2024-075

ELECTRIC VEHICLE CHARGING STATIONS

Mt. San Antonio College

1100 N. Grand Ave.

Walnut, CA 91789

Mt. San Antonio College

REQUEST FOR PROPOSAL

Electric Vehicle Charging Stations

I. Introduction II. Scope of Work

III. Evaluation Phases IV. Evaluation and Award of Contract V. Pricing Proposal

VI. Vendor Questionnaire VII. Submittal Requirements

VIII. General Provisions

Attachments:

B - MTSAC_Lot A_ EV_Conceptual Plan

Request For Proposal #2024-075 Title: Electric Vehicle Charging Stations

1. Introduction

Request for Proposals for : Electric Vehicle Charging Stations, (2024-075)

1.1. Summary

In an effort to advance sustainable transportation options for the campus community, Mt. SAC requests proposals for 49 ChargePoint electric vehicle stations (Level 2, 240 V) to be located in Parking Lot A. This project will seek incentives available through the Southern California Edison ChargeReady program, which will address the costs of infrastructural upgrades required for the project as well as compliance with DSA. Installation of the EV charging stations will occur as a separate RFP process at a later date.

1.2. Background

Mt. SAC is a single-campus California community college district that annually currently serves over

50,000 full-time equivalent credit and noncredit students. Interested respondents to this RFP should go to www.mtsac.edu to learn more about the District. This website includes information, including the current educational, facilities, strategic, student equity, and technology plans that well be essential in the preparation of a response to this RFP.

1.3. Timeline

Release Project Date February 28, 2024

Request for Information Cut Off March 12, 2024, 2:00pm

Submit Proposals No Later than: March 25, 2024, 2:00pm

Interviews (optional) April 15, 2024

Recommendation for Award May 8, 2024

Contract to Start: May 15, 2024

2. Scope of Work

2.1. Summary

This scope of work document outlines the requirements for the procurement of electric vehicle charging stations at Mt. San Antonio Community College. The purpose of this project is to promote sustainable transportation options and provide convenient charging facilities for electric vehicle (EV) owners within the college community.

Detailed Specifications

The following specifications should be considered for the electric vehicle charging stations:

A. Charging Station Type: ChargePoint models CP6021 and CP6011

B. Power Output: The charging stations should provide 40A to ensure efficient charging for various

EV models.

C. Connectivity: The charging stations should have built-in network connectivity capabilities, allowing for remote monitoring, real-time data reporting, and access control functionality.

D. Physical Design: The stations should be pedestal mounted. The stations should be durable, weather-resistant, and designed to blend seamlessly with the surrounding college environment.

They should include illuminated signage and LED indicators to indicate charging status.

E. Number of Stations: 23 ChargePoint CP6021 dual port charging stations and 3 CP6011 single port charging stations. Please see the site plans in the attachment.

F. Compatibility: The charging stations should comply with relevant safety standards and certifications, including UL (Underwriters Laboratories) certifications.

G. Accessibility: The stations should conform to relevant accessibility guidelines, including ADA

(Americans with Disabilities Act) requirements.

H. Integration with Campus Infrastructure: Customer works with their own contractor to perform the all construction to the point where the stations can be bolted down and connected. The charging stations should be integrated into the college's electrical infrastructure, ensuring efficient power distribution and minimizing installation complexities.

I. Utility Incentive Requirements: This project will be pursuing an incentive made available through

Southern California Edison's ChargeReady Program. Charging stations should be included in

Southern California Edison's ChargeReady Program's "Approved Product List". Providers must be included in Southern California Edison's ChargeReady Program's "Approved Network

Provider" list.

Service Requirements

The selected vendor will be responsible for providing the following services:

A. Procurement: The vendor should procure all necessary equipment, including the charging stations, connectors, cables, and any required accessories.

B. Installation Validation: Customer works with their own contractor to perform the all construction to the point where the stations can be bolted down and connected. The vendor will engage one of their O&M Partners to install the station on the prepared site and validation of electrical capacity, transformers, panels, breakers, wiring, cellular coverage and that station installation meets all published requirements of the equipment and local codes.

C. Electrical Work: The vendor should perform any necessary electrical work, including trenching and running electrical conduits, to connect the charging stations to the college's power supply.

D. Programming and Configuration: The vendor should program and configure the charging stations, including network connectivity and access control settings. They should ensure compatibility with the college's existing network infrastructure for remote monitoring and reporting.

E. Testing and Commissioning: The vendor should conduct thorough testing and commissioning of the charging stations to ensure they are fully operational and compliant with the specified requirements.

