777-1519 Email: nicole.sims@eaton-academy.com