F. Training: The vendor should provide training sessions for college personnel responsible for operating and maintaining the charging stations, including basic troubleshooting and general usage guidelines.

G. Activation Service, Maintenance and Support: The vendor should offer ongoing maintenance and support services, including periodic maintenance visits, repair services, and software updates to ensure the uninterrupted operation of the charging stations. Initial Station Activation

& Configuration Service should include activation of cloud services and configuration of radio groups, custom groups, connections, access control, visibility control, pricing, reports and alerts.

H. Cloud Plan: Service plan should include a 5 year Prepaid Commercial Cloud Plan.

I. Warranty: The vendor should provide a comprehensive warranty for the charging stations, covering all components and offering reasonable coverage periods. Warranty should include a

5yr Prepaid Plan which includes Parts and Labor Warranty, Remote Technical Support, On-Site

Repairs when needed, Unlimited Configuration Changes, and Reporting. The warranty period will commence after installation of the stations.

Delivery Requirements

The delivery requirements for this project are as follows:

A. Delivery Schedule: The vendor should provide an estimated delivery schedule for the charging stations and equipment, taking into account any potential lead times for procurement.

This scope of work document serves as the foundation for the solicitation process. Interested vendors should carefully review this document and provide proposals that demonstrate their capability to fulfill the specified requirements. The college reserves the right to evaluate and negotiate proposals, as well as select the vendor that best meets its needs.

3. Evaluation Phases

The District will select the best Consultant for this project based on the following:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience

The College is requesting proposals from consultants with evidence of experience on three projects of similar scope within the last five years.

Points Based 30 (30% of Total)

2. Coordination with EV Charging Station

Installers

The Consultant in its response to this RFP, shall outline its methods, approach, and strategies to meet the objective

Points Based 10 (10% of Total)

3. Timeline/Duration

The Consultant is requested to procure the equipment within 45 days of authorization from Mt. SAC and SCE.

Points Based 10 (10% of Total)

4. Familiarity with SCE's Charge Ready Program Points Based 10 (10% of Total)

5. Equipment Specifications specific to Mt. SAC site (Lot A)

The SCE Conceptual Design was provided within the attached specification. The College will evaluate the proposer's proposed equipment based on the conceptual design parameters and the site characteristics

(Parking Lot A).

Points Based 10 (10% of Total)

6. Warranty and Support Services

Mt. SAC will evaluate the following:

1. Parts and Labor Warranty

2. Cloud Plan Warranty

3.Activation and Configuration Service

4. Technical Support (Onsite Repairs, Configuration changes and Reporting)

Points Based 30 (30% of Total)

4. Evaluation and Award of Contract

4.1. Responsiveness to RFP

All Proposals shall be reviewed to verify that the Consultant has met the minimum requirements of the

RFP. Consultants are required to follow the format of the RFP in order to facilitate District review.

4.2. Evaluation and Award of Contract

It is the District's intent to select a Consultant best evidencing demonstrated competence and professional qualification to perform the described services. The District reserves the right to reject any/all Proposals, select by Proposal review only, or interview as needed.

It is the District’s intention to have the responsive Proposals reviewed by a select committee, whose intention is to short-list certain Consultants to make a brief presentation to and conduct an oral interview with the District’s Review Committee. The top finalists from this interview may be asked to make a brief presentation and conduct an oral interview with the District’s Campus Master Plan

Coordinating Team (CMPCT). The Consultant will be selected based on information provided in the RFP, in-person presentations and interviews, and the results of the District's research and investigation. Upon selection of a Consultant, the District will endeavor to contract with the Consultant using the Agreement forms provided in this RFP. In the event that the District is unable to reach agreement, the District will proceed, at its sole discretion, to negotiate with other Consultants selected by the District. The District reserves the right to contract for services in the manner that most benefits the District, including awarding more than one contract if desired.

5. Pricing Proposal

ELECTRIC CHARGING STATION (LOT A) PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Dual Port Charging Stations and associated hardware 23 $

2 Single Port Charging Stations and associated hardware, ADA 3 $

3 Bollard Concrete Mounting Kit 26 $

4 5-year Commercial Cloud Plan 49 $

5 5-year Warranty: Includes Parts and

Labor Warranty, Remote Technical

Support, On-Site Repairs when needed, Unlimited Configuration

Changes, and Reporting.

26 $

Line Item Description Quantity Unit of

Measure Unit Cost Total

6 Installation Validation: includes electrical capacity, transformers, panels, breakers, wiring, cellular coverage and that station installation meets all published requirements and local codes.

26 $

7 Station Activation & Configuration

Service: Includes activation of cloud services and configuration of radio groups, custom groups, connections, access control, visibility control, pricing, reports and alerts.

26 $

TOTAL

6. Vendor Questionnaire

6.1. Vendor's Experience: Please provide a list of at least 3 projects in size and scope completed within the last 5 years. *

Include the number of charging stations provided, time for procurement, initial project cost and final project cost, and the contact information for each project owner.

*Response required

6.2. Please provide details for the following; Include the items that are covered, and any exclusions:*

1. Parts and Labor Warranty

2. Cloud Plan Warranty

3.Activation and Configuration Service

4. Technical Support (Onsite Repairs, Configuration changes and Reporting)

*Response required

6.3. Please describe your experience coordinating with EV Charging Station Installers*

6.4. Can you procure the equipment within 45 days of authorization to proceed from Mt. SAC and SCE*

☐ Yes

☐ No

*Response required

6.5. Please provide a list of projects you have completed that have successfully utilized SCE's Charge Ready Program*

*Response required

6.6. Please provide the proposed equipment based on the conceptual design parameters and the site characteristics (Parking Lot A).*

*Response required

6.7. Non-Collusion Declaration*

The undersigned declares, states and certifies that:

A. The Bid Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation.

B. The Bid Proposal is genuine and not collusive or sham.

C. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any other bidder or anyone else to put in sham bid, or to refrain from bidding.

D. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price, or that of any other bidder, or to fix any overhead, profit or cost element of the bid price or that of any other bidder, or to secure any advantage against the public body awarding the contract or of anyone interested in the proposed contract.

E. All statements contained in the Bid Proposal and related documents are true.

F. The bidder has not, directly or indirectly, submitted the bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

☐ Please confirm

*Response required

6.8. Drug Free Certificate *

I am aware of the provisions and requirements of California Government Code §§8350 et seq., the Drug

Free Workplace Act of 1990.

I am authorized to certify, and do certify, on behalf of Contractor that a drug free workplace will be provided by Contractor by doing all of the following:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in Contractor's workplace and specifying actions which will be taken against employees for violation of the prohibition;

B. Establishing a drug-free awareness program to inform employees about all of the following:

A. The dangers of drug abuse in the workplace;

B. Contractor's policy of maintaining a drug-free workplace;

C. The availability of drug counseling, rehabilitation and employee-assistance programs; and

D. The penalties that may be imposed upon employees for drug abuse violations;

C. Requiring that each employee engaged in the performance of the Contract be given a copy of the statement required by subdivision (A), above, and that as a condition of employment by

Contractor in connection with the Work of the Contract, the employee agrees to abide by the terms of the statement.

D. Contractor agrees to fulfill and discharge all of Contractor's obligations under the terms and requirements of California Government Code §8355 by, inter alia, publishing a statement notifying employees concerning: (a) the prohibition of any controlled substance in the workplace, (b) establishing a drug-free awareness program, and (c) requiring that each employee engaged in the performance of the Work of the Contract be given a copy of the statement required by California

Government Code §8355(a) and requiring that the employee agree to abide by the terms of that statement.

Contractor and I understand that if the District determines that Contractor has either: (a) made a false certification herein, or (b) violated this certification by failing to carry out and to implement the requirements of California Government Code §§8355, the Contract awarded herein is subject to termination, suspension of payments, or both. Contractor and I further understand that, should

Contractor violate the terms of the Drug-Free Workplace Act of 1990, Contractor may be subject to debarment in accordance with the provisions of California Government Code §§8350, et seq.

Contractor and I are aware of the provisions of California Government Code §§8350, et seq. and hereby certify that Contractor and I will adhere to, fulfill, satisfy and discharge all provisions of and obligations under the Drug-Free Workplace Act of 1990.

I declare under penalty of perjury under the laws of the State of California that all of the foregoing is true and correct.

☐ Please confirm

*Response required

6.9. IRAN CONTRACTING ACT CERTIFICATION (Public Contract Code § 2204)* I am aware of the provisions and requirements of California Government Code §§8350 et seq., the Drug

Free Workplace Act of 1990.

I am authorized to certify, and do certify, on behalf of Contractor that a drug free workplace will be provided by Contractor by doing all of the following:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in Contractor's workplace and specifying actions which will be taken against employees for violation of the prohibition;

B. Establishing a drug-free awareness program to inform employees about all of the following:

A. The dangers of drug abuse in the workplace;

B. Contractor's policy of maintaining a drug-free workplace;

C. The availability of drug counseling, rehabilitation and employee-assistance programs; and

D. The penalties that may be imposed upon employees for drug abuse violations;

C. Requiring that each employee engaged in the performance of the Contract be given a copy of the statement required by subdivision (A), above, and that as a condition of employment by

Contractor in connection with the Work of the Contract, the employee agrees to abide by the terms of the statement.

D. Contractor agrees to fulfill and discharge all of Contractor's obligations under the terms and requirements of California Government Code §8355 by, inter alia, publishing a statement notifying employees concerning: (a) the prohibition of any controlled substance in the workplace, (b) establishing a drug-free awareness program, and (c) requiring that each employee engaged in the performance of the Work of the Contract be given a copy of the statement required by California

Government Code §8355(a) and requiring that the employee agree to abide by the terms of that statement.

Contractor and I understand that if the District determines that Contractor has either: (a) made a false certification herein, or (b) violated this certification by failing to carry out and to implement the requirements of California Government Code §§8355, the Contract awarded herein is subject to termination, suspension of payments, or both. Contractor and I further understand that, should

Contractor violate the terms of the Drug-Free Workplace Act of 1990, Contractor may be subject to debarment in accordance with the provisions of California Government Code §§8350, et seq.

Contractor and I are aware of the provisions of California Government Code §§8350, et seq. and hereby certify that Contractor and I will adhere to, fulfill, satisfy and discharge all provisions of and obligations under the Drug-Free Workplace Act of 1990.

I declare under penalty of perjury under the laws of the State of California that all of the foregoing is true and correct.

☐ Bidder’s Proposal is less than one million dollars ($1,000,000)

☐ Bidder’s Proposal is one million dollars ($1,000,000) or more, but Bidder is not on the current list of persons engaged in investment activities in Iran created by the California Department of General

Services (“DGS”) pursuant to Public Contract Code § 2203(b), and Bidder is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

☐ Bidder’s Proposal is one million dollars ($1,000,000) or more, but the District has given prior written permission to Bidder to submit a proposal pursuant to PCC 2203(c) or (d). A copy of the written permission from the District is included with this Contract.

*Response required

6.10. References *

Please provide three References for projects of similar size and scope including:

• company/agency name and address

• title and dollar amount of project year completed

• contact name, title, email address and phone number

6.11. Acknowledgement*

I certify that I have downloaded, read, understood and agreed to all of the solicitation and contract documents herein

☐ Please confirm

7. Submittal Requirements

7.1. General

It is strongly recommended that the Consultant submit Proposals in the format identified in this section to allow the District to fully evaluate and compare the Proposals. All requirements and questions in the

RFP shall be addressed and all requested data shall be supplied. The District reserves the right to request additional information, which, in the District's opinion, is necessary to assure that the Consultant's competence, number of qualified employees, business organization, and financial resources are adequate to perform according to contract. Failure to submit in the described formats and space limitations may, at the sole judgment of the District, result in a Proposal being considered as non-responsive.

7.2. Preparation

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Consultant's demonstrated capability to perform work of this type. Expensive bindings, promotional materials, etc., are not necessary or desired. Emphasis should be concentrated on completeness, approach to the work, and clarity of the Proposal.

Disqualification: Each Proposal must be complete. Incomplete statements will be considered non-responsive and grounds for disqualification. In addition, the Consultant may be automatically disqualified for any one of the following: falsification of information, lack of relevant experience, and/or lack of responsiveness.

7.3. Format

Proposal contents shall be divided into sections that follow the content requirements listed herein. The

Proposal shall not exceed 20 one-sided printed pages, excluding the required attachments, pricing

(Exhibit B), and front and back covers. The text must be minimum font size 12 with normal kerning/spacing. Pages shall have margins of at least one inch (1”) on all sides.

The Proposal and required attachments shall be signed by an individual or individuals authorized to execute legal documents on behalf of the Consultant.

7.4. Electronic Delivery of Proposal

To submit a proposal, the first step is to register on Mt. SAC's eProcurement Portalonline

The Company is entirely responsible for the means of all proposal documents submitted electronically via the eProcurement Portall. The Proposal Package must be completed and submitted in sufficient time to avoid disqualification for lateness due to electronic difficulties.

https://procurement.opengov.com/portal/mtsac

7.5. EVALUATION AND AWARD OF CONTRACT

Responsiveness to RFP

All Proposals shall be reviewed to verify that the Consultant has met the minimum requirements of the

RFP. Consultants are required to follow the format of the RFP in order to facilitate District review.

Evaluation and Award of Contract

It is the District's intent to select a Consultant best evidencing demonstrated competence and professional qualification to perform the described services. The District reserves the right to reject any/all Proposals, select by Proposal review only, or interview as needed.

It is the District’s intention to have the responsive Proposals reviewed by a select committee, whose intention is to short-list certain Consultants to make a brief presentation to and conduct an oral interview with the District’s Review Committee. The top finalists from this interview may be asked to make a brief presentation and conduct an oral interview. The Consultant will be selected based on information provided in the RFP, in-person presentations and interviews, and the results of the District's research and investigation. Upon selection of a Consultant, the District will endeavor to contract with the Consultant using the Agreement forms provided in this RFP. In the event that the District is unable to reach agreement, the District will proceed, at its sole discretion, to negotiate with other Consultants selected by the District. The District reserves the right to contract for services in the manner that most benefits the District, including awarding more than one contract if desired.

8. General Provisions

8.1. Additional Services

The District may elect, at any time, to amend any contract awarded hereunder to require the selected

Consultant to provide additional services. In this case, the selected Consultant and the District will agree mutually on the scope and fees associated with any additional services.

8.2. Addenda

The District may modify this RFP or any of its deadline dates set forth in the Introduction section of the

RFP prior to 2:00 pm on Monday, March 25, 2024 by issuance of an addendum to all Consultants following the Project via Mt. SAC's eProcurement Portal. All communications regarding this RFP, including RFI answers and Addendum’s will be sent via the eProcurement Portal to the contact email listed in the vendor profile for your company.

8.3. Alternative Proposals

Only one Proposal is to be submitted by each Consultant. Multiple Proposals will result in rejection of all

Proposals submitted by the Consultant.

8.4. Withdrawal of Proposals

Proposals may be withdrawn and resubmitted via Mt. SAC's eProcurement Portal if done so before 2:00 pm on Monday, March 25, 2024. Withdrawal or modification offered in any other manner will not be considered.

8.5. Reservations

The District reserves the right to revise the RFP. Revisions to the RFP shall be re-uploaded via Mt. SAC's eProcurement Portal. The District expressly reserves the right to extend the date by which Proposals are due.

The District reserves the right to cancel this RFP at any time prior to contract award without obligation in any manner for Proposal preparation, interview, fee negotiation, or other marketing costs associated with this RFP.

The District may reject any or all Proposals and may waive any immaterial deviation in a Proposal to be considered for further review, at the District’s sole discretion. The District's waiver of an immaterial defect shall in no way modify the RFP documents or excuse the Consultant from compliance with the other provisions of this RFP.

8.6. Disposition of Proposals

Proposals are the property of the District, and returned only at the District's option and at the

Consultant's expense. Information, excluding Consultant's financial information, contained therein shall become public documents subject to the Public Records Act.

8.7. Non-Discrimination

The District does not discriminate based on race, color, national origin, ancestry, sex, age, religion, marital status, disability, or sexual orientation in any of its policies, procedures, or practices.

8.8. Prevailing Wages

Consultants are aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public work" and "maintenance" projects. The Consultant must agree to comply with and to require its sub-consultants to comply with such Prevailing Wage Laws to the extent applicable. All

Project cost estimates shall include such consideration.

8.9. Restrictions on Lobbying and Contacts

During the period beginning on the date of the issuance of this RFP and ending on the date of the award of the contract, no person (or entity) submitting a Proposal in response to this RFP, nor any officer, employee, representative, agent, or consultant representing such a person (or entity) shall contact through any means or engage in any discussion regarding this RFP, the evaluation or selection process, or the award of the contract with any member of the District, Board of Trustees, member of the

District’s Campus Master Plan Coordinating Team (CMPCT), the District’s Construction Management

Contractor, Tilden Coil Constructors, Inc., or any member of the Citizens’ Oversight Committee. Any such contact shall be grounds for the disqualification of the Consultant.

8.10. Debriefing

The District will not provide debriefing to RFP applicants who were not selected either for an interview/presentation or for recommendation of award to the Board of Trustees. This practice helps maintain the confidentiality of the selection process. The District appreciates your honoring this practice and looks forward to future opportunities for doing business with your Consultant.

8.11. Sole Points of Contact, All questions should be submitted via Mt. SAC's eProcurement Portal Q&A feature.

8.12. Contractual Relationships

The District will provide a Special Projects Director of Sustainability that will oversee, manage, and/or direct all aspects of the work of other entities engaged by the District to perform services for this RFP.

8.13. Term

This RFP term is estimated to be for This RFP term is estimated to be for two years from start to finish from the start of the contract date being May 1, 2024 from start to finish from the start of the contract date being 05/01/2024.